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Project Proposal Submission Requirements

The document outlines the required documents and certificates to be submitted with a project proposal, including registration certificates, detailed bios of key personnel, and financial statements. It also specifies the endorsements needed from the head of the proposing agency and the responsibilities of the project investigators. Additionally, it provides guidelines for writing the proposal and a checklist to ensure all necessary information is included.

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nairoshni2009
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14 views12 pages

Project Proposal Submission Requirements

The document outlines the required documents and certificates to be submitted with a project proposal, including registration certificates, detailed bios of key personnel, and financial statements. It also specifies the endorsements needed from the head of the proposing agency and the responsibilities of the project investigators. Additionally, it provides guidelines for writing the proposal and a checklist to ensure all necessary information is included.

Uploaded by

nairoshni2009
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd

Documents required at the time of submission of

projectproposal

Pleasesubmitauthenticatedcopiesofthedocumentsasperfollowingche
cklistalongwith requisite certificates along with the Proposal
forsupport:

1. RegistrationCertificate
2. MemorandumofAssociation
3. Rules,regulationsandbyelaws
4. EndorsementfromtheHeadoftheproposeragencyasperprescribedformatonlet
ter Head.
5. Certificate from thePrincipalCoordinator/PrincipalInvestigatorandCo-
coordinator/Co-Investigator oftheprojectdulysignedasperprescribedformat.
6. Detailed Bio-Data of Principal Coordinator/Principal Investigator and Co-
coordinator/CO-InvestigatorandAssociatedScientist(s).
7. Latestauditedstatementofaccountsforthelast threeyears.
8. CopyoftheAnnual Reportsfor thelast three year.
9. UniqueId numberobtainedfromNGO DarpanPortalofNITIAayog.
10. ListofResourcepersonsalongwithBio-dataassociatedwiththeproject.
11. Listofnamesandaddressesofexperts/
institutionstobeinvolvedwiththeproject
12. Detailsof existing registration(if any)
withPublicFinancialManagementSystem(PFMS).
13. SignedConflict-of-Interest-Documentas givenat DSTwebsite

Note:- May please clearly mention in the proposal the Status of the Institute (in case
ofRegistered bodies, Registration Certificate voluntary agencies, non-profitable
charitableinstitutions,consulting organizationsetc.)
XII. Specimen of Certificates to be Submitted along with theProposal

TOWHOMITMAYCONCERN

Itiscertified that

1. The organisation/Institute has been registered on NGO Darpan portal of NITI Aayog.
ThePAN card of the organisation and the PAN cards & AADHAR carddetails of the
members(at least three functionaries) are available on NGO Darpan portal. The unique ID
of theagency/Institute on NGO Darpan Portal is ………………” (a copy of NGO Darpan
Portalregistrationmustbe enclosed).
2. Society/Agency or anyof its functionaries is not and has never
beeninvolved/implicatedinanycorruptpractices.
3. Theorganization/Instituteisnotblacklisted.
4. ThereisnopendingStatementofExpenditure,UtilizationCertificateandProjectCompletionR
eportfor anyof the completedNCSTCprojects.
5. Organisation/Institute is enrolled under PUBLIC FINANCIAL MANAGEMENT SYSTEM-
[Link](acopyofPFMS registrationmustbe enclosed).
6. Organisation/Institute shall follow all the relevant procedure & guidelines of DoE/DST
such as following the CNA system and Fund Flow requirements as updated from time to
time.
7. Bankaccountis aninterestbearingbankaccountin nationalizedbank.
8. TheInstitutewillmaintainseparateauditedaccountfortheprojectandkeepwholeofthegrant
in a bank account earning interest. Theinterest earned and other earnings,
againstreleased Grant shall be remitted to Consolidated Fund of India (through Non-Tax
ReceiptPortal(NTRP), i.e., [Link])
9. The equipment proposed is not already available with the Organization/Institute. (Please
strike off if not applicable)
10. Theorganisation/Institute/PrincipalInvestigator/
PrincipalCoordinatorhasnotobtainedfinancialassistancefromanyotherdepartmentoftheCe
ntral/StateGovernmentsforthisprojector asimilar project.

Signature of the Head of the


Institute/PrincipalInvestigatorwithseal/st
amp

Place:
Date:

12
CERTIFICATEFROMTHEINVESTIGATORS/CO-ORDINATOR(S)OFTHEPROJECT

ProjectTitle:

1. I/WehavegonethroughandagreetoabidebythetermsandconditionsoftheRVPSP/
DSTgrant.

2. I/Wehavenotsubmitted,nordoI/
Weintendtosubmitthis,orasimilarprojectproposal,toanyotheragencyforfinancialorothe
rsupport.

3. I/
Wehaveexploredandinsuredthathardwareandbasicfacilitieswillactuallybeavailablef
romourorganizationasandwhenrequiredforthepurposeofthis
projectnofinancial support underthisprojectwillbe requested or utilized for
theseitems.

4. I/Weundertaketosummit
progressreport,statements(s)ofaccounts,utilizationcertificatesetc.,periodica
llyandattheendofeachfinancialyear.

5. I/Wehaveenclosedthefollowingmaterials.

Name(s)&Signature(s)ofPrincipalInvestigator/
PrincipalCoordinator,CoInvestigator/Co-coordinator

Place:

Date:
13
ENDORSEMENT FROM THE HEAD OF THE PROPOSER AGENCY
(ON LETTER HEAD)

ProjectTitle:

1. Certifiedthat ouragencywelcomesparticipationofDr./Shri/Smt.
-----------------------------------as thePrincipalInvestigator/Coordinatorand Dr./Shri/Smt.
- astheCoInvestigator/Co-Coordinator
oftheproject mentioned above. The CoInvestigator/Co-
coordinator willassume theresponsibility of fruitful
completion of the project if the
PrincipalInvestigator/Coordinatorisunabletodoso(with dueintimationtoNCSTC, DST.)

2. Certifiedthatthehardware,otherbasicfacilitiesandsuchotheradministrative
support requiredasper terms andcondition of the grant,
willbeextendedtothecoordinator(s)throughouttheduration oftheproject.

3. Our agency will undertake the financial and other


managementresponsibilities ofthe project andwillensurecompliance
withthe terms andconditionslaiddown,incasetheprojectissanctioned.

Name,SignatureandSealoftheHea
dofAgency

Place:Date
:

14
PROFORMA FOR BIODATAOFPRINCIPAL INVESTIGATOR/COORDINATOR &
Co INVESTIGATOR/CO-COORDINATOR

A.) Name:
B.) DateofBirth:
C.) Institutionwith FullAddress:
D.) WhetherbelongstoSC/ST:
E.)

AcademicandProfessionalCareer:A
cademicCareer:
ProfessionalCareer:
F.) Award/Prize/[Link] bytheCoordinator:G.)

Publication(Number&TitlesOnly):
Books:
Research papers,Reports:
GeneralArticles:
Patents:
Others(pleaseSpecify):
H.) ListofCompletedandongoingprojects(duringthelastthreeyears):

[Link]. TitleoftheProject Duration TotalCost

FundingAgencyFromTo

I.) ListofProjectssubmitted(duringthelastthreeyears):

[Link]. TitleoftheProject NameofOrganization Status


15
FORMAT FOR WRITING THE PROPOSAL
As per Guidelines & General Information for Submitting
Proposals to NCSTC June 2023
101 Title

102 Details of Principal Investigator


/Principal Coordinator
Name
Dateofbirth
Gender(Male/Female)
WhetherGen/OBC/SC/ST
Designation& Organization
CompleteaddresswithPincode

Validemailaddress
Telephone,MobileNo

103 DetailsofCo-Investigator/Co-
Coordinator
Name
Dateofbirth Gender(Male/Female)
WhetherGen/OBC/SC/ST
Designation&Organization

CompleteaddresswithPincode

Validemailaddress
Telephone,MobileNo

104 Name & address of the Proposer Agency/ Institution,


Websiteurl (ifany)
105 Organization/ Institution’s Registration number & Year,
NGO Darpan UniqueId,
PFMSU niqueID, &
BankDetailsasfollows:
AgencyName in Bank BankName
BankA/c No(attachcancelledchequealso) IFSCCode

106 Name &Designation of the Head of the Proposer Agency


Authorized & verifiable
Signatory from the Proposer Agency (Incase, other than the
Head)
107 Name,
address,
registration number,
websiteurl (ifany) of the Collaborating Agency/Institution (If any); whether
Lead/Supportingpartner&verifiablesignatoryfrom the
CollaboratingAgency

108 TargetArea/Placeof State


activity:District
109 Objectives of the project
110 ProjectActivitiesproposed
111 Languagestobeemployed(forcarryingoutprojectactivities)
112 ProjectDuratio
n
113 TotalCost Recurringcost NonRecurring(Capit
al)cost
114 Background&Justificationforundertakingtheproposedproject
[Link]
NSCTC
115 Targetgroup(s),direct (WhetherGen/
&indirectbeneficiaries: OBC/SC/ST)
116 ApproachandMethodology/
Workplan
117 Timeschedulegivingmilestones
118 Organization’sexperiencealongwithactivitiesin theareaof
science
communication,listofon-going&completedprojects
119 ProjectManagementwithcleardescriptionofrolesandresponsibili
ties
120 Monitoring,Evaluation, Lesson Learning
and Beneficiary Feedback
16
121 Thedeliverables/desiredbenefitstotargetgroups/
expectedoutcomes, &theirutilization
122 Detailed budgetary requirement, both recurring and non-
recurring (capital),alongwithjustificationbudget
headwise&giveaccount ofself generated
resources
123 MANDATORYDECLARATION:Whethersubmittedallrequire
denclosures &
certificate(s)asperlistattached(Yes/Noorstate whicheverisnot
submitted)

124 INSTRUCTIONS/ADVISORY WITH EXPLANATORY NOTES FOR


FORMULATING THE PROJECT PROPOSAL & CHECKLIST

Advisory Item Whether RESPONDED in


proposal (Yes/No/NA)

1 Objectivesoftheproject–statebriefly,clearlyandspecificallyitemized. Yes/No/NA

2 Background & Justification - What specific problem will Yes/No/NA


the project address; how was itidentified; how will it be
addressed; how does it fit with one or more of the
objectives, mandate &goalsofNCSTC?
Howthecapacitywillbe builtasaresultofthe project?

3 Descriptionofthetarget Yes/No/NA
area,targetgroup(s)alongwiththeirbeneficiaries
How was the target group identified? Why were they
selected? What consultation has
beenundertakenwith the targetgroupin
designingtheproject?

4 Who are the direct beneficiaries & indirect ones? How Yes/No/NA
many people are they and how haveyou determined this
number? Please specify how the project beneficiaries will
be involved in theimplementation,managementand
monitoringofthe project?

5 NGO Darpan Unique Id is to be generated in case of Yes/No/NA


anNGO being the proposer agency byitsregistration at
the portal[Link]

6 Organization’sexperienceintheareaofsciencecommunication:Plals Yes/No/NA
oindicate
category of the organization (NGO/Science Based
Institution/Academic Institution/Others)
basedonreferences insupport,notself-categorization.

7 Whether submitted a proposal to NCSTC during last 5 Yes/No/NA


yrs? (State reference numbers, yearwhen submitted,
titles, and result of previous proposals & sanctioned
projects including whethersettlementofaccountsdone)

17
8 Experience, in relation to issues targeted in the Yes/No/NA
proposal and in the proposed
geographicalregion,withrespect toexpertiseandwork
alreadygoing onin the organization

9 Funding history with NCSTC & other organizations Yes/No/NA


(brief summary of proposer’s experiencewithprojects
ofthissize and scope)

10 Collaborating organization’s track record & competence (Pl Yes/No/NA


give similar details, as
applicable,andalsospecifytheirexperienceinrelationtheirrolean
dresponsibilityintheproject includingthetechnicalissues and
relevantgeographicalcoverage.)

11 The expected outcome& its utilization - Please also specify Yes/No/NA


what are the other agencies,including Government, who are
involved in the areas where this initiative will take place and
howwill you work with them? How will the project address
gaps, complement other initiatives and avoidduplication?
Whataretheprospectsforthebenefitsoftheprojectsbeingsustain
edafterthefundingstops?If itaimstoprovide
services,thenhowwilltheycontinueattheendoftheproject?How
the time frame of the project is sufficient to reach objectives
& support sustainability? Whowillbe empowered &how?

12 Project Management - Outline the project Yes/No/NA


implementation & management arrangements for
theproject withclear description of the roles and
responsibilities of each of the partners. Pl attachappendix
for organogram of the project staff showing which staff
are part of which partnerorganizationand
howthepartnersrelatetoeach other.

13 Monitoring, Evaluation, Lesson Learning and Beneficiary Yes/No/NA


Feedback - How the beneficiaries and other stakeholders
willbe involved in monitoring and evaluation? How will the
performance of the project be monitored?How will the
progress be demonstrated in terms of interim indicators or
milestones? How theimpactwillbe assessed? How the
beneficiary feedback will be gathered and utilized?

14 Budgetary requirement, both recurring and non- Yes/No/NA


recurring under separate heads. Please givejustification
for each, one of them of the budget and indicate how
arrived at. Estimate gives unitcostas well as [Link]
alsogive onasinglesheeta summaryofthebudgetoutlay.

15 Account of self generated resourcesPlease state the self Yes/No/NA


generated resources and means, BOTH
IN CASH AND KIND, such as cash collected, use of
equipment on the loan, manpower,
[Link]
ourcesforimplementingthisproject.
18

Common questions

Powered by AI

The key components of project management in the proposal include a clear description of roles and responsibilities of each partner, an organizational structure (organogram) showing the project's staff allocation, and relationships between partner organizations. The proposal must also outline the implementation strategy and management arrangements to ensure efficiency and accountability .

Strategies for ensuring project sustainability include working with other agencies to address gaps and avoid duplication, ensuring the project is complementary to other initiatives, and involving direct and indirect beneficiaries in monitoring and evaluation. It is also crucial to develop a plan that allows project continuation through self-generated resources, service provision models, and empowerment strategies that support long-term impact .

Including the organization's experience in science communication is crucial to demonstrate its capability and track record in handling projects of similar nature and scope. It provides evidence of the organization’s expertise and reliability, which supports the credibility and likelihood of project success. This experience can also justify the organization’s ability to effectively manage the proposed project .

A complete budgetary outline includes detailed sections for both recurring and non-recurring costs with justifications. It should present itemized unit costs, a consolidated budget summary on a single sheet, and an account of self-generated resources. The budget must be aligned with project activities and support transparency in the allocation of resources .

A proposal should demonstrate alignment with NCSTC’s goals by clearly stating the specific problem the project addresses, how the problem was identified, and the proposed solutions in relation to NCSTC's objectives. Background and justification should explain the target area's needs, how capacity will be built, and the project's fit with NCSTC’s strategic goals .

For submitting a project proposal to NCSTC, the documents required include a registration certificate, memorandum of association, rules and regulations, endorsement from the head of the proposer agency, certificates from the principal investigator and co-investigator, detailed bio-data, audited statements, annual reports, unique ID from NGO Darpan Portal, lists of resource persons and experts, details of existing PFMS registration, and a signed conflict-of-interest document .

Certification from the head of the agency is crucial because it legitimizes the agency's commitment to providing necessary support, such as hardware and basic facilities, for the project's duration. It also shows the agency's assurance of financial and management responsibilities, thus enhancing the proposal’s credibility .

To ensure ethical compliance and transparency, the proposal includes certificates confirming registration on the NGO Darpan Portal, PFMS enrollment, and declarations against conflict of interest. The organization must maintain a separate audited account for the project and remit earnings to the Consolidated Fund of India, ensuring transparency in financial management .

Previous project proposals impact new submissions as they provide a track record of the proposer’s experience and success rate. It reflects the organization's ability to complete projects effectively and settle accounts, informing NCSTC's decision on whether to approve new proposals. Documenting past proposals also assists in identifying ongoing improvement and adaptation in project management .

A proposal should detail the monitoring and evaluation process by outlining the involvement of beneficiaries and stakeholders in the evaluation process. It should define clear indicators or milestones to demonstrate progress and specify methods for gathering and utilizing feedback. These components ensure project transparency and effectiveness in meeting objectives .

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