11

EMPOWERMENT
TECHNOLOGIES
Quarter 1 – Module 4:
Productivity Tools: Advance
Techniques Using Microsoft Word
Empowerment Technologies for Senior High School
Self-Learning Module
Quarter 1 – Module 4: Productivity Tools: Advance Techniques Using
Microsoft Word
First Edition, 2019

Republic Act 8293, section 176 states that: No copyright shall subsist in any
work of the Government of the Philippines. However, prior approval of the
government agency or office wherein the work is created shall be necessary for
exploitation of such work for profit. Such agency or office may, among other things,
impose as a condition the payment of royalties.

Borrowed materials (i.e., songs, stories, poems, pictures, photos, brand

names, trademarks, etc.) included in this book are owned by their respective
copyright holders. Every effort has been exerted to locate and seek permission to use
these materials from their respective copyright owners. The publisher and authors
do not represent nor claim ownership over them.

Published by: Department of Education – SCHOOLS DIVISION OF CAPIZ

Schools Division Superintendent: Salvador O. Ochavo, Jr
Assistant Schools Division Superintendent: Nicasio S. Frio

Development Team of the Module

Writers: Nilda D. Gallardo, Teresita C. Dapulase and Darrel D. Duran

Editors and Reviewers:
Evelyn Callar, Rossini Medel, Christian Oropeo, Nilda Gallardo, Mark
Villaruz, Reynold Baes, Rechille Denisado, Rezyl Fatima Lamier, Ethyl Lopez,
Darrel D. Duran, Rebecca S. Harion, Rodolyn Pemintel, Julie Magallanez,
Suzette Bagares, Sheila Marie F. Bergancia, Charmane Kae B. Fagutao,
Dalene Fe D. Dice, Louchemie D. Corpin, Judith O. Betita, Chimene Subere
Illustrator: Nilda D. Gallardo, Teresita C. Dapulase
Layout Artist: Julius E. Ubas
Management Team:
SALVADOR O. OCHAVO, Jr., EdD, CESO V
NICASIO S. FRIO, CESO VI
SEGUNDINA F. DOLLETE, EdD
SHIRLEY A. DE JUAN
ROLANDO B. JAMORA, PhD

Printed in the Philippines by Department of Education – SCHOOLS DIVISION OF CAPIZ

Office Address: Banica, Roxas City
Telephone No.: (036) 6210-974
 11
EMPOWERMENT
TECHNOLOGIES
Quarter 1 – Module 4:
Productivity Tools: Advance Techniques
Using Microsoft Word

i
Introductory Message
For the facilitator:
Welcome to Empowerment Technologies with Grade 11 Self-Learning
Module (SLM) on Productivity Tools: Advanced Techniques in Using Microsoft
Word!

This module was collaboratively designed, developed and reviewed by

educators both from public and private institutions to assist you, the teacher or
facilitator in helping the learners meet the standards set by the K to 12 Curriculum
while overcoming their personal, social, and economic constraints in schooling.

This learning resource hopes to engage the learners into guided and
independent learning activities at their own pace and time. Furthermore, this also
aims to help learners acquire the needed 21st century skills while taking into
consideration their needs and circumstances.

In addition to the material in the main text, you will also see this box in the
body of the module:

Notes to the Teacher

This contains helpful tips or strategies that
will help you in guiding the learners.

As a facilitator you are expected to orient the learners on how to use this
module. You also need to keep track of the learners' progress while allowing them to
manage their own learning. Furthermore, you are expected to encourage and assist
the learners as they do the tasks included in the module.

ii
For the learner:

Welcome to the Empowerment Technologies subject for Grade 11 Self-Learning

Module (SLM) Module on Productivity Tools: Advanced Techniques in Using
Microsoft Word!

This module was designed to provide you with fun and meaningful
opportunities for guided and independent learning at your own pace and
time. You will be enabled to process the contents of the learning resource
while being an active learner.

This module has the following parts and corresponding icons:

What I Need to Know This will give you an idea of the skills or
competencies you are expected to learn in
the module.

What I Know This part includes an activity that aims

to check what you already know about
the lesson to take. If you get all the
answers correct (100%), you may decide
to skip this module.

What’s In This is a brief drill or review to help you

link the current lesson with the previous
one.

What’s New In this portion, the new lesson will be

introduced to you in various ways such as
a story, a song, a poem, a problem opener,
an activity or a situation.

What is It This section provides a brief discussion of

the lesson. This aims to help you discover
and understand new concepts and skills.

What’s More This comprises activities for independent

practice to solidify your understanding
and skills of the topic. You may check the
answers to the exercises using the Answer
Key at the end of the module.

What I Have Learned This includes questions or blank

sentence/paragraph to be filled in to
process what you learned from the lesson.

iii
 What I Can Do This section provides an activity which will
help you transfer your new knowledge or skill
into real life situations or concerns.

Assessment This is a task which aims to evaluate your

level of mastery in achieving the learning
competency.

Additional Activities In this portion, another activity will be given

to you to enrich your knowledge or skill of the
lesson learned. This also tends retention of
learned concepts.

Answer Key This contains answers to all activities in the

module.

At the end of this module you will also find:

References This is a list of all sources used in developing this module.

The following are some reminders in using this module:

1. use the module with care. Do not put unnecessary mark/s on any
part of the module. Use a separate sheet of paper in answering the
exercises;
2. don’t forget to answer What I Know before moving on to the other
activities included in the module;
3. read the instruction carefully before doing each task;
4. observe honesty and integrity in doing the tasks and checking
your answers;
5. finish the task at hand before proceeding to the next;
6. Return this module to your teacher/facilitator once you
are through with it.

If you encounter any difficulty in answering the tasks in this module, do

not hesitate to consult your teacher or facilitator. Always bear in mind
that you are not alone.

We hope that through this material, you will experience meaningful

learning and gain deep understanding of the relevant competencies. You
can do it!

iv
 What I Need to Know

Objectives:
After going through this module, you are expected to:
1. use common productivity tools effectively by maximizing advanced
application techniques;
2. use some advance capabilities of Microsoft Word to increase
productivity and efficiency;
3. create an original or derivative ICT content to effectively
communicate or present data using Microsoft Word.
(CS_ICT11/12-ICTPT-1c-d-4)

What I Know

Direction: Read the statement below carefully and select letter of the best
answer. Write your answer on the separate sheet of paper.

1. What tool is used to attach image to your MS Word document?

A. design C. layout
B. insert D. view

2. What Word tool used to improve an image brightness?

A. artistic effect C. color saturation
B. correction D. picture format

3. What file that cannot be inserted in a word document?

A. audio C. excel worksheet
B. chart D. smart art
4. What window you need to access to change data on the inserted chart?
A. MS Word C. MS. Excel
B. MS Outlook D. MS Access
5. What is the function of shape fill?
A. modify the image color C. modify the shape color
B. modify the image background color D. modify the shape border color

6. Where to find the 3D effect for images or illustrations?

A. in the format picture C. in the insert tab
B. in the picture effects D. in the picture styles
 7. Which tool is used to change image saturation?
A. adjust C. color
B. artistic effect D. correction

8. Which is not a function of Insert tab?

A. insert screenshots C. insert tables
B. insert audio D. insert links

9. One of the features of Picture tools is to change image perspective.

Where to find this tool?
A. picture border C. picture layout
B. picture effect D. picture style

10. Which of the following is the correct way of resizing image?

A. select crop, click image and drag to resize
B. click image and drag the width and height.
C. click image and drag the edge to resize.
D. click image at the center and drag to resize.

Test B: True or False

Direction: Write T if the statement is true and F otherwise. Write your answer
on the separate sheet of paper.

[Link] change the shape inserted in MS Word, one needs to select Format
and look for change shape tab.
2. The corner of the image attached to MS Word can be modified.
3. Changing color of image is one of the features found in the Correction
tab.
4. To add shadows to a shape one needs to access the reflection features
of the Picture effects
5. Shapes inserted in MS Word can be filled with pictures.

2
 Lesson Productivity Tools:
Advance Techniques Using
4 Microsoft Word

Productivity tools also known as productivity software are software

that people use to create and produce professional quality documents,
presentations, databases, charts, graphs, and more
([Link] productivity-tools/).It can
be a freeware or shareware. A Freeware is copyrighted, which can be used
for free and for an unlimited time while shareware is commercialized
software that is copyrighted which can be copied for trial but needs to be
purchased for continued used.
One of the most popular productivity tools develop by Microsoft is
the Microsoft Office.

This includes:
1. Microsoft Word – writing skills
2. Microsoft Excel – numeracy skills
3. Microsoft PowerPoint – presentation skills
(Science in Today’s World for Senior High School, Empowerment
Technologies, p.15)

What’s In

Identify the short cut Keys of the following commands: Write your answer on
the separate sheet of paper.
1. Cut ________________
2. Select All ________________
3. Paste _________________
4. Save _________________
5. open a new document _________

3
 What’s New

Rate your knowledge and skills:Check YES if you can do the task and
No if otherwise. Write your answer on a separate sheet of paper.

Task YES NO
Can launch an application (MS Word)
Can save a document
Can create a document
Can enter data in document
Can insert simple image
Can manipulate different formatting
Can do chart formatting
Can work independently

If you can get 6 out of 8 very good!

What is It

Nowadays, demand to be well-presented and dynamic away from

the usual way of presenting information. A lot of presentation softwares
are available weather online or offline. Similarly, financial reports are
calculated and tabulated using electronic spreadsheets because of the
automatic formulas and functions available. These programs are also
made available to mobile devices which are also downloadable from the
web.

Word is one of the software of the Microsoft Office 2013 suite. It

offers a set of tools that is advanced compared to its previous version. Its
advance techniques including hyperlinks, macros and mail merge.
PowerPoint is a presentation program developed by Microsoft. It is
included in the standard Office suite along with Microsoft Word and Excel.
The software allows users to create anything from basic slide shows to
complex presentations. ([Link]

4
 Excel is a spreadsheet application developed and published
by Microsoft. It is part of the Microsoft Office suite of productivity
software. Unlike a word processor, such as Microsoft Word, Excel
organizes data in columns and rows. Rows and columns intersect at a
space called a cell. Each cell can contain a single of data, such as text, a
numerical value, or a formula.
([Link]

Advanced Techniques using Microsoft Word

Hyperlink: A hyperlink is a link that will direct you to another page

or part of the same document. It can be a word, a symbol or image, a file
or a script. Just simply click the links element usually underlined.
Hyperlinks are found in nearly all Web pages, allowing users to click their
way from page to page. Text hyperlinks are often blue and underlined, but
don't have to be. When you move the cursor over a hyperlink, whether it is
text or an image, the arrow should change to a small hand pointing at the
link. When you click it, a new page or place in the current page will open.
Mail Merge: A mail merge is a method of taking data from
a database, spreadsheet, or other form of structured data, and inserting it
into documents such as letters, mailing labels, and name tags. It usually
requires two files, one storing the variable data to be inserted, and the
other containing both the instructions for formatting the variable data and
the information that will be identical across each result of the mail merge.
(Empowerment Technologies, 2016 First Edition p.7-8)

Steps in creating a Hyperlink to an existing Document

1. Click your mouse on the location in the document where you want
to insert the hyperlink.
2. On the Insert Tab, click the hyperlink button on the links group.
3. On the Insert Hyperlink dialog box, Existing File or Web Page and
then select the File name where the source file is located and then
hyperlink will be created on your document.
4. Press CTRL + Click on the hyperlink to open the linked file.

5
 Hyperlink

Insert Hyperlink Dialog box

Existing File or Web page

Select the file name

Creating a Mail Merge

In creating a mail merge, you need a data source that contains the basic
information to be merged into your word document. A data source may
contain name, address, and other information you want to include. A data
source must be created first to be able to use mail merge.
(Callo, Erwin Reyes p.18)

Steps in creating a Mail Merge

1. Open the Word document that you want to apply Mail Merge.
2. On the Menu tab, click Mailings tab to go to the Start Mail Merge group
and click Start Mail merge and select Step by step Mail Merge Wizard.
3. The Task Pane will show the Mail Merge steps 1 to 6.

6
The 6 steps in the Task Pane of Mail Merge.

Step 1. Select a document type

a. Choose from the options (Letters, E-mail messages, envelop,
Labels or Directory.
b. Click Next Starting documents

Step 1a

Step 1b

7
Step 2. Select starting document
a. Choose from the options such as, Use the current document,
Start from a template, or Start from existing document.
b. Click Next Select recipients.

Step 2a

Step 2b

8
Step 3: Select recipients
a. If you have not created yet a recipient list, choose the Type a new
list and click Create, and the New Address List dialog box will
appear where you can type in the names and data of your recipients.
b. Click New Entry to add additional names and after typing click
Cancel to close the dialog box.
c. After you have entered your list, Click OK to save. The Save Address
List dialog box will open.
d. Type your file name and click Save.

Step 3d
Step 3a

Step 3b
Step 3c

9
Step 4. Write your letter.
a. Click the Address block to specify the Address elements.
b. Click the Greeting line to set the greeting line format.
c. Click Next

Step 4a dialog box

Step
4a &
4b

Step 4b Dialog box

10
Step 5: Preview your letters.
a. The name address, and greeting line will show in the document.
b. You can click the Forward and Back arrows to view other recipients
in the list.
c. You can also Edit recipient list.

Step 5b

Step 5c

11
Step 6: Complete the merge.
a. To print exactly select Print.
b. If you want to make adjustments
on individual recipients,
select Edit Individual letters Steps
(Callo, Erwin Reyes, p.17-22) 6a &6b

Integrating Illustrations in Word Document

An illustration in Microsoft Word is a visualization or drawing that is
in the form of pictures, clip art, shapes, SmartArt, charts, or screen
clippings. You can insert illustrations easily by using the illustrations
group of the Insert Tab.

Steps in Inserting Illustrations in MS Word

➢ Inserting Illustrations: Picture from a File
1. Click the area where you want to insert the picture in your
document.
2. Click Insert Tab and click Picture. Insert picture dialog box
will appear.
3. Choose the picture you want to insert and click insert.

12
 ➢ Inserting Shape
1. Click Insert Tab then look for Shape
and click.
2. Click the shape that you want and click
the mouse to the area in your document
where the shape will be placed.

➢ Inserting SmartArt
1. Click Insert Tab then click SmartArt.
a dialog box will appear.
Select from the list of SmartArt
that you want and click OK.

➢ Inserting Chart
1. in the document where you want the Chart to be placed.
2. Click Insert Tab then click Chart. A dialog box will
appear. Select the type of chart that you want and click
OK. MS Excel window will appear with the chart.
3. Edit the data in MS Excel window. You can close Excel
after editing the chart.

Formatting Pictures in Microsoft Word

A. Resizing pictures

13
 1. Access formatting menu.
Right-click on the picture you want to resize. Position the mouse
cursor on the edge of a picture, hold and drag according to
desired size. You can also use the Size menu to resize the picture.

The table below shows the picture tools in formatting.

Picture Tools Menu

This used to soften, adjust brightness and

Contrast of image.

Used to remove background of the image

Changes color quality

14
 Provides various artistic effects

• Picture Styles- this adds style to the image border as well its
position.
• Picture Border - to add border.
• Picture effects – adds shadow, reflection, glow, soft edges and 3d
effect to the image.

B. Formatting Shapes

Shape style - To change the appearance of

the shape, click the drop- down arrow of
the Shape Styles then select desired
shape.

You may also click any of these buttons if

you want to fill the shape with color, change
the line width or style, or add effects to the
shape.

C. Formatting Chart
Select the chart that you want to format. Design, Layout, and Format
tabs of the Chart Tools will appear.

15
1. To edit chart, click design under chart tools then an excel window will appear.
This provides you to edit data contents of the chart.

Excel window

Used to edit data of

the chart.

2. To add labels to your chart, go to the Layout tab and click the
appropriate button in the Labels group.

What's More

Directions: Do the following activities as required.

A. Inserting and Editing Shapes: Digital Art
1. Open MS Word select insert tab and insert desired image.
2. Edit the images brightness and contrast.
3. Add picture border and picture effects.
4. Change picture’s shape.
5. Print your work on letter size bond paper.

Criteria 4 3 2 1
Creativity The work The work The work The work
and demonstrates demonstrates demonstrates demonstrates
Originality superior good use of average use of little evidence
creativity and creativity and creativity and of creativity
originality in originality in originality in and originality
the selection of the selection of the selection of in the
the visuals. the the selection
visuals. visuals. of the visuals.

16
 Compositio Artwork Artwork Composition Ideas are
n and exhibits exhibits good demonstrates expressed
Design masterful composition limited with no unity
execution of and design knowledge of in
balance, elements. design composition.
emphasis, elements.
pattern, unity,
color, and
contrast.
Color Color choice Artwork Color choice Ideas could
and application exhibits good and have been
enhances the choice. application expressed
idea being Color is shows some better with
expressed. The effective in knowledge of other color
use of color is expressing the color theory choices and
attractive and idea. and better
appealing. relationships. application.

What I Have Learned

Answer the following questions. Use a separate sheet of paper for your answer.
1. What are the different picture tools needed in formatting images in Microsoft
word?
2. Which tool will add border style to your image?
3. Aside from dragging the edge of a picture using the mouse, what other option
you can use to change the size of an image?
4. What are other way of inserting images or illustrations in MS Word document
aside from Pictures, Shapes, SmartArt and Charts?
5. Write down the steps or you may use flow chart to illustrate how to insert and
format the given examples below.

1 2
Survey of TV
Program liked by
consumer
ABC MGA NCC TCF

40% 20% 90% 75%

ABC MGA NCC TCF

17
 What I Can Do

CORRECT ME IF I’M WRONG

Direction: Follow the instructions below.

1. On your MS Word document insert the shapes given in a sample.

2. Format the shapes first by removing its shape outline.
3. Select Shape fill to apply color.
4. Look for gradient tool under Shape Fill, and use it to modify other
shapes. You can choose any colors you like.
5. Be creative, add shape effects and other style to improve the image.

Direction: Read the statement below and carefully select letter of the best
answer. Write your answer on separate sheet of paper.

1. Where to find the 3D effect for images or illustrations?

A. in the format picture C. in the insert tab
B. in the picture effects D. in the picture styles

2. Which tool is used to change image saturation?

A. adjust C. color
B. artistic effect D. correction

3. Which is not a function of Insert tab?

A. insert screenshots C. insert tables
B. insert audio D. insert links

4. One of the features of Picture tools is to change image perspective.

Where to find this tool?
A. picture border C. picture Layout
B. picture effect D. picture style

5. Which of the following is the correct way of resizing image?

A. Select crop, click image and drag to resize
B. Click image and drag the width and height.
C. Click image and drag the edge to resize.

18
 D. Click image at the center and drag to resize.

6. Which tool is used to attach image to your MS Word document?

A. design C. layout
B, insert D. view

7. What Word tool used to improve an image brightness?

A. artistic effect C. color saturation
B. correction D. picture format

8. Which file cannot be inserted in a word document?

A. audio C. excel worksheet
B. chart D. smart art

9. To change data on the inserted chart you need to access this window.
A. MS Word C. MS. Excel
B. MS Outlook D. MS Access

10. The function of shape fill is to_

A. modify the image color C. modify the shape color
B. modify the image background color D. modify the shape border
color

B. Write T if the statement is true and F if it is false. Write your answer on

the separate sheet of paper.
[Link] change the shape inserted in MS Word, one needs to select Format
and look for change shape tab.
2. The corner of the image attached to MS Word can be modified.
3. Changing color of image is one of the features found in the Correction
tab.
4. To add shadows to a shape one needs to access the reflection features
of the Picture effects
5. Shapes inserted in MS Word can be filled with pictures.

19
 Additional Activity

Image Formatting
Follow the procedures below:
1. In your Word document, attached at least 4 images you desired.
2. Copy these images to another page and assign a number for each picture.
Write this title above. Formatted Image.
3. Use at least 2 features of picture style to format your image No 1.
4. Change the color of No. 2 image.
5. Add artistic features to your image No. 3
6. Add Picture effects to your image No. 4.
7. Print Your output.

How Well Did You Perform?

Score Score Total
Yes No
Task 5 2 Score
1. Attached 4 images
2. Images Copied and labelled
3. Applied at least 2 features of picture
style.
4. change the color of one picture
5. Added artistic features
6. Added Picture effects

Scores: 30 pts. Excellent

25 – 29 – Very Good
29 – 24 – Good
15 – 19 – Satisfactory
6 – 14 – Fair
5 – below Poor

20
 21
Assessment A Pre- Test A
1. C 1. B
Pre-Test B 2.C 2. B
Assessment B
True or False 3. B 3. A
True or False
1. T 4. D 4. C
1. T
2. T 5. C 5. C
2. T
3. F 6. B 6. B
3. F
4. F 7. B 7. C
4. F
5. T 8. A 8. B
5. T
9. C 9. D
10. C 10. C
Answer Key
References:
Empowerment Technologies
By DIWA Learning Systems Inc
Philippine Copyright 2016

Empowerment Technologies
By Sibs Publishing House [Link] Erwin Reyes Callo
Copyright 2018
Franker, Karen. University of Wisconsin. (2016). A Rubric for
Evaluating Student [Link] from
[Link]
html. Retrieved on June 1, 2020.
Images Used
MS Word ribbon tabs and excel window images were originally
captured on screen on September 01, 2020.

22
 DISCLAIMER
This Self-Learning Module (SLM) was developed by DepEd, Schools
Division of Capiz with the primary objective of preparing for and addressing
the new normal. Contents of this module were based on DepEd’s Most
Essential Learning Competencies (MELC). This is supplementary material to
be used by all learners of the Schools Division of Capiz in all public schools
beginning SY 2020-2021. The process of LR development was observed in the
production of this module. This is version 1.0. We highly encourage feedback,
comments, and recommendations.

For inquiries or feedback, please write or call:

Department of Education – SCHOOLS DIVISION OF CAPIZ
Learning Resource Management System (LRMS)

Office Address: Banica, Roxas City, Capiz, Philippines 5800

Telephone No: (036) 6210-974