IV.
PROJECT IMPLEMENTATION and MANAGEMENT
In project implementation there should be a direct management also on a
project to ensure that it will meet its objective outline in the planning phase.
However, project implementation and management have its own
procedure to end up on success of the project.
A. Steps in Project Implementation and Management:
1st Step:
Is to communicate/hold meeting with participating members regarding
the goals and objectives why there is such chosen project as agreed during the
discussions. To make it more concise and understandable minutes are to be
prepared so it will be more of legality.
(Minutes of meeting attached).
2nd step:
In project implementation there should always be assigned
team/personnel that understand its function or responsibilities.
3rd Step:
Establish the success criteria for deliverable whether it is tangible or
intangible.
4th Step:
Schedule of work on a Project Time Line (Start date and end Date)
5th Step:
Monitor Cost, Time, and Performance (execution phase)
Cost – refers to budget; time-refers to performance schedule and
performance both quality; matrix – refers to make adjustments to stay on
schedule and budget.
6th Step: Report to Project Stakeholders (Keep them updated)
B. Assigned Team/Personnel with its Function or Responsibilities:
B.1. Over- see the actual implementation:
BOD – Chairman – Bernard C. Salvacion
BOD – Member – Jonalyn C. Araneta
The Chairman and its member are to set the agenda; lead, the meeting;
maintain order at the meeting to ensure the conventions of the meeting
are being followed; ensure fairness and quality at the meeting; represent
the group to the public and to approve the formal minutes of the meeting
after they have been formatted to.
B.2. Over – All Project Manager
Coop Manager – Delfina N. Paredes
a. Plans and Develop the Project ideas, every project starts as an
idea.
b. Create and lead the identified teams
c. Monitor project progress and set deadline
d. Solve issues that arises
e. Manage/check the usage of money
f. Ensure stakeholders Satisfaction
g. Evaluate Project Performance
B.3. Assistant Project Manager (EDDIE A. DONASCO)
a. Monitoring project progress
b. Project planning
c. Facilitate project administration
d. Stakeholders management
e. Coordinate and execute daily admin task
f. Overseeing budget and project spending
g. Identifying problems and offering efficient solutions
h. Schedule meetings also
I. Resource Management
J. Administer Project database
k. Risk Management
l. Teamwork
B.4. Inspection / Review Program of Work by BOD – Members
(AMELIA R. RELLESIVA and RIVA E. BABAILAN)
a) Advance preparation
b) Data gathering
c) Physical inspection & review itself
d) Evaluating process based on inspection and program of work
B.5. Secretary (NIZEL P. CERNA and RACELYN S. MILADO)
Functions of Secretary (NIZEL P. CERNA and RACELYN S. MILADO)
1 Organize meetings
2 Preparing minutes of meeting
3 Answering phones
4 Order Supplies using Bidding Forms
5 Supervising new employees
6 Taking and redirecting phone calls
7 Documenting financial information
8 Filing
9 Greeting business clients and guests
10 Maintaining meeting schedule, maintaining effective records
administration
11 Organizing and distributing messages
12 Reply Correspondence
B.6. Functions of Treasurer (MA. FE B. BLANKER)
1 Prepares financial reports
2 Risk management
3 Budgeting
4 Creating Financial strategies
5 Forecasts financial performances
6 Budgeting and expenditures monitoring
7 Management stock and fixed assets
8 Controlling
9 Regulatory Compliance
10 Manages daily cash position
11 Payment of delivered materials also after inspection
B.7. Functions of Auditor (MARIA L. CAÑETE)
1. Collects and analysis project data and monitors its processes on
an ongoing basis. Its main focus is on risk management
compliance and governance. Depending on the area to be
investigated, internal audit is called financial, operational,
compliance or ethical.
2. Does the inspection of delivered materials with the BOD –
Members and over – all chairman of services.
C. Other Teams/Personnel to handle the transport services: The over-
all project implementation manager take charge of monitoring the
services.
4 Members will Manage “Welding” service
1. Rolando S. Cañete - Chairman
2. Lerma A. Salas - Member
3. Tristram N. Paredes - Member
4. Ronald C. Salvacion - Member
4 Members will Manage the “Vulcanizing Service”
1 Ricardo M. Rafols - Chairman
2 Jovecio L. Elejeda - Member
3 Larry S. Navarette - Member
4 Aljoy C. Seno - Member
3 Members will Manage the “Carwash”
1 Joey C. Milado - Chairman
2 Jerben L. Ending- Member
3 Virgilio E. Odon - Member
Functions /Responsibilities of “Chairman”
To run meetings in a way that encourages decisions
Allows fair and open discussion of matters and stick to the
agenda so that decisions can be made
Cannot have decision – making powers unless delegated in
writing by the owners in coop or committee
Has delegated powers recorded in minutes and set out in an
instrument of delegation
Can prepare or supervise preparation of notices, agenda, ballot
papers and minutes.
Act honestly and in good faith
Exercise due care and diligence and not make improper use of
his or her position
Make rules or set clear, mutually agreeable guidelines for
conduct before the meeting
Functions of Members
Assist the chairman as required
Focused on assigned task for service needed
Heartly accepts any suggestions/recommendations initiated
Solve project objectives
Deliver project responsibilities within deadline
Communicate with project head on roadblocks
Document progress, setbacks, and new process
IMPLEMENTATION PLAN
Planned Planned
Actual Start Actual Finish
Start Finish
On
preparations
of documents
and purchase
March of materials
April 1,2024 March 30,2024
18,2024 and building
for the
services
(March
25,2024)
Prepared by:
BERNARD C. SALVACION
Name of the President’s Signature