Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Oracle Fusion Expenses is a complete, end-to-end solution for digital expense management giving employees easy
data entry options, and financial managers detailed spend information and policy-driven control.
Online and mobile, along with spreadsheet entry options, automate travel entry and approvals, reducing
administrative headaches while capturing essential data for effective cost management.

STREAMLINE EXPENSE PROCESSING AND REDUCE COSTS

Oracle Expenses Cloud provides your organization with the tools to effectively manage the travel and expense
process. With flexible payment options, versatile data entry methods, and personalizable user preferences, Oracle
Expenses Cloud lets you enter, submit, approve, audit, and pay expense reports quickly while enforcing transparent,
tight controls throughout your expense management process.

The Travel and Expenses work area provides a clear overview of the status of your expense items, reports, cash
advances, trips, and items that require action. This information is summarized into infotiles that deliver clear,
accurate and actionable information when you need it. Items requiring your action are highlighted in red, guiding
you to take immediate action and make effective decisions.

SIMPLIFY EXPENSE REPORTING AND INCREASE COMPLIANCE

Oracle Expenses Cloud offers extensive functionality to increase workforce productivity and satisfaction. For
example, employees can quickly and easily enter and submit expense reports for corporate card transactions along
with cash expenses. Pre-populating reports with card transactions makes expense entry faster, increases data
accuracy and reduces opportunities for fraud.

Users expect their corporate systems to reflect the prevalence of digital technology in their personal lives. To
accommodate the increasing use of mobile devices, Oracle offers expense capture, submission and approval on the
go. Fusion Mobile Expenses is a comprehensive solution supporting mobile entry for both iPhone and Android
devices, leveraging common smartphone features such as photo capture for automated expense entry of receipts,
voice capture to record expenses, GPS route tracking to calculate mileage, and multi-currency and location-based
support using GPS location. Other innovative features use your contacts and calendar to select attendees for meals or
other expenses.

STREAMLINED TRAVEL INTEGRATION

Integration between the travel partner, GetThere, and Oracle Expenses Cloud improves the employee booking
experience and provides visibility to travel costs and travel policy violations. The travel booking site is accessible
directly from the employees’ Travel and Expenses work area and when a trip is booked, the trip data is
automatically downloaded to the Expenses Cloud application, making it quicker and easier to create expense reports
based on the trip details.

Managers, other approvers, and auditors can view the difference in the booked versus actual expense, as well as any
booking policy violations with justifications. This helps approvers and auditors monitor travel costs and ensure that
employees are in compliance with corporate travel policies.

Key Features
• Mobile entry for expenses
• Seamless integration with Get There and corporate credit cards
• Support for global Per Diem requirements
• Automated support for accounting and project allocations
• Embedded transactional intelligence that guides approvers’ decisions
• Out-of-the box imaging integration
• Unique approval routing for project and cost center expenses
• Integration with established payment processes and applications
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Configuring Security
01: Creating an Employee
02: Adding Expense Roles to Your User

Configuring Oracle Expenses with Rapid Implementation

01: Reviewing Expenses System Options
02: Creating an Expense Report Template
03: Reviewing Approval Rules (Demonstration)
04: Setting Warning and Error Limits on a Conversion Rate (Demonstration)
05: Viewing a Conversion Rate Policy Warning and Error

Entering Expense Items and Expense Reports

01: Touring the Simplified Work Area
02: Creating an Expense Report
03: Marking an Expense Item as a Recurring Expense
04: Adding a New Primary Bank Account
05: Adding a Delegate to the Delegate and Permissions Page

Defining Expense Policies and Rules

01: Setting Up a Car Rental Expense Policy
02: Setting Up an Accommodations Expense Policy
03: Setting Up a Meals Expense Policy
04: Setting Up a Miscellaneous Expense Policy
05: Setting Up an Airfare Expense Policy
06: Setting Up a Mileage Expense Policy

Configuring Credit Card Data

01: Creating a Corporate Card Program
02: Setting Up a Corporate Card Usage Policy Warning (Demonstration)

Setting Up Receipt Management

01: Creating Receipt and Notification Rules

Auditing Expenses
01: Creating an Audit List Rule
02: Adding an Employee to the Audit List
03: Selecting Audit Selection Rules (Demonstration)
04: Rejecting an Expense Report on Audit (Demonstration)

Configuring and Requesting a Cash Advance

01: Configuring Cash Advances (Demonstration)
02: Requesting a Cash Advance

Processing Expense Reimbursement and Capturing Tax

Managing Contingent Workers

Data Demonstration
Creating and Submitting an Expense Report (Demonstration)

Processing Third-Party Expense Reimbursements

Setting Up Travel
01: Setting Up Travel Integration (Demonstration)
02: Creating and Importing a Trip Itinerary

Mobile Devices
01: Setup Steps
02: Entering Expenses Using Quick Entry
03: Entering Expenses Using Voice Recognition
04: Using the Camera to Create an Expense Line
05: Submitting an Expense Report

Analyzing and Reporting on Expenses

1: Creating Ad Hoc Reports for Expenses
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Configuring Security
• Creating an employee.
• Adding expense roles to your user.
• Managing your user.

1: Creating an Employee
Creating an employee from HCM’s Hire an Employee page.
1. Navigate to My Workforce > New Person.

2. Click the Tasks panel tab > Hire an Employee.

3. Enter the following required fields:

Field Value
Hire Date Today (defaults)
Hire Action Hire
Legal Employer US1 Legal Entity
Last Name OracleApps
First Name

4. Click Next.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Note: If you get a Matching Person Records window, click Continue.

5. Enter Address details: 100 Main Street, Genoa, TX 77034, and Harris County.
Hint: Type in the street address and then the postal code to have the system complete the rest of the address.
6. Under E-Mail Details, click Add Row.

7. Enter:
Field Value
Type Work E-Mail
E-Mail OracleApps88@[Link]

8. Click Next.
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9. Scroll down to the Assignment tab, select or enter:

Field Value
Business Unit US1 Business Unit
Department Finance US
Location Chicago

10. Accept all other defaults.

11. Click Next.
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12. Scroll down and expand Expenses Information. (This is needed for Expense Reporting.)
13. Enter or select:
Field Value
Default Expense Account 101.10.60501.121.000.000
Expense Check Send-to Address Home

14. Click Next.

Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

15. Scroll down to the bottom of the page to verify that the Employee role is automatically assigned.
16. Click Submit.
17. Click Yes.
18. Click OK.

19. Navigate to: Directory > Directory.

Note: If you cannot see the entire Navigator, use Control and Scroll Down to minimize the screen.
20. Enter your OracleApps Employee.
21. Click the Search icon.
22. Click your name to see details.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

23. Click Done.

Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Configuring Security
2: Adding Expense Roles to Your User
Adding Expense Roles to your employee user.
1. Navigate to: More… > Tools > Security Console.
2. Click on the Users tab
3. Enter Employee and select Search.
4. Select your user: OracleApps
5. Click Edit.
6. Enter an External Identifier: 555-XX-5555.
7. Click Add Role.
8. Search for the following roles:
Expense Auditor
Expense Audit Manager US1 Business Unit
Corporate Card Administrator US1 Business Unit
9. Click Add Role Membership.
10. Click OK.

11. Click Done.

12. Sign out.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Configuring Oracle Expenses with Rapid Implementation

• Reviewing Expenses System options
• Creating an expense report template
• Reviewing approval rules demonstration
• Setting warning and error limits on a conversion rate demonstration
• Viewing a conversion rate policy warning and error

1: Reviewing Expenses System Options

1. Navigate to: Setup and Maintenance > Financials offering > Setup > Expenses functional area > Manage Expenses
System Options

2. On the Manage Expenses System Options page, you can define system options for all business units or set options
for a specific business unit.
3. Review the three sections in the Manage Expense System Options page:
• User Options for Expense Report
• Corporate Options for Expense Report
• Processing Options for Expense Report
• Specific Business Units

4. In the User Options for Expense Report section, change the Allow choice of reimbursement currency during
expense entry to Yes, so you can choose a reimbursement currency when creating expense entries.

5. In the Corporate Options for Expense Report section, select the Enable Terms and Agreement check box to enforce
expense terms and agreements for all business units. This controls whether employees are required to select the I
have read the company policies before submitting expense reports check box.
6. Select a value from the Printable Expense Report Format list.

7. In the Processing Options for Expense Report section Pay Expense Reports Through, select Third Party in the
choice list. This allows your expense reports to be paid through a third-party legacy application within your
company or an outside supplier.

8. In the Specific Business Units section, select a business unit, Japan for example, and click the Edit button.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

If your business unit doesn’t exist in the Specific Business Units section, click Create and select an applicable
Business Unit from the Create System Options: Specific Business Unit page.

9. Review the choices in the Edit Expenses System Options: <Japan> Business Unit page.
Note: Do not use US1 Business Unit. Although the choices are similar to the options on the Manage Expense System
Options page, the choices you make on this page will apply only to the specific business unit you have selected.

10. Scroll down to the Processing Options for Expense Report section.
11. In the Employee Liability Account section, select the Define value specific to business unit.
12. Open the box and change the LoB to a different LoB.

13. Click OK.

14. Notice how the LoB number changes in your Employee Liability Account.
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Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

15. Select Cancel.

16. Click Cancel.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Configuring Oracle Expenses with Rapid Implementation

2: Creating an Expense Report Template
Create expense types that are applicable to each business unit. You complete the following tasks:
• Create an expense report template.
• Create four expense types.
• Define the expense types permitted to be itemized for the itemization-required expense type of Hotel.
• Specify Expense Requirements.
• Confirm that created expense types appear in the expense report template.

Creating an Expense Report Template

1. Navigate to: Setup and Maintenance > Financials offering > Setup > Expenses functional area > Manage Expense
Report Templates.

2. Click the Create icon.

3. Enter Name: XXExpense Template
4. Accept the default effective start date.
5. Select US1 Business Unit.
6. Click Save.
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Creating an Expense Type for Domestic Airfare

7. Select the Expense Types tab.
8. Click the Create icon.
9. Enter Name : Domestic Airfare.
10. Select Category : Airfare.
11. Enter Account : 60512.
12. From the Save and Close drop-down list, click Save and Create Another.

Creating an Expense Type for Room Charge

13. Enter Name : Room Charge.
14. Select Category : Accommodations.
15. Enter Account : 60530.
16. Select the This expense type used in itemization only check box.
Note: This expense type is now available only for an expense type that is required to be itemized.
17. Click Save and Create Another.
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Creating an Expense Type for Meals

18. Enter Name : Meals
19. Select Category : Meals.
20. Enter Account : 60521
21. Select the This expense type used in itemization only check box.
Note: This expense type is now available only for an expense type that is required to be itemized.
22. Click Save and Create Another.

Creating an Expense Type for Miscellaneous

23. Enter Name : Miscellaneous
24. Select Category : Miscellaneous
25. Enter Account : 60540
26. Select the This expense type used in itemization only check box.
Note: This expense type is now available only for an expense type that is required to be itemized.
27. Click Save and Create Another.
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Creating an Expense Type for Internet

28. Enter Name : Internet.
29. Select Category : Miscellaneous.
30. Enter Account : 60540.
31. Select the This expense type used in itemization only check box.
Note: This expense type is now available only for an expense type that is required to be itemized.
32. Click Save and Create Another.

Creating an Expense Type for Hotel

33. Enter Name : Hotel.
34. Select Category : Accommodations.
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35. Enter Account : 60530.

36. Select the Itemization tab.
37. Select Enabled.
38. Select the Include check boxes for both the Room Charge, Internet, Meals, and Miscellaneous expense types.
Note: These expense types are now available as itemizable expense types.
39. Click Save and Close.
40. Click Yes.

Specifying Receipt Requirements

41. Select the Receipt Requirement tab.
42. Select the Require receipts for cash expense lines above specified amount check box.
43. Enter 0.00 in the USD field.
44. Select the Require receipts for corporate card expense lines above specified amount check box.
45. Enter 0.00 in the USD field.
46. Click Save and Close.
47. Click Done.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Enter the Expense Fields

Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Confirming that Created Expense Types Appear in the Created Expense Report Template
48. Navigate to: About Me > Expenses.

49. Click Create Expense Report.

Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

50. Enter a Purpose.

51. In the Expense Item area, click Create.

52. Accept the default date.

53. Select your XXExpense Template.
54. Select Hotel. Notice that the Itemize button is now enabled because you specified that the Hotel expense type is
required to be itemized.
55. Enter Amount of $200.00.
56. Enter Merchant Name: Hyatt.
57. Click the Itemize button.
58. Select Room Charge. (Notice the other categories are also there: Meals, Miscellaneous, and Internet).
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

59. Change the Amount field to 200.00

60. Click Save and Close.

61. Click Save and Close from the Save drop-down list.

62. Click OK.

Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Configuring Oracle Expenses with Rapid Implementation

3: Reviewing Approval Rules (Demonstration)
1. Navigate to: Setup and Maintenance > Financials offering > Setup > Expenses functional area > Manage Expense
Approval Rules > BPM Worklist.

2. From the Tasks to be configured pane on the Oracle BPM Worklist application, select
FinExmWorkflowExpenseApproval
3. Click the Edit icon on the Tasks to be configured toolbar.
4. Click the Notifications and Deadlines tabs to review options.
5. Click the Assignees tab. An approval hierarchy is displayed.
6. Click Switch to Vertical Layout on the upper-right corner of the page.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

7. Review the four types of default expense rules.

8. Below the Expense Report on the far left, click the diamond icon.
9. Click Go to Rule. The ExpenseReportRuleSet in the left pane is highlighted.
10. Expand the ExpenseReportManagerApprovalRule.
11. Review current definitions.
Note: The current approval policy for expense reports requiring supervisor approval is > $0. The List Builder is
using the Supervisory option.
[Link] Report [Link]()

12. Review the fields in the ExpenseReportManagerApprovalRule. Open each field and show the options.
13. Do not make any changes.
14. Click Logout.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Configuring Oracle Expenses with Rapid Implementation

4: Setting Warning and Error Limits on a Conversion Rate
• Set a warning and error limits on a conversion rate.
Note: This demonstration can be done only once in the instance. If it has already been completed, just review the
setup with the class.
• You are setting a warning limit on the conversion rate. If users enter a conversion rate that is 5-10% higher than the
default conversion rate, they will see a Warning.
• You are setting an error limit on the conversion rate. If users enter a conversion rate that is 10-15% higher than the
default conversion rate, they will see an Error.
1. Navigate to: Setup and Maintenance > Financials offering > Setup > Expenses functional area > Manage
Conversion Rates and Policies page > US1 Business

2. The Edit Conversion Rates and Policies: US1 Business Unit dialog box opens.

3. Select the Default conversion rate check box

4. Enter Warning Tolerance Percentage : 5
5. Select the Display warning to user check box
6. Enter Error Tolerance Percentage : 10
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

7. In the Individual Currency Exceptions region, click the Add Row icon
8. Select Currency : AUD – Australian Dollar
9. Enter Warning Tolerance Percentage : 10
10. Select the Display Warning to User check box
11. Enter Error Tolerance Percentage : 15
12. Click Save and Close.

13. Click Done.

Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Configuring Oracle Expenses with Rapid Implementation

05: Viewing a Conversion Rate Policy Warning and Error
Will show that during your business trip to the UK, you took a taxi ride and paid for it by using your personal Visa
credit card. After returning, you are entering your expenses.
You notice that a different conversion rate was applied to the taxi expense by Visa than the one used by your
company. You complete the following tasks:
• Viewing a conversion rate warning
• Viewing a conversion rate error
• Reviewing the Expense System options
• Selecting options for a specific business unit
• Enabling a printable expense report and then assigning it to a specific business unit

Viewing a Warning for a Conversion Rate Used in an Expense Report

1. Navigate to: About Me > Expenses.

2. Click Actions > Create Expense Report.

3. In the Expenses Items region, click the Create icon. The Create Expense Item dialog box opens.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

4. Accept the default date.

5. Select Expense Template : Expenses US1.
6. Select Expense Type : Taxi.
7. Select Amount : GBP - Pound Sterling and enter 100.00.
Note: GBP may be near the top of the choice list, rather than in alphabetical order.
8. In the Conversion Rate field, change the conversion rate from 1.22895416 to 1.32.
9. Select Expense Location : San Francisco, San Francisco, CA, United States.
Note: You will see a yellow warning that surrounds the Conversion Rate field, which indicates that the conversion
rate you entered of 1.32 is 5% or more above the allowable limit of 1.22895416. For entering the conversion rate of
1.32, which resulted in a warning, enter a justification.
10. Enter Justification : Conversion rate applied by Visa.
11. Click Save and Create Another.

Viewing an Error for a Conversion Rate Used in an Expense Report

12. In the Create Expense Item dialog box, accept the default date.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

13. Select Expense Type : Lunch.

14. Select Amount : GBP - Pound Sterling and enter 100.00.
15. Change the conversion rate to 1.88.
16. Confirm that the Expense Location list shows San Francisco, San Francisco, CA, United States.
Note: You will receive a red error that surrounds the Conversion Rate field, which indicates that the conversion rate
you entered of 1.88 is 10% or more above the allowable limit of 1.42221027.

17. Click Save and Close.

Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Tip: If you do not see the error message, click the Save and Close button and then submit the expense report. You
will then see a message that indicates that you cannot submit an expense report with errors. You will note a red error
icon on the line. Click the expense item link and then you will see the error that was not showing previously.
18. Select “I have read and accept the corporate travel and expense policies”.

19. Click Save

20. Click Submit. You will see the error message appear that stops you from submitting the expense report.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

21. Click OK.

Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Entering Expense Items and Expense Reports

• Touring the Simplified work area
• Creating an expense report
• Marking an expense item as a recurring expense
• Adding a new primary bank account
• Adding a delegate to the delegate and permissions page

1: Touring the Simplified Work Area

Touring the Expense Work Area
1. Navigate to: About Me > Expenses. Click the Go to Travel and Expenses link.

2. Review the two infotiles at the top of the page. Each infotile has a different heading and purpose.
The Expense Items and Expense Reports infotiles are visible to everyone. Other infotiles are visible based on your
roles.
3. Review the Actions menu in the upper-right corner

Note: Here, you can specify what action to take, whether it’s to create an expense item, create an expense report,
request a cash advance, book travel, or tour Expenses.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Entering Expense Items and Expense Reports

2: Creating an Expense Report
• Create an Expense Report.
• Itemize expenses.
• Submit the Expense Report for approval.

Creating an Expense Report Using the Expense Report Page

1. Navigate to: About Me > Expenses.

2. Select Actions.
3. Click the Create Expense Report link.

4. Enter Purpose: XXEXM Expense Report

5. Accept the default payment method (if visible).
6. Click Save.
7. Click OK on the confirmation message.
Note: After saving the report, Expenses assigns a report number.
8. In the Expense Items section, click the Create icon on the menu bar.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

9. In the Date field, accept the default date.

10. Select Template : XXExpense Template
11. Select Type : Hotel.
12. Select Amount : USD.
13. In the Amount field to the right of the currency, enter the total hotel bill amount: 877.00.
14. Enter Merchant Name : Hyatt.

Itemizing Expenses Incurred on the Last Business Trip

15. Click Itemize.
16. Click the Add Line icon.
17. Select Type : Room Charge.
18. Enter Amount : 562.00.
19. Click the arrow next to the expense type.
20. Enter Number of Days: 4 to see the daily rate.

21. Click the Add Line icon.

22. Select Type : Meals.
23. Enter Amount : 280.00.

24. Click the Add Line icon.

25. Select Type : Miscellaneous.
26. Enter Amount : 20.00.
27. Select the Personal check box.
Note: Notice that because we selected miscellaneous of $20 as a personal expense, the report total decreased from
$877 to $857.

28. Click the Add Line icon.

29. Select Type : Internet.
30. Enter Amount : 15.00.
Note: The running totals for Business and Personal expenses are at the top of the page. The Remaining Balance tells
us how much we have left to itemize.
31. Click Save and Close.
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32. Return to your expense report.

Submitting Expense Report for Approval

33. Check I have read and accept the Corporate Travel Expense Policy checkbox.
34. Click Submit.

Login with Manager user and approve the expense

Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Entering Expense Items and Expense Reports

3: Marking an Expense Item as a Recurring Expense
1. Navigate to: About Me > Expenses

2. Click the Expense Items infotile.

3. Highlight one of the Expense items you created previously.

4. From the Actions menu on the selected expense item, select Mark as Recurring Expense.
5. Select Monthly to make the expense recurring on a monthly basis.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Entering Expense Items and Expense Reports

4: Adding a New Primary Bank Account
Add a new bank account and make it your primary bank account.

1. Navigate to: About Me > Expenses > Tasks panel tab > Manage Bank Accounts.

2. Click Create (+) to create a new bank account. Entering the Required (*) Details in the Create Bank Account Page

3. Select a Country : United States.

4. Enter your Bank Account Number : 9059574321
5. Select an Account Type : Checking.
6. Accept your user name as the Account Holder.
7. Enter a Secondary Account Reference if needed.
8. Enter the Bank Name and Bank Branch : America Bank, New York
9. Enter the Routing Transit Number : 11100614

Note: The Routing Transit number is used to identify banks in the United States and is required along with the
account number to perform a transfer. The ABA Routing number is typically 9 digits long and composed of numbers
only.

10. Enter the BIC code : Leave blank.

Note: BIC, until recently, referred to the Bank Identifier Code, a unique code specifying a bank, and optionally a
branch. Recently this has undergone a change of identity to Business Identifier Code and has widened in scope to
mean a unique code to identify any business.

11. Click Save and Close.

Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

12. Select the new bank account line and click Set Primary to make this bank account the primary account. A check
mark appears in the Primary column on the line you selected. Although you can have multiple bank accounts, you
can designate only one account as your primary bank account.
13. Click Done.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Entering Expense Items and Expense Reports

5: Adding a Delegate to the Delegate and Permissions Page
Add a new delegate to the Delegate and Permissions page.
1. Navigate to About Me > Expenses

2. On the Tasks panel tab, select Manage Delegates to open the Delegates and Permissions page.

3. Click the + sign to add the delegate’s name.

4. Enter the delegates name in the Person box: Casey Brown.

5. Select Active from the Status list.
6. Click Save.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

7. Verify that OracleApps88’s name and picture displays.

8. Click X to inactivate (remove) the delegate.

9. Click Save and Close.

Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Defining Expense Policies and Rules

• Setting up a car rental expense policy
• Setting up an accommodations expense policy
• Setting up a meals expense policy
• Setting up a miscellaneous expense policy
• Setting up an airfare expense policy
• Setting up a mileage expense policy

1: Setting Up a Car Rental Expense Policy

To set up a car rental expense policy, perform the following steps:
• Set up a car rental policy
• Set up car rental policy violations
• Complete the car rental rate spreadsheet
• Activate the car rental policy
• Associate the car rental expense policy with an expense type

Setting Up a Car Rental Policy

1. Navigate to: Setup and Maintenance > Financials offering > Setup > Expenses functional area > Manage Policies
by Expense Category.

2. Select Create Policy : Car Rental.

Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

3. Specify a Policy Name : XXCar Rental.

4. In the Rate Definition region:
a. Select the Single Currency option button.
b. Select Currency : USD US Dollar.
Note: If a currency rate conversion is necessary to verify a policy rate limit, you must define a conversion rate in
Oracle Fusion General Ledger.
5. In the Rate Determinants section:
a. Select the Role check box.
b. Select Role Type : Job.

Setting Up Car Rental Policy Violations

6. Select the Policy violation warning check box.
7. Enter Warning Tolerance Percentage: 10.
8. Select the Display warning to user check box.
9. Select the Prevent report submission check box.
10. Enter Error Tolerance Percentage: 20.
11. Click Save.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Completing the Car Rental Rate Spreadsheet

12. Click Create Car Rental Rates.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

13. Download the predefined spreadsheet to your local drive for completion.
14. Click OK if you get a message that the versions don’t match.
Tip: If you select rate determinants in the Rate Determinants area, you complete the predefined spreadsheet. If you
don't select any rate determinants, you create car rental rates in the Create Rates dialog box.'
16. On the Create Car Rental Rates spreadsheet, complete the fields as shown in the following table.

Tip: Double-click the Role field to select the value.

Role Daily Sum Limit (USD) Start Date
All Others 90 1/1/2019
Accounting Manager 100 1/1/2019
Sales Representative 120 1/1/2019
Sales Manager 150 1/1/2019

17. Click Upload Rates.

18. Click OK on the message.

19. Close spreadsheet.

20. Click Save and Close.
21. On the Manage Policies by Expense Category page, click Done.
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Activating the Car Rental Policy

22. Navigate to: Setup and Maintenance > Manage Policies by Expense Category task.
23. Select the car rental policy that you created and click Activate.

24. Click Save.

25. Click OK.
26. Click Done.

Assigning the Car Rental Policy to an Expense Type

27. Navigate to: Setup and Maintenance > Manage Expense Report Templates
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28. Select and open your expense report: XXExpense Template

29. On the Expense Types tab, click the Create icon to open the Create Expense Type dialog box.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

30. Enter Name and Category : Car Rental

31. Enter Account : 60513
32. On the Policies tab, Click + Add Row
33. Select the Car Rental policy you created and specify the start date.
34. Click Save and Close twice.
35. Click Done.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Defining Expense Policies and Rules

2: Setting Up an Accommodations Expense Policy
Following all of the procedures for setting up an accommodations expense policy.
To set up an accommodations expense policy, perform the following steps:
• Set up an accommodations policy
• Set up policy violations
• Complete the accommodations rate spreadsheet
• Activate the accommodations expense policy
• Associate the accommodations expense policy with an expense type

Setting Up an Accommodations Policy

1. Navigate to: Setup and Maintenance > Manage Policies by Expense Category

2. Select Create Policy : Accommodations

Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

3. Specify a Policy Name : XXAccommodations

4. In the Rate Definition section:
a. Select Single Currency option button.
b. Select Currency: USD.
Note: If a currency rate conversion is necessary to verify a policy rate limit, you must define a conversion rate in
Oracle Fusion General Ledger.

5. In the Rate Determinants section:

a. Select the Role check box.
b. Select Role Type: Job.
c. Select the Locations check box.
d. Select the Geographical locations option button.

6. In the Policy Enforcements section:

a. Select the Policy violation warning check box.
b. Enter Warning Tolerance Percentage: 10.
c. Select the Display warning check box.
d. Select the Prevent report submission check box.
e. Enter Error Tolerance Percentage: 20.
7. Click Save.
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Completing the Accommodations Rate Spreadsheet

8. On the Create Accommodations Policy page, click Create Rates.
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9. Click Yes if you get a message that the versions don’t match.
11. Download the predefined spreadsheet to your local drive for completion.
Note: If you select rate determinants in the Rate Determinants section, you complete the predefined spreadsheet. If
you don't select any rate determinants, you create accommodations rates in the Create Rates dialog box.
12. On the Create Accommodations Rates spreadsheet, complete the fields as shown in the table.

Tip: Double-click the Role field to select the value.

Role Daily Sum Limit (USD) Start Date
All Others 170 1/1/2019
Accounting Manager 200 1/1/2019
Sales Representative 220 1/1/2019
Sales Manager 183 1/1/2019

13. Click Upload Rates.

Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

14. Click OK on the message.

15. Close spreadsheet.

16. Click Save and Close.

Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Note: When rates are successfully uploaded, the policy status becomes valid. To use this rate policy for calculation of
accommodations expenses, you must activate the accommodations expense.

Activating the Accommodations Expense Policy.

17. Navigate to: Setup and Maintenance > Manage Policies by Expense Category task.
18. Select the accommodations policy that you created and click Activate

19. Click Save and Close.

20. Click Done.

Assigning the Accommodations Expense Policy to an Expense Type

Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

21. Navigate to: Setup and Maintenance > Manage Expense Report Templates.

22. Select and open your expense report: XXExpense Template.

23. On the Expense Types tab, click the Create icon to open the Create Expense Type dialog box.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

24. Enter Name and Category : Accommodations

25. Enter Account : 60530
26. On the Policies tab, Click + Add Row.
27. Select the accommodations policy you created and specify the start date.
28. Click Save and Close twice.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

29. Click Done.

Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Defining Expense Policies and Rules

3: Setting Up a Meals Expense Policy
• Setting up a meals expense policy
• Setting Up policy violations
• Completing the meals rate spreadsheet
• Activating the meals expense policy
• Assigning the meals expense policy to an expense type.

Setting Up a Meals Expense Policy

1. Navigate to: Setup and Maintenance > Financials offering > Setup > Expenses functional area > Manage Policies
by Expense Category.

2. Select Create Policy : Meals

Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

3. Specify a Policy Name : XXMeals

4. In the Rate Definition region:
a. Select the Single instance limit check box.
b. Select the Single Currency option button.
c. Select Currency : USD US Dollar.
Note: If a currency rate conversion is necessary to verify a policy rate limit, you must define a conversion rate in
Oracle Fusion General Ledger.

Setting Up a Meals Policy Violations

5. Select the Policy violation warning check box.
6. Enter Warning Tolerance Percentage: 10.
7. Select the Display warning to user check box.
8. Select the Prevent report submission check box.
9. Enter Error Tolerance Percentage: 20.
10. Click Save.

Completing the Meals Rate Spreadsheet

11. Click Create Rates.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

12. Download the predefined spreadsheet to your local drive for completion.
13. Click OK if you get a message that the versions don’t match.
15. On the Create Meal Rates spreadsheet, complete the fields as shown in the following table.
Tip: Double-click the Role field to select the value.
Role Single Instance Limit (USD) Start Date
All Others 150 1/1/2019
Accounting Manager 120 1/1/2019
Sales Representative 150 1/1/2019
Sales Manager 180 1/1/2019

16. Click Upload Rates.

Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

17. Click OK on the message.

18. Close the spreadsheet.
19. Click Save and Close.
20. Click Done.

Activating the Accommodations Expense Policy.

17. Navigate to: Setup and Maintenance > Manage Policies by Expense Category task.
18. Select the accommodations policy that you created and click Activate

19. Click Save and Close.

20. Click Done.

Assigning the Meals Expense Policy to an Expense Type

21. Navigate to: Setup and Maintenance > Manage Expense Report Templates.
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22. Select and open your expense report: XXExpense Template

23. On the Expense Types tab, click the Create icon to open the Create Expense Type dialog box.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

24. Enter Name and Category : Meals.

25. Enter Account : 60521.
26. Click + Add Row.
27. On the Policies tab, Click + Add Row.
28. Select the Meals policy you created and specify the start date.
29. Click Save and Close twice.

30. Click Done.

Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Defining Expense Policies and Rules

4: Setting Up a Miscellaneous Expense Policy
Set up a miscellaneous expense policy and complete the miscellaneous rate spreadsheet for uploading to the
application.
The policy is set up with a single instance rate in US dollars, by job, and is enforced by a warning and an error.
• Setting up a miscellaneous expense policy
• Setting up policy violations
• Completing the miscellaneous rate spreadsheet
• Activating the miscellaneous expense policy
• Associating the miscellaneous expense policy with an expense type

Setting Up a Miscellaneous Expense Policy

1. Navigate to: Setup and Maintenance > Financials offering > Setup > Expenses functional area > Manage Policies
by Expense Category.

2. Select Create Policy : Miscellaneous

Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

3. Specify a Policy Name : XXMiscellaneous

4. In the Miscellaneous Eligibility Rule section:
a. Select the Minimum number of days for miscellaneous expense reimbursement check box.
b. Enter Days: 5.
5. In the Rate Type section, select the Rate limit option button.
6. In the Rate Definition section:
a. Select the Single instance limit check box.
b. Select the Single currency option button.
c. Select Currency: USD US Dollar.
Note: If a currency rate conversion is necessary to verify a policy rate limit, you must define
a conversion rate in Oracle Fusion General Ledger.
7. In the Rate Delimiter section:
a. Select the Role check box.
b. Role Type: Job

Setting Up Miscellaneous Policy Violations

8. In the Policy Enforcements section:
a. Select the Policy violation warning check box.
b. Enter Warning Tolerance Percentage: 10.
c. Select the Display warning to user check box.
d. Select the Prevent report submission check box.
e. Enter Error Tolerance Percentage: 20.
9. Click Save.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Completing the Miscellaneous Rate Spreadsheet

10. On the Create Miscellaneous Policy page, click Create Rates.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

11. Download the predefined spreadsheet to your local drive for completion.
12. Click OK if you get a message that the versions don’t match.
Tip: If you select rate determinants in the Rate Determinants area, you complete the predefined spreadsheet. If you
don't select any rate determinants, you create car rental rates in the Create Rates dialog box.

14. On the Create Miscellaneous Rates spreadsheet, complete the fields as shown in the following table.
Tip: Double-click the Role field to select the value.
Role Single Instance (USD) Start Date
All Others 90 1/1/2019
Accounting Manager 100 1/1/2019
Sales Representative 120 1/1/2019
Sales Manager 150 1/1/2019

15. Click the Upload Rates.

16. Click OK on the message.

17. When rates are successfully uploaded verify the policy status is Valid.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

18. Close the spreadsheet.

19. Click Save and Close.

Activating the Miscellaneous Expense Policy

20. Navigate to: Setup and Maintenance > Manage Policies by Expense Category task.

21. Select the miscellaneous policy that you created and click Activate.
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22. Click Save and Close.

23. Click Done.

Assigning the Miscellaneous Expense Policy to an Expense Type

24. Navigate to: Setup and Maintenance > Manage Expense Report Templates.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

25. Select and open your expense report: XXExpense Template.

26. On the Expense Types tab, click the Create icon to open the Create Expense Type dialog box.
27. Enter Name and Category : Miscellaneous.
28. Enter Account : 60540
29. Click + Add Row.
30. On the Policies tab, Click + Add Row.
31. Select the miscellaneous expense policy you created and specify the start date.
32. Click Save and Close twice.

33. Click Done.

Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Defining Expense Policies and Rules

5: Setting Up an Airfare Expense Policy
To setup an airfare policy, you:
• Enter general information
• Set up airfare policy violations
• Activate the airfare policy
• Assign the airfare policy to an expense type

Entering General Information

1. Navigate to: Setup and Maintenance > Financials offering > Setup > Expenses functional area > Manage Policies
by Expense Category

2. Select Create Policy : Airfare

Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

3. Specify a Policy Name : XXAirfare

4. In the Flight Class Determinant section, check the Flight Type check box

The Role check box is already selected by default.

5. Select Role Type: Job.

Setting Up Airfare Policy Violations

6. In the Policy Enforcement section, accept the following defaults:
• Policy violation warning option button
• Display warning to user check box
7. Click Save and Close.
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Activating the Airfare Policy

8. Select you airfare policy, XXAirfare.
9. Click Activate.
10. Click Done.

Assigning the Airfare Policy

11. Navigate to: Setup and Maintenance > Manage Expense Report Templates.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

12. Select your template.

13. On the Expense Types tab, click the Create icon to open the Create Expense Type dialog box.
14. Select Name and Category : Airfare
15. Enter Account : 60512
16. On the Policies tab, Click + Add Row.
17. Select the airfare policy you created, specify the start date, and optionally specify an end date.
18. Save and Close twice.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

19. Click Done.

Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Defining Expense Policies and Rules

6: Setting Up a Mileage Expense Policy
Set up a mileage expense policy to allow employees to claim mileage reimbursement for travel expenses incurred by
using their personal vehicles for business activities. In most countries, mileage reimbursement rates are determined
by the central government.
Based on government mileage regulations and your company policy, you can set up a mileage expense policy by
defining:
• Mileage eligibility rules
• Mileage rate determinants
• Mileage add-on rates

Mileage Eligibility Rules

1. Navigate to: Setup and Maintenance > Manage Policies by Expense Category.

2. Select Create Policy : Mileage

Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

3. Specify a Policy Name : XXMileage

4. Select the Rate Currency: Single currency option button
5. Select Currency : USD – US Dollar.
6. Enter Unit of Measure : Mile.
7. In the Mileage Eligibility Rules section, check Standard mileage deduction.
8. Enter Distance : 10.
9. Check Minimum distance for mileage eligibility.
10. Enter Minimum 100.

Mileage Rate Determinants

11. In the Mileage Rate Determinants section, check Role.
12. Select Role Type: Job.
13. Check Location.
14. Select: Geographical locations option button.
15. Check Distance threshold and select either By trip or By period.

16. Select sources for the following:

• Vehicle Category
• Vehicle Type
• Fuel Type

17. Click Save.

Add-On Rates
18. In the Add-On Rates section, check Enable Passenger Rate.
19. Select a Rate Type.
20. Check the following if applicable:
• Capture passenger name.
• Calculate passenger rate by distance traveled by passenger.
• Restrict number of passengers reimbursed and select number of passengers.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

21. Check Enable company-specific rates.

• Select a Rate Type.

Completing the Mileage Expense Rate Spreadsheet

22. Click Create Rates.
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23. Download the predefined spreadsheet to your local drive for completion.
24. Click OK if you get a message that the versions don’t match.
Tip: If you select rate determinants in the Rate Determinants area, you complete the predefined spreadsheet. If you
don't select any rate determinants, you create car rental rates in the Create Rates dialog box.
26. On the Mileage Expense Rate spreadsheet, complete the fields as shown in the following table:
Tip: Double-click the Role field to select the value.

Role Country, State, County, and City Daily Sum Limit (USD)
Start Date
All Others All Others 90 1/1/2019
Accounting Manager United States, CA, San Mateo, Redwood City 100 1/1/2019
Sales Representative United States, TX, Harris, Houston 120 1/1/2019
Sales Manager All Others 150 1/1/2019

27. Click Upload Rates.

28. Click OK on the message.

29. Close spreadsheet.

30. Click Save and Close.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

31. Click Done.

Activating the Mileage Policy

32. Navigate to: Setup and Maintenance > Manage Policies by Expense Category task.

33. Select the car rental policy that you created and click Activate.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

34. Click Done.

Assigning the Mileage Policy to an Expense Type

35. Navigate to: Setup and Maintenance > Manage Expense Report Templates.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

36. Select and open your expense report: XXExpense Template.

37. On the Expense Types tab, click the Create icon to open the Create Expense Type dialog box.
38. Enter Name and Category : Mileage
39. Enter Account : 60500
40. Click + Add Row.
41. On the Policies tab, Click + Add Row.
42. Select the Car Rental policy you created and specify the start date.
43. Click Save and Close twice.

44. Click Done.

Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Configuring Credit Card Data

• Creating a corporate card program
• Setting up a corporate card usage policy warning (Demonstration)

1: Creating a Corporate Card Program

Show that your company has chosen American Express as your corporate card issuer. You are ready to start
processing corporate card transaction files. To enable the processing, you set up the applicable entities. You complete
the following tasks:
• Define a corporate card mapping rule.
• Create a corporate card program and company account number with American Express.
• Assign the mapping rule to the corporate card program to enable the upload process to derive corporate card
expense types for the corporate card transactions.

Defining a Corporate Card Mapping Rule

1. Navigate to: Setup and Maintenance > Financials offering > Setup > Expenses functional area > Manage
Corporate Card Expense Type Mapping Rules

2. Click the Create icon.

Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

The Create Corporate Card Expense Type Mapping Rule dialog box appears.
3. In the Name field, enter XXMapping Rule
4. Select Source Lookup Type : MIS Industry Codes.

MIS Industry Codes is a lookup that contains the American Express corporate card transaction codes that describe
the type of transactions in the corporate card transaction file.
5. Select Default Card Expense Type: Miscellaneous.
6. Map the Source Lookup Codes to the following corporate card expense types:
7. Select Source Lookup Code 01: Airline to Air.
8. Select Source Lookup Code 03: Lodging to Hotel.
9. Select Source Lookup Code 05: Restaurant to Meal.
10. Select Source Lookup Code 08: Entertainment to Miscellaneous.
11. Click Save and Close.

12. Click Done.

Creating a Corporate Card Program and Company Account Number with American Express
13. Navigate to: Setup and Maintenance > Financials offering > Setup > Expenses functional area >.Manage
Corporate Card Programs
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

14. Click the Create icon

15. Enter Name : XXAMEX

16. Enter Description : XXAmerican Express Travel Card
17. Select Card Type : Travel
18. Select Card Brand : American Express

19. Click the Upload Rules tab.

20. Select File Format : American Express GL1025.
21. Select Employee Matching Rule for New Cards : Employee number.
22. In the Card Expense Type Mapping section, select Transaction Summary Mapping Rule: XXMapping Rule. This
is the mapping rule that you created previously.
23. Select Transaction Summary Source Column : MIS industry code.
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24. In the Company Accounts section, click the Create icon.

25. Enter Company Account Name : XXCompany Account.

26. Enter Company Account Number : XX1000.
27. Enter Market Code : 001.
28. Enter Requesting Control Account Number: XX2000.
29. Select Card Issuer : American Express.
30. Select Card Issuer Site : UK - London.
31. Select Payables Business Unit : US1 Business Unit.
32. Select Payment Currency : USD – US Dollar.
33. Select Payment Terms : Immediate.
34. Select Payment Option : Both.
35. Enter Expense Clearing Account : 101.10.22190.000.000.000.
Note: If you receive an error message, click the Expense Clearing Account icon and search for any missing segments
in the Expense Clearing Account dialog box.
36. Click Save and Close.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

37. To exit the page, click Save and Close.

38. Click Done.

Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Configuring Credit Card Data

2: Setting Up a Corporate Card Usage Policy Warning
Corporate Card Usage Policy Warning
If the Airfare category has been adjusted already, select another expense category and add parameters.
1. Navigate to: Setup and Maintenance > Financials offering > Setup > Expenses functional area > Manage
Corporate Card Usage Policies

2. Click the US1 Business Unit link.

3. For Airfare:
• Enter Cash Limit: 100.00.
• Enter Warning Tolerance Percentage: 0.00.
• Select the Display Warning to User check box.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

4. Click Save and Close.

5. Click Done.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Setting Up Receipt Management

1: Creating Receipt and Notification Rules
Create an Expense Report Receipt and Notification Rule and assign it to your template.

Creating an Expense Report Receipt and Notification Rule

1. Navigate to: Setup and Maintenance > Financials offering > Setup > Expenses functional area > Manage Expense
Report Receipt and Notification Rule.

2. Click the Create icon.

Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

3. Enter the Name : XXRule.

4. Specify the Type of Receipt : Imaged.
5. Specify the Stage When Imaged Receipts Must Be Attached to Expense Report: Prevent submission if receipts are
not attached before submission.
6. Specify Receipt Tracking when missing and overdue expense report receipts are considered overdue by checking
the Enable overdue process.
7. Enter Days to Wait for Overdue Receipts: 10.
8. Accept the defaults for Expense Report Payment Holds.
9. Click Save and Close > Done.

Assigning the Report Receipt Rule to Your Template

10. Navigate to: Setup and Maintenance > Financials offering > Setup > Expenses functional area > Manage Expense
Report Templates.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

11. Select your template: XXExpense Template

12. Click the Receipt Requirement tab.

13. Change the Require receipts for cash expenses lines above specified amount to 100.00 USD.
14. Check Display missing receipt warning to user.
15. Click Save and Close > Done.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Auditing Expenses
• Creating an audit list rule
• Manually adding an employee to the audit list
• Completing an audit
• Warning a user and completing an audit

1: Creating an Audit List Rule

Create an Audit List Rule which will define criteria that Expenses uses to automatically place a violator on the
Manage Audit List Membership page.
1. Navigate to: Setup and Maintenance > Financials offering > Setup > Expenses functional area > Manage Expense
Audit List Rules

2. Click Create.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

3. Enter XXExpense Audit List Rule in the Name Field.

4. Enter Default Expense Audit List Rule in the Description field.
5. Select Maximum Number of Days to Wait for Original Receipt Package and enter 10.
6. Enter 60 in the Number of Days an Individual Remains on the Audit List
Note: Expenses monitors the expense reports of employees on the audit list and after 60 days Expenses automatically
removes employees from the audit list.

7. Select Allowable Total Monthly Amount of All Expense Reports.

8. Select USD-US Dollar in the Currency field.
9. Enter 10,000 in the amount field.
10. Enter 60 in the Number of Days an Individual Remains on the Audit List.

11. Select the Allowable Number of Policy Violations per Month check box and enter 5.
10. Enter 60 in the Number of Days an Individual Remains on the Audit List.

13. Select Allowable Number of Expense Reports per month. Enter 5.

14. Enter 60 in the Number of Days an Individual Remains on the Audit List.
15. Review your entries:
16. Click Save and Close.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

17. Click OK in the Confirmation box.

18. Verify that your new Audit List Rule displays on the Manage Expense Audit List Rules page.
19. Expenses adds an employee’s expense report to the audit list when it violates any of the defined criteria you just
set up.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Auditing Expenses
2: Adding an Employee to the Audit List
Add an employee expense report to the Audit Membership List.
1. Navigate to: Setup and Maintenance > Financials offering > Setup > Expenses functional area > Manage Expense
Audit List Membership

2. Click the Select and Add icon

3. Enter username and US1 Business Unit.

4. Click Search.
5. Select your user.
6. Click OK.
7. Select a reason from the Add Membership choice list: Expense amounts near threshold.
8. Click Save and Close > Done.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Auditing Expenses
3: Selecting Audit Selection Rules
Create Audit Selection rules to determine which expense reports are automatically selected for audit.
1. Navigate to: Setup and Maintenance > Financials offering > Setup > Expenses functional area > Manage Expense
Report Audit Selection Rule

2. Click the Create icon

3. Create Expense Report Audit Selection Rule.

Note: If you don’t select any rules, Expenses automatically approves all expense reports. Specify the percentage of
expense reports that you want Expenses to randomly select for audit. In the Random Selection Rules section, select
Audit a percentage of all expense reports check box.
4. Enter 20 in the Audit Percentage field.
Note: Enter 100 in the Audit Percentage field if you want to audit all expense reports.
5. Under Ignore Expense Reports That Contain, select the Expense Reports that do not require receipts check box.
Select additional selection rules in the Additional Selection Rules section:
6. Select Audit expense reports greater than a specified amount:
Select US Dollar in the Currency field.
Enter 10,000 in the Amount field.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Note: For any expense report where the ledger currency you specified is not the same as the reimbursement
currency, Expenses converts the report currency to the functional currency and calculates the expense report
amount.
7. Select the Audit expense reports with policy violations check box.
Note: Expenses selects for audit all expense reports for which an imaged receipt is missing.
8. Select the Audit expense reports of individuals on the audit list check box.
9. Select the Audit expense reports with expenses older than a specific number of days check box.
Enter 60 in the Days field.
10. Select the Audit expense reports of individuals with a specific status check box.
Select On leave of absence.
11. Review your entries.
12. Click Save and Close.

13. Click OK in the Confirmation box.

Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Auditing Expenses
4: Rejecting an Expense Report on Audit
Login with other user
Completing two audits by rejecting an expense report and warning a user regarding questionable expenses.
1. Navigate to: Expenses > Auditing

Tasks > Manage Expense Reports

2. Click on one of your expense reports or the Audit Expense Report button to open your expense report.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

3. Click Actions > Reject Expense Report.

4. Select Action Reason: Questionable expenses.

Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

5. Click OK.
6. Click OK.

7. Click another expense report or Audit Expense Report button to open the expense report.

8. In the receipt area, select the first receipt.

9. Scroll across and check the Short Pay check box to not pay the expense missing a receipt.
10. Select Receipt in the Audit Issue.
11. In the Actions menu, select Warn User and Complete Audit.
The following message appears:
12. Click OK.
The audit is complete.

The Approvals Status now shows a green check mark for the Expense Auditor.
13. Click OK.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

The expense report status is set to Pending Payment and is ready for payment request creation in Payables. To find
the report, search Ready for Payment Processing.

14. Search for expense reports Pending individual response.

15. Review the newly created expenses report for the short pay item.
16. Click Cancel > Done.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Configuring and Requesting a Cash Advance

• Configuring a Cash Advance.
• Requesting a Cash Advance.

1: Configuring Cash Advances

• Manages cash advance polices
• Reviews setting the cash advance clearing account
• Explores cash advance policies and approval rules

Prerequisites
If a message appears at the top of the BPM work list stating that the flexfields need to be configured, run the process.
Log out of BPM and wait about 10 minutes and then log back in to see if the process has completed.

Managing Cash Advance Policies

1. Navigate to: Setup and Maintenance > Financials offering > Setup > Expenses functional area > Manage Cash
Advance Policies

2. In the All Business Units region:

a. Review the Method of Applying Advances.
b. Increase the Number of Unapplied Advances to 2.
c. Reduce the Maximum Amount Allowed per Cash Advance complying with your company’s cash advance policies
to 500.00.
3. Review the information in the Specific Business Unit region.
The information displays business units with cash advance policy values that differ from those displayed in the All
Business Units region. Before you can set up cash advances, you must set up a cash advance clearing account on the
Create Business Unit-Specific Cash Advance Policies dialog box.
4. Select US1 Business Unit.
5. Click Edit.
6. Review the Cash Advance Clearing Account.
7. Click Cancel > Save and Close > Done.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Exploring Cash Advance Policies and Approval Rules

8. Navigate to: Setup and Maintenance > Financials offering > Setup > Expenses functional area > Manage Expense
Approval Rules

The Oracle BPM Worklist opens. A BPM Worklist administrator, such as a user with the Financial Application
Administrator role, can access the cash advance approval rules in the BPM Worklist.
9. On the Task to be configured section, search for
FinExmWorkflowCashAdvanceApproval
10. Click the Assignees tab.
11. Click the Switch to Vertical Layout link.
12. On the Cash Advance A... rectangle, click the diamond icon.
13. Click Go to Rule.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

14. Click the CashAdvanceApprovalRuleSet link.

15. Expand CashAdvanceApprovalRule.
16. A BPM Worklist administrator, such as a user with the Financial Application Administrator role, can access the
cash advance approval rules in the BPM Worklist.
17. Close the BPM Worklist page.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Configuring and Requesting a Cash Advance

2: Requesting a Cash Advance
Request a Cash Advance
1. Navigate to: About Me > Expenses >

Action panel tab > Request Cash Advance.

2. On the Request Cash Advance page:

a. Enter the desired amount of your cash advance.
b. Enter the purpose for your cash advance.
c. Select the Advance Type from the drop-down list.
d. Enter the trip Start Date and End Date.
e. Add any attachments required to support your cash advance.
3. Click Submit to submit the cash advance for approval by the manager.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

4. Make a note of the confirmation number and click OK in the Confirmation box.
a. If the manager approves the request, Expenses sends it to the expense auditor for approval.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

b. If either the manager or the expense auditor rejects the cash advance request,
Expenses returns the request to the employee.
Expense Auditor Runs the Process Expense Reimbursements and Cash Advances.
5. After the expense report is approved, the expense auditor runs the Process Expense Reimbursement process.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

6. When the process applies all the unapplied cash advance amounts to the expense report, the process clears the
Cash Advance Clearing Account and charges the expense to the applicable expense account.
7. The process then sends a payment request for the reimbursement to Payables, which sends a payment process
request to Oracle Fusion Payments
8. Expenses Automatically Applies Any Unapplied Cash Advances Expenses Automatically Applies Any Unapplied
Cash Advances
9. Expenses automatically applies available cash advances to the approved expense report.
10. Payments processes the payment process request and the employee receives payment for the expense report
amount minus the cash advance amount.
11. The cash advance is deposited directly into your primary bank account or mailed to you as a check if that is your
preferred payment method.
12. Any unused cash advance amounts are applied to the next expense report or refunded to the company by the
employee.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Managing Contingent Workers

• Creating and submitting an expense report

Viewing a Contingent Worker Assignment in Expenses

4. Log in as Contingent worker Manager.
5. Navigate to: Expenses > Auditing.
6. Open the Tasks panel drawer on the right side and select: Manage Expense Contingent Worker.
Note: The default search brings up all existing contingent worker assignments. From the Manage Expense
Contingent Worker work area, the Expense Manager can add new and inactivate existing contingent worker
assignments.

1: Creating and Submitting an Expense Report with Contingent Worker user

• Creates and submits an expense report
• Approves the expense report
• Processes the expense report for reimbursement
• Processes the expense report invoice
• Views the payment document

Sign in as Contingent worker

1. Sign in with user and password
2. Click the About Me icon > Expenses.

Entering Cash Expense Items

3. From the expense items work area, click Create (+).

− Date : Any (for example, system date - 7 days)

− Type : Supplies
− Amount : XX65.00
− Description : XXOffice supplies
4. Click Save and Create Another to add more expense items. Be sure to add XX to each.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

5. Click Save and close when you have completed creating expense items.

Creating and Submitting an Expense Report

6. Select your expense item(s).
Tip: Hold down the Shift key to multi-select.
7. Click Add to Report.
Note: The Add to Report button will be inaccessible if you have not selected any expense items first.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

8. Enter Purpose: Supplies.

9. Select the I have read and accept the corporate travel and expense policies check box.
10. Click Submit.

11. Click OK to confirm.

Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

12. Sign out.

Manager Approves Expense Report

13. Log in as Manager
14. Select Recent Notifications (bell icon in top toolbar).
15. Click Action Required: Expense Report Approval… for xxxxx (USD …)
16. Review the expense report and any violations listed in the report.
17. Click Approve.

Processing an Expense Report for Reimbursement

To minimize the logins for this demo flow, the approver, auditor, and Accounts Payables user are the same.
18. Navigate to: Expenses >Auditing.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

19. Select: Task > Process Expense Reimbursements and Cash Advances.

20. Enter the job parameters:

− Business Unit : US1 Business Unit
− Type : Expense Reimbursements
21. Click Submit.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

22. Click OK to confirm.

23. To verify successful completion of the process, click F5 to Refresh.
Status will be Succeeded when complete.

Auditors can review the invoice(s) created by using the clickable invoice count under the Invoices column.
24. Click Home to return to the springboard.

Processing an Expense Report Invoice

25. Navigate to: Payables > Invoices.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

26. Select the Recent Infotile.

Because OracleApps88 submitted the expense reimbursement process, the expense report invoices created as a result
displays in his Recent information tile. Other AP users can use the Manage Invoices UI to query expense report
invoices.
Contingent Worker expense reports are paid directly to their assigned supplier. In this case, XXContingent User is
employed by GFS Services so the supplier and supplier site values default to this supplier.
27. Select the Invoice Number and verify that the supplier and site are correct.
28. Select: Invoice Actions > Validate.

29. Select: Invoice Actions > Pay in Full.

Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

30. Enter the following payment information:

− Bank Account : BofA-2869.
− Payment Process Profile : Standard Check – All Currency.
− Payment Document : Check Stock A.
31. Click Submit.

32. Click OK to confirm.

Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

33. Click Save and Close.

Viewing a Payment Document

34. Navigate to: Scheduled Processes.
35. Select the Format Payment Files process.
36. Scroll down to view the Log and Output.

37. Select (1 more…) to view the PDF File.

38. Select Open with Adobe Acrobat Reader > OK.
39. View the payable document to supplier GFS Services.

40. Click OK.

Viewing a Payment Document in Payables

Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

41. Navigate to: Payables > Payments.

42. Scroll to the Schedule Requests section.
43. Select your process.

44. Click View Output.

45. Select the link in the message box.
46. View the payable document to supplier GFS Services.

47. Sign out.

Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Setting Up Travel
1: Setting Up Travel Integration
To receive itinerary data from your travel partner, you must enable travel integration. To do this, select Yes for the
Enable Travel option on the Manage Expenses System Options page.
• Enabling travel integration
• Configuring travel partner and travel sites
• Scheduling import travel itineraries process
• Enabling itinerary validation rules
• Enabling automatic creation of trip-based expense reports

Enabling Travel Integration

1. Navigate to: Setup and Maintenance > Financials offering > Setup > Expenses functional area > Manage Expenses
System Options task.

2. In the User Options for Expense Report section, select Yes to enable travel integration.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Configuring a Travel Partner and Travel Sites

3. Navigate to: Setup and Maintenance > Financials offering > Setup > Expenses functional area > Manage Travel
Partner Integrations.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

4. Review the information about your company’s setup in the following sections:
a. Itinerary Import
b. Web Service Details
c. Booking Sites

Scheduling the Import Travel Itineraries Process

5. Navigate to: More... > Tools > Scheduled Processes.
6. Click Schedule New Process.
7. Search and select Job: Import Travel Itineraries.
8. Select Process Type: Import and validate.
9. Select Booking Site Name: Get There Booking.
10. Click Submit.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

11. Click OK.

12. Click Close.

Enabling Itinerary Validation Rules

Airline Class of Ticket
13. Navigate to: Setup and Maintenance > Financials offering > Setup > Expenses functional area > Manage Travel
Policy Lookup Types.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

14. Search for: EXM_TICKET_CLASS lookup type.

15. Click Create in the Financials Generic Lookup Type section.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

16. Enter Lookup Code : ELITE.

17. Enter a Start Date : 1/1/19
18. Enter Meaning : Elite.
19. Click Save and Close > Done.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Location
Note: Location is not part of the Expense application.
20. Navigate to: Setup and Maintenance > Financials offering > Setup > Enterprise Profile functional area > Manage
Geographies task
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

21. Search for the Country Name: United States.

22. Click the Structure Defined icon to see the structure.

23. Click Hierarchy Defined to see the values.

24. Expand one of the states to see the counties.
25. Expand one of the states to see the counties
26. Expand the counties to see the cities.
27. Click Cancel > Done twice.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Policy Validation
28. Navigate to: Setup and Maintenance > Financials offering > Setup > Expenses functional area > Manage Travel
Policy Lookup Types

29. Add lookup codes to the EXM_POL_VIOLATION _TYPES lookup type on the Manage
Travel Policy Lookup Types page.
30. Alternatively, you can create a new booking policy lookup type that starts with the prefix EXM_TRAVEL.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Assigning Itinerary Validation Rules

You can assign itinerary validation rules to your travel partner or to its booking sites.
31. Navigate to: Setup and Maintenance > Manage Travel Itinerary Validation Rule

.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

32. Click the Create icon.

33. Enter Name : XXTravel Itinerary Rules.
34. Enter Description : XXTravel Itinerary Validation Rules.
35. Click OK.
36. Click Save and Close.

Enabling Automatic Creation of Trip-Based Expense Reports

To enable automatic creation of expense reports based on trips:
37. Navigate to: Setup and Maintenance > Financials offering > Setup > Expenses functional area > Manage
Expenses System Options.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

38. Select Yes for the Enable Automatic Travel Expense Report Creation option.
Note: You can set this option for all business units or for specific business units.
39. Click Save and Close.

40. Navigate to: Tools > Scheduled Processes.

41. Click Schedule New Process.
42. Select Job.
43. Search for Name: Processes Trip Expense Report.
44. Click OK.
45. Click Submit.
46. Click OK > Close.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Mobile Devices
Entering your expenses using the Oracle Fusion Mobile Expenses iPhone application. You will:
• Complete the setup steps.
• Enter expenses using Quick Entry.
• Enter an expense using Voice Recognition.
• Enter an expense using the camera.
• Submit your expense report.
Will also learn to review corporate credit card transactions and attach receipts to a credit card.
In these practices, you will be meeting with your remote team in New York to review contingency plans and to meet
with vendors. With each interaction and event, you will capture your expenses on the go. Once the expenses are
completed, you will upload the new expense lines to create an expense report.

1: Setup Steps
In this practice, you set up your mobile device (iPhone, iPad) to use the most current version of Oracle Fusion
Expenses application.
Set iPhone/iPad Settings
1. Click the Settings icon on your device. Select:
• General
• Auto-Lock
• Never
2. Return to Settings on your device and turn on Wi-Fi to connect to an available network.

Mobile App Setup

3. Download and Install the latest Expenses mobile application from Apple’s App Store (v4.0.3 at time of posting) at
[Link] or from Google Play at [Link]

Note: Expenses app v3.0 and later are compatible with Release 8 and newer. Older versions will not connect.
Tip: If you are using an iPad, there is no iPad-specific app. You must select iPhone only when searching and
downloading from an iPad.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

4. Click the Settings icon in the Expenses mobile app.

Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

a. Enter the host URL from your environment ([Link] CCC=your datacenter.
You will see this in the URL when you log in to your environment home page (for example: [Link]
[Link] or [Link]

b. Enter your username and password from your instance launch pad.
c. Tap the Login button to start the synch process. The following data will synchronize:
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

d. Company and Cost Centers

e. Projects and Tasks
f. Currencies and Rates
g. Corporate Credit Card Transactions
h. Expense Types and Templates
i. Any expense reports requiring approval
Note: The Login button on the settings screen will change to Sync after the initial sync is completed. When the sync
is complete, set the Save to Camera Roll option to ON.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Mobile Devices
2: Entering Expenses Using Quick Entry
Quick entry is the quickest form of manually entering an expense line. On the springboard, tap on the quick entry
pop-list to select an expense type, enter amount, and tap add. An expense is created. The View icon will show the
count of expenses on the device in a badge. The Quick Entry pop-list will show you the list of all expense types that
are in the default template. See settings for information on the default template.
Tip: The icons on the springboard can be re-arranged. Tap and hold for a while to see the icons jiggle and re-arrange
the icons. Tap and hold to stop the jiggle.
1. On the springboard, tap on the Quick Entry pop-list to select an expense type.
2. Select Airfare for the expense type.
3. Enter 500.00 in the amount field.
4. Tap the Add button.

5. On the springboard, tap the Quick Entry pop-list to select an expense type.
6. Select Meals for the expense type.
7. Enter 50 in the amount field.
8. Tap the Add button.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Mobile Devices
3: Entering Expenses Using Voice Recognition
Use your iPhone to record the cash expense for a taxi.
1. Tap the Voice icon.

2. Tap Record.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

3. Say “Taxi Thirty”

• The application will repeat what you said and you can replay, record again, or accept.
Note: If you accept, you can edit the results of the voice capture expense later.

5. Click Accept.

6. Click Save.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Mobile Devices
4: Using the Camera to Create an Expense Line
In this practice, you take your team to lunch and take a picture of the receipt to create an expense line for lunch. You
create an expense line using OCR.
1. Tap the camera icon and take a picture of the receipt.
Note: You can use either the Scan option or the Attach option to create an expense line.
Scan Option: Tap the Scan button
OCR will create an expense line.
Mobile Expenses will populate the Date, Amount, and Merchant fields based on the results from the OCR software.
You may need to fill in any of the remaining fields, such as Location or Description.
Note: Ensure that the receipt being used will allow the OCR software to consistently give you a close approximation
of what is on the receipt. Try several different kinds of receipts until you find one that works best.

Attach Option: Tap the Attach button.

The receipt will be attached to the expense line and you can fill in the details manually.
2. Select Lunch for the expense type.
3. Tap on Attendees.
4. Tap Action (bottom of screen).
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

5. Select Add from Calendar.

Note: All the attendees are checked by default.
6. Tap Done.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

7. Tap Save.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

All the uploaded Expense Items will show in the browser, Login the application and click on the Expenses, Select the
items and Click on Add to Report
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Select the policy and click on Submit

Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Mobile Devices
5: Submitting an Expense Report
Submit the expense report directly from your iPhone or iPad.
1. Enter the Expense and Save

2. Click Submit/Submit Report.

Note: A list of all expenses that can be submitted is displayed. All expenses are selected by default, expenses can be
deselected.

3. Select the expenses you just created.

Note: To add more lines to the report, select Action Menu and Add More. Action menu also provides an option to
save the report instead of submitting it. Expenses in saved reports are not available for selection in subsequent
reports. Deleting the saved report will make the expenses available for submission in subsequent reports.
4. Tap Create to create a new report.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

5. Enter Purpose: Team Meeting.

6. Tap Submit.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Tap Agree (to acknowledge expense policies).

Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Analyzing and Reporting on Expenses

Reviewing expenses at the end of the quarter for the US1 Business Unit to compare the quarterly expense by expense
categories with the previous quarters.

Creating Ad Hoc Reports for Expenses

Create an ad hoc report that you can use going forward that compares an organization’s expense with previous
quarters.
1. Navigate to: Report and Analytics.

2. Click the Browse Catalog icon.

3. Click New.
4. Select the Analysis option from the menu on the top-left of the page.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

Creating the Report

5. Select the Expenses - Employee Expense Real Time subject area.
6. Expand the Time folder and double-click in the Year and Calendar Quarter Code.
7. Expand the Expense Information folder and double-click Expense Category.
8. Expand the Expense Amounts folder, and then expand the Employee Expense Amounts sub-folder.
9. Double-click Total Expense Amount and Ledger Currency.

10. Click the Results tab.

11. Click the New View icon.
12. Choose the Graph menu option > Bar sub-menu option > Stacked Vertical.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

13. Scroll down the page to locate the Graph section.

14. Click the Edit View icon for the graph.

15. Drag-and-drop the columns as follows:

− Year in Sections (Display as Slider: Checked)
− Calendar Quarter Code under Bars Group by section
− Expense Category in Vary Color By section
16. Select 3D from the drop-down menu and click Done.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

17. In the Compound Layout page, the order of the sections is Title, Table, and Graph.

Remove the table section by clicking the X icon in the table region.
18. The Total Expense Amount graph is displayed.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

19. Click the Save As icon to save the report in My Folder.

20. Create a new folder called Expenses.

21. Name the report XX Quarterly Expense Trend Report.
Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

To run the report go to folder and click on the Open

Select the parameter then report will display in graphs

Fusion Expenses – Oracle Fusion Expenses Training Manual OracleApps88

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