SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE DEVELOPMENT

PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

Request for Proposal

for

“SELECTION OF CONSULTANTS FOR PREPARATION AND

UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD
CDP AREA)”

Bid Identification No. RFP 15388/BDA

RFP Issued on 07 /08/2025

Bhubaneshwar Development Authority

Akash Shova Building, Sachivalaya Marg, Bhubaneswar, Odisha 751001
E-mail: [Link]@[Link] Ph: +91-0674-2392801

1|Page
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

DISCLAIMER

The information contained in this Request for Proposal document ("RFP") or any other
information subsequently provided to Bidders, whether verbally or in documentary or any
other form by or on behalf of the Authority or any of its employees or advisers, is provided
to the Bidders on the terms and conditions set out in this RFP and such other terms and
conditions subject to which such information is provided.

This RFP is not an agreement and is neither an offer nor invitation by the Authority to the
prospective Bidders or any other person. The purpose of this RFP is to provide interested
Bidders with information that may be useful to them in the formulation of their Proposals
pursuant to the RFP. This RFP includes statements, which reflect various assumptions and
assessments arrived at by the Authority in relation to the Services. Such assumptions,
assessments and statements do not purport to contain all the information that each Bidder
may require. This RFP may not be appropriate for all persons, and it is not possible for the
Authority, its employees or advisers to consider the objectives, technical expertise and
particular needs of each party who reads or uses this RFP. The assumptions, assessments,
statements and information contained in this RFP may not be complete, accurate, adequate
or correct. Each Bidder should, therefore, conduct its own investigations and analysis and
should check the accuracy, adequacy, correctness, reliability and completeness of the
assumptions, assessments and information contained in this RFP and obtain independent
advice from appropriate sources.
Information provided in this RFP to the Bidders is on a wide range of matters, some of
which depends upon interpretation of law. The information given is not an exhaustive
account of statutory requirements and should not be regarded as a complete or authoritative
statement of law. The Authority accepts no responsibility for the accuracy or otherwise for
any interpretation or opinion on the law expressed herein.

The Authority, its employees and advisers make no representation or warranty and shall
have no liability to any person including any Bidder under any law, statute, rules or
regulations or tort, principles of restitution or unjust enrichment or otherwise for any loss,
damages, cost or expense, which may arise from or be incurred or suffered on account of
anything contained in this RFP or otherwise, including the accuracy, adequacy, correctness,
reliability or completeness of the RFP and any assessment, assumption, statement or
information contained therein or deemed to form part of this RFP or arising in any way in
this selection process.

The Authority also accepts no liability of any nature whether resulting from negligence or
otherwise however caused or arising from reliance of any Bidder upon the statements
2|Page
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

contained in this RFP.

The Authority may in its absolute discretion, but without being under any obligation to do
so, update, amend or supplement the information, assessment or assumption contained in
this RFP.

The issue of this RFP does not imply that the Authority is bound to select a Bidder or to
appoint the selected Consultant, as the case maybe, to provide the Services and the
Authority reserves the right to reject all or any of the Proposals without assigning any
reasons whatsoever.

The Bidder shall bear all its costs associated with or relating to the preparation and
submission of its Proposal including but not limited to preparation, copying, postage,
delivery fees, expenses associated with any demonstrations or presentations which may be
required by the Authority or any other costs incurred in connection with or relating to its
Proposal. All such costs and expenses will remain with the Bidder and the Authority shall
not be liable in any manner whatsoever for the same or for any other costs or other expenses
incurred by a Bidder in preparation or submission of the Proposal, regardless of the conduct
or outcome of the selection process.

3|Page
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

DATA SHEET
Sr. Particular Details
1. Name of the Client Secretary
Bhubaneswar Development Authority
Akash Shova Building, Bhubaneswar-
751001, Odisha
2. Method of Selection & Proposal Validity Quality and Cost Based Selection
(QCBS) (70:30) & 180 Days
3. Date of Issue of RFP From 08/08/2025 onwards
Deadline for Submission of Pre-Proposal 21/08/2025 (16.30 hrs.)
4.
Query
Pre-bid queries shall be sent to
[Link]@[Link] with a copy
to bdapmu2023@[Link]
5 Pre-proposal meeting 21/08/2025 (16.30 hrs.) at Conference
Hall, First Floor,
Bhubaneswar Development Authority
(BDA),
Akash Shova Building, Bhubaneswar -
751001, Odisha.
6. Proposal Due Date 02/09/2025 (17.00 hrs.)
7. Date of opening of Technical Proposal 02/09/2025 (18.00 hrs.)
8. Date of opening of Financial Proposal Will be intimated later on to the
technically qualified bidders
9. Bid Processing Fee (Non-Refundable) INR 11,800/- (Rupees Eleven
thousand and eight hundred only) in
online mode.
INR 5,00,000/- (Rupees Five lakh only)
10. Earnest Money Deposit (EMD) (Refundable)
in online mode.

Associate Planner,
Bhubaneswar Development Authority
11. Contact Person (BDA),
Akash Shova Building, Sachivalaya
Marg, Bhubaneswar–751 001
E-mail ID: [Link]@[Link]
Bhubaneswar Development Authority
(BDA),
Akash Shova Building, Bhubaneswar -
12. Address for Submission of Proposal 751001, Odisha.
Mode of Submission: Bids shall be
submitted through ONLINE MODE
only.
Submission of bid through any other
mode and late bid will be rejected.

4|Page
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

Sr. Particular Details

Conference Hall of the Bhubaneswar
Development Authority (BDA),
13. Place of Opening of Proposal Akash Shova Building, Bhubaneswar -
751001, Odisha.
RFP can be downloaded from: [Link]

5|Page
SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

SECTION: 1

LETTER OF INVITATION

6|Page
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

LETTER OF INVITATION

RFP No: 15388/BDA Dated: 07.08.2025

Name of the Assignment: “Selection of Consultants for Preparation and Updation of GIS-
Based Comprehensive Development Plan for 205 Villages of BDPA (Old CDP Area)”

1. Bhubaneswar Development Authority (BDA), (the “Authority”), invites proposal from

reputed consultancy firm for “Selection of Consultants for Preparation and Updation of
GIS-Based Comprehensive Development Plan for 205 Villages of BDPA (Old CDP
Area)”.

2. A bidder / consortium will be selected under Quality and Cost Based Selection (QCBS)
procedure as prescribed in the RFP Document in accordance with the procedures
prescribed herewith circulated vide Office Memorandum No. 3723/F, Dated: 30.11.2018
of Finance Department, Govt. of Odisha.

3. The proposal completes in all respect as specified in the RFP Document must be
accompanied with a Non-refundable amount of INR 11,800/- (Rupees Eleven
thousand and eight hundred only) towards Bid Processing Fee and a Refundable
amount towards EMD of INR 5,00,000/- (Rupees Five lakh only) as prescribed in RFP,
failing which the bid will be rejected.

4. The proposal must be submitted as per the details mentioned in this RFP. Submission of
proposal through any other mode will be rejected.

5. The last date and time for submission of proposal, date of opening of the technical
proposal as mentioned in the Bidder Data Sheet. Representatives of the bidders may
attend the meeting with due authorization letter on behalf of the bidder.

6. This RFP includes following sections:

a. Letter of Invitation [Section – 1]
b. Information to the Bidder [Section – 2]
c. Terms of Reference [Section – 3]
d. Technical Proposal Submission Forms [Section – 4]
e. Financial Proposal Submission Forms [Section –5]
f. Annexure [Bid Submission Checklist & Performance Bank Guarantee Format and
any other relevant assignment related material needs to be provided]

7. While all information/data given in the RFP are accurate within the consideration of
scope of the proposed assignment to the best of the Client’s knowledge, the Client holds
no responsibility for accuracy of information and it is the responsibility of the bidder /
consortium of consultants to check the validity of information/data included in this RFP.
The Client reserves the right to accept / reject any / all proposals / cancel the entire
selection process at any stage without assigning any reason thereof.

Secretary
Bhubaneswar Development Authority

7|Page
SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

SECTION: 2

INSTRUCTION TO BIDDERS

8|Page
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

1. Eligible Bidders
The bids are invited from a reputed and experienced consultancy firm in accordance with
the method of selection specified in the RFP and meeting the following conditions to apply:
Sr. Eligibility Criteria Supportive Documents
Bidder must be a Company as registered under For Company/LLP/Society/Trust:
1. Certificate of incorporation as per
Companies Act, 1956/2013 or a Partnership Firm
or a Limited Liability Partnership registered relevant law
under The Limited Liability Partnership Act, 2008
or a Society registered under Society Registration For Partnership Firm:
Act, 1860 or a Trust registered under The Indian Certificate of registration or
Trust Act, 1882 or Centre of Excellence (CoE) partnership deed
notified by MoHUA or a Proprietorship firm
registered under the relevant act For Proprietorship Firm:
2. The bidder should have been in the relevant Enlistment certificate with Odisha
business for more than 5 years from the date of Government / other State
Incorporation on the last date of submission of the Government / Government of
proposal. India / PSU / ULB or any
government agency in India and
Relevant business means Preparation of Master GST registration certificate
Plans/ Zonal Plans/ Comprehensive Development
Plan/ Regional Plan etc.
3. Bidder should have completed (during the last 5 TECH -5,
Financial Years) at least: Copies of Work Order / Contract
i. One (1) contract of similar nature of work Document
not less than INR 100.00 Lakhs;
OR And
ii. Two (2) contracts each of similar of nature
work not less than INR 62.50 Lakhs; Completion Certificate / Letter of
OR Completion from the Client.
iii. Three (3) contracts each of similar of
nature work not less than INR 50.00 Lakhs Note: In absence of any Client's
certificate of projects completion,
Note: Certificate with UDIN from Chartered
1. “Similar nature work” shall mean the bidders Accountant shall be accepted.
shall have experience of Preparation of Master
Plans for Tier II Cities / Zonal Plans/
Comprehensive Development Plan/ Regional
Plan etc. in India.
2. Contract value means consultancy fee.

9|Page
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

Sr. Eligibility Criteria Supportive Documents

The bidder must have a minimum average annual TECH - 3 along with copies of the
4.
turnover of INR 50 (Fifty) Crore during the last audited balance sheet and Income
three financial years i.e., (2021-22, 2022-23 and & Expenditure Statement duly
2023-24) or (2022-23, 2023-24 and 2024-25) sealed and certified by the CA and
the authorized representative of
the bidder/ consortium
consultants.
5. Bidder shall furnish an affirmative statement as to Self-Declaration from the Bidder as
the existence of any potential conflict of interest on per the format (TECH - 6)
the part of the bidder due to prior, current, or
proposed agreements, engagements, or affiliations
with the Client.
(Affidavit in non-judiciary stamp paper of ₹ 100/-
sworn in before the Executive Magistrate/ Notary
Public)
6. The bidders shall submit a Power of Attorney in Copy of power of attorney (TECH
favour of the bidder’s representative. – 4)
7. Undertaking for not having been black-listed by Undertaking
any Central / State Government / Any other
autonomous bodies/ International & National
Organization in last 3 years on the letterhead of
the bidder
Please note that for the purposes of this RFP, consortium / JV is not allowed

2. Documents/Formats needs to be submitted along with TECHNICAL PROPOSAL:

The bidder / consortium of consultants has to furnish the following documents duly signed
in along with their Technical Proposal:

a. Filled in Bid Submission Check List in Original (Annexure-I)

b. Covering letter (TECH– 1) on bidder’s letterhead requesting to participate in the
selection process.
c. Bid Processing Fee & Earnest Money Deposit (EMD) as applicable
d. General Details of the Bidder (TECH – 2)
e. Financial Details of the bidder (TECH – 3) along with all the supportive documents as
applicable duly signed as per the instruction.
f. Power of Attorney (TECH – 4) in favour of the person signing the bid on behalf of the
bidder.
g. List of completed assignments of similar nature (Past Experience Details, TECH – 5)
along with copies of contracts / work orders / completion certificate from previous
Clients.
h. Self-Declaration regarding Conflict of Interest (TECH - 6)
i. Comments and Suggestions on the Terms of Reference / Scope of Work (TECH - 7)
j. Approach, Methodology & Work Plan to undertake the assignment (TECH - 8)
k. CV of Key Personnel as per TOR (TECH - 9)
10 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

l. Undertaking for not having been black-listed by any Central / State Government / Any
other autonomous bodies/ International & National Organization in the recent past.

Bidders should submit the required supporting documents as mentioned above. Bids not
conforming to the eligibility criteria and non-submission of required documents as listed
above will lead to rejection of the bid. Submission of forged documents will also result in
rejection of the bid. Bidders are advised to study all instructions, forms, terms & conditions
and other important information as mentioned in the RFP Document. The proposal must be
complete in all respect, indexed and hard bound. Each page should be numbered and signed
by the authorized representative.

3. Bid Processing Fee :

The bidder must furnish as part of technical proposal, the required bid processing fee
amounting to INR 11,800/- (Rupees Eleven thousand and eight hundred only) in online
mode. Proposals received without bid processing fee will be out rightly rejected.

4. Earnest Money Deposit (EMD) :

The bidder must furnish, as part of the technical proposal, an Earnest Money Deposit (EMD)
amounting to INR 5,00,000/- (Rupees Five lakh only) in online mode.

However, EMD exemption for Micro and Small Enterprise (MSEs) registered bidder can be
considered upon furnishing the relevant certificate where it is mentioned that the bidder is exempted
from the EMD (Bid Security).

The EMD of unsuccessful bidders shall be refunded after finalization of selection process
and award of contract. The EMD of the successful bidder will be released only after
furnishing of the required Performance Bank Guarantee (PBG) and signing of the contract.
The EMD will be forfeited on account of the following reasons:

Bidder withdraws its proposal during the bid validity period as specified in RFP
Bidder does not respond to requests for clarification of its proposal.
Bidder fails to provide required information during the evaluation process or is found to
be non-responsive or has submitted false information in support of its qualification.
If the bidder fails to
▪ provide any clarifications to the Client
▪ agrees to the decisions of the contract negotiation meeting
▪ sign the contract within the prescribed time period
▪ furnish required Performance Bank Guarantee in time.
Any other circumstance which holds the interest of the Client during the overall
selection process.

5. Validity of the Proposal:

Proposals shall remain valid for a period of 180 (One Hundred Eighty Days) from the date
of opening of the technical proposal. The Client reserves the rights to reject a proposal
valid for a shorter period as non-responsive and will make the best efforts to finalize the

11 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

selection process and award of the contract within the bid validity period. The bid validity
period may be extended on mutual consent.

6. Pre -Proposal Queries / Pre-Proposal Meeting:

Bidders are allowed to submit their queries in respect of the RFP and other details if any, to
Bhubaneswar Development Authority (BDA) through e-mail at [Link]@[Link]
with a copy to bdapmu2023@[Link] till the timeline as per Bidder Data Sheet.
Clarifications to the above will be uploaded in the BDA website.

Pre-proposal meeting will be held as per schedule mentioned in the bidder data sheet.

7. Preparation and Submission of Proposal:

Bidder must submit their proposals by online mode only on or before the last date and time
for submission of proposals as mentioned in Bidder Data Sheet. The Client will not be
responsible for any delay / any consequence in receiving of the proposal. The proposal
must have to be submitted in two parts. Each page of the two parts should be page
numbered and in conformation to the eligibility qualifications and clearly indicated using an
index page. The Client will not consider any proposal that arrives after the deadline as
prescribed in the Bidder Data Sheet. Any Proposal received after the deadline will be
outrightly rejected by the Client.

a. Documents Comprising the Bid

The proposals to be submitted by the bidders shall be in two separate parts, Technical
Proposal & Financial Proposal. The Proposal shall be submitted in separate covers as
under:

Part 1- Technical Proposal (to be submitted online only)

Cover 1, the “Technical Proposal” should have the following documents:

a. Filled in Bid Submission Check List in Original (Annexure-I)

b. Covering letter (TECH– 1) on bidder’s letterhead requesting to participate in the
selection process.
c. Copy of Bid Processing Fee & Earnest Money Deposit (EMD) as applicable
d. General Details of the Bidder (TECH – 2)
e. Financial Details of the bidder (TECH – 3) along with all the supportive documents
as applicable duly signed as per the instruction.
f. Power of Attorney (TECH – 4) in favour of the person signing the bid on behalf of
the bidder.
g. List of completed assignments of similar nature (Past Experience Details, TECH – 5)
along with copies of contracts / work orders / completion certificate from previous
Clients.
h. Self-Declaration regarding Conflict of Interest (TECH - 6)
i. Comments and Suggestions on the Terms of Reference / Scope of Work (TECH - 7)
j. Approach, Methodology & Work Plan to undertake the assignment (TECH - 8)
k. CV of Key Personnel as per TOR (TECH - 9)
l. Undertaking for not having been black-listed by any Central / State Government /

12 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

Any other autonomous bodies/ International & National Organization in the recent
past.

Part 2-Financial Proposal

The Cover 2 the “Financial Proposal” should be submitted as per the format for
Financial Bid given in this RFP.

b. Submission of Bids
(Online submission as per Govt. of Odisha e-Procurement Procedure)
The "Technical Proposal" and "Financial Proposal" must have to be submitted in two
separate Sealing and Marking of Proposals along with the prescribed
formats/information mentioned in the RFP Document.

Cover I Technical Proposal: To be opened on the scheduled date and time.

Cover II Financial Proposal: Not to be opened except with approval of the Authority.

The contents of the “Technical Proposal” and “Financial Proposal” shall be as specified
in Section 2 of ITB.
Note:
a) Bids shall be submitted through online mode only. BDA shall not take any cognizance and
shall not be responsible for delay/loss in transit or non-submission of the Bid in time.
b) The Scope of Work to be carried out by the Selected Agency is detailed in Section 3. The
Bidders are required to quote for the entire scope of work detailed in Section 3, failing which
the Bid will not be considered for evaluation.

Any deviation from the prescribed procedures / information / formats / conditions shall
result in out-right rejection of the proposal. All the pages of the proposal have to be sealed
and signed by the authorized representative of the bidder. Bids with any conditional offer
shall be outrightly rejected. All pages of the proposal must have to be sealed and signed by
the authorized representative of the bidder. Any conditional bids will be rejected.

8. Opening of the proposal:

The FIRST ENVELOPE containing TECHNICAL PROPOSAL will be opened in the initial
stage by the Client in presence of the bidder’s representatives at the location, date and time
specified in the Data Sheet.

The SECOND ENVELOPE containing FINANCIAL PROPOSAL only of the technically

qualified bidders will be opened after completion of technical evaluation stage. The date
and time for opening of the financial proposal will be intimated accordingly to the
technically qualified bidders well in advance.

13 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

The completed proposal must be submitted on or before the time and date stated in the Data
Sheet.

9. Evaluation of Proposal
A three-stage evaluation process will be conducted as explained below for evaluation of the
proposals:

• Preliminary Evaluation (1st Stage): Preliminary evaluation of the proposals will be done
to determine whether the proposal comply with the prescribed eligibility condition
(pre-qualification criteria as mentioned in Sl. 1, Section-2) and the requisite documents
/ information have been properly furnished by the bidder or not. Submission of
documents / information as per Clause 6.1 will be verified.
• Bids not complying with any of the documental requirements will be outrightly
rejected at the discretion of the Authority’s authority.

TECHNICAL EVALUATION (2nd Stage): Preliminary evaluation of the proposals will be

done to determine whether the proposal comply to the prescribed eligibility condition and
the requisite documents / information have been properly furnished by the bidder or not.
Submission of following documents / information will be verified:
# Technical Evaluation Criteria Marks Documentary Evidence

TQ 1.0 Company’s Financial Profile 20 TECH-3

Marking Criteria: Marks will be Along with audited financial

awarded based on average annual statements for three Financial
turnover as defined above in the last Years (2020-21, 2021-22, 2022-
three financial years i.e., (2021-22, 23)
2022-23 and 2023-24) or (2022-23, 2023-
24 and 2024-25)
TQ 1.1 > 50.00 Crore and <= 60.00 Crore 5

TQ 1.2 > 60.00 Crore and <= 70.00 Crore 10

TQ 1.3 > 70.00 Crore and <= 80.00 Crores 15

TQ 1.4 > 80.00 Crores 20

TQ 2.0 Years of Business 10 For Company/LLP:

Certificate of incorporation
TQ 2.1 > 5 years and <= 8 years 3 as per relevant law
For Partnership Firm:
TQ 2.2 > 8 years and <= 10 years 7
Certificate of registration or
partnership deed
TQ 2.3 > 10 years 10

TQ 3.0 Relevant Experience 30

14 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

# Technical Evaluation Criteria Marks Documentary Evidence

TQ 3.1 Bidder should have successfully 30 LoI/LoA/Agreement

completed the work of Preparation of
and
Master Plans for Tier II Cities/ Zonal
Plans/ Comprehensive Development Completion certificate from the
Plan/ Regional Plan etc. in India. client
Marks for each category

Consultancy No. of Marks

Fee (INR) Projects

50.00 Lakh 3 5

62.50 Lakh 2 5

100.00 Lakh 1 5

Illustration: If a bidder has 6 projects

of 50.00 Lakh, 2 projects of 62.50 Lakh
and 3 projects of 100.00 Lakh, then
marks will be calculated as under:

Fee (INR) No. of Marks

Projects

50.00 Lakh 6 10

62.50 Lakh 2 5

100.00 Lakh 3 15

Total Marks 30

Note: Bidder can use either category

for getting maximum 30 marks.

Project status = Completed

TQ 4.0 Technical Presentation - Adequacy 40 Adequacy of the proposed

of the proposed ‘Approach & methodology and work plan in
Methodology’ and ‘Work Plan’ in response to ToR
response to the TOR

(a) Understanding of the 5

Engagement

(b) Approach & Methodology Work 10

Plan

15 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

# Technical Evaluation Criteria Marks Documentary Evidence

(c) Implementation Schedule & 5

Staffing ` Team)

(d) Past Experience 10

(e) Concept Vision, Strategies, 10

Innovative Ideas (covering urban
design, climate resilience,
livability and other innovative
ideas and Strategies for value
capture

Total 100

(i) Date, time and venue for Technical Presentation shall be intimated later.

(ii) In the first stage, the Technical Proposal will be evaluated based on the parameters stated
above. For each Technical Proposal, the total points that can be awarded for each Bidder are
100, and the minimum technical score (T) that a Bidder requires to qualify for opening of the
Financial Proposal is 70.

Bidders who qualify in terms of technical proposal will be called for financial evaluation.

• FINANCIAL EVALUATION (3rd Stage): The financial proposals of the bidders qualifying
the technical evaluation (2nd Stage) only shall be opened at this stage in the presence of the
bidder’s representative who wishes to attend the meeting with proper authorization letter.
The name of the bidder along with the quoted financial price will be announced during the
meeting.

Financial Proposal must be strictly using the formats attached in section 5. No additional
items/ quantities other than that specified in the formats should be proposed by the Agency
since the same shall not be considered for the evaluation/award.

The name of the bidder along with the quoted financial price will be announced during the
meeting.

The lowest evaluated financial proposal (Fm) will be given a maximum financial score of
100 points. The formula for determining the financial scores of other proposals will be
computed as follows: Sf = 100 x Fm/F, in which “Sf” is the financial score, “Fm” is the
lowest price, and “F” the price of the Proposal under consideration.

10. Evaluation Process

Quality and Cost Based Selection method will be followed during the overall selection
process. The financial bids of qualified bidders will be opened on the prescribed date in the
presence of bidders’ representatives.

16 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

The highest evaluated Technical Proposal (Th) shall be given maximum Technical Score (St)
of 100. The formula for determining the Technical Scores (St) of all other proposals is
calculated as following:

St = 100 x T/Th, in which “St” is the Technical Score, “Th” is the highest Technical Score
given, and “T” is the Technical Score of the proposal under consideration.

Proposals shall be ranked according to their combined technical (St) and financial (Sf) scores
using the weights (Tw = the weight given to the Technical Proposal (0.7); Pw = the weight
given to the Financial Proposal (0.3); T + P = 1) as following:

S = St x Tw + Sf x Pw,

The Selected Applicant shall be the First Ranked Applicant (having the highest combined
score). The Second and Third Ranked Applicant shall be kept in reserve and may be invited
for negotiations in case the first ranked Applicant withdraws or fails to comply with the
requirements specified in the RFP document.

a) After the preliminary evaluation with regard to the compliances being met and bidder is
found responsive, Authority may or may not notify those bidders whose proposals were
not considered as per conditions of RFP. The Authority shall simultaneously notify
qualifying firms indicating the date and time set for opening of the Financial Proposals.
b) The Financial Proposals shall be opened publicly in the presence of the Agency’s
representatives who choose to attend. The name of the Agency and the proposed prices
shall be read aloud and recorded when the Financial Proposals are opened.
c) The Evaluation Committee will determine whether the submitted Financial Proposals
are complete (i.e., whether they have included cost of all items of the corresponding
proposals; if not, then the cost towards such missing items will be considered as NIL,
but the bidder shall, however, be required to carry out such obligations without any
additional compensation. In case under such circumstances, if Authority feels that the
work cannot be carried out within the overall cost as per the submitted financial
proposal, such proposals shall be considered nonresponsive.
d) The Evaluation Committee shall determine if the financial proposal is complete and
without computational errors.

11. Performance Bank Guarantee (PBG):

Within 7 days of notifying the acceptance of a proposal for award of contract, each qualified
bidder shall have to furnish a Performance Bank Guarantee amounting to 10% of the
contract value from a scheduled commercial bank situated in Bhubaneswar in favour of
“Bhubaneswar Development Authority”, as per the format at Annexure-II, for a period of
three months beyond the entire contract period (i.e. PBG must be valid from the date of
effectiveness of the contract to a period of 6 months beyond the contract period) as its
commitment to perform services under the contract. Failure to comply with the
requirements shall constitute sufficient grounds for the forfeiture of the PBG. The PBG shall
be released immediately after three months of expiry of contract provided there is no breach
of contract on the part of the qualified bidder. No interest shall be paid on the PBG.

17 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

12. Contract Negotiation:

Contract negotiation, if required will be held at a date, time and address as intimated to the
selected bidder/s. The bidder will, as a pre-requisite for attendance at the negotiations,
confirm availability of all the proposed staff for the assignment. Representative conducting
negotiations on behalf of the bidder must have written authority to negotiate and conclude a
contract. Negotiation will be performed covering technical and financial aspects, if any and
availability of proposed professionals etc.

13. Award of Contract:

After completion of the contract negotiation stage, the Client will notify the successful
bidder in writing by issuing an offer letter for signing the contract and promptly notifying
all other bidders about the result of the selection process. The successful bidders will be
asked to sign the contract after fulfilling all formalities within 15 days of issuance of the
offer letter. After signing of the contract, no variation or modification of the terms of the
contract shall be made except by written amendment signed by both the parties. The
contract will be valid for 30 (Thirty) months from the date of effectiveness of the contract
and will be extended on mutual consent. The rate quoted by the bidder is valid for 30
months and BDA will use this rate to assign further work to the selected bidder on
proportionate basis and in this case no ceiling is applicable to the contract.

14. Conflict of Interest:

Conflict of interest exists in the event of:

(i) Conflicting assignments, typically monitoring and evaluation/environmental

assessment of the same project by the eligible bidder;
(ii) Consultants, agencies or institutions (individuals or organisations) who have a
business or family relation with the Client directly or indirectly; and
(iii) Practices prohibited under the anti-corruption policy of the Government of India and
Government of Odisha. The bidders are to be careful so as not to give rise to a
situation where there will be any conflict of interest with the Client as this would
amount to their disqualification and breach of contract.
15. Disclosure:
a. Bidders have an obligation to disclose any actual or potential conflict of interest. Failure
to do so may lead to disqualification of the bidder or termination of its contract.
• Bidders must disclose if they are or have been the subject of any proceedings (such
as blacklisting) or other arrangements relating to bankruptcy, insolvency or the
financial standing of the Bidder, including but not limited to appointment of any
officer such as a receiver in relation to the Bidder’s personal or business matters or
an arrangement with creditors, or of any other similar proceedings.
b. Bidders must disclose if they have been convicted of, or are the subject of any
proceedings relating to:
• a criminal offence or other serious offence punishable under the law of the land, or
where they have been found by any regulator or professional body to have
committed professional misconduct;
• corruption including the offer or receipt of an inducement of any kind in relation to

18 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

obtaining any contract;

• failure to fulfill any obligations in any jurisdiction relating to the payment of taxes or
social security contributions.
16. Anti-corruption Measure:
a. Any effort by Bidder(s) to influence the Client in the evaluation and ranking of financial
proposals, and recommendation for award of contract, will result in the rejection of the
proposal.
b. A recommendation for award of Contract shall be rejected if it is determined that the
recommended bidder has directly, or through an agent, engaged in corrupt, fraudulent,
collusive, or coercive practices in competing for the contract in question. In such cases,
the Client shall blacklist the bidder either indefinitely or for a stated period of time,
disqualifying it from participating in any related bidding process for the said period.

17. Language of Proposals:

The proposal and all related correspondence exchanged between the bidder and the Client
shall be written in the English language. Supporting documents and printed literature that
are part of the proposal may be in another language provided they are accompanied by an
accurate translation of the relevant passages in English with self-certification for accuracy, in
which case, for the purposes of interpretation of the Proposal, the translated version shall
govern.

18. Cost of bidding:

The Bidder shall bear all costs associated with the preparation and submission of its
proposal. The Client shall not be responsible or liable for those costs, regardless of the
conduct or outcome of the bidding process. Bidder/s is/are not allowed to submit more
than one proposal under the selection process. Alternate bids are also not allowed.

19. Legal Jurisdiction:

All legal disputes are subject to the jurisdiction of civil court of Bhubaneswar only within
Odisha.

20. Governing Law and Penalty Clause:

The schedule given for delivery is to be strictly adhered to in view of the strict time
schedule. Any unjustified and unacceptable delay in delivery shall render the bidder liable
for liquidated damages and thereafter the Client holds the option for cancellation of the
contract for pending activities and complete the same from any other agency. The Client
may deduct such sum from any money from their hands due or become due to bidder. The
payment or deduction of such sums shall not relieve the bidder from his obligations and
liabilities under the contract. The rights and obligations of the Client and the bidder under
this contract will be governed by the prevailing laws of Government of India / Government
of Odisha. Failure on bidder’s part to furnish the deliverables as per the agreed time line
will enforce a penalty @ 1% per week subject to maximum of 10% of the total contract
value. The amount will be deducted from the subsequent payment. In addition, the PBG
amount shall also be forfeited. The decision of the authority placing the contract, whether

19 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

the delay in development has taken place on account of reasons attributed to the bidder
shall be final.

21. Confidentiality:
Information relating to evaluation of proposals and recommendations concerning awards
shall not be disclosed to the bidders who submitted the proposals or to other persons not
officially concerned with the process, until the publication of the award of contract. The
undue use by any Consultant of confidential information related to the process may result in
rejection of its proposal and may be subject to the provisions of the Client’s antifraud and
corruption policy. During the execution of the assignment except with prior written consent
of the Client, the consultant or its personnel shall not at any time communicate to any
person or entity any confidential information acquired in the course of the contract.

22. Amendment of the RFP Document:

At any time before submission of proposals, the Client may amend the RFP by issuing an
addendum through <Name of the Department> Department website. Any such addendum
will be binding on all the bidders. To give bidders reasonable time in which to take an
addendum into account in preparing their proposals, the Client may, at its discretion,
extend the deadline for the submission of the proposals.

23. Client’s right to accept any proposal, and to reject any or all proposal(s):
The Client reserves the right to accept or reject any proposal, and to annul or amend the
bidding / selection / evaluation process and reject all proposals at any time prior to award
of contract award, without assigning any reason there of and thereby incurring any liability
to the bidders.

24. Copyright, Patents and Other Proprietary Rights:

BDA shall be entitled to all intellectual property and other proprietary rights including but
not limited to patents, copyrights and trademarks, with regard to documents and other
materials which bear a direct relation to or are prepared or collected in consequence or in
the course of the execution of this contract. At the Client’s request, the Consultant shall take
all necessary steps to submit them to the Client in compliance with the requirements of the
contract.

25. Force Majeure:

For purpose of this clause, ‘’Force Majeure’’ means an event beyond the control of the
agency and not involving the agency’s fault or negligence and not foreseeable. Such events
may include, but are not restricted, wars or revolutions, fires, floods, riots, civil commotion,
earthquake, epidemics or other natural disasters and restriction imposed by the
Government or other bodies, which are beyond the control of the agency, which prevents or
delays the execution of the order by the agency If a force Majeure situation arises, the
agency shall promptly notify Client in writing of such condition, the cause thereof and the
change that is necessitated due to the condition. Until and unless otherwise directed by the
Client in writing, the Agency shall continue to perform its obligations under the contract as
far as is reasonably practical, and shall seek all reasonable alternative means for
performance not prevented by the Force Majeure event. The agency shall advise Client in
20 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

writing, the beginning and the end of the above causes of delay, within seven days of the
occurrence and cessation of the Force Majeure condition. In the event of a delay lasting for
more than one month, if arising out of causes of Force Majeure, Client reserves the right to
cancel the contract without any obligation to compensate the agency in any manner for
whatsoever reason.

26. Settlement of Dispute:

In the case of dispute arising upon or in relation to or in connection with the contract
between the Authority and the Consultant, which has not been settled amicably, the same
shall be resolved or settled by way of arbitration by the sole arbitrator to be appointed by
Vice Chairman, BDA and the decision of the arbitrator shall be final & binding on both the
parties. The arbitration shall be held in accordance to the provisions of Arbitration and
Conciliation Act 1996 and the place of arbitration shall be only at Bhubaneswar.

27. Disqualification of Proposal:

The proposal is liable to be disqualified in the following cases as listed below:

Proposal submitted without Bid Processing Fee & EMD as applicable

Proposal not submitted in accordance with the procedure and formats as prescribed in
the RFP
During validity of the proposal, or its extended period, if any, the bidder increases his
quoted prices
Proposal is received in incomplete form
Proposal is received after due date and time for submission of bid
Proposal is not accompanied by all the requisite documents / information
A commercial bid submitted with assumptions or conditions
Bids with any conditional technical and financial offer
If the bidder provides any assumptions in the financial proposal or qualifies the
commercial proposal with its own conditions, such proposals will be rejected even if the
commercial value of such proposals is the lowest / best value
Proposal is not properly sealed or signed
Proposal is not conforming to the requirement of the scope of the work of the
assignment.
Bidder tries to influence the proposal evaluation process by
unlawful/corrupt/fraudulent means at any point of time during the bid process
If, any of the bid documents (including but not limited to the hard and soft/electronic
copies of the same, presentations during evaluation, clarifications provided by the
bidder), excluding the commercial bid, submitted by the bidder is found to contain any
information on price, pricing policy, pricing mechanism or any information indicative of
the commercial aspects of the bid;
Bidders or any person acting on its behalf indulges in corrupt and fraudulent practices
Any other condition / situation which holds the paramount interest of the Client during
the overall section process.

28. Liability:
The Liability of the selected consultant under this agreement in any case shall not be beyond
the amount of fees payable to the selected consultant under this agreement.
21 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

29. Indemnity:
The Consultant at all times during the pendency of this agreement, keep the Government/
Authority Indemnified to an amount not exceeding the total fees payable to the consultant
under this agreement.

22 | P a g e
SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

SECTION: 3

TERMS OF REFERENCE (ToR)

23 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

GIS-based Comprehensive Development Plan Preparation for BDPA

3.1 Introduction
3.1.1 Background
The Bhubaneswar Development Authority (BDA), was constituted on 1st September 1983
under provisions of Odisha Development Authorities Act, 1982. The BDA is the
principal planning authority for Bhubaneswar and overseas planning and development
of infrastructure, provision of development-related sites and services, the housing needs
etc. Besides, the BDA is working towards ensuring sustainable urban growth with
effective monitoring, regulations through a people-centric and innovative approach.

The BDA had prepared 1st Comprehensive Developmental Plan (CDP) in 1994 and then
in 2010. According to the CDP of Bhubaneswar, the city’s population was projected to be
30 lakh by 2030. To accommodate 30 lakh people in and around the city, an area of 9286
acres has been earmarked for residential purposes in the CDP. The Development body
has also implemented Local Area Plan and Town Planning schemes to regulate
development and proper use of land for constructions. No other authority or person
may undertake development within Bhubaneswar without the permission of BDA and
its delegated Authority. The BDA aims to transform Bhubaneswar into a world class,
livable urban centre equipped with more green cover, adequate public spaces, especially
quality infrastructure-based suitable alternatives for all kinds of citizens, irrespective of
age and gender.

The 2015 India Smart Cities Challenge saw Bhubaneswar etching a name for itself in the
urban history of Indian cities by securing the first position among 98 other cities. In a
unique competition among cities where people were put at the centre of the process,
Bhubaneswar’s proposal was acknowledged to have established the highest technical
standard for plan preparation in the country. Bhubaneswar set its vision based on its
participatory approach to be a – Liveable city, Eco city, Child-friendly city, Transit-
oriented city and Regional economic hub.

Since then, the city authorities have been working to achieve its goal and several projects
are underway. Prior to the Smart City Proposal, the Comprehensive Development Plan
(CDP), prepared by IIT Kharagpur in 2010 has been the single guiding document,
outlining the overall development/ growth of Bhubaneswar. Adhering to the CDP 2010
for almost 10 years the Bhubaneswar Development Authority (BDA) has decided to
update the CDP for horizon year 2040.

In year 2019, the necessity is felt to revisit the city’s development & its core principles/
values particularly with greater effects of i. ever updating technology, ii. Constantly
changing climatic conditions & iii. Rapidly growing population; on Bhubaneswar’s
growth & development, and simultaneously bring in strategic changes to the city
planning approach.

24 | P a g e
SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

The CDP 2030, formulated 14 years ago, is based on the development potential of
Bhubaneswar as assessed at that time. However, significant changes in the city's
development patterns and new infrastructural developments have rendered several
proposals in the CDP-2030 difficult to implement. Notably, road proposals under the
CDP-2030 are now challenging to execute due to extensive constructions in recent years.

Further, BDA has prepared the CDP for the extended area of 691 Sq. Km. comprising of
364 villages incorporating the new planning principles like TOD, mixed use
development, Low Carbon Mobility Plan, Eco-sensitive zones, TP Scheme, incorporation
of modification of CDP (Ring Road, Left Parallel Road [Link] the existing CDP.

Once the final notification of the Comprehensive Development Plan (CDP) for the
extended BDPA is issued, modifications in land use and infrastructure, including road
and drainage connectivity within the existing CDP area (205 villages), will be required to
ensure alignment with the newly proposed land uses in the fringe areas. This
necessitates an updated and integrated development plan for the entire BDPA to address
the gaps between the current CDP and the Draft CDP for the extended area.

By way of this RFP, BDA is seeking professional urban planning & design services to
prepare an Action Oriented Comprehensive Development Plan and Report for
Bhubaneswar Development Plan Area covering an area of apprx. 419 [Link]. (205
villages), but integrating the CDP for extended area (for through various components for
a vision period of 2040, recommendations including but not limited to the land use,
public transport, housing, city drainage, solid waste management, tourism development,
etc.).

Taking into consideration the importance of this project to the city, BDA is seeking to
solicit proposals from consortium of urban planning firms that will include:

A firm - local or national registered at Bhubaneswar; and/or

An international urban planning firm with specialization/ vast experience in

preparation CDPs

The Consultant team hired through this RFP shall undertake elements listed below, but
not limited to:

• Integration of CDP-2010 and Extended Area CDP-2040 for a harmonized CDP for
the entire BDPA.

• Develop a balanced land-use composition and provide adequately for provision of

each category and level of social as well as physical infrastructure.

• Opportunities for successful infill development for more geographically focused,

concentrated growth and density, to minimize sprawl.

• Design an efficient mobility plan to enhance and increase connectivity of street

networks and pedestrian corridors among land uses related to “live-work-play”.

25 | P a g e
SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

• Plan blue-green infrastructure to effectively help with issues related to climate

change, biodiversity, and quality of life, in favour of balanced development.

• Incorporate due sensitivity towards important environmental features within /

around BDPA.

• Consider detailed storm water drainage planning including its phasing in the new
CDP.

• Strategies to maintain and reinforce the rural agricultural and rural residential
presence.

• Leverage upon the strengths of GIS technology and smart city functionalities for a
data-driven and evidence-based decision-making through a technology-based plan
preparation.

• Include creative community outreach techniques to ensure a diverse and

comprehensive engagement, and, useful inputs at different stages of preparing the
new CDP.

• Creation of a practical, usable policy document in a well-organized and user-

friendly template enhanced with illustrative information, diagrams, photos, etc. that
will provide appropriate guidance for the foreseeable future.

• Set new and high, but pragmatic standards for urban development and community-
based design.

• Focus on qualitative improvements to existing conditions including clear

infrastructure needs and implications.

• Address current needs and anticipate future needs while remaining adaptable to
unforeseen conditions.

• Define the aspects that will help plan and design for desired change and growth
while allowing for mid-course evaluations and corrections.

• Develop an appropriate analytical basis for clearly explaining the proposed plan.
This means defining all background metrics and suggesting ongoing mechanisms -
including monitoring processes such as design review and plan implementation
thresholds as well as urban design guidelines.

• Suggest mechanisms (such as urban growth boundaries) necessary to manage and

maintain desired patterns of urban growth and development.

• Establish clear and specific strategies to address contemporary issues such as

climate change and environment, smart infrastructure, sustainable practices,
conservation of resources and cultural heritage.

• Ensure that every suggestion made has a clear path to implementation or a

conceptual guideline that will aid the development of such mechanisms.
These components are further explained in detail in Section 3- Scope of Work below.

26 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

The district administration, and various state departments such as commerce &
transport, home department, housing & urban development, industries, forest, general
administration and many others as and when necessary, shall be important stakeholders
to be consulted throughout the course of this project.

3.1.2 Location & Regional linkages

Located on the eastern coast of India within the picturesque backdrop of fringe areas
(along the axis of the eastern ghats mountain), Bhubaneswar is in Khordha district of
Odisha and geographically, the city forms part of the mid-coastal plain of Odisha with
an average elevation of 45 meters (148 ft) from the average mean sea level. It lies
southwest of the Mahanadi River that forms the northern boundary of Bhubaneswar
metropolitan area. The city is bounded by the Daya River to the south and the Kuakhai
River to the east which carries many a historic tale in its fold.

Bhubaneswar is connected to the rest of Odisha and India by National Highway-NH 16,
which is a part of the two metropolis Kolkata-Chennai prong of the Golden
Quadrilateral, NH 203, State Highway 13 (Odisha) and State Highway 27 (Odisha).
Asian Highway- AH 45 passes through the city. Baba Saheb BhimRao Ambedkar State
Bus Terminus (BSABT) is the major bus terminus in the city from where buses ply to all
the districts in Odisha as well as to neighbouring state's cities like Hyderabad, Kolkata,
Visakhapatnam, Raipur and Ranchi.

A Mass Rapid Transit System (MRTS) was announced by Government of Odisha in

Bhubaneswar Region covering the route from Bhubaneswar Airport to Trisulia
Square and other areas of the city. The entire Metro Corridor from Bhubaneswar Airport
to Trisulia will be on an elevated corridor with 20 stations : Biju Patnaik International
Airport, Capital Hospital, Bapuji Nagar, Bhubaneswar Railway Station, Ram Mandir
Square, Vani Vihar, Acharya Vihar, Jaydev Vihar, Xavier Square, Rail Sadan, District
Centre, Damana Square, Patia Square, KIIT Square, Nandan Vihar, Raghunathpur,
Nandan Kanan Zoological Park, Barang, Phulapokhari and Trisulia Square. Multi-Modal
integration will be an essential feature of Bhubaneswar Metro Rail Project, with
complete emphasis on First & Last Mile connectivity. In the 2nd phase of the project,
metro connectivity is likely to connect the cities of Cuttack and Puri providing a
comprehensive mobility to the Capital Region.

27 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

Puri
District

Bhubaneswar railway station is one of the main stations of the Indian railway network. It is
connected to the major cities by daily express and passenger trains besides daily service to all
metro cities is available from here. The redevelopment of this stations envisages to become first-
of-its kind Multi-modal Hub on the east coast of India.

Biju Patnaik International Airport (BPIA) also known as Bhubaneswar Airport, 3 kilometers (1.9
mi) south of the city centre, is the major and sole international airport in Odisha. Serving
around 39 flights per day, the BPIA has witnessed tremendous growth in terms of the daily
passengers.

28 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

3.1.3 City Context

Bhubaneswar holds a formidable place in the history of coastal India. A temple town
with a concentration of ancient temples, heritage structures and water tanks, its
amplitude of monuments stands testimonial to an immemorial consistent architectural
and historical heritage spanning from the 3rd century BC to the 15th century AD
illustrating the different dynasties that ruled over the region. Known as the “Temple
City of India”, even today Bhubaneswar has the highest density of heritage structures
with around 700 and more heritage structures within city. Early remnants of civilization
in the city date back to the 3rd century B.C. including Ashokan rock edits, the ruins of
Sisupalgarh and the ancient wall at Dhauli. The city witnessed drastic changes in its
physical form, socio – religious character and its ethnic composition from century to
century with the influence of Buddhism, Jainism, Vaishnavism and Shaivism.

The transformation of the temple town to a capital city was indeed a major step towards
the development of the state of Odisha. At the dawn of 1948, post the independence of
India, setting up of the capital city at the religious abode of Bhubaneswar was welcomed
by all, and Otto Koenigsberger, a German architect, was hired to implement the design
of the new capital city, making Bhubaneswar one of the first planned cities in post-
independence India. Today, Bhubaneswar is progressing rapidly towards implementing
its award-winning Smart City Proposal, which will bring in a new era of socially
responsible growth paradigm in the city.

Several unique projects have been undertaken by the city since the dawn of the smart
city mission such as Socially Smart Bhubaneswar – a project that focuses on inclusive &
holistic growth of its citizens, Bhubaneswar Art Trail – a project that got Artists & City
authorities together, to work on the urban issues, Street Arts & Murals Project (STAMP)
– a project that uses art as a tool for urban regeneration, Bhubaneswar Operations Centre
(BOC) – a city command & control centre to address various city services & operations.
The city has also taken firm steps to improve its public transportation services by
revamping the city bus services by launching the Capital Region Urban Transport
(CRUT) a dedicated government body to undertake the public transport service for the
Bhubaneswar & the surrounding region stretching up to Puri on the south & Cuttack on
the north of the city. 200 new buses were added as a part of revamped city bus service
under the banner MoBus & around 2000 unisex, smart bicycles were launched in Nov’18
under the brand MoCycle. Besides, the city has started many citizen centric initiatives
such as a unified citizen portal – [Link], activities such as Patha-Utsav to
activate public spaces & streets, ParkUtsav to enhance the use of parks, Ekamra Utsav,
EkamraWalks to not only promote the city but also instil a sense of belongingness into
its denizens.

29 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

With such and many more pro-active & citizen centric initiatives over the last decade,
Bhubaneswar has evolved into one of the most promising, liveable cities on the eastern
coast of India. A home to million plus citizens, Bhubaneswar is now seen as an
education hub with many institutional establishments flourishing in the city and further
aspires to be the sports hub in India. The rapidly flourishing educational institutes &
prestigious global sporting events hosted by the city such as such as 22nd Asian Athletic
Championship 2017, Odisha Men’s Hockey World Cup 2018; the city continues to be the
host for the Men's Hockey World Cup 2023; which prove the same.

With its ability to resile towards natural calamities such as urban flooding & Cyclone
TITLI in 2018 & a near super Cyclone FANI in 2019 and proposed ring road,
implementation of town planning schemes, upcoming growth nodes like proposed
South City, Aero-City, Info-Valley etc., Bhubaneswar is envisaged to see a major boost in
economy, education, technology, tourism, sports etc.

3.1.4 Bhubaneswar as the foremost Smart City

Being the only city in India to have won the Pierre L’Enfant Planning Excellence Award
by American Planning Association for its inclusive & participatory planning approach,
the SCP changed the approach to the city planning, bringing in the citizens at the centre
of the planning process. The smart city proposal mainly emphasized on creating a
citizen-led planning process, several people centric projects were specifically started for
the purpose in addition to the infrastructure improvement projects for the city. In 2015,
the citizens in the first ever participatory method selected the area to be demonstrated as
the pilot area for under the smart city mission. (Refer map – 2). The following chart
outlines in detail various projects undertaken under the smart city mission by the special
formed Special Purpose Vehicle (SPV)- Bhubaneswar Smart City Ltd (BSCL). Since the
formation of BSCL, it has played a key role in the not just the overall infrastructure
development but also in the social development of the city.

(Refer. [Link] )

30 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

Map-2:
Bhubaneswar Town Centre District within BMC Area

The consultant shall make themselves well-versed with the Smart City Proposal (SCP) and all
the projects in the SCP.

31 | P a g e
SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

32 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

3.1.5 Key challenges

[Link] Originally planned as the state capital to cater to around 40000 inhabitants,
Bhubaneswar today accommodates around 11 Lakh citizens and has become the major
city on the east cost of India. With this explosive growth several challenges have
sprung up over the course of time.
[Link] Implementation Challenges of CDP-2030: The CDP 2030, formulated 14 years ago, is
based on the development potential of Bhubaneswar as assessed at that time.
However, significant changes in the city's development patterns and new
infrastructural developments have rendered several proposals in the CDP-2030
difficult to implement. Notably, road proposals under the CDP-2030 are now
challenging to execute due to extensive constructions in recent years.
[Link] Integration between Existing and Extended CDP
Once the final notification of the Comprehensive Development Plan (CDP) for the
extended BDPA is issued, adjustments in land use and infrastructure, including road
and drainage connectivity within the existing CDP area (205 villages), will be essential.
To ensure alignment with the proposed land uses in the fringe areas, an updated and
integrated development plan is necessary to bridge the gaps between the current CDP
and the Draft CDP for the extended region.
[Link] Depleting air quality: One of the important challenges the city is facing is the
depleting air quality. Although the AQI suggests the level of pollutants much within
the limits, the time is not far when it will touch the hazardous levels of air quality, if
appropriate measures are not taken well in time. One of the major causes of the
depleting air quality is the increased dependency on the private vehicles - around
14lakh vehicles are registered in the city with population of around 11 lakh.
[Link] Congestion, increased travel time are some of the obvious effects of the increased
number of private vehicles in addition to the depleting air quality. The BDA has taken
firm steps to curb the pollution in form of the Low Carbon Mobility Plan (LCMP), and
the CDP shall use the LCMP as the base and suggest planning guiding principles or
measures to improve air quality and later maintain the improved air quality. The CDP
shall also elaborate planning principles to boost the public transport & use of NMT, as
well non-conventional modes of transit such as E-Rickshaws/buses/autos, etc.
[Link] Urban flooding: Several areas in the city have sprung up without any formal planning
efforts or statutory approvals from the authorities. Most of these areas are low-laying
areas or part of the natural drainage system (terrain) and are encroached by
unregulated development of commercial, residential areas. Continued efforts have
been made by the city authority to evict such encroachments or regularise wherever
possible, yet the natural drainage system has not been able to cope up with the ever
changing rain patterns causing severe issues of urban flooding every monsoon.
Inefficient practices solid waste management & moreover ignorance/ least support
from the local communities, such natural drains have become dump yards, magnifying
the issue of urban flooding to a next level.
The CDP should address the challenge of urban flooding and provide solutions in form
of no development zone, low development zone, means of regulating & regularising
the development already taken place in such environmentally sensitive areas. The CDP
also may give broad level outline of the overall drainage system for Bhubaneswar &
the region as well, based on which the policy & infrastructural provisions can be made.

33 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

[Link] Enforcement & safeguarding public infrastructure: at present enforcement is one of

the greatest challenge in Bhubaneswar, especially with rapidly spreading city form. All
the public infrastructure facilities including roads, buildings need to be well
maintained & protected from encroachments, vandalism. The numerous
Comprehensive Development Plans or projects undertaken or planned go
underutilised in absence of a robust enforcement mechanism. The CDP may detail out
the self-sustainable (financing) mechanism for ensuring efficient enforcement of rules,
plans & policies across the BDPA. The enforcement may range from building rules to
street vendors to on-street parking. It may also cover the mechanism to address the
issue of safeguarding & maintaining public infrastructure in a sustainable economic
model with use of latest technology.
[Link] Informal settlements, provision of affordable housing: at present almost 30% of the
total population of the city lives in informal settlements lacking very basic facilities &
amenities. Various schemes and policies are being implemented by state government &
city agencies, yet the city is not yet free from informal settlements. The CDP should
address this issue at the regional scale & at the city scale as well. Strategies for creating
an urban form free from informal settlements, shall be worked out.
[Link] Solid waste management: City has recently launched a solid waste management
campaign under the banner Mu Safaiwala – which means in local language ‘I am the
one who cleans & doesn’t litter’. The idea of the campaign is to encourage the denizens
to start behaving in a civilised manner and become change agent to maintain
cleanliness in the city. The CDP needs to emphasize on the effectives mechanisms of
solid waste management systems for the region, wherein innovative technology should
be roped in for managing waste. Specific strategies/ policies shall be formulated for
managing the E-waste. The idea is to promote circular economy, wherein minimum
waste is generated, materials are recycled or upcycled and reused to create more
sustainable production chain/ eco-system & prevent creation of landfills.
[Link] Conventional planning procedures: The CDP should emphasize on establishing
global best practices in the field of urban development/ planning to replace the age-
old, conventional planning methods. Community involvement, use of latest tech such
as drone surveys, climate change related issues as the preliminary planning principle
in addition to the child-friendly city concept shall be explored to be established within
the city authorities that are responsible for urban planning & city operations.
Strengthening the institutional capacities by appointing adequately qualified staff/
subject experts, upgrade the planning & approval processes, facelift the citizen to
government interface procedures are some of the key elements that may be deliberated
& recommended during the CDP revision exercise.
[Link] Sustaining the nature’s fury: Bhubaneswar has not only witnessed but has bounced
back form 2 severe cyclones in last decade, Phailin in 2013 & Fani in 2019. Recently in
May 2019, Bhubaneswar lost almost a million plus trees and suffered severe damage to
the buildings & public infrastructure. The CDP should help the authorities to establish
and strengthen resilient infrastructure & planning policies.

34 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

[Link] Identification of spaces for informal commercial centres, food streets, parking lots,
vending zones for small businesses: At present, there is no spatial provision in the
existing CDP for earmarking such common public spaces for resettlement of small
vendors, common parking lots, garbage collection points, areas for sub-stations etc
considering the requirement in the neighbourhoods. Taking the past experiences, and
the demand and need of the society, the CDP shall incorporate the above provisions in
the proposal so as to cater the daily demand and need of the common citizen in one
hand simultaneously create self-employment on the other hand.

35 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

3.2 Project Brief

With rapid urban growth in Bhubaneswar urban complex, land transformation has taken
place at large scale from agriculture land, forest land, river banks etc. to urban use, which
includes development of residential areas, conversion of agricultural land to plotted land
developments (acquired primarily for future residential requirements).

Educational infrastructure is of reasonably good quality and the city has emerged as an
educational hub in the eastern region of the country. This transformation of land to
residential housing and educational institutes was possible due to developed transport
facilities, easy communication, availability of natural resource (land, water etc) and urban
centres (Cuttack, Khorda, Jatni, Pipili) of which Bhubaneswar is the centre.

Study area for the comprehensive development plan is 419 [Link]. which includes
Bhubaneswar Municipal Corporation area. The exact boundaries of above-mentioned
areas shall be specified by the authority prior to the commencement of the consultancy
service (Refer Map below). The assignment should include recommendations for making
Bhubaneswar city a vibrant and well administered city while maintaining and further
developing its dynamic character as an extravagant, ceremonial and spiritual city, rich in
culture and heritage and providing its citizens a better Quality of Life.

3.2.1 BDPA - STUDY AREA FOR CDP

Bhubaneswar Development Plan Area (BDPA), with its current population of about 11
lakhs and covering an area of 1123 sq. kms forms part of the Bhubaneswar-Cuttack
Urban Complex (BCUC). BDA has duly prepared and notified the CDP for BDPA area
which included 205 villages over 419 sqkm land area in 2010. The CDP 2010 has come
into operation on Dt. 08.04.2010. In 2011, 364 number of additional villages with 691 sq.
km. were included in BDA jurisdiction vide Gazette notification number 1662 Dt.
18.07.11. The area has immense potential to emerge as a dynamic place to live, visit,
work, study, play and invest; attracting more residents, visitors and investors.

To back these aspirations, a more streamlined and comprehensive developmental plan is

essential for the BDPA along with the newly added areas of a total 1123 [Link]. area (569
villages). The new proposed CDP will address all current issues of the study area,
incorporate necessary changes occurred over the years as per existing ground conditions
and develop a holistic set of growth guidelines for the entire region that emphasizes on
mixed use and balanced development.

Moreover, Bhubaneswar has an entire gamut of attractive factors such as high decadal
population growth rate, rising purchasing power, high literacy rate, good road, rail & air
connectivity, low cost of living and a pool of qualified workforce to support all kinds of
congenial business environment.

In order to address this requirement, the GIS-based, Action Oriented Comprehensive

Development Plan formulation is taken up for the BDPA-205 villages. This provides an
opportunity to assess the achievements of CDP-2030 and also review some of its
proposals which could not be implemented for various reasons, and simultaneously

36 | P a g e
SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

harmonize the proposals of CDP-2040 with such reviews of CDP-2030. This is the
genesis of the current project. Planning horizon of this CDP will be 2040 (“CDP-2040”).

37 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)
3.2.2 URBAN LOCAL BODIES WITHIN BDPA
[Link] Bhubaneswar Municipal Corporation (BMC)
38 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

In 1948, Bhubaneswar (ULBs) was established as a Notified Area Committee (NAC)

and after seeing major changing dynamics, it was upgraded in 1979 to a Municipality
(M) and then in 1994 it turned into Municipal Corporation (MC).

Bhubaneswar Municipal Corporation (BMC) is the local urban governing body in the
local city of Bhubaneswar in the state of Odisha. BMC is governed by the Odisha
Municipal Corporation Act, 2003, which is administered by the Housing and Urban
Development Department (HUDD), Government of India.

By means of the standing committees, the corporation undertakes urban planning and
maintains roads, government-aided schools, hospitals, and municipal markets. The
functions of the BMC include water supply, drainage and sewerage, sanitation, solid
waste management, street lighting, and building regulation.

[Link] Khordha Municipality

Khordha is a city and a municipality area in Khordha district in the Indian state of
Odisha. In 1960, Khordha for its cultural vitality and panoramic was constituted as
Notified Area Council under provisions of the Orissa Municipal Act, 1950 and then
subsequently converted to Municipality (M) in 2000. The aim is to look after the health,
sanitation, water supply, roads, safety and public convenience of the citizen of the
urban inhabitants. This includes improvement and up-gradation of the socio-economic
status of the Urban Poor.

In 1993, Khorda has been declared as District Head Quaters which is 29 km from state
capital, Bhubaneswar on South Eastern corner near Barunei Hill.

[Link] Jatani Municipality

Jatani is a town and a major sub-urban area of Bhubaneswar, the state capital of
Odisha. It is also a municipality in Khordha district in the Indian state of Odisha.

This U.L.B was constituted in the year, 1972 where the Govt. of Odisha in the Housing
and Urban Development Department (HUDD), have been pleased to declare this U.L.B
to that of the statute of Municipal Council during the year 1999 to be converted into
Municipality.

[Link] Pipili NAC

Pipili is a town and a NAC under jurisdiction of Puri district. The town is divided into
16 wards and the NAC has population of 17,623 of which 9,036 are males and 8,587 are
females as per census 2011.

3.2.3 DEMOGRAPHIC PROFILE

39 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

About Bhubaneswar -

City Bhubaneswar

Government Municipal Corporation

Urban Bhubaneswar Metropolitan

agglomeration

UA Type Class I UAs/Towns

State Odisha

[Link] Bhubaneswar City Population (2011) -

As per provisional reports of Census India, population
of Bhubaneswar in 2011 is 843,402; of which male and
female are 446,204 and 397,198 respectively. Although
Bhubaneswar city has population of 843,402; its urban /
metropolitan population is 886,397 of which 468,577 are
male and 417,820 are female.

40 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

Bhubaneswar
Total Male Female
City

City +
885,364 468,043 417,320
Outgrowths

City Population 843,402 446,204 397,198

Literates 699,610 381,665 317,945

Children (0 - 6) 81,847 42,997 38,850

Average literacy
91.87% 94.66%% 88.73%
(%)

Sex Ratio 890

Child Sex Ratio 904

Bhubaneswar Metropolitan Region –

Bhubaneswar
Total Male Female
Metropolitan

Population 886,397 468,577 417,820

Literates 733,689 400,235 333,454

Children (0 - 6) 86,509 45,386 41,123

Average literacy
91.72% 94.58% 88.52%
(%)

Sex Ratio 892

Child Sex Ratio 906

Source: 2011 Census

41 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

[Link] ULB wise Demographic Data

• Bhubaneswar Municipal MALE FEMALE POPULATION 2011 - BMC

Corporation (BMC) Total Male Female

8,43,402

7,30,783
The city is home to about 8.4 lakh

4,46,204
3,97,198

3,86,828
people, among them about 4.5 lakh

3,43,955
(53%) are male and about 4 lakh (47%)

81,847
70,230

42,997
42,389

38,850
36,463
33,767

22,913
19,476
are female. 87% of the whole
population are from general caste, 8%
TOTAL GENERAL SCHEDULE SCHEDULE CHILD
are from schedule caste and 5% are CASTE TRIBE

schedule tribes. Child (aged under 6

years) population of Bhubaneswar SEX - RATIO : FEMALES PER 1000 MALE
Municipal Corporation is 10%, among
850
them 53% are boys and 47% are girls. Schedule Tribe 1,000
There are about 2 lakh households in Schedule Caste 926
1,000
the city and an average 4 persons live 889
General 1,000
in every family.
890
Total 1,000
Bhubaneswar Municipal Corporation 750 800 850 900 950 1,000 1,050
(BMC), with population of about 8.4
Female Male
lakh is Bhubaneswar sub district's only
municipal corporation located in
Bhubaneswar sub district of Khordha WORKING POPULATION DISTRIBUTION

district. Total geographical area of Total Male Female

Bhubaneswar Municipal Corporation is

83.30%
135 km2. Population density of the city
63.20%
54.70%

50.10%

45.30%

is 6247 persons per km2. There are 67

36.80%

32.60%

wards under BMC.

16.70%

12.80%

4.60%
4.30%

3.90%

WORKER MAIN WORKER MARGINAL NON - WORKER

WORKER

42 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

• Khordha Municipality MALE FEMALE POPULATION 2011 -

KHORDHA
Khordha Municipality, with
population of about 46 thousand is Total Male Female

46,205

39,176
Khordha sub district's only

23,937
22,268

20,368
18,808
municipality located in Khordha sub
district of Khordha district in the

5,716

4,355
2,914
2,802

2,282
2,073
1,313
655
658
state Odisha in India. Total
geographical area of Khordha TOTAL GENERAL SCHEDULE SCHEDULE CHILD
CASTE TRIBE
municipality is 26 km2. Population
density of the city is 1788 persons per
km2. There are 22 wards under SEX - RATIO : FEMALES PER 1000 MALE -
Khordha Municipality. KHORDHA (M)

The city is home to about 46 881

Schedule Tribe
thousand people, among them about 1,000

24 thousand (52%) are male and Schedule Caste 957

1,000
about 22 thousand (48%) are female.
General 911
85% of the whole population are 1,000
from general caste, 12% are from 916
Total
1,000
schedule caste and 3% are schedule
tribes. Child (aged under 6 years) 800 850 900 950 1,000 1,050
population of Khordha municipality Female Male
is 9%, among them 52% are boys and
48% are girls. There are 9328
households in the city and an WORKER'S PROFILE - KHORDHA
(M)
average 5 persons live in every 88.4%

family. Total Male Female

67.1%
52.8%

47.2%
46.8%
32.9%

28.2%
11.6%

8.2%

4.8%

3.5%
6%

WORKER MAIN MARGINAL NON -

WORKER WORKER WORKER

43 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

• Jatani Municipality MALE FEMALE POPULATION 2011

- JATANI (M)
Jatani Municipality, with population of

55,925
about 56 thousand is Jatani sub Total Male Female

47,155
district's only municipality located in

28,590
27,335

24,129
23,026
Jatani sub district of Khordha district in

7,889

5,493
4,022
3,867

2,894
2,599
the state Odisha in India. Total

881
439
442
geographical area of Jatani municipality
is 18 km2. Population density of the city TOTAL GENERAL SCHEDULE SCHEDULE
CASTE TRIBE
CHILD

is 3056 persons per km2.

The city is home to about 56 thousand WORKER'S PROFILE -

people, among them about 29 thousand J AT AN I ( M )
(51%) are male and about 27 thousand Total Male Female

89.2%
(49%) are female. 84% of the whole
population are from general caste, 14%

67.5%
53.2%

are from schedule caste and 2% are

46.8%
46.2%
schedule tribes. Child (aged under 6
32.5%

27.7%
years) population of Jatani municipality
10.8%

is 10%, among them 53% are boys and 8.3%

4.8%

2.5%
7%
47% are girls. There are about 12
thousand households in the city and an W ORKER MAIN MARGINAL NON -
W ORKER W ORKER W ORKER
average 5 persons live in every family.

SEX - RATIO : FEMALES PER 1000

MALE - JATANI (M)

Schedule Tribe 1,007

1,000

Schedule Caste 961

1,000

General 954
1,000

Total 956
1,000

920 940 960 980 1,000 1,020

Female Male

• Pipili NAC

44 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

Pipili NAC encompasses 13 villages over a geographical area of 8.8 square kilometres. The
population distribution of Pipili NAC, as per the 2011 data, highlights that the total population
stands at 17,623, with 9,114 males and 8,509 females, showing a slightly higher male population.
The general category population is 14,605,
comprising 7,502 males and 7,103 females.
The Scheduled Caste population totals
2,866, with 1,474 males and 1,339 females.
Meanwhile, the Scheduled Tribe population
is minimal at 153, with 81 males and 72
females. The child population (0-6 years) is
significant at 15,774, including 8,064 males
and 7,710 females. The ST population
consists of 1,944 individuals, with 1,000
males and 944 females. Meanwhile, the SC
population total 1,889, comprising 1,000
males and 889 females. These figures
highlight a slightly lower female population
compared to males in both categories.

3.2.4 STATUTORY PROVISIONS

The consultant shall adhere to all applicable
statutory provisions as mentioned below for preparation of Comprehensive Development Plan
and will include, but not be limited to, the
following aspects:

[Link] Provisions in the Orissa

Development Authorities Act,
1982 (amended as on 2015)
Simultaneously with the preparation of the
interim development plan or immediately,
thereafter, the Authority shall carry out a
civic survey and prepare a comprehensive
development area or the part thereof as the
case may be:

The comprehensive development plan shall –

• Define the various zone into which the land covered by the comprehensive development
plan may be divided for the purposes of development and indicate the manner in which the
land in each zone is proposed to be sued (whether by the carrying out thereon of
development or otherwise) and the stages by which any such development shall be carried
out; and
Serve as a basic pattern of frame-work within which the zonal development plans of the
various zones may be prepared.

45 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

The comprehensive development plan may provide for any other matter which is necessary
for the proper development of the area covered by such plan and for the heath, comfort,
convenience and general betterment of the present and future inhabitants of the
development area.

[Link] Provisions in The Orissa Development Authorities Rules, 1983

a. Civic Survey
The civic surveys to be carried out by the authority which may include survey and
analysis of economic and sociological features of the development area with
reference to natural resources, distribution of population, industry, communication,
housing requirements and such other matters as in the opinion of the authority
relate to the development of the relevant area.

b. Form and Content of the CDP:

The draft comprehensive development plan shall consist of such maps, diagrams,
charts reports and other written matters of an explanatory or descriptive nature as
pertain to the development of whole or part of the relevant area.
The written matters forming part forming part of the comprehensive development
plan shall include such summary of main proposals and such distinctive matter as
the Authority may consider necessary to illustrate or explain the proposals indicated
by maps, charts, diagrams and other documents.
The draft comprehensive plan may include all or any of the following:

• Reports of survey and analysis of the socio-economic features of the relevant

area with special reference to the trends of growth of population, industries,
businesses, commerce and such other matters as may relate to planned
development;

• “A land use plan” based upon which survey of the present use of land may be
necessary as well as analysis of estimated further needs and consisting of
comprehensive proposals for the proper utilization of land such as agricultural,
governmental, commercial, industrial, residential, cultural, institutional,
recreational, transportation and other activities;

• “A transit and transportation plan” based upon report of survey and inventory
of volume of traffic and capacity of existing roads, highways, railways and
consisting of proposals for a system of streets, roads, highways and parking,
loading, unloading and terminal facilities;

• “A public utilities plan” consisting of proposals for provision of water,

electricity, drainage and disposal of sewage and refuse;

• “A housing plan” consisting of estimates of housing requirements and

proposals relating to standards of new housing units;

• Reports of survey and proposals for environmental improvements or clearance

or elimination of slums and blighted areas;
46 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

• “Education, recreation and community facilities plan” indicating proposals for

parks, open spaces, recreational, educational and cultural centres;

• “A financial plan” containing capital improvement programmes, rough

estimates of revenue and resources, estimates and objective of public services
and such other physical services and such other physical matters and proposals
for the implementation in stages of the comprehensive development plan;

• “An administrative plan” consisting of proposals and recommendations for the

administrative structure and procedure and processes, such as zoning, sub
dividing and building regulations as may be necessary for the implementation
and periodic review of the comprehensive development plan; and

• Such other reports on specific development proposals, satellite township

schemes, industrial estate schemes, relocation, re-densification or re – housing
schemes, or improvement programmes for any specified purpose as in the
opinion of the Authority are necessary for the planned development of the
relevant area including suitable urban design parameter floor area ratio, ground
coverage, height, bulk control, setbacks and development designs for natural
resources and unused and waste urban land.
In the case of any contradiction between the particulars of proposal shown in one
map and those shown in any other map or maps in respect of any land to which the
draft comprehensive plan relates, the map of a larger scale shall prevail, and in the
case of any contradiction between a map and a written matter, the later shall prevail.
[Link] Design and Standards for formulation of GIS based Comprehensive Development
Plans for AMRUT cities provided by Town and Country Planning Organization,
MoHUA
The consultant shall refer and adhere to the ‘Design and Standards’ prescribed by
Town and Country Planning Organization, MoHUA for vetting & finalization of base
map, collection of attributes and value-addition of spatial features, if any.

3.2.5 Planning Principles to be followed

The consultant hired through RFP shall outline the development of the region & the city
with following elements as the core planning principles:

• Integration of UN Habitat’s Sustainable Development Goals (SDG)

• Aligning Bhubaneswar Smart City Vision
[Link] Liveable City
The CDP shall outline the development based on effective understanding of the
linkages between various activities such as residential areas, green cover & agriculture,
travel time, employment places, recreational spaces, safety & security, etc. An
important aspect is about the creation of ‘Affordable Housing’ and ‘Slum re-habitation
strategy’. The consultant may refer to the elements considered in the liveability index
prepared by MoHUA and the CDP shall reflect how these elements can be addressed
in the overall development of the city & region altogether.

47 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

[Link] Eco – City

How the city & its surroundings can preserve & promote the natural features (forests,
wetlands & swamps, natural drains, river banks, ponds, etc) in conjunction with the
overall development of the city & the region can work alongside the environment
rather than against the environment. Taking clue from the global best practices, the
CDP may illustrate the possibility of implementing the concepts of a. sponge city to
address the issues of urban flooding & excessive use of ground water, b. zero waste
city, c. carbon negative city and similar concepts that may seem best suitable for the
city of Bhubaneswar & the surrounding region. The CDP shall outline how the issues
of solid waste management, sewer management, pollution can be addressed in a
sustainable manner. The outcome may be in form of recommendations on ‘no
development zones, protected zones, zones with restricted development, use of
technology or materials that will have least impact on the environment.

[Link] Child Friendly City

Bhubaneswar being the 1st city in India aspiring to be the child-friendly smart city
(CFSC), specific efforts have been made in this regard. A dedicated CFSC centre is
already established in BDA from 2017 to ensure integration of CF initiatives &
principles such as Urban 95 in the overall city planning. Besides, various initiatives to
promote inclusion of children in the planning process have also been taken. The CDP
shall provide guidelines for inclusion of children as prime stakeholders, creation of
neighborhoods or zones on the principles of child-friendly city, creation of child-
friendly public transport including roads, and how the municipal services in general
can become child-friendly such as government schools, government offices with
facilities for creches/ day care centres, creation of formal children councils/ bodies and
representatives at the ward level.

[Link] Transit Oriented Development/ Mixed Use

The city has taken firms steps to create an urban form wherein land-use & transport
planning can work hand-in-glove to reduce the trips related to work, recreation and
any other day-to-day activities. A TOD study was undertaken by BDA besides first-of-
its-kind multi-modal hub is being designed at the Bhubaneswar Railway station. The
CDP shall consider the TOD as key principle and arrive at recommendations,
guidelines for the development of the city & the region, in such a manner where the
dependency on private vehicles is reduced, the land use & transit are planned in
consideration with each other. It will also adapt potential long-term land use changes
due to trends such as new transportation modes, multi-purpose developments,
mitigating climate-change impacts, etc.

[Link] Regional Economic Centre

Bhubaneswar being the state capital has always been the centre of administrative,
political activities post-independence and with time the centre of financial activities is
also shifting to Bhubaneswar from the millennium city Cuttack. With more
employment opportunities being created due to growing education & sports sector,
better medical facilities and off course ever growing tourism industry; Bhubaneswar is
becoming one of the ‘Dream Place” to be in for the variety of social classes, ranging
48 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

from highly educated job seekers to marginal workers, labourers from surrounding
villages, domestic helpers and to even artists, sports persons, students, etc. The CDP
shall clearly outline a strategy on how Bhubaneswar and the region can sustainably
serve as the centre for regional economics without adding stress to its limited resources
and causing imbalance to the overall eco-system. The consultant shall refer to the
economic development plan being prepared by the city at present and suggest
proposals to utilize the strengths of reasonable land / property prices, good and
improving connectivity, serene environment, adequate & reliable infrastructure,
variety of opportunities for sports & recreation, low-cost workforce, growth of higher
education institutions etc. bode well for establishment of high-tech industries in BDPA.

[Link] Heritage as an asset in the overall city development

Bhubaneswar also known as the temple city has the highest density of the temples in
the city limits, particularly in the old town. Historically known as Ekamra Kshetra,
Bhubaneswar has great heritage monuments, intangible assets that can be washed
away with the time, if not addressed sensitively in the overall growth of the city & the
region. The CDP shall give utmost priority to the preservation, conservation &
promotion of the heritage assets, both tangible & intangible assets.

[Link] Re - densification of city core areas

Bhubaneswar was one of the 1st planned cities in India. German architect Otto
Koenigsberger planned the city as a state capital for around 40,000 residents back in
early 60s. However, the city has grown beyond its initial plans and is a home to more
than million people now. The areas planned by Otto, mainly contain government
offices, institutions, residential quarters and subordinate infrastructure. Originally
planned as low rise-low dense city, the current demographics suggest the re-
densification would be ideal to ensure reduced travel from work-home, efficient
utilisation of land as the most valuable resource & optimal utilisation of infrastructural
facilities.

[Link] Equitable distribution of Land use:

The equitable distribution of land use in Bhubaneswar aims to ensure balanced urban
development by allocating land for residential, commercial, industrial, institutional,
and recreational purposes in a planned manner. This approach promotes sustainable
growth, reduces congestion, and enhances accessibility to essential services for all
socio-economic groups. The city’s master plan integrates mixed-use development,
transit-oriented planning, and green spaces to create an inclusive and livable urban
environment. By implementing zoning regulations and smart land-use policies,
Bhubaneswar strives to prevent urban sprawl, optimize infrastructure utilization, and
foster economic opportunities while preserving ecological balance.

[Link] Regulating development in the fringe areas to control urban sprawl

As the city grew rapidly with more people coming to Bhubaneswar, in search of better
livelihood, education, healthcare, etc. and with no particular effort to densify the
existing city centre, the city started sprawling. With fringe areas not being the part of
the formal Bhubaneswar Development Planning Area (BDPA), BDA could not regulate

49 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

the development/ growth in those areas, resulting in the haphazard growth, adding
stress to the infrastructure facilities, making such development one of the most
vulnerable areas for the natural calamities such as flooding & cyclones in particular.
The consultant shall suggest strategies for Infill Development to induce development
/ densification (even by redevelopment) in underutilized areas and identify a proper
distribution of housing types, sizes, categories, etc. to ensure adequate supply as well
as compact development, reduce speculation and control urban sprawl. They will also
evaluate opportunities and options for agricultural areas, including maintaining,
expanding, or reducing such areas based on a carrying capacity analysis ensuring
supply chain of essential food items for the envisaged population growth.

[Link] Resiliency as an inherent component

Odisha is one of the few states in the country to have suffered the wrath of series of
cyclones in last 3 decades. Super cyclone in 1999 had a toll of around 10000 lives, and
ever since the state has been fighting the fury of the nature in form of series of cyclones.
2013 - Phailin, 2014-Hudhud, 2018-Titli, 2019 – a near super cyclone Fani; are some of
the major cyclones recorded in the history of the state. Latest cyclone Fani devastated
the several districts in Odisha including the major cities like Puri & Bhubaneswar.
Although the state has built the institutional capacity with state of art technology and
procedures to counter any natural disasters, the development should also outline the
details/ guidelines for averting the disasters in first place. With ever changing climate,
occurrence of such calamities has increased drastically, making it imperative to be
ready to resile & sustain the wrath of the Mother Nature. The CDP shall give clear
guidelines, detailed action plans, mitigative measures, no development or hazardous
zones for the region to add to the resiliency towards such and any other natural/ man-
made disasters or phenomena.

[Link] Leveraging Smart City initiatives (Technology, social equity etc.)

Since the launch of the special purpose vehicle (SPV) – Bhubaneswar Smart City Ltd
(BSCL), the city has been implementing various projects to make day-to-day life better
for the citizens. Some project focus on use of the technology whereas some focus on
empowering the youth, and some focus on behavioral change to foster an inclusive
social development. The CDP shall leverage on various initiatives already under
operation/ implementation and may use it as the base. The CDP also may explain how
some of these projects or initiatives from the SCP, can be scaled to a bigger region and
how the technology can be leveraged for various purposes.

[Link] Art district development or Integration of art initiatives

Odisha is famous for its rich history, traditions, cuisines, culture & various art forms.
There have been several formal initiatives by the Govt. of Odisha & BDA till date, to
promote the art forms, culture, tangible & intangible heritage assets, etc. The CDP must
address the creation of art districts’ development for promoting arts & culture,
conserving the heritage & traditions, etc. the CDP shall outline various methods
through which the arts can become integral part of the development & city planning
process, rather than an afterthought. Documenting the art forms inherent to the region
& practiced in the region (despite of the place of origin) shall form the basis of this. The
50 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

aim is to make Bhubaneswar a hub for the different art forms not just from the state but
from around the world.

[Link] Promoting tourism in a sustainable manner

The State has made great strides in various sectors of its economy in tune with the
progressive globalization and the changing demands of the tourists to make tourism a
sustainable industry in the State. Regional governments, public organisations and other
stakeholders in tourism are today increasingly interested in the economic impacts of
tourism in Bhubaneswar prevailing context. Tourism, like other traditional sectors, is
increasingly subject to estimation of cost and benefits as investment on tourism today
is no more a negligible amount as it was before. The CDP intensifies to give an
enabling framework such that tourism development in Bhubaneswar is sustainable
with suitable safeguards in place of environment, ecology and local economy.

The consultant shall evaluate Bhubaneswar’s “Old City” area and identify potential
future development/re-development/conservation (for tourism) opportunities. They
shall also leverage tourism as a growth engine to create an economic development plan,
planned holistic development of the city while keeping in mind its heritage, Identify
areas for private sector investments in tourism and allied sectors.

[Link] Integrating & promoting the sports culture in the city & the region
Odisha has a great tradition of creating marvelous sports personalities Dutee Chand,
Debasish Mohanty, Dillip Tirkey, Shiv Sundar Das, Birendra Lakra are some of the
names who have brought glory to the Indian sports fraternity at international level.
India’s national sports – Hockey, is deep routed in the Odia lifestyle, particularly in the
villages & tribal areas. With this background, state government has been promoting the
sporting culture in Odisha and is emerging into ‘The Sports Destination’ in the country.
Bhubaneswar being the state capital & most well-connected city in the state, has always
been at the centre of sports culture & events. The city has successfully hosted mega
sporting events such as 22nd Asia Athletics Championship 2017, Odisha Men’s Hockey
World Cup 2018 and further has been already selected as host for the Men’s Hockey
World Cup 2023. At present there is only one regional level sports facility – Kalinga
Stadium in the city, and GoO has undertaken several infrastructure projects to boost
the sports culture and promote the talent. Besides, at the city scale BDA, BSCL have
taken up development of shared playgrounds, sports volunteer programmes and
development of open spaces, to boost the local sports talent & promote the healthy
living among the citizens. The CDP shall consider sports as not just an element but an
inherent part of the development & outline the zones that may be developed as sports
hub, the institutional framework for ensuring scientific & sustainable development and
operations of the sports infrastructure & lifestyle altogether.

[Link] Integration of city level state policies such as housing for all, improving drainage &
sewerage network and other city initiatives
Any other national or state or city level polices with reference to infrastructure
development, housing, environment, etc. shall be taken into consideration while
preparing the CDP. The intention is to maintain the integration & coherence between

51 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

such policies or schemes, while avoiding any unwanted overlaps. This will ensure the
utilization of resources, funds in the most optimal manner.

[Link] Implementable action strategy

The intention of preparing the CDP is to arrive at a development strategy which is
practical & implementable. The consultant shall ensure that the recommendations,
suggestions given for the various aspects of planning are according to the legal &
institutional framework besides being implementable & practical.

[Link] Communication and citizen outreach strategy

The consultant shall derive a mechanism for effective communication & citizen
outreach for involving the citizens during the preparation of the CDP. The success of
the implementation of the CDP shall largely depend on the effective communication to
the actual users – citizens and they shall be informed time-to-time as the CDP is being
followed for the development of the region or Bhubaneswar city. Use of various
platforms such as press releases, social media, mass gatherings, stakeholder meetings,
etc. shall be detailed out for the outreach purpose along with a schedule of activities.

3.2.6 Objective
The objective for the consultancy service is to formulate a technical, economically
feasible and social/ environmentally sustainable comprehensive plan for development
of Bhubaneswar providing sufficient details for its implementation.

• To provide short, medium, long-term visions and goals for desirable development
in Bhubaneswar Development Plan Area (BDPA);

• To illustrate an implementable plan for all-round development and include the list
of proposals to be implemented in a phased manner;

• To ensure the most appropriate, sustainable and cost-effective implementation

program;

• To identify feasible short, medium- and long-term resource management measures,

land economics and basic infrastructure needs to facilitate the growth and benefit of
people for the present and future;

• To allocate broad areas or sector of land for various land uses;

• To lay down the pattern of National and State highways connecting the planning
area with the rest of the region; and also, the ring roads, arterial roads, and the
major roads within the planning area;

• To provide for the location of airports, railway stations, metro stations, bus
terminals and indicate the proposed extension of these;

• To make proposals for general landscaping and identify project specific proposals
and preservation of natural / environmental areas;

• To project the requirement of the planning area of such amenities and utilities as
may be necessary for the future population;

52 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

• To propose broad-based regulations for sectoral development, by way of guidelines,

within each sector in terms of the location, use, height, size of buildings and
structures, including guidelines for architectural controls, facade design, etc.;

• To indicate measures for flood control, prevention of air and water pollution,
disposal of garbage and general environmental control; and,

• To create a practical, usable policy document in a well-organized and user-friendly

template enhanced with illustrative information, diagrams, photos, etc. that will
provide appropriate development guidance for the foreseeable future.

3.2.7 Setting up of Review Committee

[Link] Constitution of review committee: It is proposed to constitute a Committee to review
and monitor the Consultant’s work under the Chairmanship of Vice Chairman, BDA.
The composition of the committee shall be notified to the short-listed Consultant on
assignment of the project.
[Link] Role of the committee during plan preparation time: The Review Committee shall
meet regularly to review the progress of work, deliberate on the outcomes and give
timely guidance and recommendations to the Consultants on the preparation of the
CDP 2040. Review of stage wise deliverables by the committee is mandatory.
[Link] Formation of Sub-Committees: There shall also be Sub-committees constituted by the
Review Committee, if required, to review domain specific tasks and activities. The
Review Committee shall be convened by the Secretary, BDA.
3.3 Scope of Work
The Consultant and each member of its team shall become familiar with and
knowledgeable about the extent of the scope of work and various requirements as
described in the RFP.

3.3.1 Work description

The major components of the assignment are:

[Link] Baseline data, review and assessment

Formulation of Comprehensive Development Plan for BDPA as per Odisha
Development Authorities Act 1982 (amended 2015) & ODA Rules 1983 which includes
to carry out a civic survey and analysis of physical, economic, social features of the
development area which shall include but not limited to the following:
• Demography
• Natural Resources
• Topography
• Industry
• Communication
• Housing
• Physical Infrastructure
• Social Infrastructure
• Traffic and Transportation
• Environment
53 | P a g e
SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

Information collection, reviews & assessment of present conditions, and analysis and
forecasts for 2040 shall be carried out in the planning area. The plan shall include the
following studies, surveys and collation of information from multiple agencies to
establish the base line data of the city for further analysis and forecasts

a. Review of Development Plans and Sectoral Plans: Review and analyze the
current and previous comprehensive development plans, ongoing sectoral studies
applicable to Bhubaneswar city and the surrounding region like development
plans, Comprehensive Development Plans, mobility plans, infrastructure plans,
economic development plans to ascertain the current situation and identify areas
of integration or gaps in integration into the current comprehensive development
plan. Similarly inter departmental efforts in areas such as environment,
waterbodies, forests, health, educations, roads, railways, slums, affordability and
accessibility to various services and utilities must be collated and integrated, while
identifying key gaps. Various proposals related to the improvement and provision
of drainage, sewerage, water supply, power supply, and other related
infrastructure for the City may be obtained from the concerned departments and
duly taken into consideration.
b. Study of statutory provisions: Study of all applicable Act (s), Rule (s), Regulation
(s), Policies, Codes/ Guidelines and any other statutory provisions at city, state
and national levels and adhere to the same.
c. Study of Existing Govt. Scheme: The consultant shall undertake a comprehensive
review and analysis of various schemes and programs launched by the
Government across sectors such as housing, urban transport, water supply,
sewerage, drainage, power supply, solid waste management, and environmental
sustainability. The objective is to ensure alignment of the Comprehensive
Development Plan with existing and proposed initiatives for integrated and
coordinated urban development.
d. Inclusion of various approved layout schemes: The consultant shall incorporate
all BDA/BMC -approved layout schemes into the base map of the Comprehensive
Development Plan for reference and analysis. These layouts must be accurately
geo-referenced and overlaid on the planning base layers to ensure spatial
consistency and to inform future zoning, infrastructure planning, and land use
proposals. The consultant is responsible for collecting, validating, and digitizing
layout data as needed, and ensuring that these approved developments are fully
considered in the formulation of the Master Plan.
Apart from BDA/BMC, different layout schemes of other Govt.
Departments shall also be incorporated in the base map. This includes layouts
developed by GA Department, housing boards, industrial area development
corporations, and other relevant bodies. The consultant shall collect, verify, and
digitize these layouts to ensure accurate spatial representation and alignment with
the overall land use framework. These schemes shall be integrated into the GIS
base map and used as reference for zoning, infrastructure planning, and policy

54 | P a g e
SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

recommendations within the Comprehensive Development Plan.

e. Incorporation of Town Planning Schemes: As per the Comprehensive
Development Plan (CDP)-2010, a 64.90 km long Ring Road has been envisaged
within the Bhubaneswar Development Planning Area (BDPA). To facilitate the
development of this strategic road infrastructure without resorting to conventional
land acquisition methods, the Bhubaneswar Development Authority (BDA) has
proposed the formulation of 45 Town Planning (TP) Schemes across 58 part-
Revenue Villages situated along the alignment of the proposed Ring Road. These
TP Schemes collectively cover an extensive area of approximately 9171.81 acres of
land.
To streamline implementation, the entire Ring Road corridor has been
segmented into four zones, out of which TP Scheme work is currently underway in
Zone-1 and Zone-4. The consultant shall be responsible for the preparation and
integration of TP Scheme proposals in close consultation with the Town Planning
Cell of BDA. The bidder shall ensure that the approved TP Scheme layouts and
proposals are accurately incorporated into the proposed CDP base map. This
integration will serve as a key component of the infrastructure layout for the
Bhubaneswar Development Planning Area (BDPA), ensuring that the Town
Planning Scheme proposals are seamlessly aligned with the overall development
vision and strategic objectives outlined in the proposed CDP map.
f. Establish Growth Dynamics: Study and establish the spatial growth dynamics of
the city over the times and identify underlying reasons.
g. Follow Low Carbon Development Framework: Review and analyse the available
studies, guidelines and frameworks by agencies – at global, national, state and city
level specially by Ministry of Housing and Urban Affairs (MoHUA, GoI) and
Environment, Forests and Climate Change (MoEFCC, GoI) as well as policies and
frameworks related to low carbon development from international contexts such
as Japan, South-Korea, United Kingdom and other relevant countries.
h. Benchmark Best Practices: Review and understand suitability to Bhubaneswar of
best practices in sustainable planning and development from national and
international contexts such as Singapore, San Francisco, Portland, London,
Reykjavik, Chandigarh, Navi Mumbai, Noida, Gandhinagar, etc. A broad
benchmarking exercise in basic service delivery such as sewerage, drainage, solid
waste management, water supply etc. needs to be carried out with details of cost
recovery mechanisms practiced amongst the best performing urban local bodies
across the globe. Financing strategies must also be reviewed as the backbone to
implement a Clean, Green. Thriving and Equitable Low Carbon Development
Plan.
i. Assess the Carbon Footprint: Study and then establish the baseline carbon
footprint scenario based on the tools, guidelines and framework for low carbon
cities. Review the existing studies and collect the relevant information.
j. FAR Consumption Assessment: Floor Area Ratio is an important aspect of CDPs,
and understanding its consumption has a direct impact on population densities,
facilitating growth nodes, infrastructure needs, finance etc. and hence a focused

55 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

assessment of FAR is required. A city-wide mapping of Bulk FAR consumed may

be calculated in GIS at the urban block level (smallest land parcel surrounded by
road on all sides) using building height and footprint data from Existing Land Use
Surveys.
k. Regional Strategy Framing: While the Plan Area is 1,123 [Link] and includes the
municipal extents of Bhubaneswar, Khordha and Jatani, there are also clear
linkages and the flow of goods and people to cities such as Cuttack in the
adjoining district. A broad strategy framework for the larger region and its
dynamics is to be formulated, so that the proposed CDP could be located
seamlessly within it. The strategy must comment on regional growth centres, rural
urban interfaces, transport and connectivity, environmental, economic and social
aspects and the management of natural resources.
l. Conduct Stakeholder workshops to identify issues- concerns and needs: Both
public and inter departmental stakeholder interactions should be undertaken. The
public must be consulted at five different stages of the CDP preparation process.
The five stages include a) Issues, needs and concerns identification, b) Existing
Land Use Plan dissemination, c) Sectoral consultation, d) Concept Plan Outline,
Visioning and Scenario Building and e) Draft Plan Workshop. The first stage of
consultation should be conducted here to gauge people’s perception and involve
them in the plan making process from the start.

[Link] Prepare integrated and comprehensive geospatial database

Spatial and non-spatial data and information collected and collated from multiple
agencies, physical surveys and mapping exercises shall be organized using clear
protocols and procedures as per appropriate sectors. These datasets shall be
extensively used for analysis, forecasts, planning and project identification based on
low carbon development frameworks.

a. Spatial Attribute Collection & Vetting of Base Maps

The Consultant shall prepare base map of the city with following database obtained
from concerned/ competent source to the Consultant for value addition by ground
truthing and collecting spatial attributes as per design and standards prescribed by
TCPO, Ministry of Urban Development, Govt. of India. All required data, cadastral
sheets and satellite imagery to be procured by the consultant for preparation of base
map.
• Latest updated GIS Based Existing Land use/ Land Cover prepared by ORSAC.
• GIS Based Digitized Cadastral sheet of 568 revenue villages digitised and
integrated with Land Records Web Portal of Odisha (Bhulekh) by ORSAC
• Latest Satellite imagery to be procured by the consultant
• GIS overlays of other Central and State Government regulations like Colour
Coded Zoning Map of Airport Authority of India; Zoning map of ASI
monuments; Eco-Sensitive zones of Chandaka- Dampara and Nandankanan
Sanctuary; LAP & TP Scheme boundaries, etc.

56 | P a g e
SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

• Overlaying of the physical topographic features (including DEM), underground

and/or overhead utilities, geological, hydrological and other relevant features
will be done by the consultant to carry out various analysis.
o Geo-Physical Features: Use WGS 84 geographic co-ordinate system in GIS
and map the administrative limits, forest cover and its type, flora and fauna,
ecologically sensitive areas, topology, geology and hydrology, Landuse &
Landcover (LULC) and others shall be validated and updated. LULC
includes man-made features such as roads, buildings, electric substations etc.
o Environmental Features: A macro level study on environmental features like
water bodies, forests, hillocks, agricultural lands, pollution level, ambient air
quality, tourism potentials and heritage preservation, etc. shall be
undertaken to identify trends, potentials and problems of the region.
o Climate: Climatic parameters like average annual rainfall, maximum and
minimum temperature, wind speed, relative humidity and number of rainy
days in a year shall be assessed for the past and for the present. Determine
the vulnerability of the area based on the exposure, sensitivity and adaptive
capacity (based on the United Nations Framework Convention on Climate
Change (UNFCCC) / or other agreed methodologies).
b. Map the Landuse, Infrastructure and Transport sectors
Extensive surveys shall be carried out to map the existing landuse, transport and
infrastructure facilities and major ongoing and upcoming infrastructure proposals
sector wise.
o Existing Landuse: Basemap prepared from high resolution images shall be used
to map the existing landuse from secondary sources (in addition to data
available with BDA, BMC, others) and primary surveys shall be carried out to
validate and update them. Preparation of existing land use map (at 1:4,000
scale) shall be undertaken by extensive field surveys. Compliance of ELU to the
ODA Act is mandatory.
o Physical Infrastructure: Assessment and mapping of infrastructure like water
supply, drainage (including storm water), solid waste management system,
roads, electricity lines, gas, optical fiber networks, etc. along with their
associated facilities and networks in the Bhubaneswar Development Plan Area
(BDPA) from primary and secondary sources.
o Traffic and Transportation: Comprehensive mobility patterns, including details
of modal split for active and motorized transport and congestion corridors and
hot-spots. Data from this exercise shall be used to generate an Origin-
Destination matrix and that can feed into developing a Transportation Model
building on available / existing data from the recent Comprehensive Traffic
and Transportation Plan datasets. Assess regional linkages, connectivity in
terms of road, rail and by air, bus stops and stations, rail stations, logistics hubs
& truck terminals, road types with right of ways and its percentage share, traffic
management systems and road density in BDPA. Assess the activity generator
nodes within the region.

57 | P a g e
SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

c. Assess the Political, Socio-Economic and Cultural Conditions and Sectors:

Study, analysis and forecasting of following factors:

o Administration and Governance: Map the administrative controls, governance
systems (agencies jurisdictional limits for water, sanitation, electricity,
transport, municipal area with wards, local planning area, tehsils, enumeration
blocks, RI Circle and village boundaries). Data on existing institutional
framework, funding and implementation agencies shall be compiled and
analyzed. Clearly demarcate the government and private lands. RoR data
including kisam, broad ownership categories like Govt/ Private/ Temple
Trust/ Endowment/ Forest Land/ Waterbody etc. to be integrated with plot
level cadastral data. The Govt. ownership data is to be sub-categorized as per
various Departments.
o Evolution of Settlement: Chronological development of settlement referring
various secondary sources and by interacting with the stakeholders of the city.
Evolution of settlement based on its origin, history, rural to urban
transformation and the impetus behind it, change in administrative jurisdiction
and the city’s growth directions from its origin. Map the settlement extents.
o Demographic characteristics: Past and at present Population growth and
density at village and ward levels, Population distribution pattern and its cause,
immigration, out-migration, birth and death rate, gender ratio, literacy levels,
age-sex pyramid, SC/ST population, population under economically weaker
section, under low-income group and under middle income group and the
reason for growth or decline in population trend, occurred if any. Socio-cultural
factors like community distribution and share of minority population.
Population density in various regions and demarcation of areas where there is
cluster formation outside the city limits.
o Economic development in and around Bhubaneswar: Economic base of the
city (formal and informal) and its transformation from past to present (and
proposed), occupational pattern, work force participation rate, number of
industrial units and its classification, trade and commerce, economic activity
centers in and around the city. Plot wise latest Benchmark Value is to be
incorporated in the base map as per Inspector General of Registration, Revenue
and Disaster Management Department, Govt. of Odisha. Incorporate the major
ongoing and proposed economic activities in the analysis.
o Social Infrastructure: Social Infrastructure status of the region shall be assessed
in all scales & forms available at present, which shall include and not be limited
to Health, Education, Tele- communication, recreational, cultural, religious
spaces, crematoriums, slaughter houses, vegetable/ terminal markets, parks
and playgrounds, etc. Map their spatial distribution and identify the areas for
provision of the facilities which shall be easily accessible
o Cultural Characteristics: Study, assess and map all the past and existing
cultural and ritual practices, heritage and religious structures and their
associated places both natural and manmade, list and demarcate various classes
of heritage structures and their associated regulations. Identify the tourism
58 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

potential and facilities to promote them.

d. Map Institutional Structure:

Map the current existing institutional structure and governance mechanism of
agencies including and not limited to amenities, service provision, infrastructure
management in the Bhubaneswar city.
e. Prepare an integrated geospatial database:
All datasets collected and collated shall be vendor neutral and platform neutral.
BDA will share all relevant existing datasets, land use maps and other spatial
information available with it. It will also assist the consultant to procure available
spatial and non-spatial information from other relevant agencies. These along with
the spatial datasets created & organized by the consultant shall be used in preparing
the existing and proposed landuse maps as per the ODA Act, 1982.

The consultant shall incorporate all the attributes collected/ created/ surveyed/
generated on GIS database and generate draft final base maps. The consultant then
shall send the draft final maps to BDA for vetting, after which the final base maps
will be generated which will be used as an input for plan formulation. The layers,
scale and standards of the maps to be generated will be as per AMRUT Guidelines.

The consultant shall prepare a comprehensive inventory of Government land within

the planning area. This inventory will aid in assessing land availability and support
strategic planning and land use management.

[Link] Analysis, Forecasts, Modelling, Scenario Building and Visioning

The consultant shall take inference from the collected data portraying the present
status of Bhubaneswar Development Plan Area, giving an in - depth analysis of its
demographic, economic, financial, infrastructure, physical, environmental and
institutional aspects etc. Above data shall be compiled and analyzed in an intersectoral
manner to identify trends, potentialities and issues of the city and its region to forecast
and develop future scenarios which include but are not limited to the following:

a. Carbon Footprint:
Estimate existing carbon footprint and projected estimates for 2040. Develop a
Community Environmental Action Plan that identifies specific actions for
development in the Bhubaneswar Metropolitan Area such that the development is
done in a sustainable way and encourages low carbon development.

Assess the GHGs / carbon footprint for the planning area based on established
methodologies for all the sectors and identify the correlation between various
activities and their impact on the city and projected emission for 2040. Identify and
recommend the mitigation strategies. Some of the suggested tools, guidelines
include,

o GHG tool – Greenhouse Gas Protocol Calculation tools

o CURB tool – Climate Action for Urban Sustainability
o Climate Smart Cities Assessment framework by MoHUA

59 | P a g e
SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

b. Establish Blue-Green networks:

Map the water networks based on the drainage pattern, topography and
hydrological models based on the conditions of rainfall in the event of
extreme climate conditions. Identify the vulnerable areas and assign the
development programs.
c. Demographic and Economic Forecast:
Forecast economic growth, characteristics of economic growth, demand assessment
of key economic activities, population projection, including likely demographic
features up to year 2040.

d. Traffic and Transportation:

Assess future traffic and transportation needs within the region through Volume
Count at various locations, O-D Surveys at major corridors and at major attraction
nodes. This data would be compiled and analyzed to identify the traffic trends and
future growth / demand of road and transportation network requirements. Identify
possibility of using green fuels, non-motorized transport networks, and eco-friendly
public transport systems.

e. Infrastructure:
Assessment of infrastructure needs up to 2040 like Water supply, Sewerage and
Sanitation, Storm Water Drainage, Solid waste management, power supply, etc. of
the Bhubaneswar Metro Region Area. Prepare concept Plan to minimize the
demand, maximize the use of non-conventional sources, improving the efficiency of
appliances, recycling and reuse of resources, integration of the existing structure,
service level bench mark with the future needs in the region.

f. Social Infrastructure:
Demand estimation till 2040 of the social infrastructure shall be assessed, based on
population projections, which shall include Health, Education, Tele-communication,
recreational spaces, parks & playgrounds, crematoriums, slaughter houses,
vegetable/ terminal markets, etc.
g. Shelter and Built Environment:
Demand Supply for housing, commercial / Industrial use, shall be assessed. Public
development agencies and private developers shall be consulted for determining
upcoming housing supply, to determine the trend in demand supply gap and to
identify urban sprawl.

h. Institutional Framework:
A situation analysis, with regards to demographic and economic trends in the
Bhubaneswar Metropolitan Area shall be carried and their implications for city
governance and service delivery systems and structures referring to the jurisdiction
of city level agencies involved in provision and regulation of urban public services
(like water supply, sewerage, sanitation, solid waste management, road network,
urban transport, street lighting, urban redevelopment, basic services to urban poor

60 | P a g e
SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

and other social infrastructure) shall be carried out. Institutional Framework and
integration of the present organization with such requirements.

i. Carry out Land Suitability and Carrying Capacity Analysis:

Using appropriate technologies overlay the physical topographic features, and
geological and hydrological features to establish how much land is developable and
arriving at the land suitability and carrying capacity of the city. Workout the
detailed development program to earmark the areas like – non developable, limited
and densely developable, etc. Assigning of land uses needs to follow principles of
sustainable low carbon development. This will need to be followed by suitable
policies, regulations and programmes to effectively manage blue-green networks
and air quality.

j. Prepare Climate Action Strategy:

Based on the GHG inventory / carbon footprint as well as on the vulnerability
assessment, a Climate Action Strategy for the city addressing all issues of mitigation
and adaptation (climate resilient measures) as to be worked out. Develop the
framework and strategies for implementation at various scales –state, region, city,
neighborhood, block and individual plot/flat level. Include non-conventional
energy sources at various scales from plot to region along with (rain) water
harvesting, water recycling and efficiency appliances, etc.

k. Develop a Vision for the City:

Based on the series of interactions with a cross section of stakeholders and
government departments, inter-sectoral analysis will be carried out, key issues will
be identified and a vision statement must be detailed out. This Vision can then be
taken forward through the building of multiple scenarios.

l. Scenario Building:
The Consultants will develop multiple scenarios based on the vision, the low carbon
development framework, and other criteria. The alternate scenarios shall have
regard to various policy options, strategies and systems for the said horizon year
2040. Planning standards across various sectors that will be achieved for each
scenario must also be detailed. A suggested set of concepts have been described
below to be included. Scenarios will be discussed with various stakeholders and
public consultation as per the ODA Act, 1982 must be conducted to then detail out
the accepted scenario with suggestions and feedback.

i. Eco-sensitive Approach: Respect the ecology and natural topography. Identify

the blue green networks from the land suitability and carrying capacity analysis
to earmark the areas like – non developable, limited and densely developable,
etc. This would help to make the city more resilient. These also act as lung
spaces, recreational areas for the city apart from serving as green corridors for
walking and cycling. Develop policies and programs to effectively manage the
blue-green networks and air quality.

ii. Compact Development and Mixed Use: Based on the land suitability and
61 | P a g e
SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

carrying capacity, assign potentially developable areas into compact and high-
density development. This also supports in making the city economically sound
by optimizing resources such as trunk infrastructure extension and life cycle
costs of infrastructure. Strategically manage the growth dynamics to suit the
planned objectives in the proposals. Use the entropy of landuse mix to avoid or
minimize trips by distributing the amenities and facilities within walking
distances (both vertically & horizontally).

iii. Transit Oriented Development (TOD) and Non-motorised infrastructure

(NMT) Integration: TOD shall be leveraged to the fullest in the local context for
easy access to public transit connected with all the economic centers, district,
state and regional level facilities. High level of land use and transport
integration. Encourage NMT extensively and development the required
infrastructure which plays a major role in not only minimizing the dependency
on motorized vehicles and reduces the congestion & pollution. It also helps in
building a healthy and more productive city. Seamless integration of multiple
modes coupled with first and last mile connectivity encourages public to
patronage the public transit. Promote the green emission vehicles to minimize
the pollution inside the cities

iv. Building efficiency and use of Renewable Energy: Boost passive construction
techniques, green building methods and materials coupled with energy efficient
devices and building management technologies that help in bringing down
energy utilization substantially. Utilize public buildings and open spaces to
generate and utilize renewable energy and connect it to grids.

v. Waste Prevention: Minimizing the waste by reducing the

consumption/generation, reusing, recycling and treating the waste preferably
on premises or locally. Encourage to maximize the natural resources like
rainwater harvesting, ground water recharging.
vi. Land Suitability and Zoning Framework: Integrate a three-tier land suitability
zoning framework, classifying all land within the planning area into
Developable Zones, Partially Developable Zones, and Non-Developable Zones.
This classification must be based on a detailed assessment of environmental
constraints, infrastructure availability, hazard risks, and land capability. The
plan shall delineate these zones spatially and define permissible uses,
development intensities, and regulatory controls for each category. Special
attention must be given to preserving ecologically sensitive and high-risk areas,
while optimizing development in zones with adequate capacity and minimal
constraints. The consultant is expected to propose clear criteria, decision rules,
and mapping methodologies, and to ensure that this zoning framework aligns
with long-term sustainability, resilience, and equitable growth objectives.

62 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

[Link] Formulation of Comprehensive Development Plan for 2040 BDPA

a. City Strategy Diagram:
Once a preferred scenario/ combination scenario is chosen, the city strategy
diagram is to be attempted. This unique diagram, contextual to Bhubaneswar, will
indicate what are the major strategies that the city is planning such as boosting
certain growth nodes and directions, densifying transit corridors, completing major
transport networks, and regulating growth in ecologically sensitive areas etc.

b. Planning Standards:
While estimating sector wise demand for land and floor space in sectors such as
education, healthcare, recreational facilities and public services, the allocation of the
same will need to be done based on accepted standards that are contextually
appropriate. Standards will include how much green space is allocated per person,
the distance at which healthcare and educational facilities should be located or how
much sqm of road per person needs to be provided in Bhubaneshwar. The same
may differ by ward and distance from the city centre based on ground realities.

c. Proposed Land Use Map and Preparation of Zoning Regulations:

Based on the chosen scenario and strategy, the proposed land use plan is prepared
for future development and change of land use alongside development control
regulations. The detailed development Plan shall be prepared at 1:4000 scale at the
zonal level. The Consultants shall prepare zoning regulations for future
development and change of land-use. The Zoning regulations must focus on low
carbon development especially in the building construction and regulation aspects.
The consultants shall evaluate the appropriateness of form-based codes for different
land-uses and areas and the sustainability of current regulations.
Below are the broad chapters that the consultant may refer to, but not limited to,
while preparing the CDP which may be modified as per requirements of BDA.
1. Vision & Objectives
2. Economic Growth*
3. Traffic & Transportation
4. Housing & Community Development
5. Urban Infrastructure & Services
6. Slum Rehabilitation & Resettlement
7. Environment and Disaster Management
8. Tourism Development
9. Culture and Heritage
10. Public Arts & Sports
11. Land-Use Planning
12. Development Management and Finance
13. Phasing & Implementation Strategy
14. O & M + Enforcement Strategy for the BDPA
15. Strategic Assertions
16. Training & Capacity Building

63 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

The horizon year for the draft CDP will be 2040.

Note: The draft proposals will be in accordance with existing plans and will
incorporate proposals of other Government Departments and PSUs. Consultants
shall explore, evaluate and recommend whether future development can be pursued
with the town planning schemes, local area plans or any other mechanism in
practice elsewhere. While preparing guidelines, the consultant shall refer and follow
the principles of Economic Development Strategy and Low Carbon Mobility Plan
(LCMP) that is already been prepared by BDA. The consultant shall also consider
the strategies and proposals of LCMP while preparing the proposals on traffic and
transportation for the CDP study area.
[Link] Knowledge Transfer and Dissemination
The assignment will undertake an assessment of the need for professional development
and training required for BDA personnel supporting the CDP development and later
enforcement. The Consultants should ensure that the key personnel in BDA should be
provided with necessary training and ensure knowledge transfer at every stage of
Development Plan preparation, implementation and enforcement. Knowledge transfer
should provide all levels of staff with appropriate training and capacity building
workshops at the time of each deliverable.

The knowledge transfer process shall encompass transfer of all data collected by the
Consultants during the course of Plan preparation. All data, in the form of raw data
and structured databases (in spreadsheets and/or databases, document form etc.)
including the geospatial database shall be submitted in soft as well as hard copy and
should be transferred to BDA with all requisite copyrights. All the geospatial databases
should be handed over in appropriate file formats or along with appropriate open geo-
database formats, metadata, data model as recommended by BDA.

Sector-wise data collection and data analysis report of 25 socio-economic and physical
aspects is to be done by the Consultant. In addition, primary surveys such as land use
survey, traffic & transport survey, household surveys, etc. are required to be
undertaken as required under the relevant acts. The consultant shall hand over the data
at regular intervals & at the end of the assignment as well, both in soft & hard copy
format. Further, the development plan 2040 should be made available in hard and soft-
copy to the BDA and any other Government offices as required.

All data accomplished by the consultants during the study shall be the property of the
client and subject to statutory and confidentiality conditions laid down by the Govt. of
Odisha and the Govt. of India from time to time. The data collected, computer software
including licenses purchased during the course of the consultancy assignment should
be handed over to client by the consultant free of cost. The consultant shall also hand
over raw data, analyzed data on Computer DVDs/ CDs/ HDDs used by them for data
storage. Consultant should take prior written permission from BDA commissioner for
publishing and or presenting the work from this exercise.

64 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

[Link] Financing, Implementation and Enforcement Mechanisms

a. The Consultants shall develop a phased and detailed Development Plan
implementation road map to enable the successful implementation and
enforcement of the development plan. This should contain recommendations of
the key steps and processes required to ensure successful implementation and
enforcement of the revised Development Plan including, but not limited to:
institutional frameworks, project planning and management, capacity building,
and enforcement mechanisms.
b. On the basis of a comprehensive evaluation, the Consultants shall identify staffing
and investment requirements for Development Plan implementation and
enforcement. Accordingly, they shall prepare detailed budget and formulate a
short, medium, and long-term investment program for implementation, with a
focus on capital investments to be made in the first 5 years, 6-10 years and 11-20
years of the Plan. This will also include possible financial sources and methods for
resource mobilization.
c. Based on capital cost, preparation of multi-year investment programme to be
detailed:
• Development of alternate financing proposals and assisting in financing
schemes.
• Finalize the percentage land to be made available to the land owner and the
land that shall be part of land bank of Bhubaneswar Development Authority,
after giving space for the other infrastructure and amenities if taken up by
Town Planning Scheme (TPS).
d. Advise the FSI in the region including in areas with Form Based Codes (if
recommended), incorporating the provisions and policy of affordable housing, so
that plan is sustainable and accordingly the creation of land bank for Bhubaneswar
Development Authority shall be optimized.
e. Suggestion of strategies for implementation and development of schemes.
f. Suggestion of involving public private partnerships in plan implementation and
project execution
g. Suggest institutional framework and its integration with the existing. The
suggested institutional framework shall be such that it does not burden the present
landowners.
h. Suggest model to take care of operations and maintenance of infrastructure
created.
i. Improvement scheme and Town Planning Scheme along with institutional
framework shall specifically stress on following:
j. Local Area Planning Frameworks to implement the provision of the CDP 2040 that
address aspects of Improvement schemes, Rebuilding schemes and Street Schemes
to be recommended.
k. Identifying Town planning/ expansion schemes that enable the provision of:
• Serviced land, provided is not prohibitive for vast sections of the urban
population,
• Avoiding operational inefficiencies, and ensuring affordable planning and

65 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

engineering standards.
• Institutional structure with transparent process.
l. Finalize the overall financing plan including funding strategy linked with the
revenue for the Bhubaneswar Development Authority for implementation of the
Improvement Scheme and Town planning scheme.
m. Promote low carbon development: Explore incentives to promote low carbon
development through a low carbon cell in BDA/ BMC for coordination and
promotion of the low carbon cities framework. Some of the promotions could
include,
• Rebate in building permission fees
• Additional FAR
• Relaxation in permitted uses (vertically & horizontally)
• Rebate in property taxes
• Rebate in utility charges – energy, water, waste
• Rebate in GST (partly return of taxes)
n. The CDP is expected to set targets for the plan horizon year and a periodic review
of the financing, implementation and enforcement mechanisms must be
undertaken to gauge progress or to enable course correction. The consultant must
therefore derive a system to measure inputs, outputs and have key performance
indicators to enable plan monitoring and evaluation to assess attainment of
objectives.

[Link] Creation of GIS Interface Tool

Once the comprehensive geospatial database has been created for the CDP 2040
including Existing Land Use Maps, Proposed Land Use Maps, Sectoral Maps and
various other datasets and projections, the same should be converted into an easy to
use offline and online tool/ application. This tool is expected to assist officers at all
levels of the BDA to carry out their day to days tasks, including the enforcement of the
plan, providing building sanctions etc., along with information dissemination to
general public at large. The same will be linked to the existing GIS-based web portal
[Link] for which the consultant will extend necessary support, as
and when required.

3.3.2 Deliverables
Duly complying with the Work Description of the TOR, the consultant must adhere to
the following deliverables and timelines.

[Link] Stage – I Inception report (T01 + 120 days2)

This stage comprises activities related to collection of primary and secondary data to
understand the existing situation in terms of demographic characteristics, socio-
economic characteristics, physical development characteristics, land use structure,
transport & mobility (regional, inter and intra-urban accessibility), adequacy of social
and physical infrastructure, etc. This will include but not limited to:

1 T0 means contract signing date

2 Days shall mean calendar days or working days as per BDA (GoO)
66 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

i. Topographic details of the site, collation of requisite maps and information

including existing and proposed development plans / master plans / town
planning schemes, revenue details etc. – to be provided by the Client. The
Consultant will be required to update the map provided by the Client through
field survey / Google Map;
ii. Understand the demographic characteristics by taking up a socio-economic survey
of 5% households in the planning area (Survey questionnaire template, sampling
technique shall be finalized in discussion with the Client);
iii. Understand the housing characteristics through the above-indicated survey;
iv. Analyse physical development structure at sub-area / block / ward-level to
estimate infill potential, re-development potential, in-situ improvement
requirements, etc.;
v. Assess economic sector in the planning area to understand their development
situation, problems and potentials, aspirations and requirements in the CDP.
vi. Assess tourism sector specifically with reference to the core city area as well as the
multiple themed tourism opportunities in / around the BDPA, to understand their
development situation, problems and potentials, aspirations and requirements in
the CDP.
vii. Understand the travel & traffic characteristics through various surveys (Survey
questionnaire template, sampling technique and locations shall be finalized in
discussion with the Client);
viii. Infrastructure network plans and details of associated facilities leading to
adequacy assessment and carrying capacity;
ix. Assess environmental sensitivities associated with the planning area in terms of
flora & fauna, surface & ground water, relevant acts / policies / regulations /
notifications, etc.
x. Details of vacant land parcels available with the Government;
xi. Identify problems and potentials in the existing situation to consider in future
development / redevelopment proposals;
xii. Understand prevailing legal and statutory framework, existing / proposed policy
initiatives at state / central level for facility / infrastructure / area development
and adopting these into the overall planning approach; and,
xiii. Any other relevant information required for the study.

For this, the Consultant shall carry out primary surveys as well as consultations with the
concerned government departments as well as private entities for secondary data
(including past-studies) collection.

Stakeholder Consultations: In order to understand problems in the existing situation and

strategize & plan for future development / redevelopment of select target areas, public
consultations need to be undertaken in each stage of the project adopting social
inclusiveness approach and citizen-centric aspects. This will include but not limited to:
67 | P a g e
SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

i. Discussions with select stakeholders (Client, BMC, Metro project, any other public
transportation projects, etc., key developers, associations including any private sector
- from Hospitality, Business, Real estate, Industry, Education, Health and others).
ii. Discussion with select stakeholders to understand the flood management and safety
& security concerns in the planning area, and the suggestions of the relevant
government authorities for possible interventions & integration within city planning
& development.
iii. In order to strategize & plan for renovation & rejuvenation of the Core City area,
extensive public consultations need to be undertaken with focus on understanding
specific problems, potentials and aspirations related to tourist infrastructure. The aim
should be to:
• Develop the region (including Puri-Konark-Cuttack) as a Global Tourist
Destination:
o Retain and enhance the regional cultural heritage & assets.
o Promote spiritual tourism and encourage facilities / infrastructure related to
traditional health systems (Ayurveda, Naturopathy and other related aspects).
o Enable tourism ecosystem creation – tourism & hospitality infrastructure.
• Development of Core city Area with preservation of cultural heritage
• Development of Integrated infrastructure plan of the Core City areas

The Consultant shall also identify, visit and document all existing / potential key
sites in consultation with the stakeholders that will help in enhancing the
development potential and making the region a national / global destination for a
good quality of life.
Carrying Capacity Assessment: The Consultant shall assess the carrying capacity in
each sector to adequately meet the current / future requirements without
considerable degradation to overall sustenance and a desired level of service.

In addition to the standard approach elaborated above, the following aspects need to
be considered in preparation of a CDP for Bhubaneswar. Please note that relevant
working steps for each aspect may be spread over multiple stages in this project.

1. The Consultant shall integrate CDP-2030 and Extended Area CDP-2040 for
identification of incompatibilities (if any), identification of non-achievements /
violations against CDP-2030, identification of focus areas for future planning and
formulation of inputs for CDP-2040 in terms of projections, non-achieved but
feasible and essential proposals, incorporation of new proposals, policies and
guidelines (such as Bhubaneswar Metro, TOD policy, Child-friendly City
guidelines) etc.;n

2. The Consultant shall integrate GIS database of both CDP-2030 and Extended
Area CDP-2040, identify data gaps, data incompatibility issues and resolve the
same through use of technology, design a comprehensive Data Model based on

68 | P a g e
SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

AMRUT guidelines (Box 1) and Gopa Infra Team’s recommendations for

implementation of an evidence-based decision-making and integration with the
Smart City platform;

3. The Consultant shall evaluate the Smart City platform established under the
Smart City Mission, understand its functionalities, identify potential additional
functionalities to enhance the platform’s effectiveness for an efficient urban
management. The Consultant shall incorporate this aspect through design of GIS
data model and database creation (as may be possible utilizing the data collected
/ generated under this consultancy assignment). Approach towards this is
suggested in Box 2;

4. The Consultant shall incorporate due flexibility in his planning approach to

establish a platform for Bhubaneswar-Cuttack-Puri Economic Region planning.
This may be achieved by some measures such as an adaptive regional
connectivity, an appropriate selection, sizing and placing of land uses,
acknowledging regional strengths and integrating these complementarily to
evolve a capital region.

5. The Consultant shall prepare an inception report after conducting all research
and investigations necessary to develop the planning documents for the project.
The inception report shall lay out all the major aspects of the CDP including but
not limited to the target area of this work. The report will conclude with a SWOC
analysis and prioritizing issues and potentials for consideration in the next stages
of CDP preparation.

Task 1 - Review and survey of current status and Potential

The purpose of this work is to review the current status of the study area and
realize the outstanding issues, potentials and key factors for development.

Existing and relevant plans should be reviewed through this work:

• Review of CDP-2030 and Extended Area CDP-2040; Review of Data
Collection Status; Review of GIS Database Status; Identification of Inputs for
CDP-2040
• Review and matching to applicable Act (s), Rule (s), Regulation (s), Policies,
Codes/ Guidelines and any other statutory provisions
• Socio-Economic analysis (including population and employment in the
surrounding municipalities)
• Natural environmental analysis (Disaster risk, Land Grading)
• Infrastructure Survey (Outer and inner of the study area) and comparison
with service level benchmark
• Review of relevant development plan and existing proposals in study area
and best practices

69 | P a g e
SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

• Information collection, review and assessment of present condition of

demography, Natural resources, Industry, regional linkages, housing,
economy, physical and social infrastructure, traffic and transportation etc.

Stage I Deliverables -
The inception report shall cover the following:
a. Demographic, Economic, Infrastructure, environment, land-use etc.
sector profile, sector-wise SWOC analysis, density mapping of the
project area, complementing smart city initiatives
b. Review of CDP-2030 and Extended Area CDP-2040; Review of Data
Collection Status; Review of GIS Database Status; Identification of Inputs
for CDP-2040
c. Historical background of the place/ literature study/ data referred
d. Overall assignment vision, objectives and strategies
e. Study of applicable Act (s), Rule (s), Regulation (s), Policies, Codes/
Guidelines and any other statutory provisions at city/ State and
National levels
f. Reports/ Inferences from Site visits, stakeholder consultation, surveys,
data collection and preliminary data analysis
g. Pros and cons and learnings of previous Comprehensive Development
Plan/CDP or other development studies undertaken by various
departments like mobility plan, infrastructure plan, economic
development plan, heritage resource management plan, tourism
Comprehensive Development Plan, slum improvement plan,
environmental studies etc.
h. Study on global, national, state and city level guidelines/ policies/
frameworks/ existing reports related to low carbon development.
i. Report on best practices from global and national case studies in
sustainable planning and development of cities relevant to Bhubaneswar
j. Work plan outlining approach, main activities and sub – activities,
methodology and timelines, schedule of activities, staffing & outputs
k. Schedule of consultation meetings with stakeholder agencies
l. Frequency and Schedule of Public Consultation Meetings
m. One stakeholder meeting at public level and stakeholder interactions at
inter-departmental level for issues, needs and concerns identification

Task 2 – Preparation of Base Map

Consultant shall prepare the base map based on the Standards for Formulation of
GIS-based Master Plan as recommended by MoHUA by obtaining updated
cadastral sheets from ORSAC and in coordination with BDA, Survey and Map
Publication office, Cuttack and Concerned Tahsildars.
The base map for stage I shall cover the following:
• As is situation (tracks, vegetation, depressions / mounds, uses, buildings,
boundary walls, topography, etc.)
70 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

• Planning Area Boundaries

• TPS Boundaries and boundaries of major projects, if any
• Plot Boundaries (Survey Boundary and Subdivision Boundary)
• Contours (at 1m interval)
• Forests and ESZ
• Hazard-prone areas
• Drains, Canals & Water Bodies
• Utilities map
• Social Amenities and Green & Open Spaces

[Link] Stage – II Interim Report including Base Map and Concept Plan (T0+300 days)

This stage comprises activities related to formulating alternative development

strategies based on different considerations and their comparative evaluation to
recommend the preferred development strategy to prepare the CDP. Requisite
activities will include but not limited to:

• Establishing the Vision and objectives for the future development

• Project future population and other demographic, economic characteristics
• Demand analysis for social and physical infrastructure
• Preparation of alternative spatial-economic development strategies (brownfield
and greenfield development) preserving and further enriching the environment
based on a distinctive land requirement
• Prepare concept land use plans based on the alternative development strategies
• Formulate comparative evaluation framework with measurement parameters and
weightages
• Comparative evaluation of alternative development strategies and identification of
the preferred development strategy for preparing the CDP
• The Concept Plan Outline will clearly state the issues around which further work
will evolve and give a direction to the plan.

Task 1 – Vision Formulation

Basis the existing situation analysis and stakeholder consultations to understand

the development potential, the Consultant needs to prepare development vision
for the city. Special focus should be given to the envisaged city character by
understanding Strengths, Weaknesses, Opportunities and Challenges. Some of the
aspects to be considered by the Consultant while developing vision include:

• Special focus on the status of the city to ensure that it is reflected in the future
vision
• Smart, Sustainable & Equitable development, sensitive to environmental
settings leading to a high quality of life
• Developing the City as the driving force as well as the support platform for
BCPER and the whole State.
• Retrofitting and redevelopment of the core city area with essential and

71 | P a g e
SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

adequate tourist infrastructure facilities

• Sustainable and user-friendly urban transport infrastructure and facilities

Task 2 – Formulation of Physical Planning Standards

The client believes that for the envisaged development character and for the
essential requirements of the evolving society, distinct physical planning standards
(for demand estimation of housing, social infrastructure, physical infrastructure,
etc. and their corresponding land as well as resource requirements) need to be
formulated based. For this, the Consultant shall conduct benchmarking of similar
existing / proposed developments, best practices, prevalent practices and its
critical assessment. Resultant findings / recommendations shall be presented to
the Client for consideration in preparation of the CDP.

Task 3 – Formulation of Regional Strategy

Based on the national policies and state priorities develop a broader framework for
the region covering BDPA limits, Cuttack / CDPA limits, and adjoining districts
like Puri and Jagatsinghpur. A regional framework helps in identification and
assigning the roles of each growth centre, establishing rural-urban interfaces,
developing transport and connectivity linkages, safeguarding environment,
improving economic and social aspects and the management of natural resources
in the region.

The consultant shall take into account any newly added areas to the BDPA
(Bhubaneswar Development Planning Area) at the time of preparing the regional
development strategy. These areas must be studied in terms of their current land
use, development potential, environmental sensitivity, and connectivity. The
consultant shall formulate planning principles and strategies that integrate these
new areas into the broader development framework, ensuring balanced growth,
infrastructure compatibility, and alignment with the overall vision of the
Comprehensive Development Plan.

Task 4 – Civic Survey

The civic survey to be carried out by the Authority under Sub-section (1) of Section
9 may include survey and analysis of the physical, economic and sociological
features of the development area with reference to natural resources, distribution
of population, industry, communication, housing requirements and such other
matters as in the opinion of the Authority relate to the development of the relevant
area.

Accordingly, the consultant preparing the CDP shall conduct detailed surveys
covering land use patterns, infrastructure networks, environmental assets,
demographic trends, economic activities, housing stock, traffic and transportation
systems, and social amenities to form a robust foundation for future planning. This

72 | P a g e
SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

comprehensive assessment will guide informed planning decisions and ensure

balanced, need-based development across the area.

Task 4 – Projections

• Assess regional and location strengths and constraints of the city and
analysing the attractiveness with respect to existing resources and economic
potential that would influence the successful development of the city
• Assess the future growth potential of the city and conduct projections for next
25 years covering:
a. Demographic Projections
b. Economic Projections
c. Projections for social infrastructure
d. Projections for developing/augmenting physical infrastructure vis-à-vis
carrying capacity
e. Assessment of Housing/Affordable Housing needs
• Conduct a market analysis of current and future development conditions and
projections to identify economic development strategies

Task 5 – Formulation of development vision for Concept Plan

Basis sector-wise development options, project sector-wise future land

requirements and options for its spatial distribution, alternative spatial
development strategies. Concept plans in terms of land use can be prepared by
depicting the alternative spatial development strategies on base-maps. At this
stage, the concept plans need to show only predominant land uses and major
circulation patterns. Feasibility of physical infrastructure provision can be
presumed for all concept plans after necessary consultations with the concerned
departments / agencies.

Based on the result of review and survey of current status and potential, the
project direction and framework should be set at the initial stage of planning for
BDPA. It is important process to share and have the consensus of the future image
of the project among stakeholders. The consultant shall prepare minimum three
(3) alternatives for the concept plan.

• Setting up of development vision: Development rationale, target completion

date, unique selling points (e.g. Aero-City, Bhubaneswar Town Centre), basic
concept and service level (e.g. Smart city, Eco city, safety & security)
• Economic and population framework: Industrial structure (Primary,
Secondary, Tertiary), Action to boost growth (Identification of potential
growth centres/nodes), Skill development strategies
o Land economics to be given importance to study existing scenario about
geographical land and natural resources.
• Land Suitability and Zoning Framework: Alternatives can be developed
through a three-tier land suitability zoning framework, classifying all land
within the planning area into Developable Zones, Partially Developable
73 | P a g e
SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

Zones, and Non-Developable Zones. This classification must be based on a

detailed assessment of environmental constraints, infrastructure availability,
hazard risks, and land capability.
• Demand Forecast: Population allocation and land-use demand, traffic volume
forecast, civil infrastructure, social service demand forecast (based on land
suitability analysis)
• Development strategies: Industrial and agricultural development (Services
including manufacturing, logistics, high – valued agriculture, etc.), housing,
commercial development including tourism, civil/institutional, social services
(medical, education, community centre), transportation, Infrastructures, etc.
• Scrutiny of impact on initiatives with SWOT and GAP analysis to Identify
strategies for flexible/adaptive implementation and growth
Task 6 – Preliminary Planning for Infrastructure

Land grading plan should be made first considering the existing topographic data,
flood elevation, land capability and suitability analysis. Based on the grading and
use plans, concept layout plans for each of utility (water supply, sewer, drainage,
power supply, information and communication and any other) shall be prepared.
The maps shall include broad level distribution/collection networks, for such
utilities, however the details regarding the recommended size / cross-sections of
the utilities such as pipe mains, drains, ditches, cables, etc. shall not be part of the
concept plan. Detail Utility Mapping of all ULBs within BDPA will be in line with
AMRUT being implemented through Directorate of Town Planning.

Task 7- Conceptual design and planning

A schematic concept and visual images, outlines facility program, development

alternatives and selection of preferred plan, Definition of urban structure –
Landuse integration, Transportation, Open space, Refinement of selected concept
plan, establishment of planning districts and zones with distinct character and
themes (based on planning principles stated earlier such as like, eco-city, resilient
city, TOD, etc. along with the Low Carbon Mobility framework development for
Bhubaneswar)

Task 8 – Environmental assessment

Idea and process of strategic environmental assessment in the planning phase

should be considered to avoid big risk on environmental and social matter in later
stage. Countermeasures and mitigation plan against risks and issues should be
proposed in the assessment work. Concept level action plan for climate change
shall also be given at this stage.

• Environmental aspect: Environmental baseline analysis, physical planning

recommendations to support local ecology
• Social impact assessment
• Risk mapping for Disaster Management

74 | P a g e
SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

• Resilient adaptation strategies for the city and the region (priority to key city
level infrastructure like water pumping stations, power stations, transit hubs,
hospitals, etc.)
• Economic assessment and value addition of green infrastructure e.g.
waterbody, open spaces, wetlands, forestland, low lying areas, urban sponge
etc.
• Strategic environmental aspects and measures

Task 9– Data validation

The consultant shall validate with respective line agencies all the data sets, surveys
conducted/ collected, analysis done and submit the same.

Stage II Deliverables

The Consultants will develop multiple scenarios based on the vision, the low
carbon development framework, and other criteria. The alternate scenarios shall
have regard to various policy options, strategies and systems for the said horizon
year 2040.

I. Interim Report
The consultant shall prepare 3 alternative concept plans & report for CDP 2040
covering but not limited to the following:
a. Formulation of 3 options for development vision of Concept Plan – Shall
not be limited to Development rationale, target completion date, unique
selling points, basic concept and service level etc.
b. Alternative zoning categories—e.g. Developable, Partially Developable,
and Non-Developable Zones or any other unique zoning concept may be
proposed following a detailed assessment of environmental constraints,
infrastructure capacity, hazard risks, and land suitability.
c. Detailed methodology
d. Background study report including city evolution, history, major
planning interventions, important milestones etc. Report on spatial
growth dynamics of the city over the times and identify underlying
reasons
e. All administrative boundaries, planning jurisdictions and districts
f. Chapters detailing Demography, Settlement Pattern, Regional Linkages,
Economic Growth, Traffic & Transportation, Housing & Community
Development, Urban Infrastructure & Services, Slum Rehabilitation &
Resettlement, Environment and Disaster Management, Tourism
Development, Culture and Heritage, Public Arts & Sports, Land-Use
Planning, Development Management and Finance, Phasing &
Implementation Strategy, O & M + Enforcement Strategy for the BDPA,
Strategic Assertions, Training & Capacity Building
g. Report on validation and finalisation of base map, existing land-use GIS
operationalization & map production (including methodology adopted),
75 | P a g e
SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

land-use change patterns and study of settlement pattern, Status/ survey

report for the preliminary & secondary data collection
h. Survey Report including land use patterns, infrastructure networks,
environmental assets, demographic trends, economic activities, housing
stock, traffic and transportation systems, and social amenities etc.
i. Analysis report on Integrated Geospatial database to be overlayed with
basemap which is to include but not limited to the following:
• Sectoral plans and infrastructural networks & plans
• Ecological survey and assessment report
• Hazard & Vulnerability survey and assessment report
• Report on land markets and values
• Hydrological & hydrogeological assessment report
• Geotechnical survey and assessment report
• Heritage and cultural survey and assessment report
• Utility Mapping of all ULBs within BDPA (including underground
infrastructure)
j. Carbon Footprint of Bhubaneswar by sector and geographical area based
on tools, guidelines and frameworks for low carbon cities
k. Land Suitability and Carrying Capacity Analysis (including methodology
adopted)
l. Blue-Green networks and possible natural sponge areas through contour
and slope analysis
m. Climate Action Plan with mitigation and adaptation strategies
n. Integrated land-use forecasting, scenario & option generation
• Report on demographic, economic, employment & investment
forecasts
• Report on Integrated land-use and transportation forecasts
• Report on legal, regulatory and institutional development options
• Report on city-wide scenarios and citywide planning area options
o. Report on Development strategies: Industrial and agricultural
development, housing, commercial development including tourism,
civil/institutional, social services, transportation (transport model build
upon the comprehensive traffic and transportation survey and datasets),
Infrastructures, etc
p. Conceptual Land Rezoning, Land Economics
q. Conceptual administrative, land use classification (No development zones
to be induced through Land pooling and readjustment of Town Planning
(TP) Scheme
r. Market Research (Investment Trend, Business Needs, and Real Estate
Market Analysis) work items related to “Business Plan”
s. Detail Conceptual implementation & institutional framework/s
• Business model
• Phasing
• Resource Mobilization
76 | P a g e
SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

II. Stakeholder Consultation and Coordination

a. Presentations to the Government, as and when required
b. Min. 3 stakeholder consultations to disseminate existing land use plan,
sectoral consultation, concept plan outline and scenario building and
accompanying reports
*At the end of the Stage II, it will be BDA’s responsibility to approve concept
plan from the alternatives submitted by the consultant and it will form the
base for further work to be undertaken.

III. Maps

Maps (hard copy 4 sets and soft copy in pdf and GIS Format) to include and
not be limited to the following:
Map 2.1 Base map of BDPA showing contours, roads, natural features
Map 2.2 Map overlaying all administrative boundaries i.e. municipal area
with wards, local planning area, tehsils, enumeration blocks, RI
Circle, village and plot boundaries
Map 2.3 Map integrating plot boundary with RoR data (Bhulekh) including
kisam, broad ownership categories like Govt/ Private/ Temple
Trust/ Endowment/ Forest Land/ Waterbody etc. The Govt.
ownership data is to be sub-categorised as per various Departments.
Map 2.4 Map showing Regional Linkages and major growth nodes
Map 2.5 Validated and finalized existing land use map for the BDPA
Map 2.6 Validated and finalized set of detailed existing land use maps for
the zonal boundaries
Map 2.7 Map showing land use change in the existing land use from the
CDP 2030
Map 2.8 Physiographic Map of BDPA showing contours, elevation, slope
and DEM in thematic maps
Map 2.9 Map showing extent of eco-sensitive zones and other protected and
ecologically sensitive areas including watersheds and habitats of
endangered species
Map 2.10 Map showing extent of restrictive zones of Airport authority of
India, ASI and State protected monuments
Map 2.11 Hazard maps of BDPA showing key vulnerable areas with regard to
different hazards (via overlays)
Map 2.12 Map representing land values across different locations in BDPA as
per Inspector General of Registration, Revenue and Disaster
management Department, GoO.
Map 2.13 Geological Map of BDPA
Map 2.14 Map showing historical and heritage sites present in Bhubaneswar
Map 2.15 Map showing overall, gross residential and net residential densities
across different locations in BDPA
Map 2.16 Map showing housing typology in BDPA

77 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

Maps (hard copy 4 sets and soft copy in pdf and GIS Format) to include and
not be limited to the following:
Map 2.17 Map showing location and extent of slums across BDPA
Map 2.18 Map showing existing road network and circulation pattern in
BDPA upto 12 m wide road and related transportation
infrastructure and facilities
Map 2.19 Map representing existing mobility patterns and transport networks
in BDPA (volume counts as key locations, origin-destination, road
density)
Map 2.20 Map showing existing storm water drainage network in BDPA
Map 2.21 Map showing existing sewerage network and allied utilities in
BDPA
Map 2.22 Map showing existing water supply network and allied utilities in
BDPA
Map 2.23 Map showing existing solid waste management system in BDPA
Map 2.24 Map showing existing social infrastructure facilities in BDPA
Map 2.25 Map showing existing electricity lines (overhead and underground)
and associated facilities in BDPA
Map 2.26 Map showing existing gas lines and associated facilities in BDPA
Map 2.27 Map showing existing optical fiber networks and associated
facilities in BDPA
Map 2.28 Map overlaying other agencies jurisdictional limits for water,
sanitation, electricity, transport, social infrastructure (e.g. Postal
code boundary, Police jurisdiction boundary, Govt. health
jurisdiction boundary etc.) etc.
Map 2.29 Map showing the land suitability and capabilities in BDPA
Map 2.30 Map showing the inundated areas during extreme rainfall /
cyclones
Map 2.31 Map showing the areas affected by extreme heat in BDPA
Map 2.32 Land Valuation Map as per latest database published by IGR,
Odisha
Map 2.33 Map showing ownership status of all land parcels within the
Development Plan area, classified as public, private, temple
trust/religious institution, or other relevant categories
Map 2.34 Map showing Govt. Land inventory
Note: Please note that above maps are just for illustrative, if required, as per the direction
of the authority, further maps to be generated to complete the assignment

[Link] Stage – III Draft proposal (T0+600 days)

The draft proposal shall be based on the approved alternative of the Concept Plan in
the Stage – II. The consultant shall undertake preparation of further detailing.

78 | P a g e
SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

Task 1- Evaluate, visualize and arrive at plans and recommendations at different

scales through public participation

A comprehensive evaluation system should be developed in consultation with the

Development Authority and stakeholders taking into account relevant factors such as
socio-economic, environmental and political factors, services to the poor and
vulnerable, integration of land-use and transportation, capital and operational costs.
Citywide stakeholder consultations and receipt of objectives and suggestions through
public participation to be compiled.

Task 2 – Prepare draft Comprehensive Development Plan

The Draft Development Plan will be composed of written documents and maps. It will
have all the components, which are detailed out in this ToR. It will be presented at an
appropriate and legible scale.

• Land classifying plan: Flood analysis, site sorting plan

• Road system: Functional classification, Traffic volume, Traffic flow, Typical-road
section/pavement, Intersection, Bridge and culvert
• Water supply system: Planning and overlay concept, Water demand forecast,
Water sources, Water treatment plan, Distribution system
• Sewage Management: Planning and overlay concept, Waste water generation,
Sewage treatment plant
• Power supply system: Planning and overlay concept, Power demand forecast,
Distribution plan (In KV), Exploring the possibility of renewable generation facility
• Information and Communication System: Telecom demand, IT Parks and ITES
• Built-up form mapping
• Heritage maps
• Watershed maps and proposal for riverfront development

Task 3- Prepare draft Zoning and Development Control Regulations

• Zoning of land use for residential, commercial, industrial, agricultural,

recreational, educational and other purposes together with Zoning Regulations.
• A complete street pattern, indicating major and minor roads, national highways,
and state highways, and traffic circulation pattern, for meeting immediate and
future requirements with proposals for improvements
• Areas reserved for parks, playgrounds and other recreational uses, public open
spaces, public buildings and institutions and areas reserved for such other
purposes as may be expedient for new civic developments
• Areas earmarked for future development and expansion
• Reservation of land for the purposes Central Government, the State Government,
Planning Authority or public utility undertaking or any other authority
established by Law
• Declaring certain areas, as areas of special control and development in such areas
being subject to such regulations as may be made in regard to building line, height
79 | P a g e
SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

of the building, floor area ratio, architectural features and such other particulars as
may be prescribed
• Stages by which the plan is to be carried out

The CDP shall allocate due emphasis on developing / re-developing the core city area,
other identified areas. The Consultant will define the spatio-economic development
policies, strategies and programmes towards the intended development of these area
under consideration that resonates with development vision and objectives. As part of
this, the Consultant shall develop heritage sensitive design regulations for identified
areas in the core city area. There may also be a need to recommend changes in existing
policies (encompassing economic, urban development and others), guidelines,
regulations, etc. that facilitate futuristic development. These may be applicable to all /
parts of the planning area.

The CDP and concept infrastructure plan will establish the broad setting and objectives
for development. The Consultant will suggest the civic infrastructure projects that need
to be developed for catering to the current deficit and the future demand. The projects
shall include but not limited to water supply; sewerage & sanitation; reuse of treated
wastewater; storm water drainage, Water recycling & Reuse, solid waste management;
rejuvenation and restoration of water bodies; power with a focus on renewable energy
sources; disaster (flood) risk reduction projects (including flood management). As part
of project identification, the Consultant shall also identify the projects of strategic
importance that need to be developed for sustainable development in the BDPA. While
identifying the projects, due consideration shall be given to identify the projects that
may be developed both through PPP and through government support.

Stage III Deliverables

I. Report
a. City strategy diagram defining the major planning approach suggested for
regulating the future development of the city.
b. Draft Zoning Regulations; Development Control Guidelines; FAR and density;
infrastructure and services norms
c. Sectoral recommendations on Chapters i.e. Demography, Settlement Pattern,
Regional Linkages, Economic Growth, Traffic & Transportation, Housing &
Community Development, Urban Infrastructure & Services, Social
Infrastructure, Affordable Housing/ Slum Rehabilitation & Resettlement,
Environment and Disaster Management, Tourism Development, Culture and
Heritage, Public Arts & Sports, Land-Use Planning etc.
d. Recommendation on land suitability earmarking non-developable, limited and
densely developable areas within the city.
e. Identification of blue green networks within the city with policy level
interventions to effectively manage the same.

80 | P a g e
SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

f. Report on special heritage regulations made therein for conservation of the

heritage buildings and precincts. Identification of heritage corridors within the
city with tourist routes.
g. Regulations in respect of each land use zone to enforce the provisions of
Comprehensive Development Plan and explaining the manner in which
necessary permission for developing any land can be obtained from the
planning authority
h. Phasing of land development
i. Preliminary Design of Roads and Physical Infrastructure shall be prepared for
road widths ranging from 9 meters to 90 meters, in accordance with the
proposed zonal jurisdictions. Additionally, for the extended areas of BDA
comprising 364 villages, the Consultant shall propose an extension of road
network of 12-meter and 9-meter wide roads, aligned with the proposed zones
and road network proposals as per the final Comprehensive Development
Plan (CDP) for the extended areas of BDA.
j. Preparation of preliminary engineering design of select trunk projects
k. Draft Zoning Regulations & Urban Design Guidelines / Form-based Codes
l. Identification, listing, cost estimation and phasing of development and trunk
projects
m. Business Case & Financial Mobilization Plan for the Client
n. Institutional Structure for CDP Implementation
o. Draft Implementation Plan
p. Identification of Draft Town Planning Schemes/ other expansion schemes or
Local Area Plans with institutional framework.
q. Report on geospatial integration of sectoral plans and infrastructural networks
& plans
r. The following (but not limited to) shall form part of the CDP:
• Land use plan for the entire BDPA planning area
• Transport network and project listing
• Social infrastructure plan and project listing
• Physical infrastructure plan and project listing
• Area-based Urban Design guidelines for development
s. Integrated infrastructure development strategy and action plan: Devise
implementation strategy, prioritise identified projects and prepare short term,
medium term and long-term implementation plan along with block cost
estimates. The prioritization of projects should be supported by adequate
rationale and should also define set of activities that need to be undertaken for
developing such identified projects.
t. Identification of interventions from the perspective of augmenting disaster
management & security infrastructure

II. Stakeholder Consultation and Coordination

A draft plan workshop to be conducted with the following outputs
a. Report on Planning area consultations

81 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

b. Report on City wide stakeholder consultations

III. Maps

Stage-III: Maps (hard copy 4 sets and soft copy in pdf and GIS Format) to include
and not be limited to the following:
Map 3.1 Map showing the zones with restricted, limited activity and
developable zones
Map 3.2 Map showing proposed land use map for the BDPA
Map 3.3 Set of detailed proposed land use maps for BDPA zonal jurisdictions
Map 3.4 Map showing proposed road network proposing roads varying from
9m to 90m
Map 3.5 Map showing proposals for slums and informal settlements across
BDPA
Map 3.6 Map showing proposed circulation pattern in BDPA up to 12 m wide
road
Map 3.7 Map showing proposed mobility patterns in BDPA
Map 3.8 Map showing proposed storm water drainage network in BDPA
Map 3.9 Map showing proposed water supply network and allied utilities in
BDPA
Map 3.10 Map showing proposed sewerage network and allied utilities in BDPA
Map 3.11 Map showing existing and proposed solid waste landfill sites in BDPA
Map 3.12 Map showing proposed ecologically sensitive and protected areas in
BDPA
Map 3.13 Map showing existing and proposed power and energy services in
BDPA
Note: Please note that above maps are just for illustrative, if required, as per the direction of
the authority, further maps to be generated to complete the assignment

[Link] Stage – IV Draft Final Proposal (T0+700 days)

This stage involves the preparation and submission of the Final Draft Comprehensive
Development Plan (CDP) based on the Draft Proposal from Stage III. The objective of
this stage is to finalize the proposal by incorporating all internal feedback, inter-
departmental observations, and field-level stakeholder inputs, ensuring the proposal is
robust, realistic, and consensus-driven.

Task 1 – Incorporation of Internal Review and Feedback

The Consultant shall review and address all observations and comments received from
BDA and associated technical teams on the Stage III Draft Proposal. Revisions shall be
made across all report sections, plans, and maps to align with institutional
recommendations and planning standards.

Task 2 – One-to-One Stakeholder Consultations

The Consultant shall organize targeted consultations with:

82 | P a g e
SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

• Relevant line departments (e.g., housing, transport, environment, tourism,

water and sanitation etc.),
• Revenue Inspector (RI) Circles
• Concerned Panchayats within the planning area

These sessions shall be aimed at refining the proposed development framework,

validating land use recommendations, and resolving any departmental or jurisdictional
overlaps. Feedback and agreements from these sessions shall be documented and
integrated into the final proposal.

Task 3 – Finalization and Submission of the Final Draft CDP

A refined and comprehensive Final Draft CDP shall be prepared based on all inputs
and shall reflect:

• Planning strategies grounded in stakeholder consensus,

• Revised zoning regulations, land use proposals, and infrastructure strategies,
• Updated institutional frameworks and implementation phasing,
• Enhanced GIS maps reflecting ownership, infrastructure, and environmental
overlays.

Task 4 – Presentation of Final Draft CDP

The Consultant shall prepare a final presentation highlighting:

• Key revisions made since Stage III,

• Summary of feedback received and actions taken,
• Final recommendations and justification,
• Proposed way forward for notification and implementation.

Stage IV Deliverables

All deliverables listed under Stage III – Draft Proposal shall be re-submitted with
updates and additions as required. In addition, the following shall be included:

1. Updated Draft CDP Document (hard copy and soft copy – pdf and GIS formats)
reflecting all incorporated revisions.
2. Summary of Revisions – A detailed matrix outlining comments received (from
BDA, departments, and stakeholders), corresponding actions taken, and
justifications for acceptance/rejection.
3. Stakeholder Consultation Report – Documentation of all one-on-one consultation
meetings, with date, department/panchayat consulted, summary of inputs, and
signed attendance or meeting records.
4. Presentation Materials – Slides used for final presentation to BDA and key
stakeholders, submitted in editable format.
5. Revised Maps and Visuals – All thematic and spatial maps submitted under Stage
III, updated with changes (hard copy – 4 sets and soft copy – PDF and GIS
formats).

83 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

Stage-IV: Maps (hard copy 4 sets and soft copy in pdf and GIS Format) to include and
not be limited to the following:
Map 4.1: Map showing the zones with restricted, limited activity and developable
zones
Map 4.2: Map showing proposed land use map for the BDPA
Map 4.3: Set of detailed proposed land use maps for BDPA zonal jurisdictions
Map 4.4: Map showing proposed road network proposing roads varying from 9m to
90m
Map 4.5: Map showing proposals for slums and informal settlements across BDPA
Map 4.6: Map showing proposed circulation pattern in BDPA up to 12 m wide road
Map 4.7: Map showing proposed mobility patterns in BDPA
Map 4.8: Map showing proposed storm water drainage network in BDPA
Map 4.9: Map showing proposed water supply network and allied utilities in BDPA
Map 4.10: Map showing proposed sewerage network and allied utilities in BDPA
Map 4.11: Map showing existing and proposed solid waste landfill sites in BDPA
Map 4.12: Map showing proposed ecologically sensitive and protected areas in BDPA
Map 4.13: Map showing existing and proposed power and energy services in BDPA
Note: Please note that above maps are just for illustrative, if required, as per the direction of the
authority, further maps to be generated to complete the assignment

[Link] Stage –V Final proposal (T0+760 days)

Task 1- Prepare Final Comprehensive Development Plan

The final proposal will be composed of written documents and maps with revisions
and incorporation of comments received on the draft Plan and from public consultation
meetings. The document will cover all the components stated in this ToR.

Task 2- Development, Implementation and Enforcement Plan

• Phased Development & Implementation Plan development: The Consultants
shall develop a phased detailed Comprehensive Development Plan
implementation road map to enable the successful implementation and
enforcement of the revised Comprehensive Development Plan. This should contain
recommendations of the key steps and processes that are required, a detailed
GANTT chart listing processes with suggested timelines for implementation.
• Enforcement process and protocol development: The Consultants shall also
undertake a detailed study on enforcement process and develop protocols to
accomplish this. They shall prepare a road map encompassing all activities
required to ensure successful implementation and enforcement of the revised
Comprehensive Development Plan including, but not limited to: institutional
frameworks, project planning and management, capacity building, and
enforcement mechanisms.
• Staffing and Investment Budget for Comprehensive Development Plan
Implementation & Enforcement: The Consultants shall identify staffing and

84 | P a g e
SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

investment requirements for Comprehensive Development Plan implementation

and enforcement. Accordingly, they shall prepare detailed budget and formulate a
short, medium, and long-term investment program for implementation, with a
focus on capital investments to be made in the first 5 years, 6-10 years and 11-20
years of the Plan. This will also include possible financial sources and methods for
resource mobilization. The Consultants shall base this on stated priorities,
prioritize the projects and prepare the phased investment plan accordingly. The
Consultants shall also suggest mechanisms for resource mobilization.
• Operation and Maintenance: The consultant will suggest models to take care of
operation and maintenance of infrastructure created.

Stage V Deliverables
a. Final Report and Maps based on minor revisions, suggestions by officials, if any.
b. Final Revised Development Plan with detailed zoning and development plans for
Planning districts
c. Define final implementation mechanism with phase wise timelines for the
development framework
d. Develop a review (regulation), implementation (financing) & approval
(governance) processes
e. Recommend new Development Standards (i.e. amendments to zoning, standards,
guidelines, etc. and other regulatory changes)
f. Obtain legal and statutory status for the CDP and other Government/agency
approvals

Stage-V: Maps (hard copy 4 sets and soft copy in pdf and GIS Format) to include and
not be limited to the following:
Map 5.1: Map showing the zones with restricted, limited activity and developable
zones
Map 5.2: Map showing proposed land use map for the BDPA
Map 5.3: Set of detailed proposed land use maps for BDPA zonal jurisdictions
Map 5.4: Map showing proposed road network proposing roads varying from 9m to
90m
Map 5.5: Map showing proposals for slums and informal settlements across BDPA
Map 5.6: Map showing proposed circulation pattern in BDPA up to 12 m wide road
Map 5.7: Map showing proposed mobility patterns in BDPA
Map 5.8: Map showing proposed storm water drainage network in BDPA
Map 5.9: Map showing proposed water supply network and allied utilities in BDPA
Map 5.10: Map showing proposed sewerage network and allied utilities in BDPA
Map 5.11: Map showing existing and proposed solid waste landfill sites in BDPA
Map 5.12: Map showing proposed ecologically sensitive and protected areas in BDPA
Map 5.12: Map showing existing and proposed power and energy services in BDPA
Note: Please note that above maps are just for illustrative, if required, as per the direction of the
authority, further maps to be generated to complete the assignment

85 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

[Link] Stage – VI Final Submission & Data hand over (T0+900 Days)
This stage comprises activities related to:

• Publication of the (Final) Draft CDP for invitation of suggestions & objections of
the general public under the provisions of the Odisha Development Authority Act,
1982.

• Incorporation of suggestions / objections of the general public through hearing

and review by a committee constituted under the provisions of the Odisha
Development Authority Act, 1982 and prepare the Draft Final CDP for submission
to the State Government for its approval and notification.

• Incorporation of suggestions of Government, if any.

• Submission of the Draft Final CDP meeting the requirements as per the following
paragraphs.
i. Preparation of compiled database for the assignment with details collected
from various primary and secondary sources (viz. maps / plans / charts /
drawings / topo-sheets / satellite imageries, various study reports/publishes,
planning documents etc.), summary of various analyses, results / findings etc.
ii. The Consultant shall furnish all details, data, information, facts, various
survey records and documents along with detailed proposals and
recommendations as per the assignment in the form of Report including
prioritization and investment plans along with the Comprehensive
Development Plan, and other deliverables at the Final stage to seek approval
of the State Government.
iii. All the original drawings shall be supplied along with original and five copies
of the Final Report along with soft copies in pen-drives. All soft copies shall be
in their native formats, accompanied by a copy in PDF. All drawings shall be
provided in DWG format and PDF, and also in their native GIS formats.

a. Knowledge Transfer to BDA and Public Engagement

• Report on BDA Knowledge transfer needs
• Development Plan data & Report on Knowledge transfer process
• Report on BDA Public engagement & response strategy
• Report on public engagement & response process outcomes
• All final maps and reports in editable format as prescribed by
authority (word, pdf and Arc GIS)
• Final GIS Data with proper formatting (.mxd layerwise) for
integration with existing GIS based web portal
[Link] for which the consultant shall extend
necessary support as and when required.

b. Development Plan Implementation & Enforcement Report

• Report on Development Plan Implementation

86 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

• Report on Development Plan enforcement

• Report on Staffing and Investment Budget

3.4 Team Composition

The suggested staffing required for the project has been outlined in the table below. The
consultant is required to provide detailed CVs, along with necessary documentary
evidence for all the team members stated below. All the CVs should meet all the
minimum criteria, without which the bid will not be considered for further evaluation.

Sl. Educational Total Deploym

Key
N Qualificatio Experi Experience on Eligible Assignments ent at
Personnel
o. n ence Site

Graduation Floating
in Should have worked as team leader on
5 days in
Team Engineerin at least 3 CDP or similar projects with 1
every
Leader- g / project for a city with population of 10
month
Urban Architectur lakh or more, capable of conducting the
15 and to be
1 Planning e and Post- stakeholder and public consultation
years present in
Expert graduation meetings. Knowledge of urban
all the
in Urban development policies and issues and
meetings
Planning / exposure of working on development
Urban control regulations
Design

Graduation
/ Post-
Dy. Team graduation Should have worked on at least 2 CDP
Leader/ in Planning 10
2 or similar projects with 1 project for a
Urban with Post- years
graduation city with population of 10 lakh or more
Planner
in GIS or
related
field
Graduation Should have worked on at least 3 CDP
in or similar projects with 1 project for a
Full Time
Architectur city with population of 10 lakh or more
e /
Experience in the area of Urban
Planning/ Transport Planning with focus on urban
Transport Civil/ 10
3 Mobility. Experience in traffic modeling,
planner Transport years
designing and implementing, urban
Engineerin roads. Experience in managing traffic
g and Post- surveys and studies, network analysis,
graduation designing and implementing NMT,
parking projects and framing the
in
associated planning & design
Transportat guidelines, framing vehicular

87 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

ion circulation plans etc.

Planning

Floating
Should have worked on at least 1 region
level infra planning or 1 CDP or similar As and
Bachelor of projects when
Tourism Tourism 7 required
4
Planner Studies or years Experience in planning of towns with basis and
equivalent emphasis on tourism sector, planning of to be
tourism infrastructure and relevant land present in
uses. all the
meeting

Graduation
in Should have worked on at least 2 CDP
Engineerin or similar projects with 1 project for a
g / city with population of 10 lakh or more.
Urban
5 Architectur 8 years Experience in Cityscape and Streetscape Full Time
Designer
e and Post- Design. Experience in formulating
graduation urban design guidelines for different
in Urban zones in cities.
Design

Floating
MBA Should have worked on at least 3 CDP As and
Finance or or similar projects with 1 project for a
when
Urban Urban city with population of 10 lakh or more.
required
6 Manageme Manageme 8 years basis and
nt Expert nt, or CA or Demonstrated experience in supporting
to be
related urban develop-ment through economic
present in
field planning, financial analyses, etc.
all
meetings

Master’s in Should have worked on at least 1 city Floating

Environme level project or 1 CDP or similar
projects 7 days in
ntal
every
Environme Engineerin Experience in Environmental Impact month
7 7 years
nt Planner g/ Assessment of urban development and to be
Environme projects and in integrating present in
ntal environmental considerations in all
Planning planning. meetings

Masters in Should have worked on at least 1 city Full Time

8 GIS Expert planning or 6 years level project or 1 CDP or similar
Masters in projects.

88 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

Geoinforma Experience in application of GIS and

tics & remote sensing in Urban and Regional
Technology Planning, CDPs/CMPs/Zonal Plans
etc. Experience in GIS database
development and analyses.

MBA or M. Floating
Plan with
Should have worked on at least 1 city
specializati 7 days in
level project or 1 CDP or similar
Housing / on in every
projects.
9 Real housing or 6 month
Estate real estate years and
Experience in planning for housing
Expert manageme presented
based on socio-economic data, land
nt or in all the
prices, market research, etc.
market meeting
research
Programme Support Unit

Urban
Relevant
Planner/
10 Masters 5 years
Regional Should be well-versed with the
degree
Planner
planning concepts & in the relevant
Relevant software
Transport
11 Masters 3 years
planner
degree

Relevant
Should have experience of conducting
12 GIS Expert Masters 3 years
stakeholder meetings & content writing
degree

Graduation Should have worked on at least 3 CDP

in or similar projects Full Time
Engineerin
Experience in planning & designing
g and Work
integrated infrastructure projects
experience
(roads, water, wastewater, drainage,
in 7 major
power, renewable energies etc.).
Infrastruct projects
13 ure/Service related to 3 years
s Planner infrastructu
re planning
or Post-
graduation
in
Infrastructu
re Planning

89 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

MCA or
Master’s in
IT / EEE /
ECE / CS /
Telecom or
4 months
related in
during
the field of Demonstrated experience in smart city the
Smart
smart design and development, establishment
14 Developm 3 years project
infrastructu of CCC, Digital platform for urban
ent Expert period, as
re or management and operations.
and when
sustainable
required
city
planning or
digital
technologie
s

Note:
1. Bidders should note that all the above team members are to be deployed for the
entire duration of the assignment including ‘field time’ and ‘home time’ as per the
‘Project Implementation & Staffing Plan’ mentioned in their Approach &
Methodology.
2. Team members mentioned at serial no 2, 9, 10, and 11 is required to deployed at site
for entire duration of the project that means at Bhubaneswar city whether at site
office or BDA office or any other office provided by BDA.
3. Responsibility of bidder is to deliver the project.
4. Bidders should note that team members are required to present at site as per the
direction of the client.
5. Bidder should also note that the above team list is just for reference only and bidder
will be responsible to deliver the project and to deliver the project in time if any
additional resource is required, it is responsibility of the bidder to deploy additional
resource and BDA will not pay any additional amount except quoted amount.
3.5 Time/ Payment Schedule
a. Total timeframe for the assignment shall be of maximum 24 (twenty-four) calendar
months.
b. The payment shall be released upon submission and approval of the following
deliverables.
S. Deliverables Time Frame Payment
No. (Days)

1 Stage I: Inception report T0 + 120 5%

2 Stage II: Interim Report T0 +300

15%
i. Data Validation – Status/ Survey

90 | P a g e
SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

S. Deliverables Time Frame Payment

No. (Days)

Report and Base Map

10%
ii. Concept Plan

3 Stage III: Draft Proposal T0 +600 15%

4 Stage IV: Draft Final Proposal T0 +700 20%

5 Stage V: Final Proposal T0 +760 25%

i. Approval by Government T0 +850 5%

6 Stage VI: Final Submission & Data T0 + 900 5%

Handover

c. The Review Committee (RC) formulated to monitor the progress of the assignment
may make judgment regarding the quality of services. The payment will be released
only after CMC’s decision and approval on the quality of work as per the
deliverable as set forth in Clause 3.3 above.
d. No separate TA/DA would be payable in addition to Consultancy fee.
e. The TDS and other taxes as applicable under the law would be deducted by the
Client from the amount payable as Consultancy fee.
f. In case the milestones / deliverables as per approved work plan are delayed
beyond the approved timelines, a penalty of 1% of contract value for the
corresponding deliverable shall be levied every fortnight of the delay, subject to
maximum of 20% of contract value for the corresponding deliverable, after which
contract may be terminated.
g. Overall penal deductions due to delay in submission of deliverables shall not cross
20% of the overall contract value.
h. Against levying the penalty as above, the delay may be condoned at the discretion
of the Client.
i. The Client shall not impose this penalty in case the delay has occurred on account of
reasons not attributable to the Consultant.
j. No reimbursement shall be made by the Client to the Consultant for any type of any
taxes & duties in connection with this contract. The Consultant and Experts are
responsible for meeting any, and all tax liabilities arising out of the Contract. The
Client will perform such duties about the deduction of such taxes at source as per
rules in force.
k. Any statutory fees, if any, is required to deposit with the above agencies for
obtaining of approval, shall be borne by the BDA.
l. The consultant shall provide full support for incorporation of any
suggestions/instructions given by the Government in respect of the project, in case
the same is required to be done after timeframe for the assignment.

91 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

Note:
i. Basis for payment for stages will be on Lump sum Fees quoted by the consultant
ii. All these timelines are excluding the time required for notification if any or compliance
of any statutory requirements and /or the approval process.
iii. Scope of Work or the Timeline given for performance of services may be increased,
reduced or altered by the BDA. Any revised scope of work or for any
additional/repetitive services for which rates of fees are not available shall be paid on
mutually agreed terms and conditions.

3.6 Clients’ inputs and Counterpart Services and Facilities

1. Services, facilities and property to be made available to the Consultant by the Client:
Adequate office space shall be provided to the Consultant by the Client with
installation of fans/air conditions. The electricity charges shall be paid by the Client.
2. Professional and support counterpart personnel to be assigned by the Client to the
Consultant’s team: As per requirement and at the request of the Consultant
3. The Consulting firm will be responsible to:
• Arrange for fully equipped office operation related facilities for project team.
• Arrange for data collection, survey and investigation, preliminary design, report
preparation for aforementioned project.
• Arrange for communication related to contract, data processing, computers,
printing equipment and necessary stationeries.
• Procurement of Cadastral Sheets, secondary data etc., if any required to complete
the assignment, consultant shall procure the same on its own from concerned
department/organization and no fees and reimbursement shall be paid by BDA.
• Arrange for all transportation and travelling including local travel required for
the assignments to perform the consultancy services/job.
4. The equipment/ furniture purchased from the funds provided by the Client shall be
the property of the Client and on completion of the project the Consultant shall return
all those equipment/furniture in workable condition.

92 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

SECTION: 4

TECHNICAL PROPOSAL SUBMISSION

FORMS

93 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE
DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

TECH -1
COVERING LETTER

(ON BIDDER’S LETTER HEAD)

[Location, Date]

To
The Secretary
Bhubaneswar Development Authority
Akash Shova Building, Bhubaneswar-751001, Odisha

Subject: SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-

BASED COMPREHENSIVE DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD
CDP AREA) [TECHNICAL PROPOSAL]

Dear Sir,

I, the undersigned, offer to provide the services for the proposed assignment in respect to your
Request for Proposal No. , Dated: . I hereby
submit the proposal which includes this technical proposal sealed under a separate envelope.
Our proposal will be valid for acceptance up to 180 Days and I confirm that this proposal will
remain binding upon us and may be accepted by you at any time before this expiry date.

All the information and statements made in this technical proposal are true and correct and I
accept that any misinterpretation contained in it may lead to disqualification of our proposal.
If negotiations are held during the period of validity of the proposal, I undertake to negotiate
on the basis of the proposal submitted by us. Our proposal is binding upon us and subject to
the modifications resulting from contract negotiations.

I have examined all the information as provided in your Request for Proposal (RFP) and offer
to undertake the service described in accordance with the conditions and requirements of the
selection process. I agree to bear all costs incurred by us in connection with the preparation
and submission of this proposal and to bear any further pre-contract costs. In case, any
provisions of this RFP/ ToR including of our technical & financial proposal is found to be
deviated, then your department shall have rights to reject our proposal including forfeiture of
the Earnest Money Deposit absolutely. I confirm that, I have the authority to submit the
proposal and to clarify any details on its behalf.

I understand you are not bound to accept any proposal you receive. I remain,

Yours faithfully,
Authorized Signatory with Date and Seal:

Name and Designation:

Address of Bidder:

94 | P a g e
 SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE DEVELOPMENT
PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

TECH -2
Bidder’s Organisation (General Details)

Sr. Description Full

Details
Name of the Bidder / Consortium
1
Address for communication:
Tel: Fax:
2
Email id:

Name of the authorized person

signing & submitting the bid on
3 behalf of the Bidder:
Mobile No.:
Email id:
Registration / Incorporation Details
4 Registration No:
Date & Year. :
Local office in Odisha
5 If Yes, Please furnish contact details Yes / No
Bid Processing Fee Details
Amount :
6 Date:
Name of the Bank:

EMD Details
Amount :
7 Date:
Name of the Bank:

8 PAN Number

9 Goods and Services Tax Identification

Number (GSTIN)

10 Willing to carry out assignments as per the YES

scope of work of the RFP
Willing to accept all the terms and
11 YES
conditions as specified in the RFP

Authorized Signatory [In full and initials]:

Name and Designation with Date and Seal:

95 | P a g e
SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE DEVELOPMENT
PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

TECH - 3

Bidder Organisation (Financial Details)

Financial Information in INR

Details FY 2021-22/ FY 2022-23/ FY 2023-24/ Average
FY 2022-23 FY 2023-24 FY 2024-25

Turnover (in Lakh)

Supporting Documents:

Audited certified financial statements for the last 3 FYs (Submission of copies of Income &
Expenditure Statement and Balance Sheet for the respective financial years is mandatory along
with this form)

Filled in information in this format must have to be jointly certified and sealed by the CA and
the authorized representative of the bidder and to be furnished in original along with the
technical proposal failing which the proposal will be out rightly rejected. No scanned copy
will be entertained.

Signature and Seal of the Company Auditor with Date in original

Authorized Signatory [In full initials with Date and Seal]:

Communication Address of the Bidder:

96 | P a g e
SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE DEVELOPMENT
PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

TECH - 4

FORMAT FOR POWER OF ATTORNEY

(On Bidder’s Letter Head)

I, , the (Designation) of (Name

of the Organisation) in witness whereof certify that <Name of person>is authorized to
execute the attorney on behalf of <Name of Organisation>, <Designation of the
person>of the company acting for and on behalf of the company under the authority
conferred by the < Notification/ Authority order no.>Dated <date of reference>has
signed this Power of attorney at <place> on this day of <day><month>, <year>.

The signatures of <Name of person>in whose favour authority is being made under the
attorney given below are hereby certified.

Name of the Authorized Representative:

(Signature of the Authorized Representative with Date)

CERTIFIED:

Signature, Name & Designation of person executing attorney:

Address of the Bidder:

97 | P a g e
SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE DEVELOPMENT
PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

TECH - 5

(BIDDER’S PAST EXPERIENCE DETAILS)

Table -1 (List of <Nos> completed assignments only of similar nature** in any sector during
last <Nos> years)

Sl. Period Name of Name *Contract Date of Award Date of Remarks

no. the of the Value / Completio if any
Assignment Client (in INR) Commencement n of
with and of assignment assignment
details Duratio
thereof n
in Month
A B C D E F G H
1
2
3

Authorized Signatory [In full and initials]:

Name and Designation with Date and Seal:

Note: Bidders are requested to furnish the list limited to <Nos>assignments of similar
undertaken during the last <Nos> Financial Years (to be decided accordingly) as per
the above prescribed format only. Information not conforming to the above format
will be treated as non-responsive. Copies of the Work order / Contract Document /
Completion Certificate from the previous Clients need to be furnished along with the
above information.

98 | P a g e
SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE DEVELOPMENT
PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

TECH - 6

INFORMATION REGARDING ANY CONFLICTING ACTIVITIES AND

DECLARATION THEREOF

Are there any activities carried out by your agency which are of conflicting nature as mentioned in Section
2: [Information to the Bidder] under Eligibility Criteria: Para (5). If yes, please furnish details of any such
activities.

If no, please certify,

I, hereby declare that our agency as Individual / as a member of any consortium is not indulged
in any such activities which can be termed as the conflicting activities as mentioned in Section 2:
[Information to the Bidder] under Eligibility Criteria: Para (6).

I, also acknowledge that in case of misrepresentation of any of the information, our proposal /
contract shall be rejected / terminated by the Client which shall be binding on us.

Authorized Signatory [In full initials with Date and Seal]:

Communication Address of the Bidder:

99 | P a g e
SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE DEVELOPMENT
PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

TECH -7

COMMENTS AND SUGGESTIONS ON THE TERMS OF REFERENCE / SCOPE OF

WORK

[The Agency needs to present and justify in this section, if any modifications to the Terms of
Reference he is proposing to improve performance in carrying out the assignment (such as deleting
some activity considering unnecessary, or adding another, or proposing a different phasing of the
activities / study process modifications). Such suggestions should be concise and to the point, and
incorporated in the technical proposal. Modification / suggestion will not be taken into
consideration without adequate justification. Any change in manpower resources will not be taken
into consideration]

Authorized Signatory [In full initials with Date and Seal]:

Communication Address of the Bidder:

100 | P a g e
SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE DEVELOPMENT
PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

TECH -8
DESCRIPTION OF APPROACH, METHODOLOGY & WORK PLAN TO UNDERTAKE
THE ASSIGNMENT

[Technical approach, methodology and work plan are key components of the Technical Proposal. In this
Section, bidder should explain his understanding of the scope and objectives of the assignment, approach to
the services, methodology for carrying out the activities and obtaining the expected output, and the degree of
detail of such output. Further, he should highlight the problems being addressed and their importance and
explain the technical approach to be adopted to address them. It is suggested to present the required
information divided into following four sections]

A. Understanding of Scope, Objectives and Completeness of response

Please explain your understanding of the scope and objectives of the assignment based on the
scope of work, the technical approach, and the proposed methodology adopted for
implementation of the tasks and activities to deliver the expected output(s), and the degree of
detail of such output. Please do not repeat/ copy the ToR here.

B. Description of Approach and Methodology:

a. Key guiding principles for the study.

b. Proposed Framework.
c. Information matrix
d. Any other issues

C. Past Experience:

Explaining of the proposed methodologies to be adopted highlighting of the compatibility of

the same with the proposed approach. This includes past experience of the bidder in similar
nature of work, number of assignments of the related nature taken up till date.

D. Staffing Plan:

The bidder should propose and justify the structure and composition of the team and should
enlist the main activities under the assignment in respect of the Key Professionals responsible
for it.

Brief on Experience and qualification of proposed manpower as well as the back-office support
team shall be presented during the technical Presentation.

*CVs of all the manpower shall be provided along with.

101 | P a g e
SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE DEVELOPMENT
PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

Authorized Signatory [In full initials with Date and Seal]:

Communication Address of the Bidder:

102 | P a g e
SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE DEVELOPMENT
PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

TECH -9

Format of Curriculum Vitae (CV) for Proposed Key Personnel

1. Proposed Position:

[For each position of key professional separate form Tech 9 will be prepared]

2. Name of Firm:

3. Name of Staff:

4. Date of Birth:

5. Years with Firm:

6. Nationality:

7. Education:

[Indicate college / university and other specialized education of staff member, giving names of
institutions, degrees obtained, and dates]

8. Membership in Professional Associations:

9. Other Trainings:

10. Countries of Work Experience:

11. Languages:

[For each language indicate proficiency: excellent, good, fair, or poor; in speaking, reading, and
writing]

12. Employment Record:

[Starting with present position, list in reverse order every employment held by staff member since
graduation, giving for each employment (see format here below): dates of employment, name of
employing organization, positions held. For experience in last ten years, also give types of activities
performed and Client references, where appropriate as per the prescribed format given below]

From [Year] To [Year]

Procuring Entity Name

Position Held

Details of Task Assigned

103 | P a g e
SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE DEVELOPMENT
PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

[List all tasks to be performed under this

assignment]

13. Work Undertaken that Best Illustrates Capability to Handle the Tasks Assigned

[Among the Assignment/jobs in which the staff has been involved, indicate the following
information for those Assignment /jobs that best illustrate staff capability to handle the tasks listed
under point 12.]

Name of the Project

Year

Location

Name of the Client

Project Feature

Position Held

Activities Performed

Certification:

I, the undersigned, certify that to the best of my knowledge and belief that this CV correctly
describes my qualifications and past experiences. I will undertake this assignment for the full
project duration in terms of roles and responsibilities assigned in the technical proposal or any
agreed extension of activities thereof. I understand that any misstatement herein leads to
disqualification of CV.

Date:

Signature of Key Professional with Date: _________________

Authorized Signatory [In full initials with Date and Seal]:

Communication Address of the Bidder:

104 | P a g e
SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE DEVELOPMENT
PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

SECTION: 5

FINANCIAL PROPOSAL SUBMISSION

FORMS

105 | P a g e
SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE DEVELOPMENT
PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

FIN - 1

COVERING LETTER
(In Bidder’s Letter Head)
[Location, Date]
To
The Secretary
Bhubaneswar Development Authority
Akash Shova Building, Bhubaneswar-751001, Odisha
Subject: SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-
BASED COMPREHENSIVE DEVELOPMENT PLAN FOR 205 VILLAGES OF BDPA (OLD CDP
AREA) [FINANCIAL PROPOSAL]
Sir
I, the undersigned, offer to provide the consulting services for [Insert title of assignment] in
accordance with your Request for Proposal No. , Dated: . Our attached Financial
Proposal is for the sum of [Insert amount(s) in words and figures ].
*

The above quoted amount is inclusive of the taxes applicable as per GST Act. I do hereby undertake
that, in the event of acceptance of our bid, the services shall be provided in respect to the terms and
conditions as stipulated in the RFP document.

Our financial proposal shall be binding upon us subject to the modifications resulting from contract
negotiations, up to expiration of the validity period of the proposal of 180 Days. I have carefully
read and understood the terms and conditions of the RFP and do hereby undertake to provide the
service accordingly.

I understand that you are not bound to accept any proposal you receive. I remain,

Yours faithfully,

Authorized Signatory

[In full and initials]

Name and Designation of Signatory with Date and Seal:

Address of the Bidder:

*Amount must match with the one indicated in Fin-2.

Note:

1. Just for reference, bidders are required to fill Fees in Tender BoQ only and shall not indicate
this in any manner in the Technical Bid, else it will lead to disqualification of the bid.

106 | P a g e
SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE DEVELOPMENT
PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

FIN – 2 (Appendix D)

SUMMARY OF COST ESTIMATES & FEE QUOTED

Amount INR
Sr. Description
(Excluding GST)
Lumpsum Fee for Consultancy work for carrying out the works of
1 Preparation and Up-dation of GIS-Based Comprehensive
Development Plan for 205 Villages of BDPA (OLD CDP AREA)
Total

Total Costs in words: ____________________________________

Note:

1. Just for reference, bidders are required to fill Fees in Tender BoQ only and shall not indicate
this in any manner in the Technical Bid, else it will lead to disqualification of the bid.

107 | P a g e
SELECTION OF CONSULTANTS FOR PREPARATION AND UPDATION OF GIS-BASED COMPREHENSIVE DEVELOPMENT
PLAN FOR 205 VILLAGES OF BDPA (OLD CDP AREA)

SECTION: 6

BID SUBMISSION CHECK LIST

108 | P a g e
 SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

Annexure – I

Sr. Description Submitted Page No.

(Yes/No)
TECHNICAL PROPOSAL
1 Filled in Bid Submission Check List (ANNEXURE-I)
2 Covering Letter (TECH -1)
3 Bid Processing Fee of Rs. 11,800/- as prescribed in the RFP
4 Rs. 5,00,000/- as prescribed in the RFP
5 General Details of the Bidder (TECH - 2)
6 Financial details of the bidder (TECH - 3) along with all the
supportive documents such as copies of Profit –
Loss Statement and Balance Sheet for the concerned period
7 Power of Attorney (TECH - 4) in favour of the person
signing the bid on behalf of the bidder.
8 List of completed assignments of similar nature (Past
Experience Details) (TECH - 5) along with the copies
of work orders for the respective assignments
9 Self-Declaration on Potential Conflict of Interest (TECH- 6)

10 Comments and Suggestions on the Terms of Reference /

Scope of Work (TECH - 7)
11 Approach, Methodology & Work Plan to undertake the
assignment (TECH - 8)

12 CV of Key Personnel as per TOR (TECH - 9)

13 Undertaking for not have been black-listed by any Central /

State Govt./any Autonomous bodies during its business
career.
Undertaking:
• All the information has been submitted as per the prescribed format and procedure.
• Each part has been separately bound with no loose sheets and each page of all the two parts are page
numbered along with Index Page.
• All pages of the proposal have been sealed and signed by the authorized representative.

Authorized Signatory [In full and initials]:

Name and Designation with Date and Seal:

109 | P a g e
 SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

Annexure – II

PERFORMANCE BANK GUARANTEE FORMAT

To
The Secretary
Bhubaneswar Development Authority
Akash Shova Building, Bhubaneswar-751001, Odisha

WHEREAS (Name and address of the

Consultant) (hereinafter called “the Consultant”) has undertaken, in pursuance of RFP No
dated to undertake the service (description of
services) (herein after called “the contract”).

AND WHEREAS it has been stipulated by (Name of the Client) in the

said contract that the Consultant shall furnish you with a bank guarantee by a scheduled
commercial bank recognized by you for the sum specified therein as security for compliance with
its obligations in accordance with the contract;

AND WHEREAS we have agreed to give the supplier such a bank guarantee;

NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of
the Consultant, up to a total of _
(amount of the guarantee in words and figures), and we undertake to pay you, upon your first
written demand declaring the consultant to be in default under the contract and without cavil or
argument, any sum or sums within the limits of (amount of guarantee) as aforesaid, without your
needing to prove or to show grounds or reasons for your demand or the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the consultant before
presenting us with the demand.

We further agree that no change or addition to or other modification of the terms of the contract to
be performed there under or of any of the contract documents which may be made between you
and the consultant shall in any way release us from any liability under this guarantee and we
hereby waive notice of any such change, addition or modification.

110 | P a g e
 SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

This performance bank guarantee shall be valid until the day of , <Year>

Our branch at Bhubaneswar (Name & Address of the Bank) is liable to pay the guaranteed amount
depending on the filing of claim and any part thereof under this Bank Guarantee only and only if
you serve upon us at our Bhubaneswar branch a written claim or demand and received by us at our
Bhubaneswar branch on or before Dt. otherwise, bank shall be discharged of all
liabilities under this guarantee thereafter.

…………………………….
(Signature of the authorized officer of the Bank)

……………………………………………….

Name and designation of the officer

……………………………………………………

Seal, name & address of the Bank & Branch

<<Any Other assignment related Material may also be included in the Annexure for the
bidder>>

111 | P a g e
SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

SECTION: 7

STANDARD FORM OF CONTRACT

(Draft Agreement)
*Subject to changes before entering into the final Agreement

112 | P a g e
 SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

Contents

I. Form of Contract

II. General Conditions of Contract

1. General Provisions

2. Commencement, Completion, Modification and Termination of Contract

3. Obligations of the Consultant

4. Consultants’ Personnel and Sub-Consultants

5. Obligations of the Client

6. Payments to the Consultant

7. Fairness and Good Faith

8. Settlement of Disputes

9. Liquidated Damages

10. Miscellaneous Provisions

III. Special Conditions of Contract

IV. Appendices

Appendix A – Description of Services

Appendix B - Reporting Requirements

Appendix C - Staffing Schedule

Appendix D - Cost Estimates

Appendix E - Duties of the Client

Appendix F- Duties of the Consultant

Appendix G- Minutes of Negotiation Meeting and Letter for Revised Financial Quotation

113 | P a g e
SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

CONTRACT FOR CONSULTANTS’ SERVICES

Between

BHUBANESWAR DEVELOPMENT AUTHORITY, a statutory body constituted under

the Orissa Development Authorities Act, 1982 by notification no. 37627-HUD/31.8.1983,
with its registered office at Ashok Shova Building, Sachivalay Marg, Bhubaneswar – 751
001, Odisha (hereinafter referred to as BDA,)

And

XXXX

Dated:

114 | P a g e
 SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

I. Form of Contract

This CONTRACT (hereinafter called the “Contract”) is made the XXth day of the month of Month,
Year, between Bhubaneswar Development Authority, Bhubaneswar, Odisha on the one hand
(hereinafter called the “BDA”) (hereinafter called the “Client”), of the First Part and, XXXXXXX a
company duly organized and existing under the law of India and having its registered office at
XXXXXXXXXXXX, State, India (hereinafter called the “Consultant”) of the Second Part.

WHEREAS

a) the Consultant, having represented to the “Client” that he has the required professional skills,
personnel and technical resources, has offered to provide in response to the Tender Notice
dated issued by the Client;
b) the “Client” has accepted the offer of the Consultant to provide the services on the terms and
conditions set forth in this Contract.

NOW, THEREFORE, IT IS HEREBY AGREED between the parties as follows:

1. The following documents attached hereto shall be deemed to form an integral part of this
Contract:
a. The General Conditions of Contract;
b. The Special Conditions of Contract;
c. The following Appendices:
Appendix A: Description of Services
Appendix B: Reporting
Requirements Appendix C: Staffing schedule
Appendix D: Cost Estimates
Appendix E: Duties of the “Client”
Appendix F: Duties of the Consultant
Appendix G: Minutes of Negotiation Meeting and Letter for Revised Financial Quotation

2. The mutual rights and obligations of the “Client” and the Consultant shall be as set forth in the
Contract, in particular:
a) the Consultants shall carry out and complete the Services in accordance with the provisions
of the Contract; and
b) the “Client” shall make payments to the Consultant in accordance with the provisions of
the Contract.

IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their
respective names as of the day and year first above written.

Signed by -----

115 | P a g e
 SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

1. For and on behalf of BDA

2. For and on behalf of XXXXXXXXX

In presence of (Witnesses)

i.) A

ii.) B

II. General Conditions of Contract

1. GENERAL PROVISIONS
1.1. Definitions: Unless the context otherwise requires, the following terms whenever used in
this Contract have the following meanings:
1.1.1. “Applicable Law” means the laws and any other instruments having the force of
law in Odisha for the time being.
1.1.2. “Agency” means any private or public entity that will provide the Services to the
“Client” under the Contract.
1.1.3. “Contract” means the Contract signed by the Parties and all the attached
documents listed in its Clause 1, that is the General Conditions (GC), the Special
Conditions (SC) and the Appendices.
1.1.4. “Day” means calendar day.
1.1.5. “Effective Date” means the date on which this Contract comes into force and
effect pursuant to Clause GC 2.1.
1.1.6. “Foreign Currency” means any currency other than the currency of the “Client’s”
country.
1.1.7. “GC” means these General Conditions of Contract.
1.1.8. “Government” means the Government of Odisha
1.1.9. “Local Currency” means Indian Rupees.
1.1.10. “Notice” Written communication sent to Address for communication mentioned
in contract.
1.1.11. “Party” means the “Client” or the Agency, as the case may be, and “Parties”
means both of them.
1.1.12. “Personnel” means professionals and support staff provided by the Agency
assigned to perform the Services or any part thereof; “Foreign Personnel” means
such professionals and support staff who at the time of being so provided had
their domicile outside the Government’s country; “Local Personnel” means such
professionals and support staff who at the time of being so provided had their
domicile inside the Government’s country; and “Key Personnel” means the
Personnel referred to in Clause GC 4.2(a).

116 | P a g e
SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

1.1.13. “Reimbursable expenses” means all assignment-related costs [such as travel,

translation, report printing, secretarial expenses, subject to specified maximum
limits in the Contract].
1.1.14. “SC” means the Special Conditions of Contract by which the GC may be
amended or supplemented.
1.1.15. “Services” means the work to be performed by the Agency pursuant to this
Contract, as described in Appendix A hereto.
1.1.16. “Third Party” means any person or entity other than the “Client”, or the Agency.
1.1.17. “In writing” means communicated in written form with proof of receipt.
1.1.18. “CMC” means Contract management Committee set up by Authority to Monitor
the project.

1.2. Relationship Between the Parties

Nothing contained herein shall be construed as establishing a relationship of master and

servant or of principal and agent as between the “Client” and the Consultant. The
Consultant, subject to this Contract, has complete charge of Personnel and Sub-
Consultants, if any, performing the Services and shall be fully responsible for the Services
performed by them or on their behalf hereunder.

1.3. Law Governing Contract: This Contract, its meaning and interpretation, and the relation
between the Parties shall be governed by the applicable laws of India.

1.4. Headings: The headings shall not limit, alter or affect the meaning of this Contract.

1.5. Notices

1.5.1. Any notice, request or consent required or permitted to be given or made pursuant
to this Contract shall be in writing. Any such notice, request or consent shall be
deemed to have been given or made when delivered in person to an authorized
representative of the Party to whom the communication is addressed, or when sent
by registered post to such Party at the address specified in the SC.

1.5.2. A Party may change its address for notice hereunder by giving the other Party notice
in writing of such change to the address specified in the SC.

1.6. Location: The Services shall be performed at such locations as are specified in Appendix A
hereto and, where the location of a particular task is not so specified, at such locations, as
the “Client” may approve.

1.7. Deleted

117 | P a g e
SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

1.8. Authorized Representatives: Any action required or permitted to be taken, and any
document required or permitted to be executed under this Contract by the “Client” or the
Consultant may be taken or executed by the officials specified in the SC.

1.9. Taxes and Duties: The Consultant, Sub-Consultants and Personnel shall be liable to pay
such direct and indirect taxes, duties, fees and other impositions levied under the
applicable laws of India.

1.10. Fraud and Corruption

1.10.1. Definitions: It is the Client’s policy to require that Clients as well as Consultants
observe the highest standard of ethics during the execution of the Contract. In
pursuance of this policy, the Client defines, for the purpose of this provision, the
terms set forth below as follows:
[Link]. “Corrupt practice” means the offering, receiving, or soliciting, directly or
indirectly, of anything of value to influence the action of a public official
in the selection process or in contract execution;
[Link]. “Fraudulent practice” means a misrepresentation or omission of facts in
order to influence a selection process or the execution of a contract;
[Link]. “Collusive practices” means a scheme or arrangement between two or
more consultants, with or without the knowledge of the Client, designed
to establish prices at artificial, non- competitive levels;
[Link]. “Coercive practices” means harming or threatening to harm, directly or
indirectly, persons or their property to influence their participation in a
procurement process, or affect the execution of a contract;

1.10.2. Measures to be taken by the Client

[Link]. The Client may terminate the contract if it determines at any time that
representatives of the consultant were engaged in corrupt, fraudulent,
collusive or coercive practices during the selection process or the
execution of that contract, without the consultant having taken timely
and appropriate action satisfactory to the Client to remedy the situation;
[Link]. The Client may also sanction against the Consultant, including declaring
the Consultant ineligible, either indefinitely or for a stated period of time,
to be awarded a contract if it at any time determines that the Consultant
has, directly or through an agent, engaged in corrupt, fraudulent,
collusive or coercive practices in competing for, or in executing, a client-
financed contract;
1.10.3. Commissions and Fees
At the time of execution of this Contract, the Consultants shall disclose any
commissions or fees that may have been paid or are agreed to be paid to agents,
representatives, or commission agents with respect to the selection process or
118 | P a g e
 SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

execution of the contract. The information disclosed must include at least the name
and address of the agent, representative, or commission agent, the amount and
currency, and the purpose of the commission or fee.

2. COMMENCEMENT, COMPLETION, MODIFICATION AND TERMINATION OF

CONTRACT
2.1. Effectiveness of Contract: This Contract shall come into force and effect on the date (the
“Effective Date”) of the “Client’s notice to the Consultant instructing the Consultant to
begin carrying out the Services. This notice shall confirm that the conditions precedent and
effectiveness conditions, if any, listed in the SC have been met.

2.2. Termination of Contract for Failure to Become Effective: If this Contract has not become
effective within such time period after the date of the Contract signed by the Parties as
specified in the SC, either Party may, by not less than twenty-one (21) days written notice
to the other Party, declare this Contract to be null and void, and in the event of such a
declaration by either Party, neither Party shall have any claim against the other Party with
respect hereto.

2.3. Commencement of Services: The Consultant shall begin carrying out the Services not later
than the number of days after the Effective Date specified in the SC.

2.4. Expiration of Contract: Unless terminated earlier pursuant to Clause GC 2.9 hereof, this
Contract shall expire at the end of such time period after the Effective Date as specified in
the SC.

2.5. Entire Agreement: This Contract contains all covenants, stipulations and provisions agreed
by the Parties. No agent or representative of either Party has authority to make, and the
Parties shall not be bound by or be liable for, any other statement, representation, promise
or agreement not set forth herein.

2.6. Modifications or Variations:

2.6.1. Any modification or variation of the terms and conditions of this Contract, including
any modification or variation of the scope of the Services, may only be made by
written agreement between the Parties. Pursuant to Clause GC 7.2 here of, however,
each Party shall give due consideration to any proposals for modification or
variation made by the other Party.
2.6.2. In cases of substantial modifications or variations, the prior written consent of the
Client is required.

2.7. Force Majeure

2.7.1. Definition

119 | P a g e
SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

[Link]. For the purposes of this Contract, “Force Majeure” means an event which is
beyond the reasonable control of a Party, is not foreseeable, is unavoidable
and not brought about by or at the instance of the Party claiming to be
affected by such events and which has caused the non- performance or
delay in performance, and which makes a Party’s performance of its
obligations hereunder impossible or so impractical as reasonably to be
considered impossible in the circumstances, and includes, but is not limited
to, war, riots, civil disorder, earthquake, fire, explosion, storm, flood or
other extreme adverse weather conditions, strikes, lockouts or other
industrial action (except where such strikes, lockouts or other industrial
action are within the power of the Party invoking Force Majeure to
prevent), confiscation or any other action by Government agencies.

[Link]. Force Majeure shall not include

[Link].1. any event which is caused by the negligence or intentional
action of a Party or by or of such Party’s Sub-Consultants or
agents or employees nor
[Link].2. any event which a diligent Party could reasonably have been
expected both to take into account at the time of the
conclusion of this Contract and avoid or overcome in the
carrying out of its obligations hereunder.
[Link]. Subject to clause 2.7.2, Force Majeure shall not include insufficiency of
funds or inability

2.7.2. No Breach of Contract: The failure of a Party to fulfil any of its obligations
hereunder shall not be considered to be a breach of, or default under, this Contract
insofar as such inability arises from an event of Force Majeure, provided that the
Party affected by such an event has taken all reasonable precautions, due care and
reasonable alternative measures, all with the objective of carrying out the terms and
conditions of this Contract.

2.7.3. Measures to be Taken:

[Link]. A Party affected by an event of Force Majeure shall continue to perform its
obligations under the Contract as far as is reasonably practical and shall
take all reasonable measures to minimize the consequences of any event of
Force Majeure.
[Link]. A Party affected by an event of Force Majeure shall notify the other Party of
such event as soon as possible, and in any case not later than fourteen (14)
days following the occurrence of such event, providing evidence of the
nature and cause of such event, and shall similarly give written notice of
the restoration of normal conditions as soon as possible.

120 | P a g e
SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

[Link]. Any period within which a Party shall, pursuant to this Contract, complete
any action or task, shall be extended for a period equal to the time during
which such Party was unable to perform such action as a result of Force
Majeure.
[Link]. During the period of their inability to perform the Services as a result of an
event of Force Majeure, the Consultant, upon instructions by the “Client”,
shall either:
[Link].1. demobilize, or
[Link].2. continue with the Services to the extent possible, in which case
the Consultant shall continue to be paid proportionately and
on prorata basis, under the terms of this Contract.
[Link]. In the case of disagreement between the Parties as to the existence or extent
of Force Majeure, the matter shall be settled according to Clause GC 8.

2.8. Suspension: The “Client” may, by written notice of suspension to the Consultant, suspend
all payments to the Consultant hereunder if the Consultant fails to perform any of its
obligations under this Contract, including the carrying out of the Services, provided that
such notice of suspension (i) shall specify the nature of the failure, and (ii) shall allow the
Consultant to remedy such failure, if capable of being remedied, within a period not
exceeding thirty (30) days after receipt by the Consultant of such notice of suspension.

2.9. Termination
2.9.1. By the “Client”: The “Client” may terminate this Contract in case of the occurrence
of any of the events specified in paragraphs [Link]. through [Link]. of this Clause
GC 2.9.1.
[Link]. If the Consultant fails to remedy a failure in the performance of its
obligations hereunder, as specified in a notice of suspension pursuant to
Clause GC 2.8 hereinabove, within thirty (30) days of receipt of such notice
of suspension or within such further period as the “Client” may have
subsequently approved in writing.
[Link]. If the Consultant becomes (or, if the Consultant consists of more than one
entity, if any of its members becomes and which has substantial bearing on
providing Services under this contract) insolvent or go into liquidation or
receivership whether compulsory or voluntary.
[Link]. If the Consultant fails to comply with any final decision reached as a result
of arbitration proceedings pursuant to Clause GC 8 hereof.
[Link]. If the Consultant, in the judgment of the “Client”, has engaged in corrupt
or fraudulent practices in competing for or in executing this Contract.
[Link]. If the Consultant submits to the “Client” a false statement which has a
material effect on the rights, obligations or interests of the “Client”.
[Link]. f. If the Consultant places itself in position of conflict of interest or fails to
disclose promptly any conflict of interest to the Client.
121 | P a g e
SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

[Link]. If the consultant fails to provide the quality services as envisaged under
this Contract. The Consultancy Monitoring Committee (CMC) formulated
to monitor the progress of the assignment may make judgment regarding
the poor quality of services, the reasons for which shall be recorded in
writing. The CMC may decide to give one chance to the consultant to
improve the quality of the services.
[Link]. If, as the result of Force Majeure, the Consultant is unable to perform a
material portion of the Services for a period of not less than sixty (60) days.
[Link]. if the Consultant fails to confirm availability of Key Experts as set forth in
RFP;
[Link]. if the Consultant replaces any Key Expert in contravention of the
provisions of this Contract;
[Link]. if the CMC represents that the Consultant is not discharging his duties in a
fair, efficient and diligent manner and if the dispute remains unresolved,
Authority may terminate this contract;
[Link]. If the “Client”, in its sole discretion and for any reason whatsoever, decides
to terminate this Contract.
[Link].1. In such an occurrence the “Client” shall give a not less than
thirty (30) days’ written notice of termination to the Consultants,
and sixty (60) days in case of the event referred to in [Link].
2.9.2. By the Consultant: The Consultant may terminate this Contract, by not less than
thirty (30) days written notice to the “Client”, in case of the occurrence of any of the
events specified in paragraphs [Link]. through [Link]. of this Clause GC 2.9.2.
[Link]. If the “Client” fails to pay any money due to the Consultant pursuant to
this Contract and not subject to dispute pursuant to Clause GC 8 hereof
within forty-five (45) days after receiving written notice from the
Consultant that such payment is overdue.
[Link]. If, as the result of Force Majeure, the Consultant is unable to perform a
material portion of the Services for a period of not less than sixty (60) days.
[Link]. If the “Client” fails to comply with any final decision reached as a result of
arbitration pursuant to Clause GC 8 hereof.
[Link]. If the “Client” is in material breach of its obligations pursuant to this
Contract and has not remedied the same within forty-five (45) days (or
such longer period as the Consultant may have subsequently approved in
writing) following the receipt by the “Client” of the Consultant’s notice
specifying such breach.

2.9.3. Cessation of Rights and Obligations: Upon termination of this Contract pursuant to
Clauses GC 2.2 or GC 2.9 hereof, or upon expiration of this Contract pursuant to
Clause GC 2.4 hereof, all rights and obligations of the Parties hereunder shall cease,
except (i) such rights and obligations as may have accrued on the date of termination
or expiration, (ii) the obligation of confidentiality set forth in Clause GC 3.3 hereof,
122 | P a g e
SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

(iii) the Consultant’s obligation to permit inspection, copying and auditing of their
accounts and records set forth in Clause GC 3.6 hereof, and (iv) any right which a
Party may have under the Law.

2.9.4. Cessation of Services: Upon termination of this Contract by notice of either Party to
the other pursuant to Clauses GC 2.9.1 or GC 2.9.2 hereof, the Consultant shall,
immediately upon dispatch or receipt of such notice, take all necessary steps to bring
the Services to a close in a prompt and orderly manner and shall make every
reasonable effort to keep expenditures for this purpose to a minimum. With respect
to documents prepared by the Consultant and equipment and materials furnished
by the “Client”, the Consultant shall proceed as provided, respectively, by Clauses
GC 3.9 or GC 3.10 hereof.

2.9.5. Payment upon Termination: Upon termination of this Contract pursuant to Clauses
GC 2.9.1 or GC 2.9.2 hereof, the “Client” shall make the following payments to the
Consultant:
[Link]. If the Contract is terminated pursuant to Clause 2.9.1. (7) to (8) or 2.9.2.,
remuneration pursuant to Clause GC 6.3 (8) hereof for Services
satisfactorily performed prior to the effective date of termination, hereof for
expenditures actually and reasonably incurred prior to the effective date of
termination;
[Link]. If the agreement is terminated pursuant of Clause 2.9.1 (1) to (6), the
consultant shall not be entitled to receive any agreed payments upon
termination of the contract. However, the “Client” may consider making
payment for the part satisfactorily performed on the basis of Quantum
Merit as assessed by it, if such part is of economic utility to the Client.
Applicable Under such circumstances, upon termination, the client may
also impose liquidated damages as per the provisions of Clause 9 of this
agreement. The consultant will be required to pay any such liquidated
damages to client within 30 days of termination date.

2.9.6. Disputes about Events of Termination: If either Party disputes whether an event
specified in Clause GC 2.9.1 or in Clause GC 2.9.2 hereof has occurred, such Party
may, within forty-five (45) days after receipt of notice of termination from the other
Party, refer the matter to Clause GC 8 hereof, and this Contract shall not be
terminated on account of such event except in accordance with the terms of any
resulting arbitral award.

3. OBLIGATIONS OF THE CONSULTANT

3.1. General

123 | P a g e
SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

3.1.1. Standard of Performance: The Consultant shall perform the Services and carry out
their obligations hereunder with all due diligence, efficiency and economy, in
accordance with generally accepted professional standards and practices, and shall
observe sound management practices, and employ appropriate technology and safe
and effective equipment, machinery, materials and methods. The Consultant shall
always act, in respect of any matter relating to this Contract or to the Services, as
faithful adviser to the “Client”, and shall at all times support and safeguard the
“Client’s legitimate interests in any dealings.

3.1.2. Law Governing Services: The Consultants shall perform the Services in accordance
with the Applicable Law and shall take all practicable steps to ensure that any Sub-
consultants and or Associates, as well as the Personnel of the Consultants and any
Sub- consultants and or Associates, comply with the Applicable Law. The Client
shall advise the Consultants in writing of relevant local customs and the Consultants
shall, after such notifications, respect such customs.

3.2. Conflict of Interests: The Consultant shall hold the “Client’s interests paramount, without
any consideration for future work, and strictly avoid conflict of interest with other
assignments or their own corporate interests. If during the period of this contract, a conflict
of interest arises for any reasons, the Consultant shall promptly disclose the same to the
Client and seek its instructions.

3.2.1. Consultant not to benefit from Commissions, Discounts, etc.:

[Link]. The payment of the Consultant pursuant to Clause GC 6 hereof shall
constitute the Consultant’s only payment in connection with this Contract
and, subject to Clause GC 3.2.2 hereof, the Consultant shall not accept for
its own benefit any trade commission, discount or similar payment in
connection with activities pursuant to this Contract or in the discharge of
its obligations hereunder, and the Consultant shall use its best efforts to
ensure that any Sub-Consultants, as well as the Personnel and agents of
either of them, similarly shall not receive any such additional payment.
[Link]. Furthermore, if the Consultant, as part of the Services, has the
responsibility of advising the “Client” on the procurement of goods, works
or services, the Consultant shall comply with the Client’s applicable
procurement guidelines, and shall at all times exercise such responsibility
in the best interest of the “Client”. Any discounts or commissions obtained
by the Consultant in the exercise of such procurement responsibility shall
be for the account of the “Client”.

3.2.2. Consultant and Affiliates Not to Engage in Certain Activities: The Consultant
agrees that, during the term of this Contract and after its termination, the Consultant
and any entity affiliated with the Consultant, as well as any Sub-Consultants and
124 | P a g e
SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

any entity affiliated with such Sub-Consultants, shall be disqualified from providing
goods, works or services (other than consulting services) resulting from or directly
related to the Consultant’s Services for the preparation or implementation of the
project.

3.2.3. Prohibition of Conflicting Activities: The Consultant shall not engage, and shall
cause their Personnel as well as their Sub-Consultants and their Personnel not to
engage, either directly or indirectly, in any business or professional activities that
would conflict with the activities assigned to them under this Contract.

3.3. Confidentiality: Except with the prior written consent of the “Client”, the Consultant and
the Personnel shall not at any time communicate to any person or entity any confidential
information acquired in the course of the Services, nor shall the Consultant and its
Personnel make public the recommendations formulated in the course of, or as a result of,
the Services.

3.4. Insurance to be Taken out by the Consultant: The Consultant (i) shall take out and
maintain, and shall cause any Sub-Consultants to take out and maintain insurance, at their
(or the Sub-Consultants’, as the case may be) own cost but on terms and conditions
approved by the “Client”, insurance against the risks, and for the coverage specified in the
SC, and (ii) at the “Client’s request, shall provide evidence to the “Client” showing that
such insurance has been taken out and maintained and that the current premiums therefore
have been paid.

3.5. Accounting, Inspection and Auditing: The Consultant (i) shall keep accurate and
systematic accounts and records in respect of the Services hereunder, in accordance with
internationally accepted accounting principles and in such form and detail as will clearly
identify all relevant time changes and costs, and the bases thereof, and (ii) shall
periodically permit the “Client” or its designated representative and/or the Client, and up
to five years from expiration or termination of this Contract, to inspect the same and make
copies thereof as well as to have them audited by auditors appointed by the “Client” or the
Client, if so required by the “Client” or the Client as the case may be.

3.6. Consultant’s Actions Requiring “Client’s Prior Approval: The Consultant shall obtain the
“Client’s prior approval in writing before taking any of the following actions:
3.6.1. Any change or addition to the Personnel listed in Appendix C.
3.6.2. Subcontracts: The Consultant may subcontract work relating to the Services to an
extent and with such experts and entities as may be approved in advance by the
“Client”. Notwithstanding such approval, the Consultant shall always retain full
responsibility for the Services. In the event that any Sub-Consultants are found by
the “Client” to be incompetent or incapable or undesirable in discharging assigned
duties, the “Client” may request the Consultant to provide a replacement, with
125 | P a g e
SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

qualifications and experience acceptable to the “Client”, or to resume the

performance of the Services itself.

3.7. Reporting Obligations: The Consultant shall submit to the “Client” the reports and
documents specified in Appendix B hereto, in the form, in the numbers and within the time
periods set forth in the said Appendix. Final reports shall be delivered as per the
instructions of the “Client”.

3.8. Documents Prepared by the Consultant to be the Property of the “Client”: All plans,
drawings, specifications, designs, reports, other documents and software prepared by the
Consultant for the “Client” under this Contract shall become and remain the property of
the “Client”, and the Consultant shall, not later than upon termination or expiration of this
Contract, deliver all such documents to the “Client”, together with a detailed inventory
thereof. The Consultant may retain a copy of such documents, but shall not use anywhere,
without taking permission, in writing, from the Client and the Client reserves right to grant
or deny any such request. If license agreements are necessary or appropriate between the
Consultant and third parties for purposes of development of any such computer programs,
the Consultant shall obtain the “Client’s prior written approval to such agreements, and
the “Client” shall be entitled at its discretion to require recovering the expenses related to
the development of the program(s) concerned.

3.9. Equipment, Vehicles and Materials Furnished by the “Client”: Equipment, vehicles and
materials made available to the Consultant by the “Client”, or purchased by the Consultant
wholly or partly with funds provided by the “Client”, shall be the property of the “Client”
and shall be marked accordingly. Upon termination or expiration of this Contract, the
Consultant shall make available to the “Client” an inventory of such equipment, vehicles
and materials and shall dispose of such equipment and materials in accordance with the
“Client’s instructions. While in possession of such equipment, vehicles and materials, the
Consultant, unless otherwise instructed by the “Client” in writing, shall insure them at the
expense of the “Client” in an amount equal to their full replacement value.

3.10. Equipment and Materials Provided by the Consultants: Equipment or materials brought
into the by the Consultant and the Personnel and used either for the Project or personal use
shall remain the property of the Consultant or the Personnel concerned, as applicable.

4. CONSULTANTS’ PERSONNEL AND SUB-CONSULTANTS

4.1. General: The Consultant shall employ and provide such qualified and experienced
Personnel and Sub-Consultants as are required to carry out the Services.

4.2. Description of Personnel:

126 | P a g e
SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

4.2.1. The title, agreed job description, minimum qualification and estimated period of
engagement in the carrying out of the Services of each of the Consultant’s Key
Personnel are as per the consultant’s proposal and are described in Appendix C. If
any of the Key Personnel has already been approved by the “Client”, his/her name
is listed as well.

4.2.2. If required to comply with the provisions of Clause GC 3.1.1 hereof, adjustments
with respect to the estimated periods of engagement of Key Personnel set forth in
Appendix C may be made by the Consultant by written notice to the “Client”,
provided (i) that such adjustments shall not alter the originally estimated period of
engagement of any individual by more than 10% or one week, whichever is larger,
and (ii) that the aggregate of such adjustments shall not cause payments under this
Contract to exceed the ceilings set forth in Clause GC 6.1(2) of this Contract. Any
other such adjustments shall only be made with the “Client’s written approval.

4.2.3. If additional work is required beyond the scope of the Services specified in
Appendix A, the estimated periods of engagement of Key Personnel set forth in
Appendix C may be increased by agreement in writing between the “Client” and the
Consultant. In case where payments under this Contract exceed the ceilings set forth
in Clause GC 6.1(2) of this Contract, this will be explicitly mentioned in the
agreement.

4.3. Approval of Personnel: The Key Personnel and Sub-Consultants listed by title as well as
by name in Appendix C are hereby approved by the “Client”. In respect of other Personnel
which the Consultant proposes to use in the carrying out of the Services, the Consultant
shall submit to the “Client” for review and approval a copy of their Curricula Vitae (CVs).
If the “Client” does not object in writing (stating the reasons for the objection) within
twenty-one (21) days from the date of receipt of such CVs, such Personnel shall be deemed
to have been approved by the “Client”.

4.4. Removal and/or Replacement of Personnel:

4.4.1. Except as the Client may otherwise agree, no changes shall be made in the Key
Personnel after deployment. It may be noted that the Principal Designer/Project
Manager/Team Leader proposed for the Project shall be available for the entire
duration of the Project. If, for any reason beyond the reasonable control of the
Consultants, it becomes necessary to replace more than 1 Core Personnel in the first
12 (twelve) months, a penalty of 5% of the professional fee quoted for that Core
Personnel of the remaining tenure (period for which the replacement is being made)
shall be imposed by the Client, the Consultants shall provide as a replacement a
person of equivalent or better qualifications & experience. Permission from the
client shall be sought atleast 1 month prior intends to replace any of the key
personnel. The consultant shall ensure that any such activity of replacement of the
127 | P a g e
 SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

Key personnel will not delay or affect the progress and quality of the service by
the Consultant.

The replaced key personnel shall not be professionally employed anywhere in

Authority works. Authority shall not further consider CV of such key personnel
directly or indirectly for any of its projects for this period.

Allowable change limit for key professional is once (1) for the entire project
duration of 24 months.

4.4.2. If the “Client” (i) finds that any of the Personnel has committed serious misconduct
or has been charged with having committed a criminal action, or (ii) has reasonable
cause to be dissatisfied with the performance of any of the Personnel, then the
Consultants shall, at the “Client”'s written request specifying the grounds therefore,
forthwith provide as a replacement a person with qualifications and experience
acceptable to the “Client”. The replaced key personnel shall not be professionally
employed anywhere in Authority works. Authority shall not further consider CV of
such key personnel directly or indirectly for any of its projects for this period.

4.4.3. Any of the Personnel provided as a replacement under Clauses (1) and (2) of 4.4.
above, the rate of remuneration applicable to such person as well as any
reimbursable expenditures (including expenditures due to the number of eligible
dependents, the Consultants shall bear all additional travel and other costs arising
out of or incidental to any removal and/or replacement.

4.4.4. In order to prevent the tendency of the personnel and consulting firm to submit
incorrect and inflated CV, they should sign every page of CV before submission in
order to authenticate that CV furnished by them is correct. The consulting firm and
the personnel through consulting firm should be informed by Authority while
accepting CV of the new personnel that if CV is found in correct and inflated at a
later date, the personnel accepted would be removed from his assignment and
debarred from further Authority works for a period of 3 (three) years. The “Client”
reserves the right to verify all information.

4.5. Landscape Architect: If required by the SC, the Consultant shall ensure that at all times
during the Consultant’s performance of the Services a resident project manager, acceptable
to the “Client”, shall take charge of the performance of such Services.

5. OBLIGATIONS OF THE “CLIENT”

5.1. Assistance and Exemptions: Unless otherwise specified in the SC, the “Client” shall use its
best efforts to ensure that the Government shall:
128 | P a g e
SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

5.1.1. Provide the Consultant, Sub-Consultants and Personnel with work permits and such
other documents as shall be necessary to enable the Consultant, Sub-Consultants or
Personnel to perform the Services.
5.1.2. Arrange for the Foreign Personnel to be provided promptly with all necessary entry
and exit visas, residence permits, exchange permits, and any other documents
required for their stay in India.
5.1.3. Issue to officials, agents and representatives of the Government all such instructions
as may be necessary or appropriate for the prompt and effective implementation of
the Services.
5.1.4. Provide to the Consultant, Sub-Consultants and Personnel any such other assistance
as may be specified in the SC.

5.2. Change in the Applicable Law Related to Taxes and Duties: If, after the date of this
Contract, there is any change in the Applicable Laws of India with respect to taxes and
duties, which are directly payable by the consultant for providing the services i.e., service
tax or any such applicable tax from time to time, which increases or decreases the cost
incurred by the Consultant in performing the Services, then the remuneration and
reimbursable expenses otherwise payable to the Consultant under this Contract shall be
increased or decreased accordingly by agreement between the Parties hereto, and
corresponding adjustments shall be made to the ceiling amounts specified in Clause GC
6.1(2).

5.3. Services, Facilities and Property of the “Client”:

5.3.1. The “Client” shall make available to the Consultant and its Personnel, for the
purposes of the Services and free of any charge, the services, facilities and property
described in Appendix E, at the times and in the manner specified in said Appendix
E.
5.3.2. In case that such services, facilities and property shall not be made available to the
Consultant as and when specified in Appendix E, the Parties shall agree on any time
extension that it may be appropriate to grant to the Consultant for the performance
of the Services.

5.4. Payment: In consideration of the Services performed by the Consultant under this
Contract, the “Client” shall make to the Consultant such payments and in such manner as
is provided by Clause GC 6 of this Contract.

6. PAYMENTS TO THE CONSULTANT

6.1. Total Cost of the Services

6.1.1. The total cost of the Services payable is set forth in Appendix D as per the
consultant’s proposal to the Client and as negotiated thereafter.
129 | P a g e
SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

6.1.2. Except as may be otherwise agreed under Clause GC 2.6 and subject to Clause GC
6.1(3), payments under this Contract shall not exceed the amount specified in
Appendix-D.
6.1.3. Not-withstanding Clause GC 6.1(2) hereof, if pursuant to any of the Clauses GC
4.2(3) or 5.2 hereof, the Parties shall agree that additional payments shall be made to
the Consultant in order to cover any necessary additional expenditures not
envisaged in the cost estimates referred to in Clause GC 6.1(1) above, the ceiling or
ceilings, as the case may be, set forth in Clause GC 6.1(2) above shall be increased by
the amount or amounts, as the case may be, of any such additional payments.

6.2. Currency of Payment: All payments shall be made in Indian Rupees.

6.3. Terms of Payment: The payments in respect of the Services shall be made as follows:

6.3.1. The consultant shall submit the invoice for payment when the payment is due as per
the agreed terms. The payment shall be released after the approval of the committee
of the deliverable.
6.3.2. In case of Assignment based services, like market assessment, feasibility reports etc.,
the consultant shall submit the requisite deliverables as specified in this Contract.
The Client shall release the requisite payment upon acceptance of the deliverables.
However, if the Client fails to intimate acceptance of the deliverables or its objections
thereto, within 30 days of receipt of it, the Client shall release the payment to the
consultant without further delay.
[Link]. Final Payment: The final payment shall be made only after the final report
and a final statement, identified as such, shall have been submitted by the
Consultant and approved as satisfactory by the “Client”. The Services shall
be deemed completed and finally accepted by the “Client” and the final
report and final statement shall be deemed approved by the “Client” as
satisfactory ninety (90) calendar days after receipt of the final report and
final statement by the “Client” unless the “Client”, within such ninety (90)
day period, gives written notice to the Consultant specifying in detail
deficiencies in the Services, the final report or final statement. The
Consultant shall thereupon promptly make any necessary corrections, and
thereafter the foregoing process shall be repeated. Any amount, which the
“Client” has paid or caused to be paid in accordance with this Clause in
excess of the amounts actually payable in accordance with the provisions of
this Contract, shall be reimbursed by the Consultant to the “Client” within
thirty (30) days after receipt by the Consultant of notice thereof. Any such
claim by the “Client” for reimbursement must be made within twelve (12)
calendar months after receipt by the “Client” of a final report and a final
statement approved by the “Client” in accordance with the above.

130 | P a g e
SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

[Link]. For the purpose of payment under Clause 6.3 (2) above, acceptance means;
acceptance of the deliverables by the Client after submission by the
consultant and the consultant has made presentation to the Client (if
presentation is required) with /without modifications to be communicated
in writing by the Client to the consultant.

6.3.3. All payments under this Contract shall be made to the accounts of the Consultant
specified in the SC.

6.3.4. With the exception of the final payment under (c) above, payments do not constitute
acceptance of the Services nor relieve the Consultant of any obligations hereunder,
unless the acceptance has been communicated by the Client to the consultant in
writing and the consultant has made necessary changes as per the comments /
suggestions of the Client communicated to the Consultant.

6.3.5. In case of early termination of the contract, the payment shall be made to the
consultant as mentioned herewith:

Assessment should be made about work done, for which the payment is made or to
be made till the date of the termination. The consultant shall provide the details of
persons reasonably worked during this period with supporting documents. Based
on such details, the remuneration shall be calculated based on the man month rate as
specified.

7. FAIRNESS AND GOOD FAITH

7.1. Good Faith: The Parties undertake to act in good faith with respect to each other’s rights
under this Contract and to adopt all reasonable measures to ensure the realization of the
objectives of this Contract.

7.2. Operation of the Contract: The Parties recognize that it is impractical in this Contract to
provide for every contingency which may arise during the life of the Contract, and the
Parties hereby agree that it is their intention that this Contract shall operate fairly as
between them, and without detriment to the interest of either of them, and that, if during
the term of this Contract either Party believes that this Contract is operating unfairly, the
Parties will use their best efforts to agree on such action as may be necessary to remove the
cause or causes of such unfairness, but no failure to agree on any action pursuant to this
Clause shall give rise to a dispute subject to arbitration in accordance with Clause GC 8
hereof.

131 | P a g e
 SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

8. SETTLEMENT OF DISPUTES

8.1. Amicable Settlement: Performance of the contract is governed by the terms & conditions of
the contract, in case of dispute arises between the parties regarding any matter under the
contract, either Party of the contract may send a written Notice of Dispute to the other
party. The Party receiving the Notice of Dispute will consider the Notice and respond to it
in writing within 30 days after receipt. If that party fails to respond within 30 days, or the
dispute cannot be amicably settled within 60 days following the response of that party,
clause GC 8.2 shall become applicable.

8.2. Arbitration: In the case of dispute arising upon or in relation to or in connection with the
contract between the Client and the Consultant, which has not been settled amicably, any
party can refer the dispute for Arbitration under (Indian) Arbitration and Conciliation Act,
1996.

8.3. Arbitration proceedings shall be held in Bhubaneswar, Odisha and the language of the
arbitration proceedings and that of all documents and communications between the parties
shall be English.

8.4. The decision of the arbitrators shall be final and binding upon both parties. The expenses of
the arbitrators as determined by the arbitrators shall be shared equally by the Client and
the Consultant. However, the expenses incurred by each party in connection with the
preparation, presentation shall be borne by the party itself. All arbitration awards shall be
in writing and shall state the reasons for the award.

9. LIQUIDATED DAMAGES

9.1. The parties hereby agree that due to negligence of act of any party, if the other party suffers
losses, damages the quantification of which may be difficult, and hence the amount
specified hereunder shall be construed as reasonable estimate of the damages and both the
parties agree to pay such liquidated damages, as defined hereunder as per the provisions
of this Contract.

9.2. The amounts of liquidated damages under this Contract shall not exceed 10 % of the total
value of the contract as specified in Appendix D.

9.3. The liquidated damages shall be applicable under following circumstances: (in case of
Assignment based service)
9.3.1. If the deliverables are not submitted as per schedule as specified in SC 11, the
Consultant shall be liable to pay 1% of the total cost of the services for delay of each
week or part thereof.

132 | P a g e
 SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

9.3.2. If the deliverables are not acceptable to the Client as mentioned in Clause 6.3 (5), and
defects are not rectified to the satisfaction of the Client within 30 days of the receipt
of the notice, the Consultant shall be liable for Liquidated Damages for an amount
equal to 1% of total cost of the services for every week or part thereof for the delay.

10. MISCELLANEOUS PROVISIONS:

10.1. “Nothing contained in this Contract shall be construed as establishing or creating between
the Parties, a relationship of master and servant or principal and agent.

10.2. Any failure or delay on the part of any Party to exercise right or power under this
Contract shall not operate as waiver thereof.

10.3. The Consultant shall notify the Client of any material change in their status, in particular,
where such change would impact on performance of obligations under this Contract.

10.4. Each member/ constituent of the Consultant, in case of a consortium, shall be jointly and
severally liable to and responsible for all obligations towards the Client/Government for
performance of works/services including that of its Associates/Sub Contractors under the
Contract.

10.5. The Consultant shall at all times indemnify and keep indemnified the Client against all
claims/damages etc. for any infringement of any Intellectual Property Rights (IPR) while
providing its services under the Project.

10.6. The Consultant shall at all times indemnify and keep indemnified the Client against any
claims in respect of any damages or compensation payable in consequences of any
accident or injury sustained or suffered by its (the Contractor’s/Consultant’s) employees
or agents or by any other third Party resulting from or by any action, omission or
operation conducted by or on behalf of the Contractor/Consultant.

10.7. The Consultant shall at all times indemnify and keep indemnified the Client against any
and all claims by Employees, Workman, Contractors, sub- contractors, suppliers, agent(s),
employed engaged or otherwise working for the Contractor, in respect of wages, salaries,
remuneration, compensation or the like.

10.8. All claims regarding indemnity shall survive the termination or expiry of the Contract.

10.9. It is acknowledged and agreed by all Parties that there is no representation of any type,
implied or otherwise, of any absorption, regularization, continued engagement or
concession or preference for employment of persons engaged by the Consultant for any

133 | P a g e
 SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

engagement, service or employment in any capacity in any office or establishment of the

Government of India or the Client.

11. Limitation of the Consultants’ Liability towards the “Client”

11.1. In case of gross negligence or wilful misconduct on the part of the Consultants or on the
part of any person or firm acting on behalf of the Consultants in carrying out the Services,
the Consultants, with respect to damage caused by the Consultants to the Client's
property, shall not be liable to the Client:
11.1.1. for any indirect or consequential loss or damage; and
11.1.2. for any direct loss or damage;
[Link]. For the amount not exceeding total payments for Professional Fees and
Reimbursable Expenditures made or expected to be made to the
Consultants hereunder OR
[Link]. the proceeds, the Consultants may be entitled to receive from any
insurance maintained by the Consultants to cover such a liability,
whichever of [Link]. or [Link]. is higher.

134 | P a g e
 SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

III. Special Conditions of Contract:

SC Ref. of GC Clause Amendments of, and Supplements to, Clauses in the

Clause General Conditions of Contract

1. 1.5 The addresses are:

1. “Client”: Bhubaneswar Development Authority (BDA),

Ashok Shova Building, Sachivalay, Bhubaneswar –
751001.

Attention: Secretary

2.

2. 1.8 The Authorized Representatives are:

For the “Client”:

For the Consultant:

3. 2.1 1. Signing of Contract Agreement

2. Client’s notice to the Consultant instructing the Consultant

to begin carrying out the Services

4. 2.2 The time period shall be 15 days.

5. 2.3 The time period shall be 10 days.

6. 2.4 The time period shall be XXXXX months from the ‘Effective
Date’

7. 3.4 The risks and the insurance coverage shall be as follows: Third
Party motor vehicle liability insurance in respect of motor
vehicles operated in the Government’s country by the
Consultant or its Personnel or any Sub-Consultants or their
Personnel, should be insured as per existing Motor Vehicles
Act:

(a) Third Party liability insurance, with a minimum coverage

of INR Ten Lakhs;

(b) Professional liability insurance to cover the Client against

any loss suffered by the Client due to the professional
service provided by the Consultant, with a minimum

135 | P a g e
SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

SC Ref. of GC Clause Amendments of, and Supplements to, Clauses in the

Clause General Conditions of Contract

coverage of INR XXXXXXXXXXXXXXXXXXXX;

(c) Workers’ compensation insurance in respect of the

Personnel of the Consultant and of any Sub-Consultants,
in accordance with the relevant provisions of the
Applicable Laws of India, as well as, with respect to such
Personnel, any such life, health, accident, travel or other
insurance as may be appropriate; and

(d) Insurance against loss of or damage to

(i) equipment purchased in whole or in part with funds

provided under this Contract,

(ii) the Consultant’s property used in the performance of

the Services, and

(iii)any documents prepared by the Consultant in the

performance of the Services, by theft, fire or any natural
calamity.

8. 4.5

9. 5.1 1.

10. 6.1. (2) The ceiling in local currency is INR XXXXXXXX Only

11. 6.3 The Client shall approve Deliverables / Raise objections

within 30 days of receipt of the Deliverables.

6.3.(6) The account details of the Consultant are as follows:

For lump-sum contracts (ie. INR XXXXXXXXXXXX only) payment will be made based on
milestones indicated for each such activity

Activities:

12. 8.3 The Arbitration proceedings shall take place in Bhubaneswar,

Odisha in India.

13. 10 10. MISCELLANEOUS PROVISIONS:

136 | P a g e
SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

SC Ref. of GC Clause Amendments of, and Supplements to, Clauses in the

Clause General Conditions of Contract

10.1. “Nothing contained in this Contract shall be

construed as establishing or creating between the
Parties, a relationship of master and servant or
principal and agent.

10.2. Any failure or delay on the part of any Party to

exercise right or power under this Contract shall not
operate as waiver thereof.

10.3. The Consultant shall notify the Client of any material

change in their status, in particular, where such
change would impact on performance of obligations
under this Contract.

10.4. Each member/ constituent of the Consultant, in case

of a consortium, shall be jointly and severally liable
to and responsible for all obligations towards the
Client/Government for performance of
works/services including that of its Associates/Sub
Contractors under the Contract.

10.5. The Consultant shall at all times indemnify and keep

indemnified the Client against all claims/damages
etc. for any infringement of any Intellectual Property
Rights (IPR) while providing its services under the
Project.

10.6. The Consultant shall at all times indemnify and keep

indemnified the Client against any claims in respect
of any damages or compensation payable in
consequences of any accident or injury sustained or
suffered by its (the Contractor’s/Consultant’s)
employees or agents or by any other third Party
resulting from or by any action, omission or
operation conducted by or on behalf of the
Contractor/Consultant.

10.7. The Consultant shall at all times indemnify and keep

indemnified the Client against any and all claims by

137 | P a g e
SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

SC Ref. of GC Clause Amendments of, and Supplements to, Clauses in the

Clause General Conditions of Contract

Employees, Workman, Contractors, sub- contractors,

suppliers, agent(s), employed engaged or otherwise
working for the Contractor, in respect of wages,
salaries, remuneration, compensation or the like.

10.8. All claims regarding indemnity shall survive the

termination or expiry of the Contract.

10.9. It is acknowledged and agreed by all Parties that

there is no representation of any type, implied or
otherwise, of any absorption, regularization,
continued engagement or concession or preference
for employment of persons engaged by the
Consultant for any engagement, service or
employment in any capacity in any office or
establishment of the Government of India or the
Client.
14. 11 11. Limitation of the Consultants’ Liability towards the
“Client”
11.1. In case of gross negligence or wilful misconduct on
the part of the Consultants or on the part of any
person or firm acting on behalf of the Consultants in
carrying out the Services, the Consultants, with
respect to damage caused by the Consultants to the
Client's property, shall not be liable to the Client:
11.1.1. for any indirect or consequential loss or
damage; and
11.1.2. for any direct loss or damage;
[Link]. For the amount not exceeding total
payments for Professional Fees and
Reimbursable Expenditures made
or expected to be made to the
Consultants hereunder OR
[Link]. the proceeds, the Consultants may
be entitled to receive from any
insurance maintained by the
Consultants to cover such a
liability, whichever of [Link]. or
[Link]. is higher.

138 | P a g e
SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

139 | P a g e
SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

IV. APPENDICES

Appendix A: Description of the Services

Details as per TOR

140 | P a g e
SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

Appendix B: Reporting Requirements

Please refer TOR

141 | P a g e
 SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

Appendix C: Staffing Schedule

The Consultants Key personnel and all other Professional / Sub Professional / Support Staff/ shall
working all working days as per Government of Odisha Calendar and as required by the Client for
completion of work. The Consultants hours of work normally shall match with that of Authority’s
office hours. No extra remuneration shall be claimed or paid for extra hours of work required in the
interest of Project completion.

142 | P a g e
SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

Appendix D: Total Cost of Service In

143 | P a g e
 SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

SECTION: 8

Procedure for E- Tendering

Procedure to participate in online bidding- e-procurement

144 | P a g e
SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

1. PARTICIPATING IN THE BID IN THE E-PROCUREMENT PORTAL:

The Contractor/Bidder intending to participate in the bid is required to register in the

Portal using his /her active personal/ official e-mail ID as his Login ID and attach his/her
valid Digital Signature Certificate (DSC) to his/her unique Login ID. The DSC used must be
of appropriate class (Class II or Class III) issued from a registered Certifying Authority such
as n-Code, Sify, TCS, MTNL etc. He/ She has to submit the relevant information as asked
for about the firm/ contractor. THE PORTAL REGISTRATION OF THE BIDDER/ FIRM
IS TO BE AUTHENTICATED BY THE STATE PROCUREMENT CELL AFTER
VERIFICATION OF ORIGINAL VALID CERTIFICATES/ DOCUMENTS SUCH AS (I)
PAN AND (II) REGISTRATION CERTIFICATE (RC)/ GST REGISTRATION
CERTIFICATE AND GSTIN (FOR PROCUREMENT OF GOODS) OF THE
CONCERNED BIDDER. THE TIME PERIOD OF VALIDITY IN THE PORTAL IS AT
PAR WITH VALIDITY OF RC/ GST REGISTRATION CERTIFICATE AND GSTIN.
ANY CHANGE OF INFORMATION BY THE BIDDER HAS TO BE RE-
AUTHENTICATED BY THE STATE PROCUREMENT CELL. AFTER SUCCESSFUL
AUTHENTICATION, THE BIDDER CAN PARTICIPATE IN THE ONLINE BIDDING
PROCESS.
Contractor not registered with Government of Odisha, can participate in the e-procurement
after necessary enrollment in the portal but have to subsequently register themselves with
the appropriate registering authority of the State Government before award of the work as
per prevalent registration norms of the State.
a) To log on to the portal the Contractor/Bidder is required to type his/her username
and password. The system will again ask to select the DSC and confirm it with the
password of DSC. For each login, a user’s DSC will be validated against its date of
validity and also against the Certificate Revocation List (CRL) of respective CAs
stored in system database. The system checks the unique ID, password and DSC
combination and authenticates the login process for use of portal.
b) The tender documents uploaded by the Tender Inviting Officer in the website
[Link] will appear on the “Active Tenders” Section of the
homepage. Only a small notification will be published in the newspaper specifying
the work details along with mention of the specific website for details. The
publication of the tender will be for a specific period of time till the last date of
submission of bids as mentioned in the ‘Invitation for Bid’ after which the same will
be removed from the list of Active tenders. Any bidder can view or download the
bid documents from the web site.
c) The software application has the provision of payment of cost of tender document
through payment gateways of authorized bankers by directly debiting the account
of the bidders.

145 | P a g e
SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

1.1 Furnishing scanned copy of such documents is mandatory along with the tender
documents otherwise his/her bid shall be declared as non-responsive and thus liable for
rejection. Bidders participating through Joint Venture shall declare the authorized
signatory through Memorandum of Understanding duly registered and enroll in the portal
in the name and style of the joint venture company. It is mandatory that the DSC issued in
the name of the authorized signatory is used in the portal.
1.2 In the case of any failure, malfunction, or breakdown of the electronic system used during
the e-procurement process, the tender inviting officer shall not accept any responsibility for
failures or breakdowns other than in those systems strictly within their own control.
1.3 Any third party/company/person under a service contract for operation of e-procurement
system in the State or his/their subsidiaries or their parent companies shall be ineligible to
participate in the procurement processes that are undertaken through the e-procurement
system irrespective of who operates the system.
1.4 For submission of Bids through the E-Procurement Portal, the bidder shall upload the
scanned copy/copies of document in prescribed format wherever warranted in support of
eligibility criteria and qualification information. The online bidder shall have to produce
the original documents in support of the scanned copies and statements uploaded in the
portal before the specified date as per DTCN.
1.5 A bid is said to be complete if accompanied by cost of bid document and appropriate bid
security. The system shall consider only the last bid submitted through the E-Procurement
portal.
1.6 The bidder may ask questions related to tender online in the e-procurement portal using
his/her DSC, provided the questions are raised within the period of seeking clarification as
mentioned in tender call notice/Bid. The Officer inviting the Bid/ Procurement Officer-
Publisher will clarify quarries related to the tender.
1.7 The details of drawings and documents pertaining to the works available with the officer
inviting the Bid as well as in the office of the Superintending Engineer and Executive
Engineer as mentioned in the Contract Data will be open for inspection by the bidders. The
bidder is required to download all the documents for preparation of his bid. It is not
necessary for the part of the Bidder to upload other Bid documents (after signing) while
up-loading his bid. He is required to upload documents related to his eligibility criteria and
qualification information and Bill of Quantities duly filled in. It is assumed that while
participating in the bid, the bidder has referred all the drawings and documents. Seeking
any revision of rates or backing out of the bid claiming for not having referred to any or all
documents provided in the Bid by the Officer Inviting the Bid will be construed as plea to
disrupt the bidding process and in such cases the bid security shall be forfeited.
1.8 Any addendum / corrigendum/ cancellation of tender shall be published in the website
[Link] notice board and through paper publication and such notice
shall form part of the bidding documents.
1.9 The system generates a mail to those bidders who have already uploaded their tenders and
those bidders, if they wish can modify their tenders. The bidders are required to which the
website till last date and time of bid submission for any addendum/ corrigendum/
146 | P a g e
SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

cancellation thereof. Tender inviting authority is not responsible for communication failure
of system generated mail. All the volumes/documents shall be uploaded / provided in the
portal by the Officer inviting the bid. The bidder shall carefully go through the document
and prepare the required documents and upload the scanned documents in Portable
Document Format to the portal in the designated locations of Technical Bid. He will fill up
the rates of items or percentage in the BOQ downloaded for the work in designated Cell
and uploads the same in designated locations of Financial Bid. Bidders are to submit only
the original BoQ uploaded by publisher after entering the relevant fields without any
alteration/deletion/modification. Multiple BoQ submission shall lead to cancellation of
bid. In case of item rate tender, bidders shall fill in their rates other than Zero value in the
specified cells. In the percentage rate tender, the bidder quoting Zero value is valid and
will be taken as Schedule of Rates. Submission of document shall be affected by using DSC
of appropriate class.

2. PAYMENT OF EMD/ BID SECURITY AND COST OF BID DOCUMENTS:

The Bidder shall furnish, as part of his Bid, a Bid security for the amount mentioned under
NIT/Contract Data in online mode. Non-submission of bid security within the designated
period shall debar the bidder from participating in the on-line bidding system and his
portal registration shall be cancelled. His name shall also be informed to the registering
authority for cancellation of his registration.
2.1 The EMD or Bid Security payable along with the bid is as mentioned in the bid document.
2.2 The tender accepting authority will verify the originals of all the scanned documents of the
successful lowest bidder within 5 days of opening of the tender (price bid). In the
eventuality of failure on the part of the lowest successful bidder to procedure the original
documents, he will be debarred in future from participating in tender for 3 years and will
be blacklisted by the competent authority. In such as situation, successful L-2 bidder will be
required to produce his original documents for consideration of his tender at the
negotiated rate equal to L1 bidder.
2.3 The Government of Odisha has introduced e-payment gateway into the portal for payment
of cost of Bid and Bid Security/ Earnest Money Deposit. The process of using e-payment
gateway is mentioned in the “Procedure for Electronic receipt, accounting and reporting of
Cost of Tender Paper and Earnest Money Deposit on submission of bids”.

3. FORMAT AND SIGNING OF BID:

(Logging to the Portal)-The Contractor/ Bidder is required to type his/her Login ID and
Password. The system will again ask to select the DSC and confirm it with the password of
DSC as a second stage authentication. For each login, a user’s DSC will be validated against
its date of validity and also against the Certificate Revocation List (CRL) of respective CAs
stored in system database. The system checks the unique Login ID, Password and DSC
combination and authenticates the login process for use of portal.
147 | P a g e
SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

The bidder can download the tender of his choice and save it in his system and undertake
the necessary preparatory work off-line and upload the completed tender at his
convenience within the final date and time of submission. The bidder shall only submit a
single copy of the required documents and Price Bid in the portal. In the Financial bid, the
bidder cannot leave any figure blank. He has to only write the figures; the words will be
self-generated. The Bidders are advised to upload the completed Bid document well ahead
of the last date & time of receipt to avoid any last-minute problem of power failures etc.
3.1 The Bidder shall go through the Bid carefully and list the documents that are asked for
submission. He shall prepare all documents including Declaration form, price bid etc. and
store in the system.
3.2 The bidder shall log on to the portal with his DSC and move to the desired tender for
uploading the documents in appropriate place one by one simultaneously checking the
documents. Once the Bidder makes sure that all the documents have been uploaded in an
appropriate place, he clicks the submit button to submit the bid to the portal.
3.3 The bids once submitted cannot be retrieved or corrected. Tender cannot be pre-opened
and cannot be submitted after the due date and time. Therefore, only after satisfying that
all the documents have been uploaded, the Bidder should activate submit button.
3.4 In the e-procurement process each process is time stamped. The system can identify each
individual who has entered into the portal for any bid and the time of entering into the
portal.
3.5 The Bidder should ensure clarity of the document uploaded by him to the portal, especially
the scanned documents by taking out sample printing. Non-submission of legible
documents may render the bid non-responsive. However, the Officer inviting the Bid, if so,
desires can ask for legible copies or original copies for verification within a stipulated
period provided such document in no way alters the Bidder’s price bid. If the Bidder fails
to submit the original documents within the stipulated date, his bid security shall be
forfeited.

4. SUBMISSION OF BIDS: -

4.1 The bidder shall carefully go through the tender and prepare the required documents. The
bid shall have a Technical Bid and a Financial Bid. The Technical bid generally consists of
GSTIN, PAN, Registration Certificate, Affidavits, Profit Loss statement, Joint venture
agreement, List of similar nature of works, work in hand, list of machineries and any other
information required by OIT. The Financial Bid shall consist of the Bill of Quantities (BOQ)
and any other price related information/ undertaking including rebates.
4.2 Bidders are to submit only the original BOQ ( in .xls format) uploaded by Procurement
Officer Publisher (Officer Inviting Tender) after entering the relevant fields without any
alteration/ deletion/ modification. Multiple BOQ submission by bidder shall lead to
cancellation of bid. In case of items rate tender, bidders shall fill in their rates other than
zero value in the specified cells without keeping it blank. In the percentage rate tender the

148 | P a g e
SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

bidder quoting zero percentage is valid and will be taken at par with the estimated rate of
the work put to tender.
4.3 The bidder shall upload the scanned copy/ copies of document in support of eligibility
criteria and qualification information in prescribed format in Portable Document Format
(PDF) to the portal in the designated locations of Technical Bid.
4.4 The bidder shall write his name in the space provided in the specified location in the
Protected Bill of Quantities (BOQ) published by the Officer Inviting Tender. The bidder
shall type rates in figure only in the rate column of respective items(s) without any blank
cell in the rate column in case of item rate tender and type percentage excess or less up to
two decimal places only in case of percentage rate tender.
4.5 The bidder shall log to the portal with his/ her DSC and move to the desired tender for
uploading the documents in appropriate place one by one simultaneously checking the
documents.
4.6 Bids cannot be submitted after the due date and time. The bids once submitted cannot be
viewed, retrieved or corrected. The Bidder should ensure correctness of the Bid prior to
uploading and take print out of the system generated summary of submission to confirm
successful uploading of bid. The bids cannot be opened even by the OIT or the
Procurement Officer Publisher/ opener before the due date and time of opening.
4.7 Each process in the e-procurement is time stamped and the system can defect the time of
log in of each user including the Bidder.
4.8 The Bidder should ensure clarity/ legibility of the document uploaded by him to the
portal.
4.9 The system shall require all the mandatory forms and fields filled up by the contractor
during the process of submission of the bid/ tender.
4.10 The bidder should check the system generated confirmation statement on the status of the
submission.
4.11 The bidder should upload sufficiently ahead of the bid closure time to avoid traffic rush
and failure in the network.
4.12 The Tender Inviting Officer is not responsible for any failure, malfunction or breakdown of
the electronic system used during the e-procurement process.
4.13 The Bidder is required to upload documents related to his eligibility criteria and
qualification information and Bill of Quantity duly filled in. It is not necessary for the part
of the bidder to upload the drawing and the other Bid documents (after signing) while
uploading his bid. It is assumed that the bidder has referred to all the drawings and
documents uploaded by the Officer Inviting the Bid.
4.14 The Bidder will not be able to submit his bid after expiry of the date and time of
submission of bid (server time). The date and time of bid submission shall remain
unaltered even if the specified date for the submission of bids is declared as a holiday for
the Officer Inviting the Bid.
4.15 The ‘Online bidder’ shall digitally sign on all statement’s documents, certificates uploaded
by him, owning responsibility for their correctness/ authenticity as per IT ACT 2000. If any
of the information furnished by the bidder is found to be false/ fabricated/bogus, his
149 | P a g e
SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

EMD/BID Security shall stand forfeited and his registration in the portal shall be blocked
and the bidder is liable to be blacklisted.

5. SECURITY OF BID SUBMISSION:

a. All bid data uploaded by the Bidder to the portal will be encrypted by the DSC of the
opener(s). The system shall require all the mandatory forms and fields filled up by the
contractor during the process of submission of the bid/tender.
b. The Bid shall be received in encrypted format by the system which can only be decrypted
/ opened by the authorized openers only on or after the due date and time.

6. DEADLINE FOR SUBMISSION OF THE BIDS:

6.1 The online bidding will remain active till the last date and time of the bid submission. Once
the date and time (Server date and time) is over, the bidder will not be able to submit the
bid. The date & time of bid submission shall remain unaltered even if the specified date for
the submission of bids is declared as a holiday for the Officer inviting the Bid.

7. RESUBMISSION AND WITHDRAWAL OF BIDS:

7.1 Resubmission of bid by the Bidders for any number of times before the final date and time
of submission is allowed.
7.2 Resubmission of bid shall require uploading of all documents including price bid afresh.
7.3 If the bidder fails to submit his modified bids within the pre-defined time of receipt, the
system shall consider only the last bid submitted.

8. LATE BIDS:

8.1 The system shall reject submission of any bid through portal after closure of the receipt
time. For all purposes the server time displayed in the e-procurement portal shall be the
time to be followed by the bidder and concerned officers.

9. MODIFICATION AND WITHDRAWAL OF BIDS:

9.1 In the E-Procurement Portal, it is allowed to modify the bid any number of times before the
final date and time of submission. The bidder shall have to log on to the system and
resubmit the documents as asked for by the system including the price bid. In doing so, the
bids already submitted by the bidder will be removed automatically from the system and
the latest bid only will be admitted. But the bidder should avoid modification of bid at the
last moment to avoid system failure or malfunction of internet or traffic jam or power
failure. If the bidder fails to submit his modified bids within the designated time of receipt,
the bid already in the system shall be taken for evaluation.
150 | P a g e
SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

9.2 In the E-Procurement Portal, withdrawal of bid is allowed. But in such case, he has to write
a letter with appropriate reasons for his withdrawal addressed to the Officer inviting the
bid and up load the scanned document to portal in the respective bid before the closure date
and time of receipt of the bid. The system shall not allow any withdrawal after expiry of the
closure time of the bid.

10. OPENING OF THE BID:

10.1 Bid opening date is specified during tender creation or can be extended with corrigendum.
This date is available in IFB, tender document as well as the home page of portal. Bid
opening can be done by the authorized users which are defined during the tender
publication / approval stage. The bids are encrypted using their public keys and can be
decrypted only on or after the Bid Opening due date and time. The bid openers’ private
key will be required to open the bids and all the openers have to log on to the portal during
that time.
10.1.1 The bidders who participated in the online bidding can witness the opening of the
bid from any system logging on to the portal with the DSC away from opening
place. Contractors are not required to be present during the bid opening at the
opening location if they so desire.
10.1.2 Each activity is date and time stamped with user details. For time stamping, server
time is taken as the reference.
10.2 In the event of the specified date of bid opening being declared a holiday for the Officer
inviting the Bid/Engineer-in-Charge, the bids will be opened at the appointed time on the
next working day.
10.3 In case bids are invited for more than one package, the order for opening of the “Bid” shall
be that in which they appear in the “Invitation for Bid”.
10.4 The Bid openers, who have been pre-defined shall log on to the portal with their respective
DSC. Unless all the Officers who have been declared as Opening officers log on the portal
with their DSC the Tender cannot be opened.
10.5 In case of non-responsive tender, the officer Inviting tender should complete the e-
Procurement process by uploading the official letter for cancellation/ re-tender.

11. EVALUATION OF BIDS: -

11.1 All the opened bids shall be downloaded and printed for taking up evaluation. The
officer authorized to open the tender shall sign and number on each page of the
documents downloaded and furnish a certificate that “the documents as available in the
portal containing...... nos. of pages”.
11.2 After opening of technical bid, the bidder may be asked in writing / online (in their
registered e-mail ID) to clarify on the uploaded documents provided in the Technical Bid,
if necessary, with respect to any doubts or illegible documents required for Technical
Evaluation. The Officer Inviting Tender may ask for any other document of historical
151 | P a g e
SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

nature during Technical Evaluation of the tender. Provided in all such cases, furnishing of
any document in no way alters the bidder’s price bid. Non submission of legible
documents may render the bid non-responsive. The authority inviting bid may reserve
the right to accept any additional document.
11.3 The bidders will respond in not more than 7 days of issue of the clarification letter, failing
which the bid of the bidder will be evaluated on its own merit.
11.4 Immediately, on receipt of these clarifications, the Evaluating Officers, predefined in the
system for the bid, will finalize the list of responsive bidders. They will log on to the site
with their DSC and record their comments on the technical evaluation page in the system.
The Officer Inviting the Bid, if also the accepting authority, shall log on to the system with
his digital signature and check the technical evaluation. He can either accept or pass it on
to the evaluating officers for re-evaluation. Upon acceptance of technical evaluation by
the Accepting authority in the system, the system shall automatically generate letter to all
the responsive bidders and the system shall forward the letter to all the responsive bidder
that their technical bid has been evaluated responsive with respect to the
data/information furnished by him and the letter shall also intimate him the date & time
of opening of financial bid. The system shall also inform the non-responsive bidders in
their e-mail ID that their bid has been found non-responsive.
11.5 The Technical evaluation of all the bids shall be carried out up as per the information
furnished by the Bidders. But evaluation of the bid does not exonerate the bidders from
checking their original documents and if at a later date the bidder is found to have misled
the evaluation through wrong information, action as per relevant clause of DTCN shall be
taken against the bidder/contractor.
11.6 The Procurement Officer-Evaluators will evaluate bid and finalized list of responsive
bidders.
11.7 Opening of price bid and evaluation of lowest bidder is subject to satisfaction of other
qualification information.
11.8 The financial bids of the technically responsive bidders shall be opened on the due date of
opening. The Procurement Officer-Openers shall log on to the system in sequence and
open the financial bids.
11.9 The Financial Bid will be opened on the notified date & time in the presence of bidders or
their authorized representative who wishes to be present.
11.10 At the time of opening of “Financial Bid”, the names of the bidders whose technical bids
were found responsive will be announced and the bids of only those bidders will be
opened. The remaining bids will be rejected.
11.11 The responsive bidders’ name, the bid prices, the item wise rates, the total amount of each
item in case the item rate tender and percentage above or less in case of percentage rate
tenders will be announced. any discounts and withdrawals, and such other details as the
officer inviting the tender may consider appropriate, will be announced by him or his
authorized representatives at the time of opening.
11.12 Rebate/discount offer if any uploaded to the system shall be declared and recorded first.

152 | P a g e
SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

11.13 The Financial bid of the bidders shall be opened one by one by the designated officers.
The system shall auto-generate the Comparative statement.
11.14 The Bidder can witness the principal activities and view the documents/summary reports
for that particular work by logging on to the portal with his DSC from anywhere.
11.15 Procurement Officer-Openers shall sign on each page of the download BOQ and the
Comparative Statement and furnish a certificate to that respect.
11.16 System provides an option to Procurement Officer Publisher for reconsidering the
rejected bid with the approval of concern Chief Engineer/ Head of Department.

12. CLARIFICATION AND NEGOTIATION OF BIDS:

12.1 For examination, evaluation, and comparison of bids, the officer inviting the bid may, at
his discretion, ask the lowest bidder for clarification of his rates including reduction of
rate on negotiation and breakdowns of unit rates.
12.2 On opening of the price bid the system shall arrange the financial bids in order of their
value (L1 first, followed by L2, L3 ….) for subsequent evaluation. The evaluation status
(Sheet) will be visible to all the participating bidders after opening on their respective
logins. Each activity is recorded in the system with date and time stamping.

13. NOTIFICATION OF AWARD AND SIGNING OF AGREEMENT:

13.1 In the E-Procurement Portal, the system shall generate the template of award letter and
the Officer Inviting the Bid shall mention the amount of Performance Security and
additional security required to be furnished in the letter and intimate the bidders in his
email ID.
13.2 The Employer/ Engineer-in-Charge shall notify acceptance of the work prior to expiry of
the validity period by cable, telex or facsimile or e-mail confirmed by registered letter.
This letter of Acceptance will state the sum that the Engineer-in-Charge will pay the
contractor in consideration of execution and completion of the works by the contractor as
prescribed by the contract and the amount of performance security and Additional
Performance Security required to be furnished. The issue of the letter of Acceptance shall
be treated as closure of the Bid process and commencement of the contract.
13.3 The Contractor after furnishing the required acceptable Performance Security and
Additional Performance Security, “Letter of Proceed” or “Work Order” shall be issued by
the Engineer-in-Charge with copy thereof to the Procurement Officer-Publisher. The
Procurement Officer-Publisher shall upload the summary and declare the process as
complete.
13.4 If the L1 bidder does not turn up for agreement after finalization of the tender, then he
shall be debarred from participation in bidding for three years and action will be taken to
blacklist the contractor. Besides the consortium/ JV/firm where such an agency/ firm
already happens to be or is going to be a partner/ member/ proprietor, he/ they shall
neither be allowed for participation in bidding for three years nor his/ their application
153 | P a g e
SELECTION OF CONSULTANCY FIRM FOR DESIGNING OF TOWN PLANNING SCHEME UNDER ZONE 4 OF PROPOSED
BDA TOWN PLANNING SCHEMES IN BHUBANESWAR DEVELOPMENT PLAN AREA (BDPA)-PACKAGE-3

will be considered for registration and action will be initiated to blacklist him/ them. In
that case, the L2 bidder, if fulfils other required criteria, would be called for drawing
agreement for execution of work subject to condition that the L2 bidder negotiates at par
with the quoted y the L1 bidder, otherwise the tender will be cancelled.

14. BLOCKING OF PORTAL REGISTRATION

14.1 If the registration Certificate of the contractor is cancelled/ suspended by the registering
authority/ blacklisted by the competent authority his portal registration shall be blocked
automatically on receipt of information to that effect.
14.2 The portal registration blocked in the ground mentioned in the above Para- 11.1 shall be
unblocked automatically in receipt of revocation order of cancellation/ suspension/
blacklisting from the concerned authority.
14.3 The Officer Inviting Tender shall make due inquiry and issue show cause notice to the
concerned contractor who in turn shall furnish his reply, if any, within a fortnight of the
date of issue of show cause notice. Thereafter the Officer Inviting Tender is required to
issue an intimation to the defaulting bidder about his unsatisfactory reply and
recommend to the Chief Manager (Tech) for blocking of portal registration within 10 days
of intimation to the defaulting bidder regarding his unsatisfactory reply with intimation
to the Registering Authority and concerned Chief Engineer/ Heads of Office if any of the
following provisions are violated.
14.4 Fails to furnish original Technical Documents before the designated officer within the
stipulated date and time.
14.5 Backs out from the bid on any day after the last date of receipt of tender till expiry of the
bid validity period (including till the extended bid validity period)
14.6 Fails to execute the agreement within the stipulated date.
14.7 If any of the information furnished by the bidder is found to be false/ fabricated/ bogus.
14.8 Accordingly, the officer Inviting Tender shall recommend to the Chief Manager (Tech)
State Procurement Cell, Odisha for blocking of portal registration of bidder and
simultaneously action shall also be initiated by OFFICER INVITING TENDER for
blacklisting as per Appendix-XXXIV of OPWD code Volume-II.
14.9 The minimum period of blocking of Portal Registration shall in no case be less than 180
days.

DISCLAIMER
The Applicant must read all the instructions in the RFP and submit the same accordingly.

Secretary
Bhubaneswar Development Authority

154 | P a g e