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Required Features

The document outlines the required features and data fields for a Property & Inventory Management Portal, focusing on functionalities for managing multi-tenant, multi-unit commercial projects. Key components include tenant management, unit details, rental terms, utility management, document management, maintenance, payment details, ownership management, and reporting capabilities. The system aims to facilitate comprehensive tracking and management of properties and tenants efficiently.

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saurabh
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5 views3 pages

Required Features

The document outlines the required features and data fields for a Property & Inventory Management Portal, focusing on functionalities for managing multi-tenant, multi-unit commercial projects. Key components include tenant management, unit details, rental terms, utility management, document management, maintenance, payment details, ownership management, and reporting capabilities. The system aims to facilitate comprehensive tracking and management of properties and tenants efficiently.

Uploaded by

saurabh
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd

Required Features & Data Fields for Property & Inventory Management Portal

As discussed, the following functionalities and data fields are required to be


incorporated into the Property & Inventory Management System to support multi-
tenant, multi-unit commercial projects.

1. Tenant Master (Company / Individual)

 Ability to define Tenant Type:


o Individual
o Company / LLP / Partnership

 For Company / Entity Tenant, the system should capture:


o Legal Entity Name
o Registered Address
o Contact Number & Email ID
o GSTIN
o PAN
o List of Partners / Directors / Authorized Signatory
o Authorized Signatory details (Name, PAN, Contact No.)
o Primary Contact Person details

2. Multiple Tenants per Unit

 Provision to add multiple tenants or co-tenants for a single unit


 For each tenant:
o Full Name
o Address
o Mobile Number
o Email ID
o PAN Number
o Aadhaar Number
o Photograph / ID upload

3. Unit / Inventory Details

 Unit-wise master data including:


o Project Name
o Plot / Block / Wing
o Unit / Shop / Office Number
o Floor Number
o Location
o Carpet / Built-up Area
o Unit Status (Vacant / Leased / Under Renewal)

4. Rental & Commercial Terms (Unit-wise)

 Monthly Rent
 Annual Rent
 Rent Escalation Percentage (Yearly)
 Lock-in Period
 Lease Start & End Date
 Rent Due Date
 Security Deposit
 CAM / Maintenance Charges

5. Utility Management

 Electricity Meter Number (Unit-wise)


 Meter Reading (Manual or Periodic Entry)
 Scope for future utility tracking (Water / Other)

6. Document Management

 Facility to upload and manage multiple documents per unit / tenant, such as:
o Allotment Letter
o Agreement to Lease
o Registered Lease Deed
o Possession Letter
o KYC Documents

 Document status tracking (Uploaded / Pending / Expired)

7. Maintenance & CAM Management

 Unit-wise maintenance charges


 Frequency (Monthly / Quarterly / Yearly)
 Inclusion in billing and reporting

8. Bank & Payment Details


 Tenant Bank Details:
o Bank Name
o Account Number
o IFSC
o Payment Mode

 Owner / Lessor Bank Details for rent receipt and accounting

9. Ownership & KYC Management

 Multiple ownership support per property / unit


 Owner Name(s)
 Ownership Percentage (if applicable)
 PAN & KYC documents upload

10. Dashboard & Reports

The system should generate real-time reports including:


 Total Properties / Units
 Rented Units
 Vacant Units
 Monthly Rental Income
 Monthly Expenditure
 Sold / Unsold Units
 Units Available for Rent / Sale
 Average Rent per Unit
 Total Rent Receivable
 Outstanding / Pending Rent

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