Objectives...................................................................................................................

3
PowerPoint 2016 Screen Overview ...........................................................................3
File Tab on the Ribbon ..........................................................................................4
Use “Tell Me” for Interactive Help .......................................................................5
Accessing Documents and Templates ...................................................................6
Searching for Templates ........................................................................................7
Print Preview Is the Default Print Screen ..............................................................8
Printing ...................................................................................................................8
Creating a New Presentation ......................................................................................9
Making a Text Box ..............................................................................................11
Changing the Font, the Font Size and the Font Color .....................................12
Aligning Text .......................................................................................................13
Adding Images .........................................................................................................13
Pictures .............................................................................................................14
Clipart...............................................................................................................15
Finding Copyright-Free Image with Bing .......................................................17
Image Tips........................................................................................................21
Grouping Slide Components ............................................................................22
Inserting Slides .........................................................................................................24
Changing Slide Layouts .......................................................................................25
Adjusting the Slide Size ...........................................................................................26
Creating a Chart .......................................................................................................27
Adding a Video Clip from the Internet ....................................................................28
Reorganizing Slides .................................................................................................31
Applying a Theme ....................................................................................................32

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Microsoft® PowerPoint 2016 Introduction—continued

Using Transitions and Sounds .................................................................................34

Playing a Slide Show ...............................................................................................36
Making a Photo Album ............................................................................................37
References ................................................................................................................41

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By the end of class, you should be able to:

 Create a presentation.
 Insert slides into an existing presentation.
 Add and size images.
 Reorganize slides.
 Use the slide show feature.

1 5 6

4
7
3

8
Active Slide

1 Quick Access Toolbar

2 File Tab
3 Fluid User Interface, aka the Ribbon
4 Dialog Launcher with sample Dialog screen
5 Tell me what you want to do . . .
6 Ribbon Display Options
7 Navigation Pane: The Active slide appear on the right. Click in the slide to
make it active.
8 Bottom Bar: Notes, Comments, Normal View, Slide Sorter, Reading View,
Slide Show, Zoom, and Fit Slide to Current Window
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Microsoft® PowerPoint 2016 Introduction—continued

The Office Button has been replaced by the File tab.

1. Click the File tab from the top left of the screen.

Document Properties
Commands

2. The screen above is called Backstage View. Here you’ll find commonly used
commands and be able to view document properties.

Click to close Backstage View and return to the document.

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1. Click an item you want help with, for example, an image.

2. Type in the “Tell me what you want to do . . .” search box a keyword, for
example, rotate.
3. Click the drop down to see choices, for example Flip Horizontal.

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Microsoft® PowerPoint 2016 Introduction—continued

When accessing Office 2016 products, on the left side of the screen is a list of the
recent documents. To open documents from your computer, a network, or the
Internet, that is, cloud, click
Templates appear on the right side of the screen. To view more documents, type
keywords in the search box, for example, flyer, to view additional templates.

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1. Type a keyword into the search box, for example, flyer.

2. Click a picture to create a document or click the categories at the right side to
view additional templates.

3. Once you’ve clicked a template, click left or left to scroll through available
templates.
4. To start using a template, click
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Microsoft® PowerPoint 2016 Introduction—continued

1. Click the print icon or hold down the Ctrl key on the keyboard and click the P
key on the keyboard.

2
3

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1 Click to return to close the print preview and return to the document.
2 Set printing preferences.
3 Document preview.

Click to print the document.

1. Click a template or click Blank Presentation.

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Microsoft® PowerPoint 2016 Introduction—continued

2. Title Slide is the default layout. To change the layout, click the Home
tab/Slides group/Layout.
3. Click a layout from the drop-down menu or use the default Title Slide.

Text Box

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4. Click in the text boxes to type. Unlike Word, you have to create a text box in
order to type.

In order to type in PowerPoint, you must have a text box. If you use a layout text
boxes already appear; however, sometimes you’ll want to add a text box or start
from a blank layout.

1. Click the Insert tab.

2. Click Text Box from the Text group.
3. Move the cursor down to the active slide. The cursor looks like a dagger

Active Text Box

Active Slide

4. Hold down the left mouse button and drag the cursor to create a text box.
5. A flashing cursor appears in the active text box. Type a word.

Drawing Tools appear at the top of the screen. Use these tools to make
your text boxes pop.

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Microsoft® PowerPoint 2016 Introduction—continued

1. Click a text box. There will be handles around it.

2. Highlight the text you’d like to format.
3. Click the font tools under the Home tab, Font group.

Use to make the font bigger and to make the font smaller.

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1. Click a text box.

2. Click the paragraph tools which include adding bullets and numbers, adding
space between lines, center text, making columns, changing text direction, etc.

1. Click Insert tab.

2. Click to access images on your computer or to access images from the

Internet. Note: There is no clip art in Office 2016.

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Microsoft® PowerPoint 2016 Introduction—continued

1. Click

F
o
l
d
e
r
s
a
n
d
F
i
l
e
s
Hard drives
and folders

2. Click the picture you want to insert in the PowerPoint file. The default folder
should be Pictures which is located on your hard drive.

3. Click

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1. Click

2. Type a keyword in the Bing Image Search box.

3. Press the Enter key on the keyboard.

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Microsoft® PowerPoint 2016 Introduction—continued

4. Click

5. Scroll down the page to see all clip art that fits your keyword.
6. Click an image.

7. Click
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Conducting a Google search is a great way to find images. However, if you want to
be fairly certain that an image is free to use, use the Bing search engine.

1. Type [Link] in the browser address bar.

2. Press the Enter key on the keyboard.

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Microsoft® PowerPoint 2016 Introduction—continued

3. Click Images from the top left of the browser screen.

4. Type a keyword in the search box, for example, star.

5. Press the Enter key on the keyboard.

6. Click License from the tabs above the search results.

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7. Select one of the following:

 All
 Public domain
 Free to share and use
 Free to share and use commercially
 Free to modify, share, and use
 Free to modify, share, and use commercially

8. RIGHT click an image.

9. Click Save Image As from the pop-up menu.

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Microsoft® PowerPoint 2016 Introduction—continued

F
o
l
d
e
r
s
a
n
File Name d
F
i
Hard drives
and folders

l
e
s

10. The pictures folder on the computer should appear. If you don’t want to save
to that folder, find a folder on the left side of the pop-up screen in which to
save.
11. Type a file name.

12. Click

Most images on the Internet are copyrighted. It’s up to you to make

sure the images are not copyrighted, and you have the right to use
them.

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Rotate the Image

Diagonal Handle

 To make an image bigger or smaller, click it. Position your cursor on the
diagonal handles and drag the left mouse button. The cursor should look like a
two-headed arrow 
 When an image is clicked, Picture Tools appear. Use Picture Tools to change
the color of an image, add a border, create effects, etc.
 When the cursor looks like a four-headed arrow hold down the left button
and you can drag the image around.

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Microsoft® PowerPoint 2016 Introduction—continued

Grouping items on a slide allows you to keep them together when repositioned.
Perhaps you have a photo with a caption that you don’t want to separate; group the
text box and the photo together.

1. Hold down the Ctrl key on the keyboard as you click the items on the page that
you want to group. Handles will appear around the selected items.
2. Click either Drawing Tools or Picture Tools.
3. Click Group from the Arrange group.
4. Click Group from the drop-down menu.

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Notice that there is a broken line with handles around both elements.

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Microsoft® PowerPoint 2016 Introduction—continued

1. Click from the Home tab, Slides group.

2. Click the preferred layout from the drop-down menu.

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You can also duplicate the active slide. To duplicate more than one
slide, select them from the Navigation Pane by holding down the Ctrl
key on the keyboard and clicking the slides.

1. Click Layout from the Home tab, Slides group.

2. Click a new layout from the drop-down menu.

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Microsoft® PowerPoint 2016 Introduction—continued

1. Click the Design tab.

2. Click from Customize group.

3. Click Standard, Widescreen, or Custom Slide Size.
4. Watch the screen prompts.

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1. Make the active slide the slide where you want the chart to appear.

2. Click from the Insert tab, Illustrations group.

3. Click a chart type from the list on the left. You can refine your chart by clicking
the pictures on the top.

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Microsoft® PowerPoint 2016 Introduction—continued

4. A spreadsheet comes up. Overtype the information in the spreadsheet. The

information will appear in the chart.

Click on Chart Tools to change to look of the chart. You can change
the colors, add text boxes, data labels, etc.

In order to add a clip from the Internet, you must be connected to the Internet.

1. Click the Insert tab, Media group.

2. Click from the drop-down menu.

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3. Type keywords in the box next to YouTube.

4. Press the Enter key on the keyboard.

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5. Scroll down to see all videos that fit the keywords.

6. Double click the video or click the video and click

C
l
i
c
k
t
o
p
l
a
y

7. Video Tools appear at the top of the screen. You can resize the screen, add
timings, etc.

To play the video you must be connected to the Internet and in Slide
Show mode. To access Slide Show mode click on the bottom right of
the PowerPoint screen.

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You can reorganize slides from the Navigation Pane; however, it’s easier to do it
from the Slide Sorter.

Navigation Pane

C
l
i
c
k

1. Click from the bottom right of the screen.

Zoom

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Microsoft® PowerPoint 2016 Introduction—continued

2. Click a slide and drag to where you want it.

Use the zoom slider at the bottom of the screen to view more slides.
Click to return to the Normal view.

1. Click the Design tab, Themes group.

2. Click a theme.

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3. You can add variations to your themes.

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Microsoft® PowerPoint 2016 Introduction—continued

Transitions are the way your slides appear in the screen. Don’t pick too many
transitions because it makes your presentation too busy.

1. Click the Transitions tab.

2. Click the down arrow to see all the transitions.
3. Click on a transition.

4. Click

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5. Click a sound from the drop-down menu. Sounds should be another transition
element that you use sparingly.
6. Click

To add another transition to a slide. Make a slide active, and pick

another transition.

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Microsoft® PowerPoint 2016 Introduction—continued

C
l
i
c
k

1. Click the Slide Show tab to set timing, etc., or click from the bottom right
of the screen.

2. To close the slide show, press the Esc key on the keyboard.
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Photo albums are quick ways to make presentations.

1. Click the Insert tab.

2. Click on the Images group.

3. Click

4. Click

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Microsoft® PowerPoint 2016 Introduction—continued

5. Find the images you wish to add to the photo album.

 To choose more than one image, hold down the Ctrl key on the keyboard as
you click the images.
 To choose images that appear together, for example, ten photos in a row,
click the first photo and hold down the Shift key on the keyboard and click
the last photo. All photos between the first and the last photo will be
selected.

6. Click

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7. Click in the box next to the name of an image. You can move the image up or
down, remove it from the album, rotate it, add contrast, make it brighter. You
can also add text boxes next to images by clicking

8. Click the down arrow next to Fit to slide to change the layout of your album.

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Microsoft® PowerPoint 2016 Introduction—continued

Preview

9. Click the down arrow next to Rectangle and select a frame.

10. Click

11. To add more pictures to the album or change its look, click
12. Click Edit Photo Album from the drop-down menu.
Page 40 of 41 Rev. A 12/07/2016
Microsoft® PowerPoint 2016 Introduction—continued

Lowe, D. (2016). PowerPoint 2016 for Dummies. Hoboken, New Jersey: John
Wiley & Sons, Inc.
[Link]: PowerPoint 2016 Essential Training. (2015, September 22). Retrieved
from Downers Grove Public Library:
[Link]
Marmel, E. (2016). Teach Yourself Visually Office 2016. Indianapolis, Indiana:
John Wiley & Sons, Inc. .

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