SCOPE BASELINE FOR BUDGET
SCRIPT
• SLIDE 1 – Project Proposal Detail Sheet
“Good day everyone. I’ll start with our Project Proposal Detail Sheet.
Basically, this slide presents the main details of the project — like the project
title, location, client, duration, and the total scope of work. Ito ‘yung parang
summary or overview sheet ng buong proposal, para agad makita kung ano
ang gagawin, saan, at gaano katagal. It also includes important information
such as project objectives and deliverables. Dito rin naka-base ang
succeeding computations and estimations since it provides the overall
framework and assumptions for the project plan. In short, this sheet is our
project’s identity card — it introduces everything that follows in the budget
and scope baseline.”
SLIDE 2 – Role of Each Discipline
“Next, let’s move on to the Role of Each Discipline. Every project
involves different disciplines — for example, civil, structural, electrical,
mechanical, and architectural teams. This part identifies their specific
responsibilities and scope of contribution. For instance, civil engineers
handle site works and structural components, while electrical
engineers take charge of wiring, power, and lighting systems.
Architects, on the other hand, focus on design aesthetics and space
planning. By defining these roles early, we prevent overlap and
miscommunication between teams. So basically, this slide shows how
each discipline contributes to achieving the project objectives —
aligned and coordinated under one unified plan.”
SLIDE 3 – Estimation of Work Hours
“Now, let’s go to the Estimation of Work Hours. This is a critical part of
scope and budget planning since time equals cost. Here, we estimate
how many man-hours each activity or task will take to complete.
Usually, this is based on standard productivity rates and past project
data. For example, kung ang concreting works take 8 hours per cubic
meter based on experience, we multiply that by the total volume to get
total man-hours. This helps us allocate enough manpower and also
forecast labor costs accurately. So, the estimation of work hours directly
influences both the project schedule and the budget.”
SLIDE 4 – Budget Computation (Part 1)
“Let’s now move on to the Budget Computation. This is where we start
converting our scope and workhour estimates into actual costs. We
begin with direct costs — meaning those directly related to the project
activities like labor, materials, and equipment. We calculate the
quantity of each resource and multiply it by its corresponding unit cost.
The same goes for labor — we multiply the total work hours by the
hourly rate. This gives us the base cost of the project.”
SLIDE 5 – Budget Computation (Part 2)
“The second part of the budget computation includes indirect costs or
overhead expenses. These are costs that support the project but are
not directly part of the construction work — like site supervision,
transportation, utilities, permits, and administrative costs. We usually
compute them as a percentage of the total direct cost, depending on
company policy or project standards. Adding indirect costs ensures our
budget covers everything necessary for smooth operations — not just
materials and labor but also logistics and management expenses.”
SLIDE 6 – Budget Computation (Part 3)
“Lastly, the final part of the computation includes contingency and
profit margin. Contingency is an allowance for unforeseen conditions or
changes — usually around 5 to 10 percent of the total cost. It acts as a
safety buffer para kung may unexpectedly price increase or delay,
hindi agad maapektuhan ang budget. Then we add the profit margin,
which represents the company’s expected earnings for taking the
project. After adding all these — direct cost, indirect cost, contingency,
and profit — we arrive at the total project cost estimate, which
becomes the financial foundation of our proposal.”
SLIDE 7 – Supporting Documentation
“This slide shows our Supporting Documentation. These are the
reference materials and attachments used to justify our computations
— like price quotations, supplier estimates, labor rate schedules,
equipment rental lists, and historical cost data. Supporting documents
serve as evidence that our figures are realistic and based on valid
sources. Kung baga, ito ‘yung proof na hindi lang tayo nag-assume —
every number has a reliable basis. It also helps reviewers or clients
verify how we came up with the proposed budget.”
SLIDE 8 – Budget Checking and Control
“Now, once the budget is set, we move to Budget Checking and
Control. This process ensures that actual project spending stays within
the approved budget. We do this through regular cost monitoring,
comparison of planned vs. actual expenses, and proper documentation
of any deviations. If there are changes in scope or cost, those are
reviewed and approved through a formal change control process.
Budget control also involves updating financial forecasts as the project
progresses. So basically, it’s about maintaining financial discipline
throughout the project’s life cycle.”
SLIDE 9 – Importance of Scope Baseline
“Finally, let’s end with the Importance of the Scope Baseline. The scope
baseline serves as our project’s guide — it defines what’s included in
the work and what’s not, ensuring clarity and alignment among all
teams. It’s also the foundation for cost, schedule, and quality control.
Without a clear baseline, there’s a higher risk of scope creep — or
uncontrolled changes that lead to budget overruns and delays. Having
a well-defined scope baseline allows the project manager to measure
performance, control changes, and ensure that all deliverables are
completed according to plan. In short, it helps us deliver the project
efficiently, on time, and within budget.”