Prerequisite Programs (PRPs) Good Manufacturing Practices

Action Point Recommendation Responsible Timeline

Party
Provide colour Clearly label bins Operations manager, 1 Week
coded bins with appropriate Procurement team
Red, Green, Black identifiers (Paper
and Yellow waste, plastic waste
Waste segregation Use color-coded bins Keen Kleaners/ HSE 1 Week
for proper waste Officer
segregation
Waste bins left Always keep bins Keen Kleaners Immediately
open covered to prevent supervison team
odor and flies
Storage for Designate and mark Keen Kleaner Immediately
cleaning tools places for brooms, supervison team
moppers, buckets
Unclear walkways Keep walkways free All Department Immediately
of obstacles, Mark Supervisors
foot prints on
walkways
Use of bait traps Service, tag, and Pest Control Immediately
regularly check Contractor - Rentokil
Rentokil bait traps
Poor ventilation at Install window mesh Maintenance / 1 Month
the wheat mill or grills and improve Engineering
Ground floor airflow around high-
(Packaging area) temperature areas
Alternatively install
an exhaust
ventilation
extraction system
Oil cans disposal Dispose of used oil Production Immediately
Oil cans abandoned cans in dedicated Supervisors
in production area areas only
Dirty or faded road Refresh road Maintenance Team 3 Weeks
and walkway markings for safety
markings and cleanliness
Unlabelled toilets Properly label all Admin / HR, HSE Immediately
toilets (Ladies,
Gents)
PPE use non- Reinforce PPE usage, HSE Officer / Line 1 Month
compliance especially in internal Supervisors
workrooms
Animal droppings Clean regularly and Cleaning & 1 week
near intakes seal off entry points Maintenance Teams
(canopy flap
extension)
Non-conforming Label, quantify, and Quality Control 1 Week
areas/products record all non- Team, HSE
conforming items
Use of damp/old Discard or dry out Packing Supervisor Immediately
packaging paper old sacks used for
holding packing
paper
Machinery under Indicate with HSE Officer Immediately
maintenance signage that machine
is under
maintenance
Leaking walls at Repair and seal Maintanance Team 1 Week
wheat mill leaking wall sections
promptly
Pen flows contact Caution staff not to Production Team Immediately
with fingers touch pen flows with Leader
fingers – label if
needed
Organoleptic Check each Quality Assurance After arrival of every
testing per consignment for Team batch
consignment odor, extraneous
matter, and color
Iron sheet remains Handle and dispose Facility Maintenance 4 days
and scrap remains at All Departments
management designated waste Supervisors
collection points
Fabricate a closing Fabricate lockable Mechanical team 1 Week
door to the garbage door
area for controlled
access
Purchase and Provide overalls to Procurement Team 1Week
Provision of PPEs loaders, maize mill
attendants, Turn
 boys, Bran loaders
and operators
Discourage White work-wear HSE Officer, Immediately
Production team should not be worn Production
from accessing while entering toilet Supervisors
washrooms with cubicles
PPEs
Purchase Provide pallets for Procurement team 1 month
Additional pallets the FBO to be used
inside production
and loading areas
Actual calculation Provide actual Quality control team, Immediately
of the fortificant amounts in g/MT, Production Millers
Dosage per inconsistent
Tonnage fortificant dosage
Senzitize, Train Train production HSE Officer/ HR 1 Month
and create team on PRPs
awareness to all
employees on GMP,
GHP and Food
safety
Painting to old and Repaint old and new Maintanance team 1 Week
new maize mills maize mill walls to
interior prevent
contamination and
improve interior
aesthetic value
Develop a loading Loading bay Loading bay Immediately
plan supervisors to supervisors, loading
provide a loading clerks
plan for packaged
products for
dispatch
Label all reworked Label using tags to Production Immediately
and rebagged flour monitor product supervisors, Quality
products contamination control team
Provide Ear plugs Provide ear plugs to Procurement team 1 Week
for the milling employees working
division in high noise
producing areas
Clean stagnant Done to eliminate Keen Kleaning team Immediately
water at close contamination and
proximity to breeding of
production areas mosquitos
Non conforming Idenfity,Label area Production Immediately
wheat products for non conforming supervisor, Quality
products, Quantify Control team
and do record
keeping
Fabricate wire To manage trip HSE Officer 1 Week
mesh or grills to hazards
wheat mill
windows (Front
Section)
Equipment Renew calibration Quality control team 1 Month
calibration certificates for
Farinograpg and
extensograph