ASSIGNMENT
GUIDELINES/WRITING
FRAME
BTEC Business Studies Level 3, Unit 4 Managing an Event
Assignment 3 Checklist
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Assessment Title – Learning Aim D & E – Staging an event and Tick when
Criteria reflecting on its success complete
Method Used Use Microsoft Word to write this report
D.P7 Stage an event, demonstrating some relevant management skills
E. P8 Review the success of the event in meeting aims and objectives, achieving
targets and receiving good feedback from stakeholders
D.M4 Demonstrate effective and safe event-management skills when organising and
staging an event
E.M5 Analyse the planning and running of the event, how risks and contingencies were
managed, making recommendations for future improvements
DE. D3 Justify how own contribution has contributed to the successful outcome of the
event by the demonstration of outstanding management skills throughout the
arranging and staging of an event.
1. For the staging of the event you must
create/complete an individual diary or blog of the
event (from date to date), that shows the following
information below:
(a) how your plan for the event was put into
practice,
(b) details your active participation
(c) how you demonstrated effective and safe event
management and personal skills.
(d) It should include an identification of any issues
that arose and how these were dealt with,
(e) whether the contingency plan was implemented.
(P7, M4 2. Your evidence will need to also include:
& Witness statements/Observations records (provided
Photos) by Teacher)
Photos of the event – Choose about 8 photos and
write a brief description on what you were doing in
the photo to make the event a success (to be taken
by you when appropriate). These photos should be
placed throughout the report.
Attach emails between you and staff/business
partners/supplies etc. and your team.
Samples of any materials used or created (e.g.,
flyers, questionnaires, feedback forms, meeting
agenda notes etc.)
P8 Aims & Objectives
Review the aims and objectives of the event,
discussed in assignment 2. Did this event meet the
aims and objectives you set out to?
Review the purpose of the event, discussed in
2
assignment 2. Did this event meet the purpose you
set out to?
Attendee evaluation feedback:
Create a questionnaire (Feedback form) to
distribute to different stakeholders at the event, e.g.,
students who attended the event, teachers etc.
These should allow you to gain feedback that
informs your analysis of the event, and will help you
to make recommendations for future improvement.
This should be a brief questionnaire asking for
some general feedback on the event, e.g., pricing,
products on sale, location, time, anything that could
be improved if the event were happening again etc.
P8
Discuss the feedback received from the
questionnaire? Add some graphs and pie charts to
explain the results and explain the results?
Was the event a success based on the feedback
received from the questionnaire?
What is the importance of producing an evaluation
form?
Monitoring procedures to ensure tasks allocated have
been completed:
Was the event well planned? Explain your answer,
e.g., what elements were well planned, why do you
think they were well planned? What impact did good
planning have on the event?
Were there any last-minute changes that had to be
(P8, M4, made to the event? E.g., were there any products
M5) that were not available?
If you were to organise the event again, would you
do anything differently in terms of planning?
Was there anything that happened, that you didn’t
plan for?
What is the importance of monitoring procedures?
What are your recommendations for future
improvements on monitoring procedures
M5 Risks and Contingency Planning:
Did you have to use your contingency plans?
Explain why or why not
Explain and analyze (the importance of) how the
potential risks and contingency plan were managed
throughout the event?
Analyse your risk assessment – strengths and
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weakness of the risk assessment that your team
produced and used on the day to assess the
potential risks.
Did the controls you put in place work successfully?
Were there any other unexpected risks that came
up?
If you were to organise the event again, would you
do anything differently in terms of risk assessment
and controls in place?
What health and safety issues did you implement
e.g., nut free allergy products etc. And why is it
important to implement this H&S risks?
Make some recommendations for future
improvements on risks and the contingency plan
Financial Budget:
Discuss your finances.
Did you reach your target?
Did you have enough donations to cover all your
costs?
Did you overspend on anything?
Were there any unexpected costs in general?
M4 If you were to organise the event again would you
do anything differently in terms of finance? E.g. get
more donations? Choose different products based
on price?
What is the importance of having a financial budget
Make some recommendations for future
improvements on the financial budget
Do you think the event was successful?
Discuss the products chosen
If you were to organise the event again, would you
do anything differently in terms of products you sell
or used? Would you choose different products? If
so, what ones and why…….
D3 Were there any disappointments of the event? E.g.,
was there anything that you weren’t happy with
about the event?
Were the aims and objectives in assignment 2, of
the event met? Explain how each aim and objective
were met.
Make recommendations for future
improvements based on the:
(i) planning and running of the event,
Conclusion: (ii) how risks and contingencies were managed;
(iii) overall event contribution for yourself and
team members
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D3 D3 Justify how your own contribution has contributed
to a successful outcome of the event by the
demonstration of outstanding management skills
throughout the arranging and staging of the event
Write A Report:
Write and overview of your own role within the
context of the event.
What responsibilities (minimum 3) did you
contribute to the staging and management of the
event?
Which aims/objectives/targets did your
responsibilities specifically help to achieve?
Review your own performance in the event
Were you present for all lessons?
Were you involved in all decisions made?
Did you come up with ideas? If so, what were they?
What was your overall contribution to the event?
Were you involved in all aspects of the event, e.g.
planning, organisation etc.
E.g. preparation for event, promotion, finance,
clearing up after
Did you have a specific role on the days the event
took place? If so, explain what it was. Evaluate your
performance in this role. (what you did well and
what you struggled with
Review the skills you used in the event, (The different
types of skills e.g. negotiation, interpersonal,
communication, time management, problem solving,
organisation and planning etc.)
What skills were your strengths, explain
why. E.g. in which areas were you
particularly well prepared? Provide
examples to support your answer.
What skills were your weaknesses, explain why.
Did you have to use all the skills?
In your opinion did you improve any of your skills as
a result of this event?
What skills did you use? Do these skills relate to the
skills of an event organizer as spoken about in
Assignment 1?
Do you feel you have improved any of the skills that
you rated yourself on at the beginning of the unit
and in Assignment 1 personal skills audit?
Use the skills audit used in Assignment 1, add two
additional columns and rate yourself again after the
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event, to see if you have improved and what action
for improvement.
Use examples to explain how something you
personally did made a significant contribution
towards achieving those aims/objectives/targets.
Conclusion: Produce a detailed justification on how well was the
event managed. And, if so? Explain why it was a
success?
You must include a bibliography table with each webpage you used. You must detail
what you used each page for. If you use any textbooks for research you must include
the name of the textbook and what you used it for.