Appendix E

System Output 1

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Personal Details Sign-up the Following:

Name of User
Date of Birth
Contact No.
Designation
Email Address
Home Address

Account Details Sign-up the Following:

Username
Password
Confirm Password
Select Security Question
Answer

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Login

To enter to the home page, you must input your

registered username and password. Click the Login button

to login to the system and Exit button to cancel.

Main Menu

This form displayed all the functions of the

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School Property Inventory Monitoring and

Management System (SPIMMS).

Click Home to display home page.

Click Employee Records to display list of employees.

Click Position to display different position and its

details.

Click Accountability and Withdrawal to display the

accountability and withdrawal records including the

accountable employee.

Click Inventory to display all fixed assets and

consumable records.

Click Login History to display the users logged in to

the system.

Click User Records to display all registered users of

the system.

Click Account Profile to display your account details.

Click Account Security to change password.

Click Minimize to minimize the system.

Click Logout to your logout the account.

Click Exit to close the system automatically without

logging out.

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Employee Records

This form displayed all the registered employees in

the campus. These functions included:

Click New to add new employee.

Click View to display the employee details.

Click Service to display the service records of the

employee.

Click Accountability to issue fixed asset.

Click Withdrawal to issue consumable materials.

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New Employee

This form displays the adding form for employee. You

must input all necessary details of the employee(s).

Employee Service

This form displays the employee's service records,

view personal details, and access service records.

1. The service details include the following:

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 a.) Service Status:

b.) Employment Status: This indicates the employee's

current status.

c.) Date Started: This shows the employee's start date.

d.) Department: This indicates the employee's

department.

e.) Location: This shows the office location.

f.) Position: This specifies the employee's position.

2. This Save button to save the new update

3. This Close button to close and cancel the process.

Accountability Form

This form displays the new accountability form,

which requires the entry of accountability details and

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allows for adding new accountability records. Here’s the

breakdown:

1. Accountability Details include:

a.) Accountability No. – The accountability Number.

b.) Date Issued – The date of item was issued.

c.) Immediate Superior – The name of the immediate

supervisor.

d.) Issued By – The name of the person who issued the

item.

e.) Acknowledged By – The person who acknowledged

receipt of the item.

2. Item Details include:

a.) Asset No. – The asset Number.

b.) Date Acquired – The date of item was acquired.

c.) Item Type – The type of item.

d.) Serial Number – The serial number of the item.

e.) Description – A description of the item.

3. The Add button is used to add a new accountability

form.

4. The Remove button deletes the newly added

accountability entry.

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[Link] Save button to save the new update

[Link] Close button to exit the page

Print Employee report

This form displays the employee report, listing all

employee records.

1. This Close button to close the page.

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Position Record

This form viewed the position record that shown the

position details and it may also view the add position

form.

1. This Search box is for easily finding something

especially in member profile.

2. This Refresh button that refreshes the data of the

position records.

This Add position details contains the following that

requires to fill up;

a). Department: This is the department you’re in.

b). Location: This is the location of your office.

c). Level type: Your level type

d). Classification: Your classification

e). Position: This is your position

f). Superior: Your superior

g). Job description: Your job description

h). Number of manpower: Number of your manpower.

3. This Save button to save the new update of position

records.

[Link] Close button to exit the form.

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Add Position successful saved

[Link] you fill out the form of add position click

the Save button, it automatically pop-up the saved

notification

NOTE:

2. Just click Ok button to confirm that the record has

been successfully saved.

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User Records

It will display all user details and status.

1. This Search box of the user records.

2. This Refresh button that refreshes the data of the

user records.

3. Click Manage button to update or manage the status of

the user

[Link] the Add button for adding new user

5. This Close button to exit the page.

Note:

Only the admin has the authority to manage these records.

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Accountability and withdrawal records of fixed asset

This Form shown the list of all fixed assets

records.

[Link] Box: Use this to search within the form.

2. Refresh Button: Updates the form's data.

[Link] Button: Opens the page displaying fixed records.

4. Add Button: Allows you to add new fixed assets.

5. Close Button: Close the current page.

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Print Accountability report

This form can view the all listing accountability

report

Click Close button to leave the page.

Print Accountability report footer

This form Display the accountability footer to print

and to be signatures with the immediate superior,

property custodian and by the receiver.

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Withdrawal form successfully added

This notification will pop up after you save the

withdrawal form.

NOTE:

1. Click Ok button to confirm that the record has

been successfully saved.

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Fixed Asset Records

This Form shown the list of all fixed assets

records.

[Link] Box: Use this to search within the form.

2. Refresh Button: Updates the form’s data.

[Link] Button: Opens the page displaying fixed asset

records.

4. Add Button: Allows you to add new fixed assets.

5. Close Button: to exit the page.

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Add new fixed asset

This form allows to add the new fixed assets that

require important details to fill up.

1. Click Browse button to upload a photo.

[Link] Clear button to remove the picture.

3. Click Save button to saved the new add

[Link] Close button to exit the form.

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New fixed assets has been saved

This notification will pop that the new fixed asset

has been successfully saved to the inventory record.

Note:

1. Click Ok button to confirm that the record has been

successfully saved.

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View Consumable records

This form will show list of all consumable records

with the important details.

[Link] Box: Use this to search within the form.

2. Refresh Button: Updates the form's data.

[Link] Button: Opens the page displaying withdrawal

records.

[Link] button to exit the page.

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New consumable item form

This form allowing users to add new consumable items

to the inventory record. The consumable item includes the

following details:

1. Item Information:

 Batch Code: The item's batch code.

 Date Acquired: The date of item was obtained.

 Type of Item: The item's type.

 Description: A description of the item.

 Brand: The item's brand.

 Quantity: The quantity of the item.

 Amount: The price of the item.

 Supplier: The item's supplier.

 Expiration: The item's expiration date, if

applicable.

 Unit: The unit measurement for the item.

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  Total Amount: The total cost for all quantities of

the item.

 Category: The category to which the item belongs.

2. Browse Button: Open the file explorer to upload a

photo.

3. Clear Button: Clear the uploaded picture.

4. Save Button: Saves the new or updated consumable item

details.

5. Close Button: To close the form.

New consumable item has been saved

This notification will pop up that the new

consumable item has been successfully saved to the

inventory record.

NOTE:

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1. Click Ok button to confirm that the record has been

successfully saved.

Login History

Click the Login history to show the activities of the

user it will display the name, login date, login time,

log out date, log out time, IP address, computer name and

the status.

1. Click Search box of the login history.

2. Click Refresh button that updates the data of the

user records.

3. Click Close button to exit the form.

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Add user

This form will allow to add the new user of the

system, that requires important details to fill up.

1. The add user contains the following;

a). Name of user: Name of user

b). Account type: User account type.

c). Username: User username.

[Link] Save button to save the new update of position

records.

3. This close button to leave the form.

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Manage user account successfully updated

This notification will pop up that manage account

successfully updated.

Note:

1. Click Ok button to successfully confirm the update

account.

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Warning:

User account activation

This notification will pop-up that the user needed

to fill up complete activation account form to

successfully activate account.

Note:

1. Click Ok to back to activation form.

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Account Profile Form

Click Account profile in the homepage to show the account

profile form

Fill up the form with the required details.

Click Browse button this will show the file explorer to

attach a picture.

Click Clear button to remove the picture.

Click Save button to save the new update of account

profile.

Click Close button to exit the account profile form.

Account security

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1. Click the account security it will show the form that

need to fill up.

2. This Save button is to save the new update of account

security.

3. This Close button is to exit the account security

form.

Log out

Click Logout in the homepage to log out the user account

in the system.

Note:

1. Click the Yes button if you want to logout the

account.

2. Click the No button if you want to stay in the system.

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Exit

This form will allow the user to exit if they want

to leave the system.

Note:

1. Click the Yes button if you want to exit the system.

2. Click the No button

if you want to stay in the system.

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