MODULE 9: JOB HUNTING STRATEGIES STANDARD DOCUMENT REQUIREMENTS FOR

EMPLOYMENT
JOB HUNTING 1. NBI Clearance
The GOOD NEWS is…the right job for capable 2. Police Clearance
applicant is always available. 3. T.I.N. - Tax Information Number
4. S.S.S. No. - Social Security System Number
LOOKING FOR THE RIGHT JOB 5. Transcript of Records / Diploma (Xerox Copy but
REQUIRES THE 7 P'S be ready with original copy)
1. Planning starts while studying not after graduation 6. I.D. PHOTO size 2" x 2" or depending upon the
2. Preparation (This Module will help you prepare) size requirement
3. Persistence will help you not to give up 7. Clearance from previous employer
4. Packaging your application and bio-data 8. X-Ray Result or medical exam result
5. Presentation during the job interview 9. Character references
6. Performance on the job when you are hired 10. Others which may be required by the company
7. You will get your last 'P' which is Peso-value for all
your best efforts. SOURCES OF JOB PROSPECTS
1. Friends, Acquaintances, and Relatives
TWO GREATEST DECISIONS YOU WILL MAKE IN 2. College Placement Office or School's Employment
YOUR LIFE WHICH NEED CAREFUL PLANNING Assistance Office
AND INTELLIGENT DECISION 3. Employment Agencies
➤ Choice of vocation (married life, 4. Newspaper Advertisements
single-blessedness, religious life) 5. Civil Service Announcements for job vacancies in
➤ Choice of career or profession (teaching, government offices Direct application (signboard and
medicine, office work, or go into business, etc.) billboard of company)
7. Online via the Internet
WHEN YOU PLAN TO LOOK FOR THE RIGHT
JOB, YOUR OBJECTIVE MAY BE: HOW TO COMMUNICATE WITH A PROSPECTIVE
●​ To put into productive use what you have EMPLOYER AS AN APPLICANT
learned in school. 1. Make personal appearance
●​ To match your capabilities with the needs of a 2. Place a telephone call
specific job. 3. Answer a newspaper ad
●​ To contribute to the attainment of the 4. Write a letter of application asking for an
vision-mission and goals of the company appointment and enclosing a data shect
where you will be given the chance to work. 5. Response to job recruitment online via the Internet
●​ To be of help not only to oneself, but to earn a
decent income to help one's family. EVERYTHING YOU SHOULD KNOW ABOUT THE
●​ To be a productive member of our society. RESUME
●​ To be able to contribute to the economic Submission of a resume is a familiar line to everyone
growth of our country. who's been through the classified ads looking for a
●​ To be happy in life because you enjoy what job. Job-hunting has never been as arduous as it is
you are doing. now, brought about by the economic crisis. There are
too many job-hunters with just very few jobs at-large.
WHEN HUNTING FOR THE RIGHT JOB As a job hunter, you have to make sure that you
CONSIDER THE FOLLOWING FACTORS: have the right hunting tool and that you are aiming
1. That job should make your years of preparation in right.
school seem worthwhile.
2. That you are qualified for the job. BASIC CONTENTS OF THE RESUME:
3. That you will be proud and happy to accept that 1.​ Position Desired
job. 2.​ Job Objectives
4. That job will give you an awareness of being 3.​ Personal Qualifications
needed. 4.​ Educational Background (start with the
5. That job will give you an opportunity for highest)
professional growth. 5.​ Special Skills
6. That job will give you a feeling of financial 6.​ Honors/Award/Recognition Received
satisfaction. 7.​ Work Experiences (start with latest including
your practicum or on-the-job training)
STEPS IN JOB HUNTING 8.​ Seminars and Training Attended
1. Understand your potentials and your goals 9.​ Field of Specialization
2. Know the different job sources 10.​(You may include other information from the
3. Know the company and the requirements above-listed CATEGORIES)
4. Prepare your bio-data and application letter 11.​References
5. Prepare yourself for the job interview
DO'S AND DON'TS in RESUME WRITING Content and Layout of Resume
Here are more TIPS IN WRITING A RESUME that -​ A good data sheet helps you make a good
will increase your chances of getting an impression about yourself.
Interview.
1. When using a computer in preparing your -​ A poorly prepared, messy-looking data sheet
resume, stick to conservative fonts like Times can severely reduce your chances of getting
New Roman or Arial. Forget fancy fonts and script. a position even though you appear desirable
Use a maximum of two types of fonts only, namely, in every way.
one for the heading, the other for the body of your
resume. -​ Data sheet should be kept simple and
contained in one page if possible. You
2. Use good quality short white bond paper, that arrange all the information using two
is good or smooth to touch. Do not use columns.
colored bond because it is not businesslike. Onion
skin and low grade paper are cheap-looking. It will -​ Your data sheet must be typed or
not even attract the attention of the hiring officer. computerized preferably on a good-quality
bond paper.
3. Unless you are applying for a job that involves
design and creativity, be conservative with use of -​ Duplicated copies are acceptable if they are
color print. well done.

4. Invest in the photo you will attach to your -​ Data sheet must be neat, clean, and
resume. The truth is, the pictures of the applicants presentable.
serve as the initial basis of weeding out candidates.
Have your pictures taken in a professional studio -​ Careless erasures and misspelled words are
wearing a formal attire, but most of all wear a "smile". inexcusable.
You should look smart and businesslike in your pose.
-​ Keep a copy of your data sheet on file should
5. For the layout, observe a one-inch margin all the original be lost for reference during the
throughout the page. interview.

6. Don't use both sides of the paper. Print on the HOW TO FILL UP AN APPLICATION FORM
front page only. ➤ An application form is to be filled up either before
the interview or after the interview.
7. The best and the most important in your
qualifications should be on the first page. In filling in an application form, the employer is
trying to find out
8. Paginate with your name like: Resume of Joyce ●​ your qualifications and as a counter check
De Vera with what you have put in your resume
Page 2 of 4
●​ ability to follow directions
9. Include all your contact information home
address to your cellphone number, landline, fax ●​ completeness and legibility of your
number, etc. If you're giving two different phone penmanship
numbers, state what time you would be available on
those numbers. For example, 812-04-56 (8 a.m. to Legibility
12nn); 527-15-20 (12:30-6 number of your father in 1. Your handwriting must be readable.
the office, state such information. p.m.). Indicate if 2. Any figures that you write should be clear.
these numbers are not your personal and direct 3. It will be a point against you if the interview will
numbers. It they are have difficult reading your handwriting.

HOW TO PREPARE THE RESUME Accuracy and Carefulnes

1. Recheck all information you have written.
Different Headings You may Use for Resume 2. Do not leave any blanks.
Writing 3. If the information asked for does not apply to you,
1. Personal Date Sheet draw a line through that space or mark it NOT
2. Bio-Data Sheet APPLICABLE or DOES NOT APPLY".
3. Curriculum Vitae 4. Be careful with the spelling. Misspelled words
4. Resume create poor impression and also indicale
carelessness or lack of basic skill in spelling
proficiently.
5. Follow directions correctly. If the direction say to
print, for example, do so; if they call for the last name
first, don't put your first name first.
6. Avoid erasure; this will show your carelessness.
7. Avoid asking for another extra form just because
you made a mistake in filling in form. You will only be
creating a bad first impression of being careless.
 THE JOB INTERVIEW Salary Negotiations - A few Techniques to Help
-The purpose of the job interview is for the company You Earn More
to find out who among the applicants is qualified for Here are a few essential things to remember when it
the job. comes for the time to negotiate your pay.
●​ Remember: The interview is where the hiring
decision is made. Concentrate on making a ➤ Do not ask about the salary unless you are
good impression and emphasizing your skills already being considered for the job. The only
and job-related competencies with emphasis time to negotiate is after you have been offered
on what you can contribute to the company. the job.
●​ Early in the screening process, employers
Getting Ready for the Interview want to know how much money you want so
1. Find out the exact place and time of the interview. they can eliminate you from consideration.
2. If the interview location is not familiar, a day before ●​ They figure that if you want too much, you
the scheduled interview be sure to won't be happy with the job and won't stay.
visit in advance the place. 3. Plan to arrive 10 to 15 ●​ And if you will take too little, they might think
minutes ahead of schedule. For example, if the you don't have enough experience.
interview is ●​ So never discuss your salary expectation until
4. Find out the interviewer's full name and know how you are offered the job.
to pronounce it. When you enter the interviewer's
room, mention the name as you greet him or her. ➤ If pressed, speak in terms of a wide pay range
scheduled at 9:00 AM, be sure to arrive at 8:30 AM. ●​ If you are pushed to reveal your pay
5. Prepare your interview kit, which contains all the expectations early in an interview, ask the
requirements for the employment. interviewer what the company's normal pay
6. Be prepared to take skill tests, such as computer range is for the job.
opration, typing speed and accuracy test, dictation ●​ When the interviewer will tell you the salary
and transcription test, and other job-related tests. allocated for the job, and you can say that
7. Be very particular with your grooming and you would consider an offer quoting a pay
personal appearance. range. If you are force to be more specific,
8. Cosmetics and make-up should be used speak in terms of a wide range. For example,
conservatively. The simpler the better. if you figure they are likely to pay from 10,000
9. Wear clothes in good taste and should be to 20,000, say that you would consider any
appropriate for office wear. fair offer in between the range. Just make
Remember you are looking for a position and not sure you do not accept pay lower that what
going to a party. Your appearance, therefore, should you are already receiving.
be businesslike. ●​ You should be able to know your capabilities
10. Accessories should also be in good taste and in and how much you deserve. It is good to
harmony with your basic wardrobe. research the paying rate for the particular job
11. Scents and perfumes should be used sparingly you are applying for so you will have an idea
and pleasing to the nose. for your asking salary rate.
12. Shoes and bags should be in matching color in
the formal style. Negative Things You Should Avoid During Job
13. Do not forget to wear a "smile'. Interview
14. Above all, don't become unduly worried. Relax, 1. Poor personal appearance
prepare, and be self-confident and well-poised at all 2. Errors and erasure in filling up the application
times. blank
3. Overaggressive personality
During the Interview 4. Inability to express oneself clearly
1. It is normal to be a bit nervous and apprehensive 5. Lack of courtesy
in an interview. Try to dry a damp brow or a clammy 6. Being tactless
hand just before meeting your interviewer. 7. No sense of humor
2. Take a deep breath or two before you enter the 8. Tardiness in arriving for the interview
interviewer's room. It will help you calm 9. Lack of confidence and poise
down. 3. Avoid doing things with your hands that 10. Unwillingness to start at start at the bottom
might make a tremor or your state of anxiety 11. Wants job only for short time
becomes obvious. 4. Smile sincerely and greet the 12. Overemphasis on money
interviewer by name as you enter his or her office. 13. Revealing personal problems
14. No evidence of interest or lack of enthusiasm
SALARY NEGOTIATION 15. Indefinite response to questions
About the Salary 16. Insincerity
1. Some interviews do not choose to tell you what 17. Being untruthful
the position pays, unless you are already being 18. Blaming and condemning previous employers
considered for employment. 19. Boastfulness
2. In case you will be asked how much you want, 20. No interest in company; just want to get the
correct procedures is that you are willing to accept a experience
beginning salary according to the company policy,
especially if you are fresh graduate with no enough
experience yet.
3. Salary adjustments later will depend on how well
you will perform on the job.
Do's To Remember During the Interview Reminders When Job Hunting
1. Check your dress and grooming. 1. When applying for a job, do the best that you can.
2. Be on time 2. Prepare yourself to the fullest. Expect for good
3. Take with your Bio-data and complete interview and positive things to happen in your job hunting.
Kit. You wili learn a lot, so enjoy it.
4. Learn the interviewer to ask you sit down. 3. If your attempt to apply for a job is unsuccessful,
5. Wait for the interviewer to ask you to sit down. think positively. Don't be discouraged. Tel yourself
6. Sit erect. Place your things on your lap and not on that a better job with a higher pay is waiting you in
top of the interviewer's table. another company so TRY and TRY again until you
7. Let the interviewer make the first move to ask are able to find and be hired to the right job.
question. 4. When you are hired, consider it as an opportunity
8. Speak positively, clearly, and with confidence. 9. to put intro productive use all your knowledge, skills,
Be natural and sincere in answering questions. and talents.
10. Be prepared to answer the questions about 5. At work, it is not only the monetary returns that
yourself and accomplishments. matter most. What is also important is you are happy
11. Have some idea when asked about the salary. with what you are doing and you can get along with
12. Leave promptly when the interviewer has ended the people you are working with. You should learn to
and thank the interview. make all the necessary adjustments. If you are new
13. Close the door gently. on the job you should leam to be the one to adjust to
14. Thank all those who helped you in the company the work environment.
(the secretary the guard the receptio FINALLY:
etc.) ➤ Good luck and HAPPY JOB HUNTING!
15. Trust God and trust yourself. Pray and hope for
the best

Don'ts to Avold During the Interview

1. Don't use distracting gesture and movements
2. Don't be late for the interview.
3. Don't interrupt
4. Don't argue
5. Don't ask too many questions especially about the
salary.
6. Don't say negative things about your previous
employer
7. Don't teli jokes
8. Don't brag
9. Don't smoke or chew gum
10. Don't bring so many bulky things with you.
11. Don't leave anything on the interviewer's desk.
12. Don't tell a lie.

HOW TO FOLLOW-UP AN APPLICATION

●​ Remember the date when you apply, when
you took the exam and the interview, and also
the name of the person who conducted the
interview.
●​ Do not be too persistent. If the company
representative tells you they will be the one to
call just wait; don't call.
●​ You may send a thank you letter. Sometimes,
this strategy can get the attention of the
interviewer to give your application a second
thought.
●​ If you feel you did not make it, try again in
other companies. You will soon be able to find
the right company who needs your services.
MODULE 10: PROCEDURES FOR CARREER EVALUATING YOUR JOB PERFORMANCE
ADVANCEMENT
➤Set high performance standard
YOUR career as an office professional begins when 1. Always strive to do particularly good job on your
you locate your first office position. Success in your first work assignments.
career depends on the job opportunities in your field, 2. Try to deserve the confidence of your boss from
on your knowledge and skill development, and on the beginning by submitting an accurate work.
your needs and wants. 3. The sooner the finds out that he can depend on
Actually, there is no magic formula for success in a you to turn out good work, the sooner you will be
career. However, there are procedures that you can given the increased responsibilities and the salary
follow to increase the likelihood of success and you are aiming for.
advancement.
➤ Making Really Good in your Job Evaluation
➤ Procedures for career growth and 1. In your work, you will be evaluated by your
advancement focus on five main points: supervisor periodically. Your boss will complete a
1. Getting a successful start written evaluation form as a rating of your job
2. Planning for the future performance.
3. Achieving professional growth 2. The job evaluation will point out your job strengths
4. Participating in professional organizations as well as areas that you need improvement. Once
5. Practice of basic code of manners and business you need the areas you need to improve, you can
etiquette start making the changes and improvement needed.

GETTING A SUCCESSFUL START ➤ ACHIEVING PROFESSIONAL GROWTH

It is important for you to make a successful start -​ As you know, office work is constantly
beginning with your first day on the job. changing. For example, the use of computers
and electronics has changed information
1.​ Start Right, Do It Right procession. As an office professional, you are
2.​ Practice Good Grooming responsible for updating your knowledge and
3.​ Learn as much as you can about your new skills as changes take place.
job -​ To update your professional knowledge, read
4.​ Getting along with your new superiors and articles in newspaper and professional
co-workers journals that relate to your career and the
5.​ Accept existing methods and procedures business office.
6.​ Be a good good listener -​ You should also take advantage of courses
7.​ Ask intelligently questions and seminars offered by our company,
8.​ Learn more about the business of your business schools and colleges as a means of
company developing and improving your knowledge
and skills.
-​ Join professional organization related to your
Planning for the future field of interest.

Set goals for advancement; go up the corporate ➤ JOIN PROFESSIONAL ORGANIZATIONS

ladder In making your selection as to the right professional
●​ You can set a new goal by planning to organizations you may want to ask some of the
advance through your career path. following questions
●​ For instance, you may decide to meet your What are the purposes and objectives of this
need for a more challenging organization?
position or for a higher salary by advancing What types of professional activities does this
from a position of a telephone operator to the organization engage in?
job of legal office assistant and then to the What are the standards for membership?
higher position as an law office manager. How many members does this org have?
Depending on your knowledge, skills and What are the membership dues?
competencies, you may advance from being What is the reputation of this organization?
the law office clerk to a position as a law
office assistant.
●​ In addition, it may be possible to change
career path within the company for which you
work. For example, a legal office assistant
following the career path for office
administration may decide to change to the
law career path by pursuing to study law.
●​ As a result of the rapid growth of information
technology, new jobs have been created and
new career path have been established. If
you are up to date on such trends, career
advancement and challenges are sure to
occur.
HOW TO STAY AND GROW ON THE JOB Improve your Visible Characteristics - your
1. Pursue your education. Use your office skills as Physical Appearance
a stepping stone to get
an entry-level office job. Good health radiates in the:
-​ Glow in your eyes
2. Update and upgrade vourself, Attend seminars, -​ Sparkle in your hair
in service training, workshops, conferences related to -​ Your complexion
the career you have decided to pursue which are -​ Your posture reveals the state of your health
usually sponsored by your company and other non -​ The tone of your voice
governmental associations as well as by professional -​ Your movements
associations related to your field.
TEN BASICS GROOMING REQUIREMENT TO
3. Widen your exposure. Join and be an active CREATE A POSITIVE AND APPEALING
member, or better still be an officer of associations BUSINESS PERSONALITY
like (PAS) Philippine Association Secretaries and
(PAEOA) Philippine Association of Educators in 1.​ Be presentable
Office Administration, and other recognized 2.​ Show organization
professional organizations related to your course. 3.​ Always be clean & neat
4.​ Wear appropriate attire
FOLLOW THE BASIC CODE OF OFFICE 5.​ Neat hair
MANNERS ON THE JOB 6.​ Pleasant demeanor
1. Maintain a good attendance record. 7.​ Simple accessories
2. Never "make-up" while on the job. 8.​ Well-maintained hands
3. Don't take more than the allotted time for coffee 9.​ Suitable make-up
time for coffee break and lunch. 10.​Clean footwear
4. Do not criticize you firm's business or your boss to
your friends. LIST OF ABILITIES REQUIRED AS PART OF
5. Never be rude or indifferent to an outsider who YOUR PERSONALITY TRAITS
visits your company 1.​ Ability to build goodwill
6. Never use the company telephone for personal 2.​ Ability to follow thorough
calls except for emergency purposes. 3.​ Ability to reflect the organization’s objective
7. Never gossip or engage in useless chatter with and policies
other employees. 4.​ Ability to keep confidential information
8. Accept criticism. Receive criticism graciously and 5.​ Ability to communicate ideas effectively
thoroughly. 6.​ Ability to develop variety of interest
9. Be polite and courteous at all times to every 7.​ Ability to be flexible and adaptable
people in the levels you come in contact with. 8.​ Ability to discipline and control oneself
10. REMEMBER: There is always room for
improvement. Leam to acquire new skills. Upgrade LIST OF SENSE REQUIRED AS PART OF YOUR
your competencies by attending seminars and PERSONALITY
training.
1.​ Sense of anticipation
UNDERSTANDING YOUR PERSONALITY 2.​ Sense of moral value
3.​ Sense of responsibility
PERSONAL refers to the person 4.​ Sense of humor
PERSONALITIES refers to the expression of what 5.​ Sense of gratitude
your are and what you do 6.​ Sense of loyalty
7.​ A lot of common sense
1.​ A person's personality is the sum of the
qualities that distinguishes one from everyone TWO (2) KINDS AUTHORITY
else 1.​ Full authority
2.​ Your personality is projected in many different 2.​ Limited authority
ways, namely through the PEPSI aspects:
●​ Physically
●​ Emotionally
●​ Psychologically
●​ Socially
●​ Intellectuality
3.​ The impact of your personality causes others
to respond to your either favorably or
unfavorably: REPELLING & APPEALING
PERSONALITY
4.​ Two Kinds of Personality and your
influence to other people: POSITIVE &
NEGATIVE
5.​ Personality is dynamic, which means it
can be changed: CHANGE FOR THE
BETTER & CHANGE FO THE WORSE
TO BE EFFECTIVE IN YOUR DEALING WITH
PEOPLE YOU MUST THE FF. DESIRABLE
TRAITS:
1.​ POLITENESS
2.​ PLEASANTNESS
3.​ FRIENDLINESS
4.​ FAIRNESS
5.​ PUNCTUALITY
6.​ TACTFULLNESS
7.​ DEPENDABILITY
8.​ EMOTIONAL STABILITY
9.​ COST-CONSCIOUSNESS
10.​INDEPENDENT MINDED
11.​THOUGHTFULNESS
12.​COOPERATION
13.​HELPFULNNESS
14.​HUMILITY
15.​TOLERANCE CONSIDERATIONS
16.​SENSITIVITY
17.​COURAGE HONESTY
18.​FLEXIBLE AND ADAPTABLE
19.​DIPLOMATIC AND OBSERVANT OF
ETIQUETTE
20.​ALWAYS WELL-GROOMED AND
PRESENTABLE
21.​ENTHUSIASM

HOW TO BECOME SUCCESSFUL ON THE JOB

1.​ Acquire knowledge and skills required of your
job.
2.​ rain yourself well in various office procedures.
3.​ Develop your personality and acquire the
right kind of attitude towards yourself and
other people.
4.​ Leam to operate as many modern office
machines as you can, particularly computers.
5.​ Leam to deal with and adjust yourself to
different kinds of people.

BUILDING A CORPORATE IMAGE

1.​ Start by building an executive image
2.​ Orient you self- image toward success
3.​ Learn to make decisions
4.​ Get to think like a top executive
5.​ Develop a strong personality
6.​ Improve your mental powers
7.​ Become efficient
8.​ Work effectively with others
9.​ Keep informed
10.​Practice personal public relations
11.​Harness your powers of speech
12.​Keep fit
13.​Plan family and social activities
14.​Manage you personal finances