WE TAKE CARE OF EVERYTHING, N O MATTER H O W BIG OR SMALL THE JOB

Delhi | Gurgaon
 ABOUT US
SPECIALISED IT SQUAD PVT. LTD.
(SITSPL) IS AN IT COMPANY PROVIDING END-
TO-END ERP SOLUTIONS WITH WORLD CLASS
ERP P ACKAGE FROM S A P S ERVICES &
S ALESFORCE , WEB-BASED APPLICATIONS ,
MOBILE APPLICATION DEVELOPMENT FOR

THE CUSTOMERS AROUND THE GLOBE .

SITSPL IS S A P P ARTNER FOR I MPLEMENTING

S A P B USINESS O NE AND S A P B USINESS
O NE HANA S OLUTIONS . WE ARE M ICROSOFT
C ERTIFIED P ARTNER , AS WELL A S MARINGO
PARTNER AUTHORISED TO SELL LICENCES AND

IMPLEMENT MARIPROJECT (A P ROJECT

M ANAGEMENT FOR S A P B USINESS O NE ). W E
ARE ALSO IMPLEMENTATION PARTNER FOR THE

S ALESFORCE .
  Increasing revenue  Opening new locations
 Diversifying your revenue streams  Increasing employee retention
 Measurably increasing customer satisfaction  Adding new team members
 Increasing the number of new customers  Building a healthy organizational culture
COMPANY GOAL  Increasing customer retention  Implementing a performance review cycle
 Offering great customer value  Building employee-focused training programs
 Boosting customer outreach
 Increasing customer conversion rates
 Breaking into new customer segments
 Increasing the number of returning customers
 Why SAP Business O NE ?

Is your business experiencing any of these issues? We can

help
SAP systems are complete solutions for your business needs, integrating every aspect of your
business functionality into a single up-to-date, reliable system.

 Outgrown your current system?

 Cross-system incompatibility?
 No real time information?
 Tedious financial reporting with limited visibility?
 Inaccurate manual reports?
 Voluminous data management?
 Lack of functional integration within the organization ?

SAP BUSINESS ONE is designed for

small and midsized companies to grow
with you, it is flexible, modular, yet
powerful and with its user-friendly
interface, it is simple to use.
 Run Your Business with One System
Streamlining home appliances and electronics retail
sales, inventory, and customer experience

End-to-end Operations Visibility

Efficiently manage your holding company from purchases, sales, inventory, merchandising, accounting to reporting
Serial and Batch Number Tracking
Track and manage inventory, including stock levels, product variations, and availability across multiple locations or warehouses.

Enhanced Customer Experience

Efficiently manage product warranties, repairs, replacement, and vouchers to significantly enhance customer satisfaction.
Simplified Order Processing
Streamline the entire order fulfillment process, from issuing customer sales orders, collecting deposit, to pickup or delivery.

Warranty and Service Management

Serial number tracking enables retailers to effectively manage
warranties and service requests. Retailers can easily verify
warranty coverage and track the repair or replacement history

of specific devices.
 Run Your Business with One System-SAP BUSINESS ONE
Streamlining home appliances and electronics retail sales, inventory, and customer experience

Unlocking Sales Insights

Keeping track home appliances electronics product attributes can help you generate accurate sales reports that provide insights
into your best-selling products, customer preferences, and sales trends.
Inventory Always In-Sync
Real-time inventory sync across retail outlets, consignment counters and warehouses, managed directly from ERP backend
for enhanced efficiency.

Real-time Stock Visibility

Gain a detailed view of inventory across multiple outlets or warehouses, including the quantity on hand by
locations, current/past selling prices, mark-down history, stock in-transit, on-delivery, item sold, stock aging and more.

Stock Transfer and Replenishment Made Easy

Streamlined stock transfers, simplified replenishment, and accurate stock takes with mobile barcode scanning. Minimize
stock loss, eliminate stock-outs, and prevent overstocking.

Customer Reports
Customer average spent, customer purchase histories and more customer analysis.
 Run Your Business with One System-SAP BUSINESS ONE
Streamlining home appliances and electronics retail sales, inventory, and customer experience

Efficient Accounting Flows

Integrated accounting processes (General Ledger, Accounts Receivable, Accounts Payable, and Cash Book), Inventory (Stock),
and Billing (Sales, and Purchase) for streamlined accounting workflows.

Accurate Accounting Reporting

Generates comprehensive financial reports for multiple entities, including income statements, balance sheets, and cash flow
statements, providing valuable financial insights and identify areas for improvement.

Tax Management
Calculating and reporting sales tax, SST, GST, VAT, and other applicable taxes, ensuring compliance with tax regulations.
Sales Performance Reports
Real-time outlet sales Scorecards for Today, Yesterday, Month, and Year, filtered by Outlet, Brand, and Group.

Top-Selling Products Reports

Top-Selling Products, Sales by Location, Product Type, and Variant SKU.

Inventory Reports
Stock Quantity by Outlet by Location, Product Sell-through rate, percent
of stock sold, days of stock remaining, Month-end stock balance,
 SAP Business One Deployment?

SAP BUSINESS ONE ERP Is The One That Suits Your Needs. For Your Business Today And Tomorrow And
The Future.

Whether you want to

deploy your SAP
Business One in cloud
ON PREMISE or in the office locally, we
CLOUD
It offers have a deployment
An ideal fit. It offers
scalability, agility, and complete control, solution to suit all our
good accessibility and management, customers’ needs.
saves your money and and ownership
time while deployed “ as of the system.
a service” in the cloud.
SAP Business One used in more than 170 countries
Master the challenge of globalization in your business
SAP Business One -The digital core for SMEs Enhanced by the digital enablers
Business Development To Balance Sheet
 SAP Business One Over In-House Develop System Consideration )

 Cost: In-house development can be expensive due to development time, ongoing maintenance, and the need
for specialized skills. SAP Business One’s costs are typically more predictable but can include licensing
and support fees.

 Time to Implement: Developing an ERP in-house can take significantly longer than implementing an off-the-
shelf solution like SAP Business One, which may affect your business operations during the development
phase.
 Risk: The risk of an in-house project failing or facing unforeseen issues can be higher, especially if the project
is not well-managed or if the team lacks experience.

In summary, SAP Business One offers a well-rounded, feature-rich solution with support and proven reliability, while an in-house developed
ERP system provides greater customization and control. The right choice depends on your organization’s specific needs, resources, and long-term
goals.
Benefits of SAP Business One
1. Proven Solution: SAP Business One is a well-established ERP solution with a track record of
successful implementations across various industries. It’s tested and refined over time.
2. Comprehensive Features: It offers a wide range of integrated features including financial management,
sales and customer management, inventory management, and operations management. This can save time and
effort compared to developing these features from scratch.
3. Scalability: SAP Business One is designed to scale with your business. It can accommodate growth and
changes in business processes without requiring a complete overhaul.
[Link] and Updates: As a commercial product, SAP Business One comes with vendor support, regular
updates, and patches, ensuring the system stays current with new technologies and compliance requirements.
[Link] Capabilities: SAP Business One can integrate with other SAP products as well as a range of third-

party applications, which can be crucial for businesses with diverse software ecosystems.
Benefits of SAP Business One
[Link] Practices: The system incorporates industry best practices and standards, which can help streamline

processes and improve efficiency.

7. Cost Predictability: With SAP Business One, you often get a clearer cost structure including licensing,

support, and maintenance fees. In contrast, in-house development costs can be unpredictable.

[Link] Implementation: Due to its pre-built modules and features, SAP Business One can often be implemented

more quickly compared to developing a custom ERP system from scratch.

9. User Community and Resources: There is a large user community and a wealth of resources

available for SAP Business One, including forums, training, and documentation.
Key Features Of SAP Business One For facility mgmt.
 Comprehensive Data Integration: SAP B1 consolidates data from
various departments, providing a holistic view of facility operations.

 Real-Time Insights: With real-time analytics and dashboards,

facility managers can make informed decisions quickly.

 Customizable Modules: SAP B1 offers modules that can be

tailored to meet specific facility management needs.

 Cost Efficiency: By optimizing resources and minimizing

downtime, SAP B1 helps reduce operational costs.

 Scalability: As your organization grows, SAP B1 scales with your

needs, ensuring continued efficiency.
 Benefits of Using SAP B1 for Facility Management

[Link] Maintenance -Using real-time data, SAP Business One forecasts equipment failure, minimizing
downtime and ensuring seamless performance.

[Link] Processes-SAP Business One ERP automates routine tasks, minimizing manual effort and
enhancing the speed and accuracy of operations.

[Link] Resource Planning-The SAP B1 system enables accurate tracking of energy, water, and material usage,
optimizing resources and reducing waste.

[Link] Optimization-By centralizing operations and enhancing efficiency, SAP B1 ERP helps the facility sector
minimize costs while maintaining service quality.

[Link] Operational Efficiency-By automating routine tasks like work orders and maintenance scheduling,
this ERP software frees up time for facility managers to focus on strategic initiatives.

[Link] Decision Making-With real-time data and advanced analytics, managers can identify trends, predict
issues, and make data-driven decisions.
 KEY FUNCTIONALITIES OF SAP BUSINESS ONE + SITSPL

[Link] Savings-Optimized resource allocation, minimized downtime, and improved energy efficiency
translate to significant cost savings

[Link] Compliance
SAP B1 reporting capabilities ensure that organizations achieve regulatory requirements related to safety,
energy, and asset management.

[Link]
Whether you manage a single facility or a global portfolio, SAP B1 scalability ensures it grows with your
requirements.
 KEY FUNCTIONALITIES OF SAP BUSINESS ONE + SITSPL

BILLING/SALES Purchase
 Configurable billing screens  Supplier Wise Defaults (Discounts, Schemes, Rates etc.)
 Serial Number wise billing for electronic goods  Supplier wise Rate/Last Scheme etc. at the time of
 Party Wise Credit/Bill Limit Purchase Entry
 Party wise Payment Terms  Generate landing cost based on user-defined formula
 Party Wise Defaults (Discounts, Free Schemes, Rates etc.)  Scheme alert during the purchase from the same supplier
 Define Item Group/Category/Brand/Item Wise Schemes  Generate Scheme Debit Notes based on Sales as per
 No Discount on special category of products Company Targets
 Display Distributor/Retailer Margins at the time Billing  Auto Email Orders to Suppliers
 Multiple Price Lists
 Alert during the Billing if the Product Margin goes Inventory Management
negative with Red color  Serial Number/IMEI number wise stock
 Sale History Prompt in Sales Return to track  Import Item Masters from Excel
quantity/discount in previous bills  Fully Customized Barcode Generation
 Customized Billing Formats can be defined  Bin/Rack wise Items
 Product promotion/Scheme module (PPM) for Retailer  Maintain Godown wise Stock
 Scheme Budget & Time period  Dead/Slow Moving Stock Reporting and Management
 Collection/ tour management
 Warranty/Guarantee management
 Bulk billing serial number/IMEI numbers from Excel
 Price drop management
 WHY SPECIALISED IT SQUAD PRIVATE LIMITED ?

S O F T W A R E C O N S U L T A N T S T H AT U N D E R S T A N D B U S I N E S S

 At Momentum we have one of the most experienced SAP consulting teams in India, and have completed more than 200+
SAP implementations. All our consultants are formally accredited, and have been handpicked for their extensive experience
and knowledge of implementation and training across all areas of business.
 Our solutions deliver complete, real time visibility of your business data anywhere, anytime. We will work with you to
ensure you get the right solution for your needs now and in the future.
 At Momentum, we are committed to customer service and work closely with our clients to understand their business, their
objectives, and their specific software needs.
 Our experienced consultants are able to assist businesses with system selection, implementation, training, customizations
and ongoing support.
WHY SPECIALISED IT S Q U A D (P) LTD.?
Web client for SAP Business One - The best of all worlds
 KEY FUNCTIONALITIES OF SAP BUSINESS ONE + SITSPL
Accounting & Financial Management Reporting
 Simple and Configurable Accounting Module  Pre-Configured reporting template
 Journal Entries, Cash/Bank Vouchers  Configurable reports and dashboards.
 Bills Receivables/Payables  Mobile Reporting App
 Cost Centers  Email reports with Auto Report Mailer
 Balance Sheet, P&L, Ratio Analysis  Power Reports and Dashboards
 e-File GST Returns  Export to Excel/HTML/PDF
 Generate E-Way bills  Daily/Weekly/Monthly/ Half Yearly/ Yearly Wise Sale
 Cheque Printing Analysis
 TDS/TCS Module  Top to Bottom Analysis (Party/Item Wise)
 Journal Purchase/Debit Note Entry HSN wise.  Target Vs Achievement Reports
 Journal Sale/Credit Notes Entry HSN wise  Outstanding Reports Bill wise, Salesman wise with proper
 GST Summary and Auto-Entry of GST payable with days breakup analysis
Journal Entry
 Post Date Cheques Entry (Receipts/Payments)
 Accounting & Financial Management
Key Challenges Faced by the Facility Management Industry

SAP Business One moules

[Link] Management
Facility managers often work with a huge volume of data, from asset records to vendor contracts. Managing
this data manually can be time-consuming and error-prone.

[Link] Collaboration
Communication among team members, contractors, and external vendors can be a critical challenge.
Delays or poor communication can lead to operational inefficiencies.

[Link] Management
Facilities are prone to multiple risks, from equipment failures to safety incidents. Facility managers must
consistently assess, mitigate, and manage risks to avoid disruptions.

[Link] Scheduling
Keeping up with the maintenance schedules for various assets and systems is a constant challenge.
Missed maintenance tasks can lead to breakdowns, increased repair costs, and system downtime.
SAP Business One In-Built Modules
SAP Business One Modules
SAP Business One's Role in the Facility Management Sector

Operational Visibility
SAP B1 ERP provides inclusive dashboards and reports, offering visibility into operations and helping
to make more informed decisions for improvement.

Performance Analysis
Leverage SAP B1 analytics capabilities to assess facility performance, identifying trends and areas for
improvement, and making data-driven decisions to increase productivity.

Financial Management
Facility managers may optimize costs by tracking spending, controlling budgets, and allocating
resources effectively with the aid of SAP B1 financial management solutions.

Inventory Control
Inventory control manages the procurement, storage, and distribution of materials and supplies
essential for the maintenance and operation of the facility, reducing waste and cost.
Core Features of SAP B1 for Facility Management

Maintenance Management

Preventive and predictive maintenance are critical for

reducing equipment downtime and extending asset lifespan. SAP
B1 enables facility managers to:

•Schedule and monitor maintenance tasks

•Track maintenance history and costs

•Automate work order generation

Core Features of SAP B1 for Facility Management

Asset Management

Keeping track of physical assets like HVAC systems, elevators, and machinery is a
daunting task. SAP B1 simplifies this by:

• Providing real-time asset tracking

• Maintaining detailed asset lifecycle records

• Generating depreciation reports

Core Features of SAP B1 for Facility Management

Space Management

Efficient space utilization directly impacts employee productivity and operational

costs. With SAP B1, organizations can:

• Plan and optimize workspace allocation

• Track space usage trends

• Ensure compliance with safety and occupancy standards

Core Features of SAP B1 for Facility Management

Energy Management

Energy efficiency is not just an environmental responsibility but also a cost-saving

opportunity. SAP B1 helps:

• Monitor energy consumption patterns

• Identify areas for improvement

• Generate reports to track energy saving

Core Features of SAP B1 for Facility Management

Vendor and Contract Management

Managing multiple vendors and contracts manually can lead to errors and
inefficiencies. SAP B1 streamlines this process by:

• Centralizing vendor information

• Automating contract renewals and payments

• Tracking vendor performance metrics

 SAP B1 in Facility Management

Manufacturing Plants: In manufacturing

facilities, equipment uptime is critical. SAP B1
helps track machine performance, schedule
maintenance, and ensure seamless
production.
Corporate Offices: SAP B1 enables efficient
space utilization, energy monitoring, and
vendor management in office environments,
enhancing employee satisfaction and
productivity.
Healthcare Facilities: Hospitals and clinics
rely on SAP B1 to manage medical equipment,
ensure compliance with safety standards, and
streamline energy consumption.
Retail Spaces: For retail chains, SAP B1
simplifies the management of multiple locations
by providing centralized control over
maintenance, assets, and vendor contracts.
 Reporting in Facility mgmt using SAP Business One

By utilizing SAP Business One for reporting in the Facility mgmt industry, you can gain valuable insights
into sales

performance, inventory levels, production efficiency, procurement, and financial metrics. Effective reporting

helps in making informed decisions, optimizing operations, and achieving business objectives.
 Graphs and visualizations in SAP Business One

Graphs and visualizations are essential tools

in SAP Business One for translating complex

data into understandable and actionable

insights. They help in identifying trends,

monitoring performance, and making data-

driven decisions.
 SAP Business One Accelerated Implementation Methodolo
Project Blue Print(As is & Realization Final Preparation Go-Live & Support
Preparation(Define To be system
Project Objectives) document) (Real time scenario test) (Pilot Run Test) (Go-Live)
Plan project Define system Validate organizational Refine cutover plans Monitor live
environment configuration environment

Set up Implementation Gather business Validate business processes Establish long term
standards & procedures requirements support plan Close open issues

Execute kick-off Collect configuration needs Realize delta Train end users and Start long term
requirements administrators support plan

System setup Prepare issue and change Conduct organizational Create & staff help desk Quality check: Go Live
(DEV&QA) log in current system change management
and to be system
Production hardware Document training and Planning for production Execute cutover Project closing
installation testing plan support and cutover

Quality check: Project Planning for production Quality check: Final

preparation support and cutover preparation
Run Integration & Start of production
acceptance test
Plan end user training
Internal review
 Implementation Steps For SAP Business One
1. Project Preparation
 1.1 Define Objectives
 Goals: Outline the specific objectives and expectations from SAP Business One.
 Scope: Determine the boundaries of the implementation, including which modules and functionalities will
be used.

 1.2 Establish Project Team

 Project Manager: Appoint a project manager to oversee the implementation.
 Implementation Team: Include key stakeholders, such as IT staff, business users, and external consultants
if needed.

 Roles and Responsibilities: Clearly define roles and responsibilities for all team members.
 1.3 Initial Planning
 Project Plan: Develop a detailed project plan with timelines, milestones, and deliverables.
 Resource Allocation: Identify and allocate the necessary resources, including hardware, software, and
personnel.
 Implementation Steps For SAP Business One
2. Business Blueprint
 2.1 Requirements Gathering
 Business Processes: Document current business processes and identify areas for improvement.
 Functional Requirements: Collect detailed functional requirements from different departments (e.g., finance,
sales, inventory).

 2.2 Fit-Gap Analysis

 Standard vs. Custom: Compare the standard functionalities of SAP Business One with the requirements
to identify gaps.

 Customization Needs: Determine the need for customizations or additional modules.

 2.3 Solution Design
 Blueprint Document: Create a Business Blueprint document detailing how SAP Business One will meet
the identified needs.

 Process Mapping: Map out how SAP Business One will integrate .
 Implementation Steps For SAP Business One
3. System Configuration
 3.1 System Installation
 Software Installation: Install SAP Business One on the servers and client machines.
 Database Setup: Configure the database, ensuring it meets the system’s requirements.
 3.2 Initial Configuration
 Basic Settings: Configure basic system settings, such as company details, user roles, and permissions.
 Module Configuration: Set up core modules (e.g., Financials, Sales, Purchasing, Inventory) according to
the Business Blueprint.
 3.3 Data Migration Planning
 Data Mapping: Identify the data to be migrated from existing systems.
 Migration Strategy: Develop a strategy for data extraction

4. Data Migration
 4.1 Data Extraction
 Source Data: Extract data from existing systems or sources.
 Data Cleansing: Cleanse data to ensure accuracy and completeness.
 4.2 Data Transformation
 Format Conversion: Convert data into a format compatible with SAP Business One.
 4.3 Data Loading
 Import Tools: Use SAP Business One tools or third-party tools to import data into the system.
 Validation: Validate imported data to ensure it is correct and complete.
 Implementation Steps For SAP Business One

5. System Testing
 5.1 Unit Testing: Component Testing: Test individual components and functionalities to ensure they work
as expected.
 5.2 Integration Testing
 End-to-End Testing: Test the integration of different modules and processes to ensure they work
together
seamlessly.
 5.3 User Acceptance Testing (UAT)
 Test Scenarios: Develop test scenarios based on real business processes.
 User Feedback: Have end-users test the system and provide feedback.

6. Training
User Training
 Training Plan: Develop a training plan covering all users and roles.
 Training Sessions: Conduct training sessions, including hands-on exercises and workshops.
 6.2 Documentation
 User Manuals: Provide user manuals and reference materials.
 Support Materials: Prepare additional support materials such as FAQs and troubleshooting guides.
[Link]-Live Preparation
 7.1 Final Preparations
 System Checks: Perform final system checks and ensure everything is ready for go-live.
 Backup: Ensure that all data is backed up before going live.
 7.2 Go-Live Plan
 Cutover Plan: Develop a cutover plan detailing the transition from the old system to SAP Business One.
 Support Plan: Establish a support plan for the go-live period, including helpdesk and troubleshooting
procedures.
8. Go-Live and Support
 8.1 Go-Live Execution
 System Activation: Activate the system and begin using SAP Business One for live operations.
 Monitoring: Monitor the system closely to address any issues that arise.
 8.2 Post-Go-Live Support
 Helpdesk Support: Provide helpdesk support to resolve any issues experienced by users.
 Issue Resolution: Address any issues

9. Post-Implementation Review
 9.1 Performance Evaluation
 Review Objectives: Evaluate the implementation against the original objectives and success criteria.
 User Feedback: Gather feedback from users regarding system performance and usability.
 9.2 Continuous Improvement
 Enhancements: Identify areas for improvement and plan for future enhancements or upgrades.
 Ongoing Support: Provide ongoing support and maintenance to ensure the system continues to
10. DocumentatioInmapnld
emHeanntdao
tivoenr
 10.1 Documentation
 Project Documentation: Complete and archive all project documentation, including
configurations, customizations, and training materials.
 10.2 Handover
 Operational Handover: Handover the system to the operational team with all necessary documentation
and
training.

This structured approach to implementing SAP Business One helps ensure a smooth transition and effective
deployment. Tailoring these steps to fit the specific needs of your organization and project can further enhance the
success of the implementation.
Services We Offer – SAP Business One

SAP BUSINESS ONE

SAP BUSINESS ONE
IMPLEMENTATION

SAP BUSINESS ONE

ADD-ONS

SAP BUSINESS ONE

SUPPORT
 Implementation Flow For SAP Business One

Go-Live
Assemble Project Team
Planning who should be on the team
responsible for ensuring your Implementation
implementation goes smoothly
across all departments

Business Blueprint
Phase (To Be Phase)

Business Process Study

Phase(As Is Phase) User Acceptance
Testing
 Standard approach – SAP Business One Implementation Activity

 Requirement Gathering
 Documentation
 Review & Signoff
 SAP Installation
 Configuration
 Master Upload
 Formats Development
 Miscellaneous Customizations
 Run Integration for add-ons
 Training
 UAT
 Go-Live
 Monitor Live environment and close open issues
 Project Closure
 Our Core Project Team

Aparna Mishra
Operational Manager Manish Sharma
Technical Head

3 [Link]
Consultants+2 [Link] Consultant

3 Development/ Technical
Consultants
Delhi | Gurugram +91-98585-00900 manish@[Link]
+91-9899-790165