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Detailed Software Modules & Descriptions

Module 1: User Management & Role-Based Access Control

Purpose:
Provide secure access to users according to their organizational roles.

Feasibility:

• Role-based access control and secure authentication technologies are mature and reliable.
• The module ensures data security, accountability, and audit trail maintenance.
• It aligns with existing government IT infrastructure and administrative hierarchy.
• Implementation can be done without disrupting ongoing operations.

Possible Roles:

• Super Administrator (Department / PMU): Responsible for system-wide user

management, role assignment, permissions, configurations, and audit monitoring.

• Director Shrimp Estate: Oversees estate operations, reviews performance dashboards, and
approves plans and reports.

• Farm Manager: Manages pond operations, stocking, feeding, growth monitoring,

harvesting, and daily data entry.

• Hatchery Manager: Manages hatchery operations, broodstock, larval rearing, water

quality, and PL distribution.

• Processing Plant Manager: Oversees shrimp intake, processing, grading, freezing,

storage, and traceability.

• Finance Officer: Manages budgets, expenditures, procurement records, and financial

reporting.

• HR Officer: Manages employee records, postings, attendance, allowances, and training

data.

• Auditor: Reviews financial, operational, and compliance records through audit logs and
reports.
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• Read-Only / Policy Viewer: View-only access to dashboards, reports, and documents.

Features:

• Secure login/logout
• Role-based dashboards
• Permission and access control
• Activity and audit logs
• Multi-level approval workflows

Module 2: Project & Shrimp Estate Management

Purpose:
Manage multiple shrimp estates and their development phases.

Feasibility:

• Estate profiling and phase-wise planning follow standard project management practices.
• Field and administrative data can be integrated efficiently.
• The module supports real-time monitoring of development activities.
• It is consistent with government infrastructure project requirements.

Features:

• Estate profiling (location, total area, acres)

• Phase-wise development planning and tracking
• Pond cluster configuration
• Infrastructure tracking (roads, drainage, power grid)

Module 3: Pond & Shrimp Farm Operations

Purpose:
Core operational management of shrimp farming activities.

Feasibility:

• Pond-level data collection is already part of routine farming operations.

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• Digital recording improves accuracy and operational control.
• The module supports production planning and disease management.
• It integrates smoothly with existing farm workflows.

Features:

• Pond registry (size, type, culture system)

• Stocking records (PL quantity, date, source)
• Feed scheduling and monitoring
• Growth and biomass tracking
• Survival rate and mortality logging
• Harvest planning and execution
• Yield per acre analysis
• Disease incident reporting

Module 4: Hatchery Management System

Purpose:
Bio-secure production, monitoring, and distribution of shrimp seed (Post Larvae).

Feasibility:

• Hatchery operations follow standardized biological processes.

• Batch tracking and water quality monitoring can be digitized easily.
• The module improves seed quality assurance and traceability.
• It supports bio-security and regulatory compliance.

Features:

• Broodstock management
• Larval rearing stage monitoring
Water quality control within hatchery
• PL batch identification and tracking
• Health certification records
• PL supply management (internal farms & private sector)
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Module 5: Water Quality & Environmental Monitoring

Purpose:
Critical module due to recurring water toxicity, nitrite, and ammonia issues highlighted in PC-I
documents.

Feasibility:

• Water quality parameters are already monitored manually.

• Digitization enables timely alerts and trend analysis.
• Laboratory data integration can be implemented in phases.
• The module strengthens environmental compliance and risk mitigation.

Features:

• Water quality data entry (pond-wise & source-wise)

• Threshold-based alerts (WHO / aquaculture standards)
• Historical trend analysis
• Laboratory integration support
• Environmental compliance reporting

Module 6: Shrimp Processing Plant Management

Purpose:
Ensure value addition, traceability, and export compliance.

Feasibility:

• Processing plants already maintain operational and compliance records.

• Digital traceability supports export and certification requirements.
• The module improves quality control and transparency.
• It aligns with international processing standards.
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Features:

• Raw shrimp intake records

• Sorting, grading, and processing logs
• Freezing operations (IQF / Blast Freezing)
• Cold storage inventory management
• Waste and effluent treatment tracking
• HACCP, ISO, Halal compliance documentation
• End-to-end batch traceability (pond → processing → export)

Module 7: Feed Mill & Feed Management (Optional /

Scalable)
Purpose:
Optimize feed availability, consumption, and cost efficiency.

Feasibility:

• The module is scalable and allows phased implementation.

• Feed inventory and FCR analysis are based on existing production data.
• Manual data entry can be used before automation.
• It supports cost control and feed efficiency improvement.

Features:

• Feed formulation and batch records

• Feed inventory and stock control
• Pond-wise feed issuance
• Feed Conversion Ratio (FCR) analysis
• Cost per kilogram shrimp production analysis

Module 8: Human Resource Management System (HRMS)

Purpose:
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The objective of this module is to ensure transparent, and efficient management of all project
human resources in accordance with PC-I requirements, enabling effective administrative control,
accountability, and audit readiness.

Feasibility:

• Employee records already exist in manual or semi-digital form.

• Centralization improves transparency and audit readiness.
• Attendance and posting data can be digitized efficiently.
• The module supports PC-I and administrative reporting.

Features:
• Centralized management of all project human resources

• Coverage of BPS and PPS / contractual sta

• Maintenance of employee master and service records

• Staff posting, transfer, and assignment tracking

• Linkage of human resources with project activities and locations

• Attendance and employment status monitoring

• Tracking of project-related allowances and incentives

• Role-based access linkage for system users

• HR data support for finance, audit, and reporting

Generation of PC-I and audit-ready HR reports

Module 9: Finance, Procurement & Asset Management

Purpose:
Ensure financial discipline, transparency, and audit readiness.

Feasibility:
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• Government financial and procurement procedures are already established.
• Digital tracking improves financial control and accountability.
• Asset records can be migrated systematically.
• The module supports audit compliance and reporting requirements.

Features:

• Scheme-wise and component-wise expenditures

• Procurement lifecycle management
• Vendor and contractor records
• Asset management (machinery, vehicles, equipment)
• Audit-ready financial reporting

Module 10: Monitoring, Evaluation & Compliance (M&E)

Purpose:
Real-time monitoring for PDWP, P&D Board, and CM priority initiatives.

Feasibility:

• KPIs and milestones are predefined under PC-I frameworks.

• Digital dashboards enable real-time monitoring.
• Field verification through document uploads is practical.
• It supports informed decision-making and compliance monitoring.

Features:

• KPI dashboards
• Milestone and timeline tracking
• Risk identification and alerts
• Compliance checklists
• Site inspection reports
• Photo, video, and document uploads
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Module 11: GIS & Spatial Mapping Module
Purpose:
Visual management of large land areas and shrimp estates.

Feasibility:

• GIS technologies are mature and widely available.

• Phased mapping of estates and ponds is practical.
• It supports planning, monitoring, and expansion activities.
• Integration with land records is achievable.

Features:

• GIS-based estate maps

• Pond-level spatial tagging
• Infrastructure overlays Water source mapping
• Expansion and master planning support

Module 12: Analytics, Reporting & Decision Support System

Purpose:
Transform operational data into policy-level insights.

Feasibility:

• The module utilizes data generated from operational modules.

• Automated analytics improve management insights.
• Reporting improves as data volume increases.
• It supports evidence-based policy-level decision-making.

Features:

• Production forecasting
• Cost-benefit and profitability analysis
• Export potential estimation
• Scenario-based simulations
• Automated dashboards
• PDF, Excel, and presentation-ready reports
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Module 13: Training & Capacity Building Management

System
Purpose:
Plan, manage, and monitor training and capacity-building activities to enhance technical,
managerial, and operational skills of project staff in line with PC-I objectives.

Feasibility:

• Training records are already maintained manually.

• Digitization improves planning and monitoring efficiency.
• Cost tracking and impact evaluation are supported.
• The module aligns with PC-I and donor reporting requirements

Features:

• Identification of training and capacity-building needs

• Planning of local and international training programs

• Training program and participant records

• Nomination and approval tracking

• Monitoring of training attendance and completion

• Tracking of training-related costs and expenditures

Skill development and certification records

• Post-training evaluation and impact reporting

• Training data support for PC-I and donor reporting