📝 WRITING TASK: REPORT WRITING (Exercise 6)
Report Writing (Formal)
Context: Writing for a Principal or Teacher. Tone is objective, factual, and serious.
Register: Formal Paragraph Structure
Audience: Teacher / Principal / School authority /Organisation 1. Introduction: State the aim of the report.
Purpose: To inform, describe findings, suggest
improvements 2. Findings 1: First observation/positive aspect.
Tone: Objective, factual, impersonal 3. Findings 2: Areas for improvement/problems.
Paragraphs: 4 (no greetings, no contractions)
4. Conclusion/Recommendation: Suggesting future action.
❌ VERY IMPORTANT EXAM WARNINGS (REPORT) ✅ EXAMINER CHECKLIST (REPORT)
✔ Clear purpose stated
❌ No “Hi / Dear”
✔ Formal tone maintained
❌ No contractions (don’t, can’t)
✔ Findings clearly organised
❌ No personal tone (I think, I feel)
✔ Recommendations included
❌ No informal phrases (a lot, really good)
✔ Paragraphing is clear
Feature Low Achiever (Safe & Clear) High Achiever (Professional & Evaluative)
The purpose of this report is to talk
Para 1: This report aims to evaluate the effectiveness of [Topic]
about the school trip. I will explain what
Introduction and provide recommendations based on student feedback.
happened.
Feature Low Achiever (Safe & Clear) High Achiever (Professional & Evaluative)
Most students liked the activities. For It is widely observed that the majority of participants
Para 2: Positive
example, the sports were fun and benefited significantly from the hands-on nature of the
Points
everyone learned a lot. activities provided.
Conversely, several issues were identified, most notably
Para 3: But, there were some problems. The bus
the lack of punctuality regarding transport and the inadequate
Improvements was late and the food was not very good.
catering facilities.
I suggest that next time the school Considering the issues, it is strongly recommended that
Para 4:
should find a better bus company. In the organizers vet external vendors more thoroughly in the
Suggestions
conclusion, it was okay. future.
SAMPLE 1 📄 LOW ACHIEVER – REPORT TEMPLATE (4 PARAGRAPHS)
Introduction
This report is about ____________________. The purpose of this report is to describe ____________________ and to give
suggestions for improvement.
Findings
Firstly, it was found that ____________________. Many students/people said that ____________________. In addition,
____________________.
Problems / Further Findings
However, there were some problems. One issue was that ____________________. This caused ____________________.
Conclusion and Recommendations
In conclusion, the situation is generally ____________________. It is recommended that ____________________. This would help
to improve ____________________.
SAMPLE:2 📄 HIGH ACHIEVER – REPORT
Introduction
The purpose of this report is to examine ____________________. It aims to present the findings and suggest possible improvements
based on the information collected.
Findings
🏆 IGCSE ESL Writing Success Criteria
Criteria Low Achiever (The Basics) High Achiever (The Excellence)
Task Addresses all points with extra detail and
Addresses all 3 bullet points clearly.
Fulfillment flair.
Uses 4 paragraphs with smooth
Structure Uses 4 distinct paragraphs.
transitions.
Uses common words correctly (e.g., Uses ambidextrous vocabulary (e.g.,
Vocabulary
happy, big). ecstatic, vast).
Uses complex links (Furthermore,
Connectives Uses basic links (And, But, So, Because).
Conversely).
Uses Passive Voice and Conditionals (If...
Grammar Mostly correct simple sentences.
would).
Tone/ Matches the persona and audience
Follows "Formal" or "Informal" basics.
Register perfectly.
Accuracy Spelling is mostly correct. Errors are rare; punctuation is used for effect.
📝 Final "One-Glance" Task Reminders
Task Type Register Key Goal Must-Have Feature
Informal Email Informal Friendly & Personal A question to the friend.
Review Semi-Formal Persuasive & Honest A rating or final verdict.
Report Strictly Formal Objective & Factual Sub-headings (optional but good).
Article Semi-Formal Engaging & Lively A catchy title or rhetorical question.