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Chapter 11 Notes

Chapter 11 discusses file management, focusing on saving, exporting, and printing files in various formats, particularly within the Microsoft Office Suite. It emphasizes the importance of file compression to reduce file sizes for efficient storage and transmission, especially for large video and image files. The chapter also highlights different generic file formats and the need to balance file size with quality when resizing or resampling images.

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4 views3 pages

Chapter 11 Notes

Chapter 11 discusses file management, focusing on saving, exporting, and printing files in various formats, particularly within the Microsoft Office Suite. It emphasizes the importance of file compression to reduce file sizes for efficient storage and transmission, especially for large video and image files. The chapter also highlights different generic file formats and the need to balance file size with quality when resizing or resampling images.

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laylaaa.mohsen
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© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Chapter -11

File Management
Save, export and print files in a variety of formats:
You can save your work in different file formats using File and Save As in
many packages and using File and Export in others, particularly to export a file in
to Portable File Document (.pdf) or into compressed file format.
From the File tab in most of the Microsoft Office Suite packages, you have the option to:
• Save – save the current file with the same filename
• Save As – save the current file with a new name, and/or new file type, and/or in a
new location
• Print – print the current file
• Export – export, save a copy in .pdf format, or to change the file type in some
packages.

File Formats
Generic file types
Common generic text file formats:

Common generic image file formats:


Common generic video file format:

Common generic audio file format:

Common generic website authoring file formats:

Common generic compressed file formats:

Reduce file sizes for storage or transmission


File Compression:
The need to reduce file sizes for storage or transmission
All computer systems have a limited storage capacity, so the most efficient use of
that storage space is important. The speed at which files are transmitted (sent) between
one device and another is also dependent upon the amount of data being transmitted.
The larger the file size, the more time it takes to transmit.
Reducing file sizes for storage or transmission
Video files (because they contain thousands of still images) tend to be the largest
files stored and transmitted. Still images can vary in size. Lower resolution graphics, which
are often used for web pages to speed up the loading time of the page, can be very small,
but the higher the image resolution, the larger the file.
Image file sizes must be kept small, but not to the point where images become pixelated so
that they are not clear. This will mean resizing and/or resampling image files so that they
require less storage space and less time to load. Resizing will change the physical
dimensions (width and height) of the image and resampling changes the quality of the
image.
Using file compression
Completed document contains lots of formatting or lots of images, its file size tends
to be quite large. To reduce the file size for transmission (if the file is not to be edited) turn
the file into portable document format. To send multiple files in the most efficient way it is
more efficient to compress the files together as a single .zip file or .rar file.

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