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Chapter 03 Data Control

Chapter 03 discusses data item control within information systems, emphasizing the importance of ensuring correct information delivery through various checks. It outlines two main types of controls: direct controls, which check the characteristics of information independently, and indirect controls, which verify accuracy through comparisons with other data. The chapter details specific checks, including presence, type, framing, plausibility, and coherence checks, and establishes an order for their implementation.

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9 views10 pages

Chapter 03 Data Control

Chapter 03 discusses data item control within information systems, emphasizing the importance of ensuring correct information delivery through various checks. It outlines two main types of controls: direct controls, which check the characteristics of information independently, and indirect controls, which verify accuracy through comparisons with other data. The chapter details specific checks, including presence, type, framing, plausibility, and coherence checks, and establishes an order for their implementation.

Uploaded by

seryahamar06
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

Chapter 03

Data item control (check)

1
Data item control /1
The aim of the information system is to ensure that the correct information
is delivered to the correct users. Ensuring the correctness of the
information requires it to undergo checks.

Definition:
Operation of checking that the characteristics of an item of information
conform to what it should be.

IS control = data item control + processing control + results control.


As processing control is linked to the accuracy of algorithms, we are
interested here in the correction of the information processed and
produced.

Note:
Controls can be manual (usual), automatic (programmed), etc.

2
Data item control /2
Main types of controls :
There are two types of control

- Controls relating to the information itself and


these characteristics independently of any
other information. (Direct control)

- Controls that determine the accuracy of


information by comparison with other
information (indirect control).
3
Data item control /3
Direct control :
a- Presence control :
This consists of checking that the information
is present on the medium in which it is to
appear.
Example: student file: if name does not exist error

Note: conditional presence check

4
Data item control /4
b-Type control :
This consists of checking the numeric or
alphabetic type of information according to its
meaning.
Example:
N_ Phone = 2AB356 error
N_ Phone = 03503582395 error
If the check does not indicate an error, you can
add a length check, for example No digit = 9 / 10
5
Data item control /5
d- Framing check :
This involves checking the position of a piece of
information in its input area.
By convention:
Numeric == Right framing 13
Alphabetical == Left framing AB

• Note: this check is generally carried out


automatically by the software.
6
Data item control /6
d- Likelihood (plausibility) control :
Consists of ensuring that the value of the
information is very similar (possible, achievable)
according to its meaning.
Example:
Date of birth 31/14/99 == ‘’error‘’. Because
Month: 1...12
voting age = 16 == ‘’error‘’.
Because age to vote >= 19.
7
Data item control /7
Indirect control :
Determining the accuracy of information in relation
to other information.
a- Internal coherence (cohérence interne) check:
- This is the verification of the accuracy of the valu
of one part of a data item in relation to the other
parts of the same data item. It is used mainly in the
case of data items with articulated coding.
Example
31/02/1999 == error because Day = 31
incompatible with month = ‘’ 02 ‘’.
8
Data item control /8
b- External coherence check:
This consists of checking the accuracy of the value of a dat
item in relation to other data, either in the same file or in
another file.
Example: Student record
No, Name, Date of birth, Enrolment date
1 A 2004 2003
Error date of birth = 2004 < enrolment date = 2004

Note:
- The current year is often used in external coherence
checks.
- Coherence checks can be represented either by simple
relationships ( >, =, , <) or by calculations
9
Data item control /9
Order of checks :

1- Presence check
2- Type check
3- Framing check
4- Plausibility check
5- Internal consistency (coherence) check
6- External consistency (coherence) check

10

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