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Formal Letters - Guide

The document provides guidelines for writing formal letters, typically addressed to authority figures such as school principals or company managers. It outlines the structure of the letter, including salutations, introduction, body, and conclusion, emphasizing the use of formal vocabulary and a respectful tone. Tips include avoiding contractions, exclamation marks, and maintaining a serious demeanor while adhering to a word limit.

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Alaa Mekki
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6 views1 page

Formal Letters - Guide

The document provides guidelines for writing formal letters, typically addressed to authority figures such as school principals or company managers. It outlines the structure of the letter, including salutations, introduction, body, and conclusion, emphasizing the use of formal vocabulary and a respectful tone. Tips include avoiding contractions, exclamation marks, and maintaining a serious demeanor while adhering to a word limit.

Uploaded by

Alaa Mekki
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

FORMAL LETTERS

These will be written to somebody in a position of authority, usually to your school principal,
the manager of a company etc. I’ll give a very brief idea of how to write one.

Salutations and Signatures:

use either of this format depending on whether you know the person you are writing to.

Dear Sir or Madam……. Yours faithfully

Dear Ms Weasley………….Yours sincerely

Introduction:

Dive straight into the point.


Why are you writing? To appreciate, complain, suggest, request or disagree?
What are you writing in regards with? A new project, a newspaper advertisement, an article
or an event? Mention it. That’s your introduction.

Body:
This can be divided into two paragraphs

Details of situation: give previous history of event or your background or experience. Say
what happened exactly if you are making a complaint, or focus directly on the text you are
arguing with. This section should include specific data such as names, dates, facts and details.

Further development: Give further support to your claim or request. Summarise the current
situation and why you should be given consideration. Persuade the reader.

Conclusion: Say what you wish to happen next. Suggest, firmly but politely, what may happen
if you do not receive a response to a complaint. Wrap up by once again, stating your
request/complaint/suggestion and politely say something along the lines of ‘I hope you will
consider this and take action as soon as possible’.

TIPS
• Use formal vocabulary only. Instead of ‘can’t wait for your reply’ say ‘I hope you will consider
the above suggestion and take prompt action‘.
• Don’t use contractions like can’t, won’t, don’t, we’re etc. Use their full forms. Contractions are
informal.
• Don’t use exclamation marks.
• Your tone should be serious and respectful.
• Keep to the word limit.

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