SS-21023/13/2022-GCDO I/4279460/2025

ZONE-I
Request For Bid
for

IMPLEMENTAION OF RANI LAXMIBAI ATMA RAKSHA PRASHIKSHAN – SELF DEFENSE

TRAINING UNDER SAMAGRA SHIKSHA FOR GIRL STUDENTS – 6 th TO 12th ( SECONDARY)
CLASSES OF SCHOOLS UNDER GOVERNMENT MANAGEMENT IN ANDHRA PRADESH FOR THE
YEAR 2025-26

Government of Andhra Pradesh

Department of School Education

O/o the State Project Director, Samagra Shiksha,

KBC Boys High School Premises,
Opposite Rythu Bazar, Patamata,
Vijayawada, Krishna District, Andhra Pradesh – 520010
SS-21023/13/2022-GCDO I/4279460/2025

Disclaimer
The information contained in this Request For Bid (the “RFB”) document and/or subsequently provided
to Bidder(s) in connection to this RFB, whether verbally or in document or in any other form, by or
on behalf of the State Project Director, Andhra Pradesh Samagra Shiksha Society, Government of
Andhra Pradesh (hereafter referred to as the “Authority”) or any of its employees or advisors, is
provided to the Bidder(s) on the terms and conditions set out in this RFB document and all other
conditions subject to which such information is provided in writing.

This RFB document is intended to be and is hereby issued only to the prospective Bidders. The purpose
of this RFB document is to provide the Bidder(s) with information to assist the formulation of their
Bids. This RFB document does not purport to contain all the information that each Bidder may require.
This RFB document may not be appropriate for all persons, and it is not possible for the Authority, its
employees, or advisors to consider the investment objectives, financial situation and particular needs
of each Bidder who reads or uses this RFB document. The assumptions, assessments, statements, and
information contained in the RFB document may not be comprehensive, complete, accurate, or
adequate. Each Bidder shall, therefore, conduct its own investigations and analysis and shall check the
accuracy, adequacy, correctness, reliability and completeness of the assumptions, assessments,
statements, and information contained in this RFB document and where necessary obtain independent
advice from appropriate sources. The Authority, its employees and advisors make no representation or
warranty and shall incur no liability under any law, statute, rules, or regulations as to the accuracy,
adequacy, correctness, reliability, or completeness of the RFB document.

Information provided in this RFB to the Bidder(s) is on a wide range of matters, some of which may
depend upon interpretation of law. The information given is not intended to be an exhaustive account
of statutory requirements and shall not be regarded as complete or an authoritative statement of law.
The Authority accepts no responsibility for the accuracy or otherwise for any interpretation or opinion
on law expressed herein.

The Authority, its employees and advisors make no representation or warranty and shall have no
liability to any person, including any Bidder under any law, statute, rules or regulations or tort,
principles of restitution or unjust enrichment or otherwise for any loss, damages, cost or expense which
may arise from or be incurred or suffered on account of anything contained in this RFB document or
otherwise, including the accuracy, adequacy, correctness, completeness or reliability of the RFB
document and any assessment, assumption, statement or information contained therein or deemed to
form part of this RFB document or arising in any way for participation.

The Authority also accepts no liability of any nature whether resulting from negligence or otherwise
howsoever caused arising from reliance of any Bidder upon the statements contained in this RFB
document.
SS-21023/13/2022-GCDO I/4279460/2025

The Authority may in its absolute discretion, but without being under any
obligation to do so, update, amend or supplement the information, assessment
or assumptions contained in this RFB document before the last date of Bid
submission with reasonable time to Bidders to submit modifications, if any.

The issue of this RFB document does not imply that the Authority is bound to
select a Bidder or to appoint the selected Bidder, as the case may be and the
Authority reserves the right to reject all or any of the Bids without assigning any
reason whatsoever.

The Bidder shall bear all the costs associated with or relating to the preparation
and submission of its Bid including but not limited to preparation, copying,
postage, delivery fees, expenses associated with any demonstrations or
presentations which may be required by the Authority, or any other costs
incurred in connection with or relating to its Bid. All such costs and expenses
will remain with the Bidder and the Authority shall not be liable in any manner
whatsoever for the same or for any other costs or other expenses incurred by a
Bidder in preparation or submission of the Bid, regardless of the conduct or
outcome of the Bidding Process.

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SS-21023/13/2022-GCDO I/4279460/2025

1. Request for Bid

The State Project Director, Andhra Pradesh Samagra Shiksha Society
(“APSSS”), Government of Andhra Pradesh (“GoAP”) (hereinafter referred
to as “Authority”) requests bids from eligible firms (hereinafter referred to
as “Bidder” or “Vendor”) through Government of Andhra Pradesh
(“GoAP”) e-procurement portal i.e., [Link]

IMPLEMENTAION OF RANI LAXMIBAI ATMA RAKSHA PRASHIKSHAN – SELF

DEFENSE TRAINING UNDER SAMAGRA SHIKSHA FOR GIRL STUDENTS – 6th to
12th ( SECONDARY) CLASSES OF SCHOOLS UNDER GOVERNMENT
MANAGEMENT IN ANDHRA PRADESH FOR THE YEAR 2025-26

The Authority reserves the right to accept / reject all or any of the Bids
submitted towards the RFB without assigning any reason thereof.
State Project Director, Andhra Pradesh Samagra Shiksha Society.

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SS-21023/13/2022-GCDO I/4279460/2025

RFB Data Sheet

Particulars Details

1. Bid Inviting and Accepting State Project Director, Andhra Pradesh Samagra
Authority hereinafter referred to as Shiksha Society, Government of Andhra Pradesh.
the “Authority”
2. Method of Selection Quality base selection (QBS)

1 Following the ranking of the Technical

Proposals, the selection is based on quality
only (QBS), the top 3 rankers are invited to
negotiate the Contract.
3. GoAP E-Procurement Portal [Link]
4. Contract Period The State Project Director invites interested and
eligible organizations/firms in the field of Rani
Laxmibai Atma Raksha Prashikshan- Self Defense
Training programme for Girl Students of 6th to 12th
( Secondary) classes of Schools under Government
management in Andhra Pradesh for 2 months
5. RFB Reference Number < SS-21023/13/2022-GCDOSS-21023/13/2022-GCDO-1.>
6. Availability of RFB documents From 14.08.2025 up to 23.08.2025 at 05:30 PM
[Link]

7. Last Date of submission of Bid 23.08.2025, 5:30 P.M.

8. Bid Processing Fee Rs.25,000/- Non-Refundable.
This shall be paid through online Electronic
Payment Gateway service provisioned on the
GoAP e-procurement portal.
9. Earnest Money Deposit (EMD) The EMD of Rs-2,00,250 (Rupees Two Lakhs
two hundred fifty only shall be submitted in the
form of Unconditional Bank Guarantee in favour of
the State Project Director, Andhra Pradesh Samagra
Shiksha Society, Government of Andhra Pradesh.
Copy of the Bank Guarantee to be uploaded in the
GoAP e- procurement portal.
(or)
The Bidder shall pay EMD amount through online
transaction through the Electronic Payment
Gateway service provisioned on the GoAP’s e-
procurement portal in favour of the State Project
Director, Andhra Pradesh Samagra Shiksha
Society, Government of Andhra Pradesh.

The EMD submitted by the unsuccessful bidders

shal be return without interest after finalization of
the [Link] EMD of the successful bidder shall be
returned without interest after successful completion
of the entire contract obligations, as applicable.

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10. Pre-Bid Meeting Date, Time, and On 18.08.2025 at 10:00 AM,

Venue In the O/o The State Project Director, Samagra
Shiksha, KBC Boys High School Premises, Opposite
Rythu Bazar, Patamata, Vijayawada, Krishna
District, Andhra Pradesh – 520010.
E-Mail-apssastategcdo@[Link]
Phone: 9490186805
11. Date and Time for Opening of Bid On 25.08.2025 at 11:00 AM,
in the GoAP e- procurement portal In the O/o The State Project Director,
Samagra Shiksha,
KBC Boys High School Premises, Opposite Rythu
Bazar, Patamata, Vijayawada, Krishna District,
Andhra Pradesh – 520010.

12. Bid Validity Period The Bid shall remain valid up to a period of
at least 90 days from the last date for submission of
the Bid.

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SECTION – 1

PREAMBLE:

Empowering the girl student to fight back against crime is the aim of this training
programme. Even in this modern era, violence against girl students is common and there comes
the need to learn the techniques of self-defence. Girl student needs to learn practical defence
techniques in a safe environment from experienced and friendly martial arts instructors. Under
Samagra Shiksha, this programme for girl students is a great way to relieve stress and learn
valuable self-defence skills.

This program blends a great physical workout with practical real-life self-defence
techniques and is ideal for girl students. Samagra Shiksha provides realistic, effective self-
defence training for girl students studying in Govt. Schools and Colleges of 6 th to 12thclasses.
The girl students get awareness, prevention, risk reduction, risk avoidance and self-realization
of their own physical power through this training. These tools greatly increase personal
protection options to combat crime. When one can recognize and respond effectively to
potentially dangerous situations, they are more confident in their everyday activities. The
purpose of the training is to provide the student with short-term goals of self-protection that
reinforce the long-term goal of earning the black belt.

At this backdrop, the school going girl students are the worst sufferers and they have
every chance of being affected. Sometimes, the girls have to travel alone on a long way from
their home to reach a Secondary or Higher Secondary School either on foot or by bicycle or by
bus. The parents habitually stoop to this apprehension and restraint the girl children to attend
schools regularly. Herein lay chances of dropout the girls from their secondary or higher
secondary schools.

The State Project Director is to outsource the entire Training delivery to Private Martial
Art Training Academies or Institutions as partners for the roll out. These Private Martial
Art Training Academies or Institutions should be able to provide training instructors to
give training in Self-defence in the selected schools for 1335 in Zone-I consisting of
ANAKAPALLI (243 Schools), ASR (171 Schools), MANYAM (148 Schools),

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SRIKAKULAM (392 Schools), VISAKHAPATNAM (112 Schools) AND

VIZIANAGARAM (269 Schools) of the State Government.

This Expression of interest is intended to shortlist the partners for providing following 2 months
self-defence training in all the Government High Schools/Colleges situated in the State of
Andhra Pradesh for the girl students of 6th to 12th ( Secondary) classes of Schools under
Government management. The actual figure of schools/colleges may vary at the time of final
allocation.

[Link]:

The entire programme is scheduled for 2 months during the academic year 2025-26
covering 20 classes and duration of each class shall be 90 minutes. The course will be provided
mainly on the techniques of self-defence to the girl students.

The Karate training taught through the Self-defence programme not only fights the
external enemies but also fights the inner enemies such as anger, frustration, temptations and
helps to fact the problems of life with confidence and ease.

3. Scope of Work:

The State Project Director invites interested and eligible organizations/firms in the field
of Rani Laxmibai Atma Raksha Prashikshan- Self Defense Training programme for Girl
Students of 6th to 12th ( Secondary) classes of Schools under Government management in
Andhra Pradesh. Agencies / Organization will be selected based on the evaluation of proposal
submitted by the Training Partners in response to the RFP.

 Empowering the girl student to fight back against crime is the aim of this training
programmer. Even in this modern era, violence against girl students is common and there
comes the need to learn the techniques of self-defense. Girl student needs to learn practical
defense techniques in a safe environment from experienced and friendly martial arts
instructors. Under Samagra Shiksha, this program for girl students is a great way to relieve
stress and learn valuable self-defense skills.
 This program blends a great physical workout with practical real-life self-defense
techniques and is ideal for girl students. Samagra Shiksha provides realistic, effective self-
defense training for girl students studying in Govt. Schools and Colleges from 6th to 12 th (
Secondary) classes .

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 The girl students get awareness, prevention, risk reduction, risk avoidance and self-
realization of their own physical power through this training. These tools greatly increase
personal protection options to combat crime. When one can recognize and respond
effectively to potentially dangerous situations, they are more confident in their everyday
activities.
 The purpose of the training is to provide the student with short-term goals of self-protection
that reinforce the long-term goal of earning the black belt. At this backdrop, the school
going girl students are the worst sufferers and they have every chance of being affected.
Sometimes, the girls must travel alone on a long way either from their home to reach a
Secondary or Higher Secondary School on foot or by bicycle or by bus. The parents
habitually stoop to this apprehension and restraint the girl children to attend schools
regularly. Herein lay chances of dropout the girls from their secondary or higher secondary
schools.
 The State Project Director as per the provisions and sanctions made by Government of India
for Self Defense Training under the Rani Laxmibai Atma Raksha Prashikshan scheme to
impart training on self-defense for girls studying across girl students studying in Govt.
Schools and Colleges of 6th to 12th classes in 1335 Secondary Schools of Andhra Pradesh.
 This RFP is intended to shortlist the agencies for providing 20 classes and duration of each
class shall be 90 minutes over 2 months self-defense training in all the Government schools
situated in the State of Andhra Pradesh for the girl students in Govt. Schools and Colleges
of 6th to 12th (Secondary) classes.
 Deployment of Self-Defense Trainer: A trainer, specialized/skilled/qualified in at least one
of the style /forms of martial arts (as mentioned) shall be appointed and deployed by the
service provider agency to carry out the training in the allocated schools.
 Following forms of martial arts from which self-defense techniques will be taught to the
girl students during the training in schools:
 Physical Techniques
 Scenario-based Training
 Taekwondo
 Karate
 Judo
 Guard Breaker Techniques
 Dynamic Defense Drill

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 Foundational Fitness Techniques

 Sparring Techniques
 Striking and Defense Flow
 Preparation Protocols
 Foundational Defense Dynamics
 Skill Sequencing
 Block Techniques
 Striking-Escaping Techniques
 Krav Maga
 Wrestling Boxing Drills
 Kickboxing Techniques
 Jiu-Jitsu Basics
 Grappling and Ground Defense
 Weapon Defense
 Mental Conditioning and Situational Awareness

 The service provider agency shall provide certificates to the students on completion of
training program.
 Physical Education teacher/trainer shall be coordinator for this activity at school level under
the guidance of Head of the School and shall participate in the training as trainee to ensure
that the training can be carried out smoothly.
 Online Monitoring Tool: The District Educational Officer / Addl Project Director will
provide online Monitoring tool, to monitor the self-defense training delivery at school on
real time basis.
 In every district, the top students and trainers will be identified for further support and
guidance in self-defense training, including participation in competitions and other
activities, fostering awareness about regional, national and Commonwealth Games. This
initiative aims to cultivate a larger pool of skilled individuals moving forward.
 Create testimonials and display best practices by creating a repository of training videos
featuring girl students, trainers, school principals, and any other relevant stakeholder.

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4. THE SYLLABUS FOR THE SELF DEFENSE SKILLS TRAINING:

Training Aspects:

Training in the dojo (Training hall) is different in its methods. This involves keeping to a
strict time-table accepting the rhythm of group work with the presence of an instructor who will
guide their progress in stages and correct their mistakes. The girl students enter the class after
the rituals and respect paid with sincerity to the training hall and Instructor. The students are
expected to follow a code of strict discipline throughout the class.

3.1. Historical background of karate-do and principles of ki-ai (super power);

vulnerable areas of the body.
3.2. Body conditioning and flexibility exercises.
3.3. Different types of stances, punches, hokos and balancing; blocking techniques
(uke-waza) and kicks.
3.4. Different Katas (forms).
3.5. Complete basic karate, perfect kicks, blocks and attacks with movements.
3.6. Self-defense tactics. Advanced exercises of Kumites.
3.7. Ippon-kumite (one-step sparing techniques).
3.8. Samban-kumite (three-step sparing techniques).
3.9. Kyo-kushi-kukumite [1-3] (pre-planned fighting).
3.10. No-contact fighting.
3.11. Ju-kumite (full-contact fighting with guards).
3.12. Shiahi-kumite (contest-sparing techniques).
3.13. Very high proficiency in performance of karate basic, fighting and Kata
3.14. Specialization training can be (a) Katas, (b) karate teaching methods, (c) Shiai
(contests) or (d) Kobudo weapons training.
class
S.N Name of the session wise 7th
6th 9th, 10th,11th and
O Martial art syllabus and 8th
12th
Pre-Test Pre-Test
Pre-Test
BASIC----- Warmup
Warmup exercises ,
Warmup Exercises,
1 1st Month Syllabus Day 1 High kick Arm Grab
exercises, Punches,
Defence
Punches Stans

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class
S.N Name of the session wise 7th
6th 9th, 10th,11th and
O Martial art syllabus and 8th
12th
Elbows:
Front
Warmup elbow, back
Act of turning in and
2 Day 2 excercises elbow, face
fitting into the ground
and Fist elbow,
down
elbow
Fist: Front
Warmup fist, side
and fist, down Act of Balance
3 Day 3 Elbow fist, breaking ,Turning
Techique reverse kick /Turning Back
s fist, back
fist
X-down
block, X-
Blocks: X-
Upper Handle Techniques
Upper
block, inner ,Learning human
4 Day 4 Block, X-
middle weak points ,Body
Down
block, outer Throw.
Block
middle
block
Blocks:
Inner
Middle
Block,
Throat Choke
Outer Double
Techniques,Higher
Middle hand down
technique Arm Grab
5 Day 5 Block,Dou block, down
Defense ,physical
ble hand block,
defense techniques
Down upper block
for a front attack .
block,Dow
n block &
Upper
block
Kicks:
Rising Rising kick,
Act of Balance
Kick, inside to
breaking ,Joint Locks
6 Day 6 Inside to outside,
and Hold Down
Ouside, outside to
Techniques
Outside to inside
Inside
Lowerbelt Kicking
Kicks: Side
kick, ,punching,blocking,thr
kick, Front
turning owing ,falling,
7 Day 7 kick,
kick, front escaping etc .Punch
Turning
kick, side blocking and knee
kick,
kick strikes .

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class
S.N Name of the session wise 7th
6th 9th, 10th,11th and
O Martial art syllabus and 8th
12th
Lowerbelt
Kick
Moving
Scissor
down
outside to Elbow strikes and
punch,
inside, punch blocking ,
8 Day 8 face
scissor back Throwing, Fall and
punch,
kick Stances
middle
jumping
punch
Kicking techniques
,Defense Against
Front leg Chokes
Moving
hooking .,punching,blocking,th
9 Day 9 front fist,
kick, rowing ,falling,
side fist
turnora kick escaping etc .Punch
blocking and knee
strikes .
Practicing
Practicing
of all
of all
technique Take down defense
techniques
10 Day 10 s learned ,front and round
learned
from Day house kicking
from Day 1
1 to Day
to Day 09
09
Middle
Punch
Moving
&Pushing
punches Nice leg sweep
2nd Month Kick
11 Day 11 Neck ,punching basics and
Syllabus Basic
attack, footwork
Technique
Head attack
s: Neck
Attack
Face
Punch, Two turns and ground
Moving
Turning fighting , escapes
12 Day 12 elbows
Kick from mount and
Knife attack
Knife guard.
Attack
Down
Punch,
Moving Fist
Lower kick
Hair ang Striking and defense
13 Day 13 Kidnappin
back hug techniques
g &
attack
Catching
attacks

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class
S.N Name of the session wise 7th
6th 9th, 10th,11th and
O Martial art syllabus and 8th
12th
Rising kick
& Front Moving Physical defense
14 Day 14 fist blocks techniques for a front
Hand Kidnapping attack.
Catch
Scissor
lower kick,
Scissor
turning
Side fist,
kickScissor
Down fist,
lower kick, Strategies for staying
15 Day 15 Back fist
Scissor safe in public places .
Front kick,
turning kick
Ap chagi
Inward
twistjoint
lock, Press
joint lock
Elbows:
Scissor
Down
front kick,
elbow,
Scissor side Joint locks and hold
16 Day 16 Face
kick down techniques.
elbow
Catching
Round
hand
house kick
Warmup,
Scissor
Referee
outside to
movement,
inside,
Player
Scissor Grappling techniques
17 Day 17 moveement
back kick , Spin hit techniques.
, Fighting
jumping
movement,
Twisting
meditation
kick
Finger snap
Jumping
front kick,
Front leg
jumping
hooking Fighting stances ,
side kick
18 Day 18 kick Ground fighting
Back
Pushing controls and turns .
leaning,
Kick
Hand
pulling
Scissor
Warmup
Rising kick,
and Blocking ,Kicking
Scissor
19 Day 19 Turnora ,defense ,bear hug
inside
kick techniques
outside
Outward
Tripping up,

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class
S.N Name of the session wise 7th
6th 9th, 10th,11th and
O Martial art syllabus and 8th
12th
Twist, Tripping
Joint lock snap

Evaluation Evaluation Evaluation

20 Day 20
Post test Post test Post test

5. SERVICE TERMS:

Following Service Level Terms will have to be adhered by the selected Martial Arts
Training Institution.

5.1 Complete the syllabus as per the timeline.

5.2 Conduct practical sessions as per the syllabus.
5.3 Facilitate good exposure of self-defence by the girls.
5.4 Arrange/facilitate the training keeping in view of the future sustenance of the
training.
6. TIMINGS OF THE SELF DEFENSE CLASSES:

6.1 Every instructor who has been provided by Training Academy has to take two/three
classes per week up to 20 classes and duration of each class shall be 90 minutes
6.2 Timing of these classes should be according to the instructions of the
Headmaster/Principal of the school/college.
6.3 The PETs concerned have to be present during the sessions commenced by the
professionals.
6.4 Please specify the mandatory classes to be taken for practical classes.

7. COVERAGE: The programme has to cover all the 1335 Government Schools.

8. CERTIFICATION:

The service provider / agency shall be accountable for ensuring that certification of trainees is
completed within 20 sessions of training completion.

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[Link] AND QUALIFICATION CRITERIA:

The bidding firm should comply with the following eligibility criteria. The Bidder must submit
documentary evidence in support of their claim for fulfilling the criteria mentioned here in
below. The bids received without the documentary evidence shall be rejected summarily. Non-
compliance of any eligibility criteria shall lead to disqualification of the concerned Bidder at
the Technical Bid stage.

S.
Eligibility Criteria Documentary Proof
No
The Bidder member should be a company
must be a registered company under the
Certificate of Incorporation by the
Indian Companies Act, 1956 or the Indian
Registrar of Companies along with
Companies Act, 2013 or Limited Liability
memorandum of Association and
Partnership Firm registered under Limited
Articles of Association.
Liability Partnership Firm Act 2008 or any
amendments thereafter or a Society/ Trust
Copy of Registered Partnership Deed.
registered under Registration Act, 1860 or
1 the Act, 1882 and or any other applicable
In case of Trust/ Society, Valid
statute conforming to the rules laid down by
Registration of respective
the concerned State Government.
Government Department.
The Bidder should be in Existence for at least
(All the Shareholder / Directors /
Three years as of 31st March 2024.
Partners / Trustees of the entity shall
be Indian resident only)
The bidder should be a single entity and no
kind of consortium is allowed for the bid.
The Bidder should have valid documentary
Copy of GST registration Certificate
2 proof of GST registration number and PAN
and PAN card
Card
Turnover Certificate from Chartered
The Bidder should have an Average Accountant with UDIN Number
Turnover of Minimum Rs.20.00 Lakhs in the along with Audited financial
3
last 3 financial years i.e. (FY 2022-2023, statements / ITR for the three previous
2023-2024 & 2024-2025). financial years i.e. (FY 2022-
2023,2023-2024 & 2024-2025).
The firm should have experience of
conducting training/workshop for Similar
Project to students Central Government, State
Copy of Work Order/ Contract and
4 Government schools during the last three
financial years i.e. F.Y. 2022-23, 2023-24, Work Completion Certificate
2024-25

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The firm should have at least 50 trainers

List of Trainers with Copy of
specialized in at least one of the styles of
5 certificate in any style of martial art
martial arts (on rolls / contract)

Non-Blacklisting:
The bidder should not have been blacklisted
6 by any of the Central Government Notarized non-blacklisting certificate.
Department and any State Department / PSU
on account of corrupt or fraudulent practices.
Authorized Representative from Bidder:
Power of Attorney (Notarized) /
7 A power of attorney / Board resolution in the
Board resolution
name of the person signing the bid

10. BID EVALUATION:

Quality Based Selection (QBS) method will be followed during the overall selection
process. Based on the evaluation of the technical Bid, the qualified bidders shall be ranked
highest to lowest scores in accordance to the marks obtained during the evaluation stage.
The bidder securing the highest evaluated Score will be awarded the certain number of
schools observing due procedure. The decision of the Evaluation Committee will be final in
allotment of schools to successful bidders.

11. Evaluation Criteria :

Sl. Division
Scoring Parameters Basis for Valuation [Link]
No of Marks
3-4 Years 10 Marks
The Bidder should be in
More than 4 Years and up to
1 Existence for at least Three 15 Marks 20
6 Years
years as of 31st March 2025.
More than 6 Years 20 Marks
The bidder should have an More than Rs. 20.00 lakhs
10 Marks
Average annual turnover of and up to Rs. 30 Lakhs
minimum INR 20.00 Lakhs in More than Rs. 30 Lakhs and
2 15 Marks 20
the last 3 financial years (FY up to Rs. 50 Lakhs
2022-2023, 2023-2024& 2024-
More than Rs. 50 Lakhs 20 Marks
2025).
The firm should have experience More than 100 schools and
15 Marks
of conducting training/ up to 150 schools
3 workshop for Similar* Project More than 150 schools and 30
20 Marks
for the students across – Central up to 200 schools
Government, State Government More than 200 schools 30 Marks

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schools and colleges during the

last three financial years i.e. F.Y.
2022-23, 2023-24, 2024-25.

* Here Similar project

experience means:
“Project for conducting
training/workshop on Self
Defense / Safety security for
Students/Candidates
More than 50 and up to 75
15 Marks
No. of trainers specialized in at Trainers
4 least one of the styles of martial More than 75 to up to 100 25
20 Marks
arts and certificate. Trainers
More than 100 Trainers 25 Marks
More than 7 years of
5 marks
Trainers Experience in Self- experience
5 5
Defense(Ressume) Minimum 5 years of
2 marks
experience
Total 100

12. PROJECT IMPLEMENTATION TIMELINE ::

The project duration shall be for 60 Days. The Successful bidder shall complete the project
within 60 Days from the date of issue of work order.

According to the provisions of the GR dated 01.12.2016, there is a provision of 0.5% per
week and maximum 5% of Contract Value as penalty to be levied on the successful bidder
in case of non-completion of deliverables of the project.
Award of Work Order: After evaluation, the top 3 bidders as per secured marks will be
awarded a certain number of schools as per below-mentioned criteria
[Link] Bidder technical score Percentage of schools to be awarded
1 1st Highest-scored bidder (H-1) 45%
2 2nd Highest scored bidder (H-2) 30%
3 3rd Highest scored bidder (H-3) 25%

The decision of the Evaluation Committee will be final in the allotment of schools to successful
bidders.

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Note-
Allocation Policy in Case of Multiple H1 Status-
In the event a bidder emerges as H1 for more than two zones, allocation will be restricted to a
maximum of two zones per bidder to ensure fair distribution and risk mitigation. The following
principles will apply:

1. Priority of Allocation
The bidder will be allocated the two zones where they were ranked H1 and have the highest
technical score (or as per tender conditions).
This approach ensures wider participation, avoids monopolization, and reduces operational and
financial risks associated with awarding multiple zones to a single bidder

13. PAYMENT TERMS::

Trainer Honorarium:

The trainer will be paid Rs. 10,000 per school as honorarium after completion of Self Defense
Training in the concerned schools as certified by the Head Master and concerned APC,
Samagra Shiksha. The honorarium of the trainer will be paid directly to the agency bank
account.

Agency Management charges:

The successful bidder agency will be paid Rs.1000/- per school after completion of Self Defense
Training in the concerned schools as certified by the Head Master and concerned APC, Samagra
Shiksha. The Management charges will be paid to the successful bidder agency after
distribution of certificates to the trained students in all allotted schools.

Performance evaluation:
a. The curriculum for the self-defense course across the martial arts
taught to students ,class wise is designed.
b. Based on the curriculum, Evaluation parameters should be designed for
the course.
c. Training agency should have a website (Mandatory), trainer profile
details should be shared with technical team (TCS) through API.
d. School allotment should be done for the trainers by the training agency
and API should be shared with TCS.
e. APC will give generate ID for the trainers, Trainer captures attendance
under FRS.
f. Trainer honorarium will be paid based on the attendance through FRS.
g. Certificates should be given to the course completed students.

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SECTION: 2

This section includes important information related to RFP.

[Link] INFORMATION AND GUIDELINES

 The Department invites bids through this Request for Proposals (“RFP”) from eligible
Bidders as per the scope of work of this RFP.

 Any contract that may result from this bidding process will be effective from the date of
signing of the contract and shall, unless terminated earlier in accordance with its terms,
continue for a period as per RFP

 The Department reserves the right to extend the Contract on mutually agreed terms and
conditions at the sole discretion of the Department, subject to any obligations under law of
the Department.

 Bids must be received not later than the time, date and venue mentioned in the RFP. Bids
that are received late or after the due date of submission WILL NOT be considered in this
procurement process.

 While every effort has been made to provide comprehensive and accurate background
information and requirements and specifications, Bidders must perform their own research
and survey, and form conclusions about the solution needed to meet the requirements
provided herein.

 All the information supplied by Bidders shall be treated as contractually binding on them,
on successful award of the assignment by the Department on the basis of this RFP.

 No commitment of any kind, contractual or otherwise shall exist unless and until a formal
written contract has been executed by or on behalf of the Department with the Successful
Bidder.

 Any notification of preferred Bidder status by the Department shall not give rise to any
enforceable rights by the Bidder. Department may cancel this public procurement at any
time, prior to a formal written contract being executed by or on behalf of the Department.

 This RFP supersedes and replaces any previous public documentation and communications,
and Bidders should place no reliance on such communications.

 All figures of costs, project values and others shall be mentioned in Indian Rupees only.

 No Bidder shall submit more than one Bid for the Project

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2.2. INSTRUCTIONS TO BIDDER SUBMISSION OF PROPOSALS

Bidding documents can be seen and downloaded from the website [Link]
.[Link]. The bid document must be submitted only in electronic format on the website as per
timeline mentioned in Notice Details.

As part of the bid, bidder should submit the technical & commercial bid online in soft copy as
follows:
 Bids shall be treated as invalid if scan copies are not submitted online along with bid.
 Bidders should submit concerned information & self-certified scanned copies [Link] format.
 Bidder must ensure that the information furnished in submitted documents for technical bid
does not contain any commercial items/ prices. If any commercial information is present in
technical bid, the Department reserves the right to reject the bidder.
 Any deviations in format may make the Bid liable for rejection.
 Bidders are encouraged to visit the Department to familiarize themselves with the
requirements and obtain any information required.
 It is required that all the Bids submitted in response to this RFP should be unconditional in
all respects, failing which the Department reserves the right to reject the Bid.
 It shall be the responsibility of the Bidder to re-check that each page of the requisite
document uploaded as a part of the bid is indexed, stamped and duly signed by an authorized
signatory.
 Department reserves the right to accept or reject any or all tenders without assigning any
reasons.
 Prior to Contract award, the Employer will verify that the successful Bidder is not
disqualified by the any previous contract due to noncompliance with contractual SEA/SH
prevention and response obligations. The Employer will conduct the same verification for
each key resource proposed by the successful Bidder. If any proposed resource does not
meet the requirement, the Employer will require the Bidder to propose a replacement
resource.

2.3. COMPLETENESS OF RESPONSE

 The Bidders are advised to study all instructions, forms, terms, requirements and other
information in the RFP documents carefully. The submission of bid shall be deemed to have
been done after careful study and examination of the RFP document with full understanding
of its implications.
 The response to this RFP should be full and complete in all respects. Failure to furnish all
information required by the RFP document or submission of a bid not substantially
responsive to the RFP document in every respect will be at the bidder's risk and may result
in rejection of its Bid.

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2.4. PROPOSAL PREPARATION COST:

 The Bidder shall be responsible for all costs incurred in connection with participation in the
RFP process, including, but not limited to, costs incurred in conduct of informative and other
diligence activities, participation in meetings/discussions/presentations, preparation of Bid,
in providing any additional information required by the Department to facilitate the
evaluation process, and all other related activities of the Bid process.

 This RFP does not commit the Department to award a contract or to engage in negotiations.
Further, no reimbursable cost shall be incurred in anticipation of award of the Contract for
implementation of the Project.
2.5. RIGHT TO TERMINATION
The Department may terminate the RFP process at any time and without assigning any
reason. The Department makes no commitments, express or implied, that this process will result
in a business transaction with anyone. This RFP does not constitute an offer by the Department.
The bidder's participation in this process may result in the Department selecting the bidder to
engage towards execution of the contract. In the event of such termination, EMD shall be
returned, without any interest.

2.6. AUTHENTICATION OF BIDS

The Bid document should be completely read and understood by the Bidder, the various
terms and conditions mentioned in the RFP would be binding upon the Bidder. The Bidder
should make a declaration of the same in his Technical Bid. A letter of authorization in the
name of the person signing the Bid documents shall be supported by a written Power-of-
attorney/Board Resolution accompanying the Bid and must be included in the concerned
Technical Bid.
2.7. INTERLINEATION OF BIDS
The bid shall contain no interlineations or erasures. In case of any overwriting, the
place needs to be signed by the Authorized signatory.
2.8. LATE BIDS
The bids submitted after the due date and the specified time (including the extended
period if any) for any reason whatsoever, shall not be entertained.
2.9. PATENT CLAIM
In the event of any claim asserted by a third party of infringement of copyright, patent,
trademark or industrial design rights arising from the use of the solution or any part thereof, the
Bidder shall expeditiously extinguish such claim.

2.10. INTELLECTUAL PROPERTY RIGHTS

 During and after the end of the contract period or on surrendering or termination of contract,
data /content /e-content/ any information generated during this period only for the execution
of this project, Department shall own exclusive Intellectual Property Rights of the same, the

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Bidder / any associated member of Bidder cannot claim for any rights on the same.
 Department shall own the IPR of the code that would be written in the process of
customization of existing solution to meet the requirements of RFP. For this purpose, the
Bidder shall handover to the Department, the related source code of the developed or
customized software exclusively for this project and the rights of entire data, including
backups.
 The Bidder shall hand-over all the raw data to the Department on a regular basis. The
department shall own the IPR for e-content created solely as the part of this project. Nothing
in this clause shall apply if the software/e-content is being developed and/or provided by the
bidder on a non-exclusive license basis.

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SECTION-3
General Conditions of Contract (GCC)
3.1. Governing Law
Any dispute related to this RFP arising out of any particulars mentioned herein will be subject
to jurisdiction of courts located at Andhra Pradesh, Vijayawada only.
3.2. Settlement of Disputes
The performance of the contract is governed by the terms and conditions of the
contract, in case disputes arise between the parties regarding any matter under the contract,
Party of the contract may send a written Notice of Dispute to the other party. The Party receiving
the Notice of Dispute will consider the Notice and respond to it in writing within 30 days after
receipt. If that party fails to respond within 30 days, or the dispute cannot be amicably settled
within 60 days following the response of that party.
3.3. Arbitration:
 In the case of dispute arising, upon or in relation to, or in connection with the contract
between the Department and the successful Bidder, which has not been settled amicably, any
party can refer the dispute for Arbitration under (Indian) Arbitration and Conciliation Act,
1996. Such disputes shall be referred to an Arbitral Tribunal consisting of three arbitrators,
one each to be appointed by the Department and the successful Bidder, the third arbitrator
shall be chosen by the two arbitrators so appointed by the parties and shall act as Presiding
Arbitrator. In case of failure of the two arbitrators, appointed by the parties to reach a
consensus regarding the appointment of the third arbitrator within a period of 30 days from
the date of appointment of the two arbitrators, the Presiding arbitrator shall be appointed by
the Department, and any statutory modification or re- enactment thereof, shall apply to these
arbitration proceedings.
 Arbitration proceedings shall be held in concern district of Andhra Pradesh and the language
of the arbitration proceedings and that of all documents and communications between the
parties shall be English.
 The decision of the majority of arbitrators shall be final and binding upon both parties. The
expenses of the arbitrators as determined by the arbitrators shall be shared equally by the
Department and the successful Bidder. However, the expenses incurred by each party in
connection to the preparation, presentation shall be borne by the party itself. All arbitration
awards shall be in writing and shall state the reasons for the award.
3.4. Taxes and Duties
The Successful Bidder shall be entirely responsible for all taxes, stamp duties, license
fees, and other such levies imposed including Goods and Service Tax (GST).
3.5. Confidential Information
The Department and the successful Bidder shall keep confidential and shall not, without the
written consent of the other party hereto, divulge to any third party any documents, data, or
other information furnished directly or indirectly by the other party hereto in connection with
the Contract, whether such information has been furnished prior to, during or following
completion or termination of the Contract.

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The Department shall not use such documents, data, and other information received from the
successful Bidder for any purposes unrelated to the Contract. Similarly, the successful Bidder
shall not use such documents, data, and other information received from Department for any
purpose other than the design, procurement, or other work and services required for the
performance of the contract.
3.6. Change in laws and Regulation
Unless otherwise specified in the Contract, if after the date of the Invitation for Bids, any law,
regulation, ordinance, order or bylaw having the force of law is enacted, promulgated,
abrogated, or changed that subsequently affects the Delivery Date and/or the Contract Price,
then such Delivery Date and/or Contract Price shall be correspondingly increased or decreased,
to the extent that the successful Bidder has thereby been affected in the performance of any of
its obligations under the Contract.
3.7. Force Majeure
The successful Bidder shall not be liable for forfeiture of its Performance Security, liquidated
damages, or termination for default if and to the extent that it’s delays in performance or other
failure to perform its obligations under the Contract is the result of an event of Force Majeure.
Force Majeure shall not cover the price fluctuation of components.
For purposes of this Clause, Force Majeure means an event or situation beyond the control of
the successful Bidder that is not foreseeable, is unavoidable, and its origin is not due to
negligence or lack of care on the part of the successful Bidder. Such events may include, but
not be limited to, acts of state in its sovereign capacity, wars or revolutions, fires, floods,
explosions, epidemics, pandemics, quarantine restrictions, strikes, lockouts, act of God and
freight embargoes.

If a Force Majeure situation arises, the successful Bidder shall promptly notify the Department
in writing of such conditions and the cause thereof. Unless otherwise directed by Department
in writing, the successful Bidder shall continue to perform its obligations under the Contract as
far as it is reasonably practical and shall seek all reasonable alternative means for performance
not prevented by the Force Majeure event.

3.8. Extension of Time

If at any time during performance of the Contract, the Successful Bidder encounter conditions
impeding timely delivery of the Services, the successful Bidder shall promptly notify
Department In writing of the delay, its likely duration, and its cause. As soon as practicable
after receipt of the Successful Bidder ’s notice, Department shall evaluate the situation and may
at its discretion extend the successful Bidder ’s time for performance in writing. Delay by the
Successful Bidder in the performance of its Delivery and Completion obligations shall render
the Bidder liable for disqualification for any further bids in Department, unless an extension of
time is agreed mutually.

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Notwithstanding anything contained herein, the appropriate authority, without initiating a fresh
bidding process / RFP, in its sole and exclusive discretion, has the power to extend the contract
further subject to satisfactory performance of the agency. Renewal of the contract would be at
the sole discretion of Andhra Pradesh Samagra Shiksha.

3.9. Termination
a) Department may, without prejudice to any other remedy for breach of Contract, terminate
this Contract in case of the occurrence of any of the events specified
b) If the successful Bidder does not remedy a failure in the performance of their obligations
under the Contract, within thirty (30) days after being notified in writing or within any further
period as Department may have subsequently approved in writing.
c) If the successful Bidder becomes insolvent or goes into liquidation, or receivership whether
compulsory or voluntary.
d) If the successful Bidder, in the judgment of Department has engaged in corrupt or fraudulent
practices in competing for or in executing the Contract.
e) If the successful Bidder submits to the Department a false statement which has a material
effect on the rights, obligations or interests of Department.
f) If the successful Bidder places itself in a position of conflict of interest or fails to disclose
promptly any conflict of interest to Department.
g) If the successful Bidder fails to provide the quality services as envisaged under this Contract,
Department may make judgment regarding the poor quality of services, the reasons for which
shall be recorded in writing. Department may decide to give one chance to the successful
Bidder to improve the quality of the services.
h) If the successful Bidder fails to comply with any final decision reached as a result of
arbitration proceedings.
i) If, as the result of Force Majeure, the successful Bidder is unable to perform a material
portion of the Services for a period of not less than 60 days
j) In any event, Department is entitled to terminate if and only if the breach is not remedied
within a stipulated time period.
k) In the event Department terminates the Contract in whole or in part, pursuant to point of
GCC

Department may procure, upon such terms and in such manner as it deems appropriate, services
similar to those undelivered or not performed, and the successful Bidder shall be liable to
Department for any additional costs for such similar services. However, the successful Bidder
shall continue performance of the Contract to the extent not terminated.

3.10. Conflicts of Interest

a) A Bidder shall not have a conflict of interest that may affect the Selection Process or the
Solution delivery (the “Conflict of Interest”). Any Bidder found to have a Conflict of Interest
shall be disqualified. In the event of disqualification, the Department shall forfeit and

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appropriate the EMD, if available, as mutually agreed genuine pre-estimated compensation

and damages payable to the Purchaser for, inter alia, the time, cost and effort of the
Department including consideration of such Bidder’s Proposal, without prejudice to any
other right or remedy that may be available to the Department hereunder or otherwise.
b) The Department requires that the Bidder provides solutions which at all times hold the
Department’s interest’s paramount, avoid conflicts with other assignments or its own
interests, and act without any consideration for future work. The Bidder shall not accept or
engage in any assignment that would be in conflict with its prior or current obligations to
other clients, or that may place it in a position of not being able to carry out the assignment
in the best interests of the Department.

c)Bidder shall be deemed to have a Conflict of Interest affecting the Selection Process, if:
i. The Bidder, or Associates (or any constituent thereof) and any other Bidder, or Associate
(or any constituent thereof) have common controlling shareholders or other ownership
interest; provided that this disqualification shall not apply in cases where the direct or
indirect shareholding or ownership interest of an Bidder, its Member or Associate (or any
shareholder thereof having a shareholding of more than 5 per cent of the paid up and
subscribed share capital of such Bidder, Member or Associate, as the case may be) in the
other Bidder, or Associate is less than 5% (five per cent) of the subscribed and paid up
equity share capital thereof. For the purposes of this Clause, indirect shareholding held
through one or more intermediate persons shall be computed as follows:
ii. Where any intermediary controlled by a person through management control or otherwise,
the entire shareholding held by such controlled intermediary in any other person (the
“Subject Person”) shall be taken into account for computing the shareholding of such
controlling person in the Subject Person; where a person does not exercise control over an
intermediary, which has shareholding in the Subject Person, the computation of indirect
shareholding of such person in the Subject Person shall be undertaken on a proportionate
basis: provided, however, that no such shareholding shall be reckoned under this Sub-
clause if the shareholding of such person in the intermediary is less than 26% (twenty-six
per cent) of the subscribed and paid-up equity shareholding of such intermediary; or
iii. a constituent of such Bidder is also a constituent of another Bidder; or
iv. such Bidder or its Associate receives or has received any direct or indirect subsidy or grant
from any other Bidder or its Associate; or
v. such Bidder has the same legal representative for purposes of this Application as any other
Bidder; or
vi. such Bidder has a relationship with another Bidder, directly or through common third
parties, which puts them in a position to have access to each other’s’ information about, or
to influence the Application of either or each of the other Bidder; or
vii. there is a conflict among this and other assignments of the Bidder (including its personnel
and other members, if any) and any subsidiaries or entities controlled by such Bidder or
having common controlling shareholders. The duties of the Bidder will depend on the
circumstances of each case.
viii. A firm hired to provide solutions for the implementation of any project, and its members

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or Associates, will be disqualified from subsequently providing goods or works or services

related to the same project.

3.11. Code of Integrity

No official of a procuring entity or a Bidder shall act in contravention of the codes which
includes

a) Prohibition of
i. making offer, solicitation or acceptance of bribe, reward or gift or any material benefit,
either directly or indirectly, in exchange for an unfair advantage in the procurement
process or to otherwise influence the procurement process.
ii. Any omission, or misrepresentation that may mislead or attempt to mislead so that
financial or other benefit may be obtained, or an obligation avoided.
iii. Any collusion bid rigging or anticompetitive behavior that may impair the transparency,
fairness and the progress of the procurement process.
iv. improper use of information provided by the procuring entity to the bidder with an intent
to gain unfair advantage in the procurement process or for personal gain.
v. any financial or business transactions between the bidder and any official of the
procuring entity related to tender or execution process of contract, which can affect the
decision of the procuring entity directly or indirectly.
vi. any coercion or any threat to impair or harm, directly or indirectly, any party or its
property to influence the procurement process.
vii. obstruction of any investigation or auditing of a procurement process.
viii. making false declaration or providing false information for participation in a tender
process or to secure a contract.

b) disclosure of conflict of interest.

Disclosure by the bidder of any previous transgressions made in respect of the provisions of
sub-clause (a) with any entity in any country during the last three years or of being debarred by
any other procuring entity.
In case of any reported violations, the procuring entity, after giving a reasonable opportunity of
being heard, comes to the conclusion that a bidder or prospective bidder, as the case may be,
has contravened the code of integrity, may take appropriate measures.
3.12. Corrupt or fraudulent practices

Department requires that the successful bidder must observe the highest standard of ethics
during the performance and execution of this contract. For this purpose, the following
definitions of unethical behavior will be assumed:
1. “Corrupt practice” means offering, giving, receiving or soliciting of anything in value or

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favor to influence the action of Department official in contract executions, and

2. “Fraudulent practice” means a misrepresentation of facts in order to influence execution
of a contract to the detriment of the interests of the Department.
3. In case of any Bidder being found to be indulging in unethical practices, Department may
terminate the contract and take legal action against Successful bidder as well as recover
amount of liquidated damage. Department may also declare the Successful bidder
blacklisted either indefinitely or for a stated period, for bidding in future works.

3.13. General Conditions

 Successful Bidder shall be deemed, to have exhaustively examined the RFP, to obtain all
information and clarifications on all matters whatsoever, that might affect the carrying out
of the work and to have satisfied himself as to the adequacy of the Bid. Bidder is deemed to
have known the scope, nature and magnitude of the work and as to all work he should
complete in accordance with the contracts, whatever be the defects, omissions or errors that
may be found in the Bid document.

 Any negligence or omission or failure on the part of the successful bidder in obtaining
necessary and reliable information as stated above or on any other matter affecting the
successful Bidder shall not relieve him from any risks or liabilities or the entire responsibility
for completion of the work in accordance with the Bid Document.

3.14. Exit management or Transition

Upon the termination of contract, successful Bidder shall execute the following responsibilities:
1. Successful Bidder shall start executing the knowledge transfer process to Department or
any agency nominated Department before day of exit. In case the knowledge transfer is not
complete before the date of exit of successful bidder, Department shall extend the date of
exit and Bidder shall exit only after the complete knowledge transfer is done. Completion
of this process shall be approved by Department.
2. Successful Bidder shall document technical and non-technical areas and handover the same
to Department before the exit.
3. All documents, source codes, data dump or any other deliverables / material created only
as a part of the project shall be handed over by the bidder to Department before the exit.
Bidder to provide Knowledge transfer of entire source code exclusively developed under
the project to Department post Go-Live and periodically share the source code to
Department with required knowledge transfer. Nothing in this clause shall apply if the
software/e-content is being developed and/or provided by the bidder on a non-exclusive
license basis.

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3.15. Limitation of Liability

1. The aggregate liability of Successful Bidder (whether in contract, tort, negligence, strict
liability in tort, by statute or otherwise) for any claim in any manner related to this
Agreement, including the work, deliverables or Services covered by this Agreement or any
third-party claims, shall be the payment of direct damages only which shall in no event
exceed the total value of the contract payable under this Agreement.
2. In no event shall either party be liable for any consequential, incidental, indirect, special or
punitive damage, loss or expenses (including but not limited to business interruption, lost
business, lost profits, or lost savings) nor for any third-party claims even if it has been
advised of their possible existence.
3. The allocations of liability in this Section represent the agreed and bargained for
understanding of the parties and compensation for the Services reflects such allocations.
Each Party has a duty to mitigate the damages and any amounts payable under an indemnity
that would otherwise be recoverable from the other Party pursuant to this Agreement by
taking appropriate and commercially reasonable actions to reduce or limit the amount of
such damages or amounts subject to the limit set hereinabove.
3.16. Binding Clause

All decisions taken by the Department regarding the processing of this tender and award of
contract shall be final and binding on all parties concerned.
3.17. Change Orders
The Department may, at any time, by written order given to Successful bidder make changes
within the scope of the contract in any one or more of the following:
1. Designs, specifications, requirements which software or service to be provided under the
Contract are to be specifically developed / rendered for the Department
2. The Services to be provided by the successful bidder.
3. Training of personnel of Department in terms of hours/subjects will be without any
additional cost.
4. If any such change causes an increase or decrease in the cost of, or the time required for, the
successful bidder’s performance of any provisions under the Contract, equitable adjustments
shall be made in the Contract Price or delivery schedule, or both, and the Contract shall
accordingly be amended. Any claims by the successful bidder for adjustment under this
clause must be asserted within thirty (30) days from the date of the successful bidder’s
receipt of the Department’s change order.
5. The Department reserves the right to increase or decrease the quantity of the required goods
and/or services up to 25% (Twenty Five Percent) at any time, till final delivery date (or the
extended delivery date of the contract), by giving reasonable notice even though the quantity
ordered initially has been supplied in full.

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3.18. Additional Instructions to Bidders

1. Work Order(s) will be issued subject to availability of funds.

2. Successful bidders will be provided all the necessary information pertaining to the project
by Department.
3. All the rules and regulations of GFR, FMP Manuals, GTC on Gem 4.0 (Version 1.5) &
CVC Guideline shall apply.
4. OEM and its resellers are not permitted to participate simultaneously in the same Bid.

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Section-4
Annexure
Cover Letter
(On Bidder’s Letterhead)
Dated: ___________
To,
____________________,
____________________,
____________________,
____________________,

Sub: Submission of proposal for “RFP Name”

Ref. tender Id: _________________________-dated: _________________

Dear Sir,

having examined the bid, the receipt of which is hereby duly acknowledged, we, the
undersigned, offer to provide the professional services as required and outlined in the bid for
the we attach hereto our responses to requirements prescribed in the RFP.

We confirm that the information contained in these responses or any part thereof, including the
exhibits, and other documents and instruments delivered or to be delivered to the
_________________________________, are true, accurate, verifiable and complete. This
response includes all information necessary to ensure that the statements therein do not in whole
or in part mislead the _______________________________________ in its short-listing
process.

We fully understand and agree to comply that on verification, if any of the information provided
here is found to be misleading the bidding process, we are liable to be dismissed from the
bidding process or termination of the contract during the project, if selected to do so.

We agree for unconditional acceptance of all the terms and conditions set out in the bid
document and also agree to abide by this bid response for the bid validity period as mentioned
in the RFP. We hereby declare that in case the contract is awarded to us, we shall submit the
contract Performance Security as per the applicable format. We agree that you are not bound to
accept any bid response you may receive.

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We also agree that you reserve the right in absolute sense to reject all or any of the products/
services specified in the bid response. It is hereby confirmed that I/We are entitled to act on
behalf of our company/ corporation/ firm/ organization and empowered to sign this document
as well as such other documents, which may be required in this matter.

Signature of Authorized Signatory (with official seal)

Name:
Designation:
Address:
Telephone and Fax:
E-mail address:

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Bidder’s Financials
(On Letterhead of Bidder’s Chartered Accountant)

To,
______________________,
______________________,
______________________,
______________________,

Subject: Financial information of Bidder

Dear Sir,

This is to certify that the Annual Turnover of M/s.______________ for the following
financial years are as under.

Sr. No Financial Year Annual Turnover (in INR )

1 2022-2023
2 2023-2024
3 2024-2025

Average Annual Turnover of the Bidder in Financial Years (____________________) is

INR____________ (Indian National Rupees_______________________)

Yours sincerely

_______________________________
Signature of Authorized Signatory (with official seal)
Name:
Designation:
Address:
Telephone & Fax:
E-mail Address:
UDIN:

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Declaration for Manpower

(On Bidder’s Letterhead)
Dated: ______________

To,
______________________,
______________________,
______________________,
______________________,

Ref. tender Id: ______________ dated: ______________

Subject: Declaration for Manpower

Dear Sir,

We M/s. __________________________-, hereby declare that we have more than

___________ numbers of experienced professional personnel and especially skilled staff to
support the program of work.

Thanking you

Signature of Authorized Signatory (with official seal)

Name:
Designation:
Address:
Telephone and Fax:
E-mail address

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Self-Certificate for Non-Blacklisted

(On Bidder’s Letterhead)

To,
_____________________,
_____________________,
_____________________,
_____________________,

Ref. Bid No _____________ dated: __________

Dear Sir,

We M/s. ________________________hereby confirm that we have not been blacklisted or

Debarred in any State Govt./Municipal Corporations/Central Govt./any State Govt.
Organizations, Urban Local Body and/or its Undertaking company during last 3 years ending
last day of the previous month of date of NIT.

Thank you

Signature of Authorized Signatory (with official seal)

Name:
Designation:
Address:
Telephone and Fax:
E-mail address

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Format for Power of Attorney

(On non-judicial stamp paper of appropriate value & notarized)
Dated: ____________

To,
_____________________,
_____________________,
_____________________,
_____________________,
Ref. tender Id: __________________ dated: ____________-

POWER OF ATTORNEY

We, M/s. _________________________________ (name of the firm or company with address

of the registered office) hereby constitute, appoint and authorize Mr. or
Ms.___________________( Name and residential address) who is presently employed with us
and holding the position of ______________ as our Attorney to do in our name and our behalf
all or any of the acts, deeds or things necessary or incidental to our RFP for
________________________________________including signing and submission of the RFP
response, participating in the meetings, responding to queries, submission of information or
documents and generally to represent us in all the dealings with Client or any other Government
Agency or any person, in connection with the works until culmination of the process of bidding
till the Agreement is entered into with _______________________________ and thereafter
till the expiry of the Project Agreement.

We hereby agree to ratify all acts, deeds and things lawfully done by our said Attorney pursuant
to this power of attorney and that all acts, deeds and things done by our aforesaid Attorney shall
and shall always be deemed to have been done by us.
Dated ____th day of _________

(Signature and Name of authorized signatory)

Seal of firm Company

Witness 1:
Witness 2:

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Appendix to Technical Part

Code of Conduct for Contractor’s Personnel Form

CODE OF CONDUCT FOR CONTRACTOR’S PERSONNEL

We are the Contractor, [enter name of Contractor]. We have signed a contract with [enter name
of Employer] for [enter description of the Works]. These Works will be carried out at [enter the
Site and other locations where the Works will be carried out]. Our contract requires us to
implement measures to address environmental and social risks related to the Works, including
the risks of sexual exploitation, sexual abuse and sexual harassment.

This Code of Conduct is part of our measures to deal with environmental and social risks related
to the Works. It applies to all our staff, laborers and other employees at the Works Site or other
Note to the Bidder:
The minimum content of the Code of Conduct form as set out by the Employer shall not be
substantially modified. However, the Bidder may add requirements as appropriate, including to
take into account Contract-specific issues/risks.

The Bidder shall initial and submit the Code of Conduct form as part of its bid.
places where the Works are being carried out. It also applies to the personnel of each
subcontractor and any other personnel assisting us in the execution of the Works. All such
persons are referred to as “Contractor’s Personnel” and are subject to this Code of Conduct.

This Code of Conduct identifies the behavior that we require from all Contractor’s Personnel.

Our workplace is an environment where unsafe, offensive, abusive or violent behavior will not
be tolerated and where all persons should feel comfortable raising issues or concerns without
fear of retaliation.

REQUIRED CONDUCT
Contractor’s Personnel shall:
1. carry out his/her duties competently and diligently;
2. comply with this Code of Conduct and all applicable laws, regulations and other
requirements, including requirements to protect the health, safety and well-being of
other Contractor’s Personnel and any other person;
3. maintain a safe working environment including by:
a. ensuring that workplaces, machinery, equipment and processes under each
person’s control are safe and without risk to health;
b. wearing required personal protective equipment;
c. using appropriate measures relating to chemical, physical and biological
substances and agents; and
d. following applicable emergency operating procedures.

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4. report work situations that he/she believes are not safe or healthy and remove
himself/herself from a work situation which he/she reasonably believes presents an
imminent and serious danger to his/her life or health;
5. treat other people with respect, and not discriminate against specific groups such as
women, people with disabilities, migrant workers or children;
6. not engage in Sexual Harassment, which means unwelcome sexual advances, requests
for sexual favors, and other verbal or physical conduct of a sexual nature with other
Contractor’s or Employer’s Personnel;
7. not engage in Sexual Exploitation, which means any actual or attempted abuse of
position of vulnerability, differential power or trust, for sexual purposes, including, but
not limited to, profiting monetarily, socially or politically from the sexual exploitation
of another;
8. not engage in Sexual Abuse, which means the actual or threatened physical intrusion of
a sexual nature, whether by force or under unequal or coercive conditions;
9. not engage in any form of sexual activity with individuals under the age of 18, except
in case of pre-existing marriage;
10. complete relevant training courses that will be provided related to the environmental
and social aspects of the Contract, including on health and safety matters, and Sexual
Exploitation, and Abuse (SEA) and Sexual Harassment (SH);
11. report violations of this Code of Conduct; and
12. not retaliate against any person who reports violations of this Code of Conduct, whether
to us or the Employer, or who makes use of the grievance mechanism for Contractor’s
Personnel or the project’s Grievance Redress Mechanism.
RAISING CONCERNS
If any person observes behavior that he/she believes may represent a violation of this Code of
Conduct, or that otherwise concerns him/her, he/she should raise the issue promptly. This can
be done in either of the following ways:
1. Contact [enter name of the Contractor’s Social Expert with relevant experience in handling
gender-based violence, or if such person is not required under the Contract, another
individual designated by the Contractor to handle these matters] in writing at this address
[ ] or by telephone at [ ] or in person at [ ]; or
2. Call [ ] to reach the Contractor’s hotline (if any) and leave a message.

The person’s identity will be kept confidential, unless reporting of allegations is mandated by
the country law. Anonymous complaints or allegations may also be submitted and will be given
all due and appropriate consideration. We take seriously all reports of possible misconduct and
will investigate and take appropriate action. We will provide warm referrals to service providers
that may help support the person who experienced the alleged incident, as appropriate.
There will be no retaliation against any person who raises a concern in good faith about any
behavior prohibited by this Code of Conduct. Such retaliation would be a violation of this
Code of Conduct.

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CONSEQUENCES OF VIOLATING THE CODE OF CONDUCT

Any violation of this Code of Conduct by Contractor’s Personnel may result in serious
consequences, up to and including termination and possible referral to legal authorities.

FOR CONTRACTOR’S PERSONNEL:

I have received a copy of this Code of Conduct written in a language that I comprehend. I
understand that if I have any questions about this Code of Conduct, I can contact [enter name
of Contractor’s contact person with relevant experience] requesting an explanation.

Name of Contractor’s Personnel: [insert name]

Signature: __________________________________________________________

Date: (day month year): _______________________________________________

Countersignature of authorized representative of the Contractor:

Signature: ________________________________________________________
Date: (day month year): ______________________________________________

ATTACHMENT 1: Behaviors constituting Sexual Exploitation and Abuse (SEA) and

behaviors constituting Sexual Harassment (SH)

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ATTACHMENT 1 TO THE CODE OF CONDUCT FORM

BEHAVIORS CONSTITUTING SEXUAL EXPLOITATION AND ABUSE (SEA) AND
BEHAVIORS CONSTITUTING SEXUAL HARASSMENT (SH)
The following non-exhaustive list is intended to illustrate types of prohibited behaviors:
(1) Examples of sexual exploitation and abuse include, but are not limited to:
 A Contractor’s Personnel tells a member of the community that he/she can get them jobs
related to the work site (e.g. cooking and cleaning) in exchange for sex.
 A Contractor’s Personnel that is connecting electricity input to households says that he can
connect women headed households to the grid in exchange for sex.
 A Contractor’s Personnel rapes, or otherwise sexually assaults a member of the community.
 A Contractor’s Personnel denies a person access to the Site unless he/she performs a sexual
favor.
 A Contractor’s Personnel tells a person applying for employment under the Contract that
he/she will only hire him/her if he/she has sex with him/her.
(2) Examples of sexual harassment in a work context
 Contractor’s Personnel comment on the appearance of another Contractor’s Personnel (either
positive or negative) and sexual desirability.
 When a Contractor’s Personnel complains about comments made by another Contractor’s
Personnel on his/her appearance, the other Contractor’s Personnel comment that he/she is
“asking for it” because of how he/she dresses.
 Unwelcome touching of a Contractor’s or Employer’s Personnel by another Contractor’s
Personnel.
A Contractor’s Personnel tells another Contractor’s Personnel that he/she will get him/her a salary
raise, or promotion if he/she sends him/her naked photographs of himself/herself.

B SRINIVASA RAO I A S
STATE PROJECT DIRECTOR,
SAMAGRA SHIKSHA

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