BICOL UNIVERSITY POLANGUI CAMPUS

NATIONAL SERVICE TRAINING PROGRAM

PROJECT DEVELOPMENT GUIDE

PROJECT PLANNING

Each and every one of us at some point plans and implements a project. Whether you are a student
finishing a homework, an engineer designing a plan, an events coordinator organizing for a friend‘s
wedding or a director shooting a movie- whatever field or profession you might choose, it can be
safely said that it is imperative for us to be familiar with the steps involved in planning and
preparing for a project. Not only this knowledge will be able to make our task easier-but shall also
give direction in achieving our project‘s success.

Projects can be easily demonstrated with the aid of a systematically prepared project plan. A plan
is defined as:

“an outline which consists of strategies and specific actions or steps to be undertaken in order
to reach the goals.”

Developing a plan is said to be the first critical step in ensuring a project‘s success. Through the
process of planning, the persons involved collaborate and determine the best possible way of
achieving the established goals within a given time frame at the least possible cost.

WHO DEVELOPS A PLAN?

Other than the group or section spearheading the project, other key persons can also be
invited to help prepare a project plan. These key persons may include the following:
▪ Community members directly affected by the problem (e.g. youth, mothers, workers, etc.)
▪ Influential persons from the community (community leaders, elected or not)
▪ Experts who have been working with the said community (e.g. community organizers)

WHAT ARE THE STEPS IN DEVELOPING A PLAN?

A Pre-requisite in developing your plan is the awareness of your partner community‘s
current condition. Through the aid of the collated results (which will be provided) of the
community assessment conducted, it will be much easier for your class to identify possible
projects for your partner community.

The steps involved in developing a plan include the following:

1. ESTABLISH YOUR GOAL

The initial step in developing a plan is to establish a common goal. Goals are the desired
or expected outcome of an endeavor-therefore, goals are ends or targets.

These goals serve as the backbone to your plans. It provides your class the guide and
direction that you need in determining the projects you intend to implement.

Because of the crucial role it plays, make sure to consider the following points while
formulating your goals:
➢ Be Specific
Goals broadly or vaguely stated would not be of any help to your class. Make sure
your goal/s are specific as possible.

➢ Be Realistic
There would be no sense in developing a goal, of which your class knew from the very
 start, would be impossible to accomplish.

Bear in mind also that goal/s after having been set can be changed. In fact, goals
should be constantly evaluated to fit changes.

2. IDENTIFY STRATEGIES / ACTIONS STEPS / ACTIVITIES TO BE TAKEN

Assuming that a common goal has already been established, it will now be the time
for your class to determine the various action steps you shall undertake. These
strategies/ action steps are the ―how‘s‖ to achieve your goals.

In identifying your strategies/ action steps, make sure to also include in your list the following:

➢ PERSONS INVOLVED
“Who would be in-charge of the identified
action steps?” “What would be my role?”

During this part of the planning, roles and responsibilities are designated to the planning
participants. Who to do what is usually determined by the individual‘s expertise or
capability and willingness to perform the assigned task.

➢ TIME FRAME
“When will the action steps be
performed?” “When do we intend to
finish the tasks?”

A specific schedule shall be set to determine when the identified action steps shall be
carried-out and up to when these activities shall be performed.

➢ RESOURCES NEEDED
“What are the materials that we need?”

These resources needed by your class to deliver the action steps may not be limited to
material objects but may also include the needed human resources (manpower) as well.

➢ EXPECTED OUTPUT
“What do we expect after the action steps have been performed?”
GOAL:

STRATEGIES/ TIME FRAME

PERSONS RESOURCES EXPECTED
ACTION
INVOLVED NEEDED OUTPUT
PLAN/ TIME START END FRAME
ACTIVITIES

1.
2.
3.

THE PROJECT
Now that your class has agreed upon the specific action steps directed to achieve your
set goals, it is now time to take your plans to the next level. Now, ask yourselves, how
are we going to perform these activities? The solutions to this query are projects.
 Projects, as defined by the Webster‘s Dictionaries are planned undertakings. These
projects usually possess various elements which can be categorized namely as:

➢ Project Objectives
This element tries to answer what your project aims to do and what the project is for.

➢ Project Boundaries
This element specifies the scope and limitations of your project.

➢ Project Location
Specifies where the project will be implemented.

➢ Project Target Beneficiaries

For which group is the project and who would benefit from its implementation is
addressed by this element.

➢ Project Duration
Planners must decide upon a particular schedule when the project will be executed
and up to when it shall be implemented.

➢ Project Methodologies
What techniques or procedures shall be used by the group to deliver the project is clarified
in this
element.

➢ Project Cost
This element will be based on the expected expenses your class shall incur in the event
that the project is implemented.

PROJECT DEVELOPMENT CYCLE

Projects may be differentiated according to its purpose, objectives, target beneficiaries,
duration and scope. However, all projects are subject to undergo a similar process. This
process is referred to as: The Project Development Cycle.

PHASE ONE: PROJECT IDENTIFICATION

During this phase in the project development cycle, the “planners” undergo the process of
searching for potential projects directed to achieve their goals.
PHASE TWO: PROJECT PREPARATION
Once a particular project has been agreed upon, the next step would be to involve the
planners to determine how and when the project will be implemented.

PHASE THREE: PROJECT IMPLEMENTATION

Finally, the plans are executed during this stage. The project is carried-out by the assigned
persons for the target beneficiaries during the set schedule.

PHASE FOUR: PROJECT EVALUATION

Sometime after the project has been implemented, an evaluation is usually conducted to
determine
whether the project objectives has been realized, and if so, to what extent.

PROJECT PROPOSAL GUIDE

Chapter I: The Project Proposal Outline
This chapter serves as the document’s cover page. Included on the outline are the basic information
regarding the proposed activity.

A. Project Title
The project title should be creative and catchy, without actually compromising the goals of the
activity. Also, the title must at least give the class’ target participants an idea on what the activity is
all about.

B. Project Nature
These are the same components that helps classify the project to be implemented. Each nature
delineates the project according to the specific goals and activities being proposed.

COMPONENT/NATURE OBJECTIVE/S

▪ To provide information regarding disaster preparedness during

SAFETY AND SECURITY calamities and emergency situations
▪ To train the participants about basic life saving procedures

▪ To impart supplementary knowledge concerning Basic Studies

EDUCATION [Mathematics, English and Science]
▪ To enhance the basic literacy skills of the participants

▪ To enrich the skills and talents of the participants

▪ To develop creativity, imagination and innovativeness of the
RECREATION participants
▪ To foster cooperation, solidarity and camaraderie among the
participants
▪ To promote good moral and citizenship values
VALUES FORMATION
AND MORAL RECOVERY ▪ To develop the participants to be good leaders, responsible
individuals and model citizens
▪ To present idea regarding possible alternative income
INDUSTRY AND generating ventures
ENTREPRENEURSHIP ▪ To provide information about establishing and managing small
scale business
▪ To give knowledge regarding illnesses and disease
CARE FOR HEALTH ▪ To inform the participants regarding preventive and remedial
measures for illnesses and diseases
▪ To create awareness about the environment
ENVIRONMENT ▪ To give information regarding the conservation and
rehabilitation of the environment
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COMPONENT/NATURE ACTIVITIES

SAFETY AND SECURITY ▪ Disaster Risk Reduction Management Training

EDUCATION ▪ Drug Information Campaign

▪ Family Ministry
RECREATION ▪ Physical Activities (sports, games, zumba fitness)
▪ Arts and Crafts activities (Painting, scrapbooking, ceramics,
woodworking,etc)

VALUES FORMATION ▪ Training Kid Relatives the Good Values

AND MORAL RECOVERY ▪ Bible Studies

INDUSTRY AND ▪ Online Skills Training via Fb Live/Zoom/Google Meet

ENTREPRENEURSHIP ▪ Cooking Activity

CARE FOR HEALTH ▪ Herbal Medicinal Garden

▪ Health Wellness Awareness
▪ Elderly Care
▪ Any for PWD

ENVIRONMENT ▪ Backyard Vegetable Garden

▪ Tree Planting
▪ Sample waste management project
▪ Improvement of Barangay/Community Park
▪ Coastal/House Chores Clean Up Activity
▪ Develop the Barangay Clean and Green Program

There are two ways the class can identify their project nature.

A. The class may initially define the project nature they wanted to promote and then utilize it as a guide in
identifying the appropriate activities complimenting the said nature or
B. The class may start conceptualizing the activities they wanted to perform and then start clustering it
according to the suitable project nature.

Either way, it is imperative to take note that each of the project proposal will only be required to have a single
(one) project nature. Multiple project natured-projects, which more often than not produce a chopseuy of activities,
are discouraged.

C. Project Duration
The Facilitator must advise the class on the specific date/s allocated for the CWTS classes to implement
their projects. Only the date/s recommended for the implementation should be reflected on this part of the form.

D. Project Location
The adopted community given to the class should be stated here. Always check with the CWTS Office on the
complete list of community assignments for the current term.

E. Beneficiaries
This should display a summary of the number of target participants and their age range.

F. Initiating Section
Place here the class’ complete section name.

G. NSTP Implementer
The contact person for each of the NSTP-CWTS section is the NSTP Implementer.
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H. Total Project Cost

After listing all the materials that you need for your project, you may now already compute for its total cost.
The amount you need to place here can be derived from the project proposal’s chapter VIII on Project Proposal
Requirements.

Chapter II: Project Description

What is the project all about? Narrate and describe what the project intends to do and accomplish. Make sure that the
readers of your proposal will be able to comprehend and will be able to have a clear picture of what your project is. Be
specific on the ideas that you will be presenting.

Likewise, the class may also opt to narrate here the following:
▪ The history behind the project title
▪ The methodology the class will utilize to deliver the project
▪ [Say, will it be a seminar? Will it be a role play? etc.]
▪ The gist of the activities the class will be performing

Chapter III: Project Rationale

Every project proposed has a history behind it. “Why was it proposed by the students? What were their different
bases for coming-up with such? Is there really a need for this kind of endeavor?” - are just some of the guide
questions that the class may use to fill this part of the proposal. It is through this chapter that the class is asked to
express fully, in detail the reason why the project is relevant.

Chapter IV: Project Objectives

Unlike the other parts of the proposal that requires being in narrative form, this chapter shall only ask the initiators
to jot down, in bullet form the aims of the project being proposed.

This chapter is also most likely where you will be basing your post-project evaluations. The project objectives that you
formulated will help you gauge how successful your project is. Given such, the classes are advised to compose a better
set of objectives, following the S.M.A.R.T [specific, measurable, attainable, realistic and time bounded] criteria.

Chapter V: Project Activities and Time Table

The NSTP-CWTS students are allocated with a single class meeting (equivalent to 3hrs.) for their project
implementation. Given the said set-up, the students are then faced with the challenge on properly optimizing their
schedule. Proposed activities must be sifted according to its relevance and appropriateness to the project’s objectives
and beneficiaries. Specific titles of the activities and its duration are also indicated in this portion of the document.

ACTIVITIES TIME FRAME

START END

Some guide questions in identifying your project activities:

▪ Do the activities compliment each other? Are they related?
▪ Will it be feasible to implement the activities?

Chapter VI: Project Management

It is assumed that each student plays a vital role in the success of a project. For the NSTP-CWTS classes, a normal
class size is usually composed of 30-40 students. Given such number, the classes, together with their Facilitator are
now given the challenge to optimize the capability of each of the student belonging to the class.

It is suggested to form groups within the class to perform a specific task. The students may either be involved in the
preparation of the project, during the project implementation or the project’s post-assessment. Students while
accomplishing this chapter must be encouraged to choose among the groups created in which they could contribute the
most

PERSON/S-IN-CHARGE ROLES/TAKS

How many per group?

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Chapter VII: Project Financial Requirements

On the table provided on the project proposal form, indicate the different materials that the class needs for the project.
The class must identify their source of fund (e.g contribution, solicitation, fund raising etc.)

QTY UNIT ITEM PURPOSE UNIT PRICE TOTAL

What part of the project will you be 00.00 00.00
using the requested materials for? 00.00 00.00
00.00 00.00
00.00 00.00
TOTAL Php 00.00

PROJECT DURATION

ACTIVITY JAN FEB MAR APRIL MAY

ORIENTATION
PHASE ONE:
PROJECT
IDENTIFICATION
PHASE TWO:
PROJECT
PREPARATION
PHASE THREE:
PROJECT
IMPLEMENTATION
PHASE FOUR:
PROJECT
EVALUATION
GRADUATION