[Link].
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TEACHING IS AN ART. RAJEEV RANJAN
Message Writing
Message is a means of communication. Generally, message consists of two to three people. Usually,
if a person receives a call-in absence of a person, s/he needs to write the message to the concern
person or if you want to convey message to another person who is not present. It demands great
expertise to convey the message properly, accurately and rationally. Language of message should
be lucid, precise and concrete to avoid confusion. We should be very alert in writing message or
leaving a written message to third person. Guidelines for writing message
1. Mention clearly the time, day and date of giving message
2. Mention clearly the time, day, date and place of giving message(if a person has to report or
reach somewhere)
3. Mention the name of sender in the message
4. Mention the name of receiver in the message
5. Mention the purpose/reason of calling (if you receive a call)
6. Mention only important points in the message
7. Mention if the follow up is required for the message
8. Mention your name/signature at the end
9. Use indirect speech while writing message
10. Choose proper words to convey the message
11. Be aware about the use of (possessive pronoun), his, her, and gender also
12. Be very specific /adhere on words limit
13. Use the words like, ordered, requested, supposed, obligation, necessary, instructed
14. Please standard format of Message
pg. 1 [Link]
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TEACHING IS AN ART. RAJEEV RANJAN
Read the message
Read the following conversation and write a message to the concern person.
Rajeev: Can I speak to Maa?
Reena: She has gone out?
Rajeev: I have to leave for Patna tomorrow at 4a.m. for the Inter School Cricket Match. Please ask
her to get my bag packed as I will be back home late in the evening after practice.
Reena : I will
Message
14 Feb, 3:30 pm
Maa, Rajeev had called when you were away from home. He has to leave for Patna for an Inter School Cricket
Match at 4. a.m. Please pack his bags as he will be back home late in the evening after practice.
Read the following conversation and write a message to the concern person.
Ambuj: Hello! Mr Rastogi: Hello! May I speak with Ms Dixit please? I am Naresh Rastogi from the
office.
Ambuj: Mom’s not at home right now.
Mr Rastogi: In that case can you give her a message? It is urgent. Please tell her that the meeting
fixed for tomorrow has been rescheduled. Ask her to check her mail as soon as possible for the
details. Please don’t forget to inform her.
Ambuj: Don’t worry. I will tell her as soon as she returns.
Message
14 Feb, 3:30 pm
Mom Mr Rastogi from the office called up to say that the meeting fixed for tomorrow has been rescheduled.
He wants you to check your mail as soon as possible for the details. He said it was urgent.
Ambuj
Read the following conversation and write a message to the concern person.
You are John/Anjali, who stays in a hostel and shares a room with Abhishek, your classmate. You
have to leave suddenly on receiving news that your grandmother is unwell in the village. Draft a
message in not more than 50 words telling your classmate why and where you are going and that
you will be back in 5days. Also request him to return your library book to the library.
Message
August 6, 2014
Abhishek
I received the news that my Grandma is unwell in the village. She has been hospitalized. My grandma is
serious. Hopefully I will be back within 5 days. Please return my library book, which is lying on the table.
Thank you
John
pg. 2 [Link]
[Link]
TEACHING IS AN ART. RAJEEV RANJAN
Read the following conversation and write a message to the concern person.
You are student of class 7. Your father was not at home. You received a call from your father’s office.
His meeting which was scheduled on January 29 at 6p.m. has been changed due to some reasons.
Now meeting will be on January 30th 1.p.m at hotel Ashoka New Delhi. You have to join your
coaching classes at Kota. So please write a message to your father in about 50 words.
Message
August 6, 2014
Dear Papa
I received a call from your office. Due some reason your scheduled meeting on January 29 at 6p.m.
has been changed due some reasons. Now your meeting will be organized on January 30th 1.p.m at
hotel Ashoka New Delhi. Further contact Mr. Sharma for detail information.
Yours faithfully
Nilabh
Note: We generally get information on telephone/ by messenger/ by third party and you
have to convey /pass this message to another third party to please be clear objective
about selecting your language and words so that less words and maximum message will
be conveyed. Select key words like main verb and use indirect speech to convey your
message.
pg. 3 [Link]
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TEACHING IS AN ART. RAJEEV RANJAN
Exercise for Student
1. You are Priyanka, personal assistant to Ms Sen. She was away attending a meeting when Mr
Garg rang up. You spoke to him and jotted down his message in your note-pad. Write the
message for Ms Sen using the information in your notes given below. Mr Garg—rang up—
5pm—has received the CDs and the posters—coming tomorrow—to thank Ms Sen and to
personally hand over the check. (Pearson Publication)
2. Read the following conversation between Rakesh and Mrs Sarkar. Rakesh:
Hello, may I speak with Dr Sarkar?
Mrs Sarkar: He has gone to the hospital to attend the OPD. May I know who is speaking?
Rakesh: Yes. I am Rakesh Sood. My wife has been having a severe headache since yesterday.
Since this morning she has also developed a high temperature. I would be very grateful if the
doctor could come over to our place to examine her.
Mrs Sarkar: Of course. Please let me note down your address.
Rakesh: It is B-49, New Colony.
Mrs Sarkar: I will give him your message as soon as he returns.
Rakesh: Thank you.
Mrs Sarkar had to leave for the school where she teaches. So she wrote a message for her
husband. Write the message in not more than 50 words. (Pearson Publication)
3. Below is a telephone conversation between John and David. Since
John is leaving for his music class he decides to write a message for Leslie. Write the message
in not more than 50 words. Put the message in a box.
David : Hello! Is it 2323250?
John : Yes, it is.
David : Can I talk to Tom?
John : Sorry, he is not at home. May I know who is on the line?
David : I am David, a friend of his.
John : Would you like me to convey a message?
David: Yes. Inform him that the interview scheduled for 5th October has beenpostponed to
the 7th. So he can reach Delhi by 6th evening.
John : I will surely convey this message to [Link] : Thank you!
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