CHAPTER IV
PRESENTATION
This chapter presents the description of the system,
system hardware requirements, system user requirements,
and estimated cost.
Description of the System
This is a Palawan State University- Rizal Campus: SPIMMS
is software solution designed to streamline the tracking
and management of all assets and valuable tool for
educational institutions seeking to improve their
inventory management processes. It intends to resolve the
challenges and inefficiencies encountered in the current
campus inventory management system, particularly the lack
of secure and reliable data storage solution. By
providing a centralized platform, efficient tracking, and
detailed reporting, SPIMMS helps property custodian save
time, reduce costs, and ensure the availability of
essential assets.
Home
The introduction page of the system.
Dashboard
It shows the total number of employee records
position records, fixed asset, consumables.
Employee Records
The Employee Records shows the list of all employees
registered in the system.
Add
1.) This allows for addition or registration of new
employee.
2.) The system will display a form specifically
designed for registering new employee.
3.) The user will click the “Save” button to store
the entered information.
Update/Edit
1.) The user will select employee.
2.) The system will display the information of
selected employee and allows the user to edit
the employee’s information
3.) The user will click the “Save” button to store
the updated information of the employee.
Service
1.) The user will select employee.
2.) The user will click the “Service” button.
3.) The system will display the employees name,
date hired, and employee no., in addition to
that the service details will show and allows
the user to update the service of the employee
if necessary.
4.) The user will click the “Save” button to store
the updated information of the employee service
record.
Print
1.) The user will select employee.
2.) The user will click the “Print” button to
generate report.
3.) The system will display the names of employee
registered in the system.
4.) The user can choose their preferred printing
options, such as printing report or exporting
it to file, from the upper corner of the
computer screen.
Withdraw
1.) The user will select employee.
2.) The user will click the “Withdraw” button.
3.) The system will display the withdrawal form,
and this will enable to user to allocate
consumable materials to the employee.
4.) The system allows to add multiple items by
clicking the “Add” button.
5.) The system allows to removed items that are
placed incorrectly by clicking the “Removed”
button.
6.) The user will click the “Save” button to store
the information of withdraw items.
Accountability
1.) The user will select employee.
2.) The user will click the “Accountability”
button.
3.) The system will display the new accountability
form, and this will enable to user to allocate
fixed assets to the employee.
4.) The system allows the user to add multiple
items by clicking the “Add” button.
5.) The system allows the user to removed items
that are placed incorrectly by clicking the
“Removed” button.
6.) The user will click the “Save” button to store
the information of accountability items.
Close
The user will select the “Close” button to exit in
the Employee Records.
Position
The Position shows all the positions in the campus.
Add
1.) The user will click the “Add” button for
registration of new position.
2.) The system will show the adding form of
position.
3.) The user will click the “Save” button to store
the entered information.
Manage
This will allow the user to edit or update the
position inside the campus, then saved.
Accountability & Withdrawal
This form will show all the issued fixed assets and
withdraw consumable items, including the name of
accountable employee and his/her position details.
Inventory Records
This form displays a comprehensive list of all
assets and supplies belonging to the campus.
Fixed Asset
This form will display all the long-term tangible
asset that the campus owned and uses in its operation.
View
To view the details of asset, the user should click
the “View” button.
Add
1.) To add new fixed asset, the user must click the
“Add” button.
2.) The system will display the new fixed asset
form with automatically generated Asset Tag No.
3.) Then saved.
Consumable
This form will display all the consumable materials.
Add
1.) To add new fixed asset, the user must click the
“Add” button.
2.) The system will display the new consumable
items form.
3.) Then saved.
Login History
This form displays a list of all users who have
access to the system, including the time and date logged
in and out, IP address, computer name, and status.
User Records
This form presents information about authorized
users.
Add
1.) To add new user, the user must click the “Add”
button.
2.) The form will display the user form, and the
user will register the authorized user of the
system.
3.) Then saved.
Account Profile
This form displays the details of the current user,
and allow the user to edit or update the necessary,
changes to the system.
Account Security
This form displays the editable form for account, if
there if need to change password.
System Hardware Requirements
Laptop/Desktop Computer – this computer is needed for the
installation of the system. This will include the:
Mouse
Keyboard
Windows 10 or 11 Operating System
Laptop/Desktop Computer Specification Required
Processor: Inter Core i3
Installed RAM: 8GB vacant size
Operating System: Windows 10 or 11
Printer – the equipment needed to produce a hardcopy of
the system and other documents.
System Software Requirements
This system requires the following software
application:
1.) Microsoft Visual Studio 2022
2.) SAP Crystal Reports
3.) SQL Server 2019
4.) Microsoft Office Word 2021
System User Requirements
The user must be the property custodian and the
other authorized faculty members. To navigate the system
effectively, users should have a basic understanding of
computers, including experience with laptops or desktop
computers. This will enable them to quickly learn the
system’s functions, operate it effectively, and
troubleshoot any problems that may raise.
Estimated Cost
The cost for the development and implementation of
the School Property Inventory Monitoring and Management
System is between forty thousand pesos (₱40,000.00) to
forty-five thousand pesos (₱45,000.00). Included the
hardware requirements and the documentation.
The financial estimated costs are follows:
Laptop ₱27,000.00
Printer ₱8,000.00
Operating Expense
Electricity, Ink, and etc. ₱3,000.00
Total ₱38,000.00