Module 1.
4
File management
Contents
• Introduction
• File/Windows Explorer
• The need to organise
• More about files
• Working with files and folders
• Test and improve
• Module activities
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Introduction
Computer work
is saved in files
Electronic files need
to be organised , just
as in a manual filing
system
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File/Windows Explorer
File management program supplied with all
Windows operating systems
Back and Forward
4
Address bar
1 3
2
Search box
5 Toolbar and menu
bar (Ribbon)
Left (Navigation) pane
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Right (Details) pane
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Activities 1 & 2
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The need to organise
Plan your basic folder structure on
paper
or use SmartArt in Word
• Main folders: School &
Personal
• Add subfolders as needed
• Refine each level
• Meaningful folder and file
names
• Keep same folder structure
on all computers you use
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Activity 3
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More about files
• Each program stores the files it creates in its own
way.
• Each file type is given a unique icon.
[Link] [Link] [Link] Names.t
xt
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More about files
File name consists of three
parts:
Birthday List . docx
name extension
dot
Name: as given by the user
Extension: three or four letter
May consist of all the code that identifies the file type
alphabetical characters, some
Automatically added by the
special characters, the digits (0
program when you save the file
to 9), and spaces
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More about files
The file extension indicates
• what type of file it is, and
• which program should be used to
open it
Never change the file extension of an existing
file
MANUALLY
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More about files
Windows can’t open this
file!
To open this file you can:
• See list of suggested
programs
• Search Internet for suitable
program
• Change or set default
program
• Right-click file and use Open
With command
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More about files
Paths
D drive
Document The path to a specific file might be
s ...
D:\ Documents \ Invoices \ 2017
Invoices
2017
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More about files
File type File extension
Graphics jpeg, jpg, bmp, gif, tiff, png
Office docx, xlsx, pptx, accdb
Audio mp3, wav, cda, wma
Common file Video mp4, mpeg, asf, wmv, avi
types and Program exe, com
extensions Portable pdf
Document
Format
Compressed zip, rar
(Plain) text txt
Rich Text Format rtf
Hypertext html, xhtml
Markup
Language
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More about files
Common file types and extensions
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Working with files
The main
• Copy or Move
operations on files
• Delete and folders
• Rename
• Sort
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Activity 4
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Working with files
The Recycle Files deleted from the hard drive
Bin are automatically sent to the
Recycle Bin.
You can recover a file if you have
not emptied the Recycle Bin
But look out!
Files deleted from a network drive
or from removable media (e.g.
flash drive) are NOT sent to the
Recycle Bin.
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Working with files
You can create a shortcut to any file,
folder or resource such as a printer
• In ‘Extra large icons’ view in
Explorer, shortcuts appear with
an arrow in the bottom left
corner.
• A shortcut only points to the
original item – it is not the item
itself
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Working with files
Work smarter – use the keyboard
<Ctrl><X> Cut
<Ctrl><C> Copy
Use Shift to select
<Ctrl><V> Paste adjacent files
<Ctrl><A> Select All
Use Ctrl to select
non-adjacent files
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Working with files
Converting between file types
‘Save as type’ options in
Save the file in a format Word
that can be read by
other types of programs
This allows us to
• Share data
• Access the data with
an older operating
system
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Activity 5
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Test and improve
Summary – concepts, terms and
tips
Planning a
File path
logical file File names
structure
Common
Network file types File
drives and properties
extensions
Convert file
Recycle Bin Shortcuts
types
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Written module activity
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