INDIAN INSTITUTE OF MANAGEMENT, NAGPUR

ICT Department, IIM Nagpur, Plot No. 1, Sector 20, Mihan

(Non-Sez) Nagpur - 441108
Phone No. – 9970305991
Email: itoffice@[Link]
[Link]

INDIAN INSTITUTE OF MANAGEMENT NAGPUR

Plot No. 1, Sector 20, MIHAN (Non-SEZ), Nagpur – 441108

Ref no: IIMN/ICT/2024-25/15 Dated: 06-12-2024

Notice Inviting Tender (NIT) for Supply, Installation, testing, commissioning, and maintenance of
Audio-Visual Equipment for two years at IIM Nagpur - VAMNICOM Pune & Nagpur campus

The details of the e-tender notification, technical bid, and the financial bid can be downloaded at
[Link]

For further details, on e-tender participation, please contact KEONICS Help desk on Ph: 08045982100 /
9686196760 / 9686196765, email:
[Link]@[Link]/[Link]@[Link]

For any query related to technical and financial bid please contact itoffice@[Link]/ 0712-287-
0341

Page 1 of 22
 INDIAN INSTITUTE OF MANAGEMENT, NAGPUR
ICT Department, IIM Nagpur, Plot No. 1, Sector 20, Mihan
(Non-Sez) Nagpur - 441108
Phone No. – 07122870341
Email: itoffice@[Link]
[Link]

E-tendering guidelines to bidders:

1. Vendors must have a Class 2/3 Digital Signature Certificate to participate in the tender (To obtain DSC,
please contact KEONICS help desk) Phone: 08045982100 Email id: dsc@[Link]
Note: If Vendors already have Digital Signature Certificate then no need to buy the digital signature
again.
2. Bidders should register themselves on the website [Link]/etenders. To activate the
user ID and password, kindly pay the Registration fee of Rs.2,000/- plus GST by paying online payment
through credit card/Debit card /Net banking on the website.
3. Tender —Technical bid and Financial bid should be submitted only through the e-Tender portal and
obtain the Tender Acknowledgement Token as proof of successful submission.
4. Tender will not be accepted after the date and time fixed for receipt of tenders as set in the Tender
notice or subsequent extensions if any.
5. Relevant documents in proof have to be uploaded wherever required.

Help Desk:
To get in touch with one of our customer service representatives, please refer to the help desk numbers
provided on the homepage or call the following number:
Bangalore: 080 08045982100
Harish Kumar K B: 9686115318
Raghavendra: 09686196765

For any query related to technical and financial bids please contact itoffice@[Link]/ 0712-287-
0341

Page 2 of 22
 INDIAN INSTITUTE OF MANAGEMENT, NAGPUR
ICT Department, IIM Nagpur, Plot No. 1, Sector 20, Mihan
(Non-Sez) Nagpur - 441108
Phone No. – 07122870341
Email: itoffice@[Link]
[Link]

NOTICE INVITING TENDERS:

IIM Nagpur is inviting the tender from reputed OEM / authorized distributors / authorized dealers for the
“Supply, Installation, testing, commissioning, and maintenance of Audio-Visual Equipment for two years
at IIM Nagpur- VAMNICOM Pune & Nagpur campus”

The detailed requirements, specifications of procurements, and E-Tender document will be published on
the site [Link]/etenders. If any future updates /corrigendum regarding E-Tender will be
there, it will be only published on the IIM Nagpur website [Link] and
[Link]/etenders during E-Tender.
Submission of Tender
1. Tender is to be submitted only in electronic mode. Bid documents are to be downloaded from
[Link]/etenders
2. The tender shall be submitted online in two parts, viz., technical bid, and price bid.
3. The offers submitted by Fax/email shall not be considered.
4. Bids received after the last date will not be considered. The bidder who has downloaded the
tender form shall not tamper/modify the format including the price bid template in any manner.
In case the same is found to be tampered, the bid will be completely rejected and considered as
unresponsive. Bidders are advised to regularly visit [Link]/etenders and IIMN
website for amendments if any.
5. IIMN may, at its discretion, extend this date for the submission of Bids by amending the tender
document by way of Addenda or Corrigenda in which case all rights and obligations of IIMN and
the Bidder previously subject to the original date shall thereafter be subject to the new deadline
as extended. If such nominated date for submission of Bid is subsequently declared as a Public
Holiday by IIMN, the next official working day shall be deemed as the last date for submission of
Bid.
6. No correspondence will be entertained in this matter.

Tender submission cost

E-Tender processing Fee payable to KEONICS through e-Payment mode using Credit/Debit/Net banking
mode Rs.3500/- + GST extra Bids shall be submitted online only at [Link]/etenders

Incomplete quotations/ conditional quotations/late quotations or those not as per the enclosed forms
are liable to be summarily rejected without any further reference. Quotations sent by Telegram / Telex
/ Fax / email / Courier / By hand will not be accepted.

Page 3 of 22
 INDIAN INSTITUTE OF MANAGEMENT, NAGPUR
ICT Department, IIM Nagpur, Plot No. 1, Sector 20, Mihan
(Non-Sez) Nagpur - 441108
Phone No. – 07122870341
Email: itoffice@[Link]
[Link]

Timeline:

Date Time Event

06-12-2024 11:00 AM Tender uploaded on IIMN Website [Link]

or [Link]/etenders
11-12-2024 11:00 AM Pre-Bid meeting (Hybrid mode)
For online meeting zoom link will be provided as per the request received on
email id itoffice@[Link]
13-12-2024 11:00 AM The queries related to the tender could be sent to itoffice@[Link]
by 11.00 AM on 13th Dec 2024. After the due date & time, no queries will be
entertained.
26-12-2024 12:00 PM Bids must be submitted latest by 12.00 PM on 26th Dec 2024.
26-12-2024 12:30 PM Technical Bid Opening at IIMN
30-12-2024 03:00 PM Financial/Price Bid Opening at IIMN

Submission of Tender:
The tender shall be submitted online in two parts, viz., technical bid, and price bid. The offers submitted
by Fax/email shall not be considered. No correspondence will be entertained in this matter.

Page 4 of 22
 INDIAN INSTITUTE OF MANAGEMENT, NAGPUR
ICT Department, IIM Nagpur, Plot No. 1, Sector 20, Mihan
(Non-Sez) Nagpur - 441108
Phone No. – 07122870341
Email: itoffice@[Link]
[Link]

Part I: Technical Bid:

The following supporting documents (scanned copy) duly signed and stamped by the tenderer are to be
furnished as per Technical eligibility criteria Annex I.
Please upload all the Annexures with all supporting documents.
Technical Eligibility criteria: Annex I
Page
SN Requirement
no
1 Name of the firm, Address, and Telephone Number

2 Name of the Contact Person, Telephone/Mobile Number

3 Name of the bank (With full address)

4 Bank Account Number

5 PAN No. (photocopy of PAN Card is to be enclosed)

Affidavit (for proprietor firm) / copy of partnership deed (for partnership firm)/registration
6
certificate of the firm (for Pvt. Ltd/Public Ltd Co) to be enclosed
7 Date/year of commencement of business.
8 The details of the online submission of the EMD and Tender fee.
Experience in a similar class of work: Bidders should have experience of similar work. The bidder
should attach the list of Purchase Order / Work Order where the similar type of work executed
during the last 5 years from the date of publication of tender as detailed below (I) Three similar
works of the estimated cost of Rs50,00,000 OR (II) Two similar works of the estimated cost
9
Rs75,00,000 OR (III) One similar work of the estimated cost Rs1,50,00,000 to be uploaded online as
a supporting document. The bidder should submit the work completion report or certificate for
satisfactory performance covering the details of the similar work from the client for the specified
work contract with contact details.
Bidder should have an annual turnover of at least Rs.1 Crore (One Crore) average of the last three
10 financial years 2021-22, 2022-23, 2023-24 (Audited balance sheet for financial years 2021-22, 2022-
23, 2023-24 to be provided) to be attached as a supporting document.
Bidder should not be blacklisted/debarred/denied bidding facilities by any Government
11 Department / Public Sector Undertaking / Educational Institute in the last 3 (three) financial years.
(Declaration in company letterhead to be submitted/uploaded as per Annex III)
12 The details of Audio-Visual Equipment make and model as per Annexure A & B

The bidders are requested to submit their offer considering the scope of work given below and the items
mentioned in Annexure A & B.

Page 5 of 22
 INDIAN INSTITUTE OF MANAGEMENT, NAGPUR
ICT Department, IIM Nagpur, Plot No. 1, Sector 20, Mihan
(Non-Sez) Nagpur - 441108
Phone No. – 07122870341
Email: itoffice@[Link]
[Link]

Scope of work:

• Supply, Installation, testing, commissioning, and maintenance of Audio-Visual

Equipment as per Annexure A & B for two years at IIM Nagpur- VAMNICOM Pune &
Nagpur campus.
• One Manpower to be provided by the bidder on alternate Saturdays and Sundays for two
years during the maintenance period, after the successfully completion of the work at
Pune campus located at VAMNICOM Pune only.
• SITE VISIT: The site of work is located at IIM Nagpur, Mihan Campus and VAMNICOM Pune
campus. Bidder is advised to visit and examine the site, its surroundings and familiarize
with the existing facilities and environment, and collect all other information which may
require for preparing and submitting the bid and entering into the Contract for execution
of the Works. Claims and objections due to ignorance of existing conditions or inadequacy
of information will not be considered after submission of the Bid and during
implementation.

Page 6 of 22
 INDIAN INSTITUTE OF MANAGEMENT, NAGPUR
ICT Department, IIM Nagpur, Plot No. 1, Sector 20, Mihan
(Non-Sez) Nagpur - 441108
Phone No. – 07122870341
Email: itoffice@[Link]
[Link]

Part II: Price Bid: Annex II

Price Bid Statement:

The Price bid is to be submitted in the excel sheet provided with tender on tender Wizard (Online
submission) for the Supply, Installation, testing, commissioning, and maintenance of Audio-Visual
Equipment for two years at IIM Nagpur- VAMNICOM Pune & Nagpur campus.

Price Bid Opening criteria:

• Only technically qualified bidders shall be opened in presence of authorized representatives of
bidders & IIMN Officers. Technically qualified bidders shall be intimated by web notification and
or auto-generated email through e-procurement.
• The bidders have to e-submit the price bid only as per the price schedule format/template
available on [Link]/etenders. Any other format for e-submission of price bid
shall be outrightly rejected without any further reference to the bidders.
• In case if the price bid is found to be tempered/modified in any manner, the tender will be
completely rejected and EMD would be forfeited and the bidder is liable to be banned from doing
business with IIMN.
• Do not quote a price in the Technical Bid i.e. in Part-I or elsewhere which would lead to the bid
getting disqualified without any further reference to the bidders.
• The prices must include all the applicable taxes and duties, fees, and any other charges including
GST.
• IIMN reserves the right to negotiate the quoted price with the successful bidder.
• The quoted rates shall remain firm throughout the tenure of the contract and no revision is
permissible for any reason.

Page 7 of 22
 INDIAN INSTITUTE OF MANAGEMENT, NAGPUR
ICT Department, IIM Nagpur, Plot No. 1, Sector 20, Mihan
(Non-Sez) Nagpur - 441108
Phone No. – 07122870341
Email: itoffice@[Link]
[Link]

CERTIFICATE (to be provided on letterhead of the firm) Annex III

I hereby certify that the above firm is neither blacklisted by any Central/State Government/Public
Undertaking/Institute nor is any criminal case registered/pending against the firm or its owner/partners
anywhere in India.
I also certify that the above information is true and correct in every respect and in any case, at a later date
it is found that any details provided above are incorrect, any contract given to the above firm may be
summarily terminated and the firm blacklisted.

Name of the Bidder:

Signature

Designation
Date

Company Seal

Page 8 of 22
 INDIAN INSTITUTE OF MANAGEMENT, NAGPUR
ICT Department, IIM Nagpur, Plot No. 1, Sector 20, Mihan
(Non-Sez) Nagpur - 441108
Phone No. – 07122870341
Email: itoffice@[Link]
[Link]

Instructions to the Bidder

CONDITIONS OF TENDER:
If the Bidder does not abide by the following terms & conditions, the Institute reserves the right to
initiate appropriate action (including legal) as deemed necessary unless otherwise.
Note:
Terms & Conditions are subject to change prior to the award of the purchase order.
1. TERMS AND CONDITIONS
• The financial bid should be valid for a period of not less than 6 months from the date of opening
of the bid.
• The repeat order could be placed within one year. The rate specified in the price bid per quantity
will be applicable. The item with the same or higher specification if launched in the market to be
provided.
• The Validity of quoted price in the tender will be for one year.
• The bidder should have their own test and repair facility with certified engineers.
• PBG will be realized by IIMN in case of termination of the contract for unsatisfactory performance
and/or non-performance of the contract.
• Bids will be opened in the presence of bidder’s representatives, who choose to attend on the
specified date and time. Only one representative shall be allowed to attend.
• 100% Payment will be released only on satisfactory supply, installation, testing, and commissioning
of Audio-Visual Equipment as certified by the officer in charge of the Institute and after producing
the invoice. The bidders, who do not agree to the above payment terms, are requested not to
submit their bid.
• Tax Deduction at source: TDS as applicable will be deducted from the bills
• In the event of a dispute, Director IIMN shall be the sole arbitrator and his decision shall be final
and binding on both parties.
• IIMN does not bind itself to accept the lowest or any other offer and reserves the right to accept
or reject any or all the offers either in full or in part without assigning any reason.
• Delivery Schedule & Installation: The Supply, installation, testing, and commissioning of Audio-
Visual Equipment must be made within 8 weeks from the date of issue of supply order with a one-
week grace period.
• In case the bidder is not able to execute the work as per terms, EMD/PBG shall be forfeited.
• The Institute reserves the right not to disclose the names and rates of the successful bidder.
• Ambiguity must be avoided in filling tenders. All entries in the tender form must be typewritten or
in ink. The quotation must be entered both in figures and in words. All pages of the Techno‐
commercial bid should be numbered with a running serial number and signed with an office stamp
by the bidder. This page number should be used in the compliance sheet.
• Tender Form and Schedule to Tender: The bidders are required to fill in the tender form and each
page of the tender form must be stamped and signed by the person authorized by the Firm. The
full address of the Bidder must be mentioned on the tender forms.
• Tender will be allotted to the L1 or as per the Directors decision.

Page 9 of 22
 INDIAN INSTITUTE OF MANAGEMENT, NAGPUR
ICT Department, IIM Nagpur, Plot No. 1, Sector 20, Mihan
(Non-Sez) Nagpur - 441108
Phone No. – 07122870341
Email: itoffice@[Link]
[Link]

2. Limitation of Liability:
Bidder’s aggregate liability for actual direct damages shall be limited to a maximum of the Contract
Value, provided that this limitation shall not apply to (1) the infringement indemnity; or (2) bodily injury
(including death) and damage to real property and tangible personal property caused by Bidder’s
negligence. Bidder shall not, in any event, be liable for any indirect or consequential damages, or for
loss of profit, business, revenue, goodwill, anticipated savings or data, or third party claims except with
respect to bodily injury (including death) and damage to real and tangible personal property for which
Bidder is legally liable. For the purposes of this Section, “Contract Value” at any given point in time,
means the aggregate value of purchase orders placed by IIMN on the Bidder under this project.
3. Payment terms:
3.1 Payment shall be made in INR.
3.2 Payment will be done after receiving the two years warranty certificate of each item and
successful Supply, installation, testing, and commissioning of Audio-Visual Equipment.

4. Earnest Money Deposit (EMD) and Performance Bank Guarantee (PBG):

Bidder shall submit EMD of Rs.5,70,000/- in the form of Demand Draft /Online/ Fixed Deposit Receipt /
Bank Guarantee in favor of “Director, IIM Nagpur” payable at Nagpur. The EMD is to be submitted online
in the account of IIM Nagpur on tender wizard. Bid received without EMD will be summarily rejected.
Firms / Vendors registered with the NSIC or MSME (UDYAM) or SSI are having exemptions from
submission of EMD. Firms / Vendors’ registration certificates in the above respect will be essential to
claim exemption.
Note:
• The proof of payment including the name of the bank, amount of EMD, date of transfer, UTR
No. shall be attached with the Technical bid
• The EMD shall be forfeited if the Bidder withdraws from the tender after opening during the
period of tender validity.
• Bids without requisite EMD will be summarily rejected.
• EMD is compulsory for all the Bidders including State Government/Statutory
Bodies/Enterprises/Undertakings etc. Bidders may note the fact that their registrations with
any other authority do not entitle them for exemption from payment of EMD. MSME
(UDYAM) or NSIC or SSI bidders are exempted from EMD.
• No interest will be paid on this deposit. Any Bid not accompanied by an acceptable EMD and
not secured in the prescribed payment mode as indicated herein shall be rejected by IIMN on
grounds of being non-responsive.
• Forfeiture of EMD: EMD may be forfeited if the Bidder withdraws its Bid after Bid opening
during the period of Bid validity. In the case of a successful Bidder, if the Bidder fails within
the specified time limit to –
• Furnish the required Performance Bank Guarantee (PBG) @5% of the total cost of the
contract shall be furnished by the successful bidder within the period of 30 days from the
acceptance of the offer or on the date of completion of work. Work shall not be commenced
unless the SD is furnished by the contractor.
• Further, in case of the Bidder, after quoting withdraws from the Bid/refuses/delays in
commencing work/stops work abruptly, the EMD/SD, as applicable, will be forfeited.

Page 10 of 22
 INDIAN INSTITUTE OF MANAGEMENT, NAGPUR
ICT Department, IIM Nagpur, Plot No. 1, Sector 20, Mihan
(Non-Sez) Nagpur - 441108
Phone No. – 07122870341
Email: itoffice@[Link]
[Link]

• Return of EMD: EMD will be returned to the unsuccessful Bidders through RTGS/NEFT after
the issue of the Work Order to the successful Bidder.
• Successful Bidder: EMD is returned after submission of performance Bank guarantee by the
successful bidder.
• No Price or technical conditions or clarification of any sort shall be indicated by the
Bidder in the Envelope Otherwise, such bids shall be summarily rejected.
5. Warranty of Quality and Quantity
▪ The awardee shall give an onsite OEM two years warranty on supplied items from the date of
successful supply/installation.
▪ The awardee shall give a warranty that all items are as per specification(s), conforming to the
specified design and there are no defects in the process of manufacturing, packaging,
transportation, and delivery.
▪ Upon receipt of notice from IIM Nagpur for defective material, the firm shall within 15 days of
receipt of the notice, replace the defective material, free of cost at the destination. The firm shall
take over the defective material at the time of its replacement. No claim whatsoever shall lie on IIM
Nagpur for the replaced goods thereafter. If the firm fails to replace the defective goods within a
reasonable period, IIM Nagpur may proceed to take such remedial actions as may be necessary, at
the Firm’s risk and expense
6. Sub-Contracting:
Consortium/sub-contracting of the Audio-Visual Equipment support work is not allowed in this Bid.
7. Income Tax PAN:
A copy of the PAN issued by the Govt. of India should accompany the tender. The PAN should be in the
name of the firm quoting for the work.
8. GST Registration Certificate:
The bidder must submit a copy of the GST registration certificate.
9. Jurisdiction:
All questions, disputes, and/or differences arising under and out of, or in connection with the contract,
if concluded, shall be referred to the High Court of Nagpur
10. Force Majeure:
Force Majeure is herein defined as any cause, which is beyond the control of the selected Bidder or the
Institute as the case may be which they could not foresee or with a reasonable amount of diligence
could not have foreseen and which substantially affects the performance of the Contract, such as:
Natural phenomena, including but not limited to floods, droughts, earthquakes, epidemics, acts of any
Government, including but not limited to war, declared or undeclared, priorities, quarantines,
embargoes Terrorist attacks, public unrest in work areas Restriction, Freight Embargo provided either
party shall within ten (10) days from the occurrence of such a cause notify the other in writing of such
causes. The Bidder or the Institute shall not be liable for delay in performing his/her obligations resulting
from any Force Majeure causes as referred to and/or defined above.

Page 11 of 22
 INDIAN INSTITUTE OF MANAGEMENT, NAGPUR
ICT Department, IIM Nagpur, Plot No. 1, Sector 20, Mihan
(Non-Sez) Nagpur - 441108
Phone No. – 07122870341
Email: itoffice@[Link]
[Link]

Annexure A
Bill of Quantity (Location: IIM Nagpur Mihan Campus)

Specify
Sr. Item
Minimum Specification / Tender Specification Makes Units Qty Make &
No Discription
Model
Display System

Screen size: 98"diagonal touch interactive or better

Native Resolution : 3840*2160 (4K UHD) or better
Aspect ratio : 16:9
Back Light Refresh Rate: 60Hz or better
Brightness:400 nits or better
Samsung,
98" Touch Multi-Touch Point : 40 Points or better
1 LG, Nos 1
Display Internal Memory : 64GB (Storage) / 8GB (RAM) or better
Panasonic
Viewing angle: 178 x 178 minimum vertically and
horizontally or better
Should have minimum (01) HDMI, (01) USB or better
Should have (01) RS232, (01) RJ45 ports for control
Should be compatible with wall mount specified in item #2

Should support wall mounted display

Should support mounting of screen size: up to 98"or better
Should have Max load capacity of 128kg or better
Should have VESA fixings: up to 1000 x 600 Universal fixings
98" Display or better Btech Or
2 Nos 1
Wall Mount Should have sufficient space behind the display to house Chief
HDBT receivers etc.
The color of the mount shall be decided at the time of
ordering as per the instruction of Client/Institute
Should be compatible with the Display specified in item #1

Video Switching System

HDBaseTTM receiver for HDMI® video, Ethernet, power, and
control
Should have 4K/UHD capability @ 60 Hz with 4:2:0 chroma
subsampling
Should be HDCP 2.2 compliant
HDBaseT
3 Should supplies power over HDBaseT to a Atlona Nos 1
Receiver
transmitter/Matrix switcher
Audio de-embedding
Supply with 24V DC power supply
Should be compatible with existing matrix switcher #Atlona
AT-UHD-SW-510W

Page 12 of 22
 INDIAN INSTITUTE OF MANAGEMENT, NAGPUR
ICT Department, IIM Nagpur, Plot No. 1, Sector 20, Mihan
(Non-Sez) Nagpur - 441108
Phone No. – 07122870341
Email: itoffice@[Link]
[Link]

4K60 HDMI Multi-window Processor

Video Inputs - (4) HDMI; supports HDMI/HDCP or better
Video Outputs - (2) HDMI; supports HDMI/HDCP or better
Video Resolution Support - Various up to 4096 x 2160@ 60
Hz - Reference Data Sheet for Specific Resolution Support
Audio Inputs - Embedded audio on HDMI; supports 2 CH L-
PCM de-embedding Crestron,
Multi-Window
4 Audio Outputs - (2) 3 Position 3.5mm pluggable Phoenix Extron, Nos 1
Processor
Terminal Block; supports Unbalanced Analog Stereo or AMX
better
Up to four simultaneous, freely scalable windows can be
processed using the 4x1+1 multi-windowing mode
Multiple control options should available including: Open
API Control over IP and Serial, full Web GUI console or front
panel buttons.

Audio System

Wireless Table boundary microphone with a programmable

microphone button (PTT, PTM, Toggle on/off, Permanent
on) and a two-color LED ring as a status indicator,
Frequency response : 40 to 20,000 Hz,
Wireless RF output power : up to 80 mW or more,
Shure or
5 Boundary Signal-to-noise ratio: > 90 dB(A), Nos 16
sennheiser
Microphone Dynamic range : < 100 dB(A),
Pick-up pattern : Cardioid,
Sampling rates : 24 bit/48 kHz,
should be compatible with wireless charging.
It should be remotely controlled with centralized software.

Wireless Charging Base for Wireless Boundary Microphone

Wireless Shure or
6 It should be compatible with wireless boundary microphone, Nos 8
Charging Base sennheiser
line item no #20

Four channel receiver with integrated auto mixer and the

analog mix output, Automatic Gain Control, Automatic
Frequency management, AES 256 encryption.
Multi-Channel Frequency range : 1880 - 1900 MHz, Shure or
7 Nos 4
Receiver min 2-port Dante (Primary & Secondary), sennheiser
It should be PoE nad Remotely control via centralized
software to monitor the system. Should supports wall and
ceiling mounting options.

Rack mountable, software-configurable signal processing,

including but not limited to signal routing and mixing,
equalization, filtering, dynamics, and delay, as well as
control, monitoring and diagnostic tools
Audio DSP should support each microphone for the number
QSC,
of AEC inputs
8 Audio DSP Biamp, Nos 1
Audio DSP should have built-in Audio USB capabilities
Xilica
All microphone inputs including ones coming over
DANTE/AVB/Prop. protocol) should have AEC
(01) VOIP connectivity
RS232 - support for third party control
Should support DANTE/AVB/Prop bus

Page 13 of 22
 INDIAN INSTITUTE OF MANAGEMENT, NAGPUR
ICT Department, IIM Nagpur, Plot No. 1, Sector 20, Mihan
(Non-Sez) Nagpur - 441108
Phone No. – 07122870341
Email: itoffice@[Link]
[Link]

Bulk cables and connectors and Accessories - On Actuals

Premium Speed HDMI Cable with 18.0 Gbps data rate.
Resolutions Up to 4K @ 60 Hz (4096x2160), UHD @ 60 Hz
Crestron,
(3840x2160) 8 bit color depth.
9 HDMI Cable Extron,
Signal type - HDMI 2.0 or better
Kramer
Video data rate - 18 Gbps or better
Connector type - Gold plated or better
HDMI Premium High Speed Optical Cables with 18.0 Gbps
data rate. Resolutions Up to 4K @ 60 Hz (4096x2160), UHD
Crestron,
@ 60 Hz (3840x2160) 8 bit color depth.
10 HDMI Cable Extron,
Signal type - HDMI 2.0 or better
Kramer
Video data rate - 18 Gbps or better
Connector type - Gold plated or better

USB 3.2 Type-A male to Type-B male cables support

SuperSpeed USB data at rates up to 5 Gbps and up to 4.5
watts of power for USB charging Crestron,
USB Extension
11 Should USB 3.2 (Gen1), USB 2.0, USB 1.1 compatible Extron,
Cables
USB data rate - 5Gbps or better Kramer
Connector - 1 USB A Male to 1 USB B Male
Connector type - Gold plated or better Lot 1

USB 3.2 Type-A male to Type-A female cables support

SuperSpeed USB data at rates up to 5 Gbps and up to 4.5
watts of power for USB charging Crestron,
USB A to B
12 Should USB 3.2 (Gen1), USB 2.0, USB 1.1 compatible Extron,
Cable
USB data rate - 5Gbps or better Kramer
Connector - 1 USB A Male to 1 USB A Female
Connector type - Gold plated or better

Cable shall be optimized for use in digital video over twisted

pair application
Cable shall provide 350MHz ultra high-performance shielded
CAT5e or better at distances up to 100 meters
Crestron,
STP/Catxx Provide protection from outside electrical interference
13 Extron,
Cable which can result in bit-errors
belden
Compatible with HDBaseT products outlined in bid
specifications
Sunlight and Oil Resistant Category 5e F/UTP 2003B Cable,
non-plenum, teal jacket or better

Page 14 of 22
 INDIAN INSTITUTE OF MANAGEMENT, NAGPUR
ICT Department, IIM Nagpur, Plot No. 1, Sector 20, Mihan
(Non-Sez) Nagpur - 441108
Phone No. – 07122870341
Email: itoffice@[Link]
[Link]

Annexure B
Bill of Quantity (Location: VAMNICOM Pune Campus)

Specify
Sr. Item
Minimum Specification / Tender Specification Make Units Qty Make &
No Discription
Model
Display System
Screen size: 55"diagonal or better
Native Resolution : 3840*2160 (4K UHD) or better
Aspect ratio : 16:9
Back Light Refresh Rate: 60Hz or better
Samsung,
55" Confidence Brightness:500 nits or better
1 LG, Nos 3
Monitor Viewing angle: 178 x 178 minimum vertically and
Panasonic
horizontally or better
Should have minimum (01) HDMI, (01) USB or better
Should have (01) RS232, (01) RJ45 ports for control
Should be compatible with ceiling mount specified in item #4
Should support Wall mounted display
Should support mounting of screen size: up to 55"or better
Should have Max load capacity of 34kg or better
Should have VESA fixings: up to 400 x 400 Universal fixings
or better
55" Display Btech Or
2 Should have Tilt Adjustment: up to +10°/-2° Nos 2
wall mount Chief
Should have Swivel Adjustment: 180° (at wall) or better
Distance from wall: Min: 30mm - Max: 400mm
The color of the mount shall be decided at the time of
ordering as per the instruction of Client/Institute
Should be compatible with the Display specified in item #3
Should support Ceiling mounted display
Should support mounting of screen size: up to 55"or better
Should have Max load capacity of 68kg or better
Should have VESA fixings: up to 600 x 400 Universal fixings
or better
Samsung,
55" Display Should have Tilt Adjustment: up to +/-20° (in increments of
3 LG, Nos 1
Ceiling mount 5°)
Panasonic
Should have Ceiling drop: 572mm (22.5") - 972mm (38.2") (
From the ceiling to the centre of the mount )
The color of the mount shall be decided at the time of
ordering as per the instruction of Client/Institute
Should be compatible with the Display specified in item #3
Screen size: 23.8" diagonal or better
Should be interactive touch display
Native Resolution : 1920 x 1080 pixels or Better
Wacom Tablet Aspect Ratio: 16:9
(Touch Display Brightness: 205 cd/m2 or better Wacom Or
4 Nos 1
For Control Should have minimum (01) HDMI input or DVI-I input or Qomo
Table.) better
Should have (01) USB interface for communication
Includes OEM approved desktop kit, USB cables etc and
writing accessories
Projector (by One Projector will be provided by IIMN and Installation,
5
IIMN) cabling, testing & commissioning to be done by bidder
Projector One Projector Screen will be provided by IIMN and
6 Screen (by Installation, cabling, testing & commissioning to be done by
IIMN) bidder
Page 15 of 22
 INDIAN INSTITUTE OF MANAGEMENT, NAGPUR
ICT Department, IIM Nagpur, Plot No. 1, Sector 20, Mihan
(Non-Sez) Nagpur - 441108
Phone No. – 07122870341
Email: itoffice@[Link]
[Link]

Video Switching System

Flush mountable into a table or flat surface with tilt up lid /
Flip top, Powder Coated/ Anodized, metal enclosure.
It should included with Retractor Trim Kit, Cable Pass-
Through bracket, and AAP bracket included with quoted
model.
Multi-Region (1) AC, (1) USBC & (1) USBA Outlets. Crestron,
Cable Cubby
7 USB C port supports min 5 VDC @ up to 3 A & USB A port Extron, Nos 2
Pass through
supports min 5 VDC @ up to 2 A. Lightware
Quoted models should mountable into select Cable Cubby
enclosures
Should have pass through holes/connectors for AV cables-
VGA, Audio, HDMI, LAN
Should be CE, RoHS, WEEE certified

Type - HDMI Matrix Switcher

Should have Min 8 HDMI Inputs or More
Should have Min 8 HDMI outputs or More
Resolution support - 4K/60 @ 4:4:4 or better with minimum
18 Gbps data rate on single port
Audio Input/Output - Input: Embedded for all HDMI input.
Output: Minimum 2x or more Stereo balanced/unbalanced
audio, 2 S/PDIF or More
Should Support HDMI audio de-embedding
10/100Base-T Ethernet for monitoring and control
Crestron,
HDMI Matrix Should support Output muting control,
8 Extron, Nos 1
Switcher Should have Power Save Mode feature,
Lightware
Should support audio break away feature,
Should support automatic input cable equalization,
Should support automatic output reclocking
Should have control on Front panel buttons with indication,
Ethernet/ RS 232,CEC & USB
Should unit can be placed in a low power standby state to
conserve energy when not in use
Should be a JITC certified
Should complied with CE, C-tick, c-UL, FCC Class A, ICES, PSE,
UL, VCCI, RoHs, and WEEE

Inputs - 1 x HDMI or more

Video output - 1 x CATx on RJ 45 port
Should have minimum 4k Resolution Support
Data rate - Min 10.2 Gbps
Transmission distance - 70 Mtr or more over CATxcable
Crestron,
HDMI Audio input - analog stereo input transmits over the TP cable
9 Extron, Nos 10
Transmitter to the receiver
Lightware
Control - Min 1 RS-232 & Min 1 IR or better
should be HDCP Compliant
should support both local power supply and direct remote
powering.
should have CE, UL compliance

Page 16 of 22
 INDIAN INSTITUTE OF MANAGEMENT, NAGPUR
ICT Department, IIM Nagpur, Plot No. 1, Sector 20, Mihan
(Non-Sez) Nagpur - 441108
Phone No. – 07122870341
Email: itoffice@[Link]
[Link]

Inputs - 1 x CATx on RJ 45 port

Video output - 1 x HDMI or more
Should have minimum 4k Resolution Support
Data rate - Min 10.2 Gbps
Transmission distance - 70 Mtr or more over CATxcable
Audio input - analog stereo input transmits over the TP cable
Crestron,
to the receiver
10 HDMI Receiver Extron, Nos 10
Control - Min 1 RS-232 & Min 1 IR or better
Lightware
should be HDCP Compliant
should support both local power supply and direct remote
powering.
should have CE, UL compliance
Its should be provided with the OEM complied mounting
hardware
HDMI & USB Presentation switcher
Video Inputs - Should have 2 HDMI or 1 HDMI and 1
DisplayPort , 1 USB type C or better
Video outputs - 1 or more HDMI ports
USB host Ports - min 2 female USB 3.2 type B, 1 female USB
type C
USB device Ports - min 2 USB 3.2 type A, 3 USB 2.0/1.x type
HDMI & USB Crestron,
A
11 Presentation Extron, Nos 1
Maximum data rate - 18 Gbps or better
switcher Lightware
Maximum pixel clock - 600 MHz or better
Resolution range - Up to 1080p @ 120 Hz or 4K @ 60 Hz
(4:4:4 chroma subsampling)
Ethernet protocol - ARP, ICMP (ping), IP, TCP, DHCP, HTTP,
Telnet
Its should be provided with the OEM complied mounting
hardware
USB 3.0 Multi-device extender
It should have USB 3.2 Gen 1 / 5Gbps Backward compatible
with USB 3.1 Gen 1/3.0/2.0
Crestron.
USB 2.0 DEVICE ports: 2x USB-A and 1x USB-C
12 Magewell, Nos 3
extender PC HOST port: lockable USB-C connector
Inogeni
LINK: Up to 100 m/330 ft over a single CAT6A cable.
Reliable long-distance USB device extension maintains high-
quality, uncompressed video.

Page 17 of 22
 INDIAN INSTITUTE OF MANAGEMENT, NAGPUR
ICT Department, IIM Nagpur, Plot No. 1, Sector 20, Mihan
(Non-Sez) Nagpur - 441108
Phone No. – 07122870341
Email: itoffice@[Link]
[Link]

Supply of dual-lens auto-tracking camera with AI-Powered

Human Face Recognition
It should have minimum 2 Tracking modes and 2 Framing
modes
Specifications:
1/2.8 inch type CMOS sensor or better.
Zoom: Optical 20x Optical Zoom Lens
12x Digital zoom
It should have 1080P 60fps with 20x Optical Zoom
Full HD AI Lumens,
Pan Range: +170 to -170 Degrees.
13 Auto-Tracking Sony, Nos 1
Tilt Range: +90 Degrees to -20 Degrees or better .
Camera Panasonic
It should have minimum 256 preset positions
It should have HDMI, Ethernet, 3G-SDI and USB
simultaneous output
It should support RTSP / RTMP / RTMPS / SRT streaming
Camera should be controllable over IP and to be usable in
Video conferencing system and should be compatible with
all popular cloud based video collaboration
should be provided with the OEM
Supplied/Complied/Custom ceiling mounting hardware
Full HD PTZ camera:
1/2.8 inch type 2.16MP CMOS sensor or better.
Optical 20x Zoom Lens or better.
It should have minimum 57° or better horizontal field of
view.
It should have simultaneous HDMI, 3G-SDI and IP streaming
output Formats supported: Resolution 1080p/720p and
Lumens,
Full HD PTZ Frame Rate: 60 / 50 / 30 / 25
14 Sony, Nos 2
Camera Pan Range: +170 to -170 Degrees.
Panasonic
Tilt Range: +90 Degrees to -30 Degrees or better.
Camera should be controllable over IP and to be usable in
Video conferencing system and should be compatible with
all popular cloud based video collaboration applications
including Zoom, MS Teams, Webex, google meet etc.
should be provided with the OEM Supplied/Complied wall
mounting hardware
4K60 HDMI Multi-window Processor
Video Inputs - (4) HDMI; supports HDMI/HDCP or better
Video Outputs - (2) HDMI; supports HDMI/HDCP or better
Video Resolution Support - Various up to 4096 x 2160@ 60
Hz - Reference Data Sheet for Specific Resolution Support
Audio Inputs - Embedded audio on HDMI; supports 2 CH L-
PCM de-embedding Crestron,
Multi-Window
15 Audio Outputs - (2) 3 Position 3.5mm pluggable Phoenix Extron, Nos 1
Processor
Terminal Block; supports Unbalanced Analog Stereo or AMX
better
Up to four simultaneous, freely scalable windows can be
processed using the 4x1+1 multi-windowing mode
Multiple control options should available including: Open
API Control over IP and Serial, full Web GUI console or front
panel buttons.

Page 18 of 22
 INDIAN INSTITUTE OF MANAGEMENT, NAGPUR
ICT Department, IIM Nagpur, Plot No. 1, Sector 20, Mihan
(Non-Sez) Nagpur - 441108
Phone No. – 07122870341
Email: itoffice@[Link]
[Link]

Minimum of 1 x HDMI Video Camera / Content Input

Should have HDMI Input Video Resolution Support - Ultra
HD 4K (3840/4096x2160) at 30 fps, 1440p, 1080p at 60fps,
HDMI to USB 1080i, 720p, 480p, and 576p Magewell
16 Nos 2
Bridge video output - it should have min 1 HDMI out and 1x USB 3.0 or inogeni
Type-B or better
Should have Audio input connector- 1 x 3.5 mm, MIC or line-
level, unbalanced
One PC will be provided by IIMN and cabling, connections &
17 Room PC
integration to be done by bidder
Podium with
internal Wooden Podium with internal Equipment Rack, Touch panel
18 Custom Nos 1
Equipment placement, Branded Bulk cables, connectors and Accessories
Rack
Audio System
On-table wired condenser cardioid boundary layer
microphone with a programmable microphone button (PTT,
PTM, toggle on/off, permanent on), and a bi-color LED ring
for status indication.
Wired Frequency response: 40 Hz – 20 kHz or better,
Shure or
19 Boundary Nominal impedance: 200 Ohm or better, Nos 6
sennheiser
Microphone Sensitivity: 10 mV/Pa or better,
Maximum sound pressure level: 140 dB or better
Equivalent noise level: 29 dB (A or better)
The microphone should have a TTL logic connector with logic
inputs and outputs.
Wireless Table boundary microphone with a programmable
microphone button (PTT, PTM, Toggle on/off, Permanent
on) and a two-color LED ring as a status indicator,
Frequency response : 40 to 20,000 Hz,
Wireless RF output power : up to 80 mW or more,
Shure or
20 Boundary Signal-to-noise ratio: > 90 dB(A), Nos 18
sennheiser
Microphone Dynamic range : < 100 dB(A),
Pick-up pattern : Cardioid,
Sampling rates : 24 bit/48 kHz,
should be compatible with wireless charging.
It should be remotely controlled with centralized software.

Wireless Charging Base for Wireless Boundary Microphone

Wireless Shure or
21 It should be compatible with wireless boundary microphone, Nos 10
Charging Base sennheiser
line item no #20
Four channel receiver with integrated auto mixer and the
analog mix output, Automatic Gain Control, Automatic
Frequency management, AES 256 encryption.
Multi-Channel Frequency range : 1880 - 1900 MHz, Shure or
22 Nos 5
Receiver min 2-port Dante (Primary & Secondary), sennheiser
It should be PoE nad Remotely control via centralized
software to monitor the system. Should supports wall and
ceiling mounting options.

Page 19 of 22
 INDIAN INSTITUTE OF MANAGEMENT, NAGPUR
ICT Department, IIM Nagpur, Plot No. 1, Sector 20, Mihan
(Non-Sez) Nagpur - 441108
Phone No. – 07122870341
Email: itoffice@[Link]
[Link]

Wireless Bodypack transmitter with condenser type omni-

directional clip-on microphone,
Sensitivity: 5 mV/Pa, ± 3 dB,
Maximum sound pressure level: 140 dB, supports 256 bit
AES encryption,
Frequency range : 1,880 to 1,900 MHz,
Clip-on
Frequency response: 20 to 20,000 Hz, Shure or
23 microphone Nos 2
Signal-to-noise ratio: > 90 dB(A), sennheiser
set
Dynamic range: > 120 dB(A),
Sampling rates: 24 bit/48 kHz,
RF output power : up to 80 mW or more,
Automatic frequency and interference management,
operating time: 15 hour.
It should be remotely controlled with centralized software.

Network charger for wireless bodypack transmitter

Remote Charging status Monitoring to OEM own software or
third party controller,
Charger for Each bay should have 4 LEDs to indicate the corresponding Shure or
24 Nos 1
transmitter battery status of the microphone, sennheiser
Two hour or less for full charging,
The charger shall have an RJ-45 network socket and shall
support IPv4 and IPv6 network addressing.

Rack mountable, software-configurable signal processing,

including but not limited to signal routing and mixing,
equalization, filtering, dynamics, and delay, as well as
control, monitoring and diagnostic tools
Audio DSP should support each microphone for the number
of AEC inputs
QSC,
Audio DSP should have built-in Audio USB capabilities
25 Audio DSP Biamp, Nos 2
All microphone inputs including ones coming over
Xilica
DANTE/AVB/Prop. protocol) should have AEC
(01) VOIP connectivity
RS232 - support for third party control
Should support DANTE/AVB/Prop bus
Should be provided with required licenses for audio and
video control on user interface.

Should be 6" Ceiling loudspeaker or better

Frequency Response (-10 dB) : 56 Hz – 20 kHz or better
Power Handling: Low-Z, continuous 60 W or better and High-
Z, 60W, 30W, 15W, 7.5W @ 70V or 100V or better
Ceiling Bose, QSC,
26 Maximum continuous SPL @ 1m : 105 dB or better Nos 12
Speakers Tannoy
Nominal Dispersion: 90 degrees conical or better
OEM approved ceiling mechanism for loudspeaker
The Color of the loudspeaker shall be decided at the time of
ordering as per the instructions of Engineer In charge.

Number of Min Channel: 8 Channels

Frequency response : 20 Hz - 20 kHz or better
Amplifier Type Bose, QSC,
27 Power @ 70/100V: min 120W or better Nos 1
1 Labgruppen
Signal to noise ratio : 106 dB or better
THD: <0.1% or better

Page 20 of 22
 INDIAN INSTITUTE OF MANAGEMENT, NAGPUR
ICT Department, IIM Nagpur, Plot No. 1, Sector 20, Mihan
(Non-Sez) Nagpur - 441108
Phone No. – 07122870341
Email: itoffice@[Link]
[Link]

Number of Min Channel: 4 Channels

Frequency response : 20 Hz - 20 kHz or better
Amplifier Type Bose, QSC,
28 Power @ 70/100V: min 120W or better Nos 1
2 Labgruppen
Signal to noise ratio : 106 dB or better
THD: <0.1% or better
Control & Network System
Supplying and providing of the above mentioned item with
following specifications:
Advanced Dual-Band access point
Switch Port Speed: 10/100/1000 Mbps (Fast Ethernet)
Radio Frequency: 2.4 and 5 Ghz
Network Netgear,
28 Security features: WEP, WPA, WPA2, WPA3, SSID broadcast Nos 1
Access Point cisco, D-link
disable, MAC
address access control
Security key bits: Up to 64/128-bit encryption
Certifications: CE, FCC, Wi-Fi (IEEE 802 11a/b/g/n)
Operating Temp : 0 to 40°C (32 to 104°F)
Port Capacity: Min 20 x 10/100/1000BASE-T PoE ports
POE+ Support: Should support minimum 360 Watts POE
budget
Interface for Uplink: Should provide 3/4 10 GbE SFP+ uplink
ports
Should have surge protection on all RJ-45 access ports
Dante Enabled
Should be able to create separate VLAN for audio, video & Netgear,
29 Network Nos 1
control cisco, D-link
Switch
Should be able to handle Bandwidth requirement for all the
connected devices
Should include necessary power supply to increase the POE
budget(if required)
Necessary Power cable & power supply to be included while
quoting
Bulk cables and connectors and Accessories - On Actuals
Premium Speed HDMI Cable with 18.0 Gbps data rate.
Resolutions Up to 4K @ 60 Hz (4096x2160), UHD @ 60 Hz
Crestron,
(3840x2160) 8 bit color depth.
30 HDMI Cable Extron,
Signal type - HDMI 2.0 or better
Kramer
Video data rate - 18 Gbps or better
Connector type - Gold plated or better
Premium Speed HDMI Cable with 18.0 Gbps data rate.
Resolutions Up to 4K @ 60 Hz (4096x2160), UHD @ 60 Hz
Crestron,
(3840x2160) 8 bit color depth.
31 HDMI Cable Extron,
Signal type - HDMI 2.0 or better Lot 1
Kramer
Video data rate - 18 Gbps or better
Connector type - Gold plated or better

USB 3.2 Type-A male to Type-C male cables support

SuperSpeed USB data at rates up to 5 Gbps and up to 4.5
watts of power for USB charging Crestron,
USB A to C
32 Should USB 3.2 (Gen1), USB 2.0, USB 1.1 compatible Extron,
Cable
USB data rate - 5Gbps or better Kramer
Connector - 1 USB A Male to 1 USB C Male
Connector type - Gold plated or better

Page 21 of 22
 INDIAN INSTITUTE OF MANAGEMENT, NAGPUR
ICT Department, IIM Nagpur, Plot No. 1, Sector 20, Mihan
(Non-Sez) Nagpur - 441108
Phone No. – 07122870341
Email: itoffice@[Link]
[Link]

USB 3.2 Type-A male to Type-B male cables support

SuperSpeed USB data at rates up to 5 Gbps and up to 4.5
watts of power for USB charging Crestron,
USB A to B
33 Should USB 3.2 (Gen1), USB 2.0, USB 1.1 compatible Extron,
Cable
USB data rate - 5Gbps or better Kramer
Connector - 1 USB A Male to 1 USB B Male
Connector type - Gold plated or better

USB 3.2 Type-A male to Type-B male cables support

SuperSpeed USB data at rates up to 5 Gbps and up to 4.5
watts of power for USB charging Crestron,
USB A to B
34 Should USB 3.2 (Gen1), USB 2.0, USB 1.1 compatible Extron,
Cable
USB data rate - 5Gbps or better Kramer
Connector - 1 USB A Male to 1 USB B Male
Connector type - Gold plated or better

USB 3.2 Type-A male to Type-B male cables support

SuperSpeed USB data at rates up to 5 Gbps and up to 4.5
watts of power for USB charging Crestron,
USB A to B
35 Should USB 3.2 (Gen1), USB 2.0, USB 1.1 compatible Extron,
Cable
USB data rate - 5Gbps or better Kramer
Connector - 1 USB A Male to 1 USB B Male
Connector type - Gold plated or better

USB 3.2 Type-C male to Type-C male cables support

SuperSpeed USB data at rates up to 5 Gbps
Should USB 3.2 (Gen 1), 2.0, 1.1 Compatible Crestron,
36 USB C Cable USB Power Delivery up to 60 watts Extron,
USB data rate - 5Gbps or better Kramer
Connector - 1 USB C Male to 1 USB C Male
Connector type - Gold plated or better
Crestron,
2 core 2.5 [Link]/ 14 AWG PVC insulated copper
37 Speaker Cable Extron,
conduction loudspeaker cable
Kramer
Single shielded twisted pair, 20 AWG, tinned copper
Crestron,
Microphone conductors
38 Extron,
Cable Non plenum 2 core PVC insulated copper conduction
Kramer
microphone cable
U/L listed High Grade connectors for audio, video and control and Neutrik or
39
connectors related systems. equivalent
Cable shall be optimized for use in digital video over twisted
pair application
Cable shall provide 350MHz ultra high-performance shielded
CAT5e or better at distances up to 100 meters
Crestron,
STP/Catxx Provide protection from outside electrical interference
40 Extron,
Cable which can result in bit-errors
belden
Compatible with HDBaseT products outlined in bid
specifications
Sunlight and Oil Resistant Category 5e F/UTP 2003B Cable,
non-plenum, teal jacket or better

Page 22 of 22