E-Mail (Electronic Mail)
E-mail means Electronic Mail.
It is a way of sending and receiving messages, documents, pictures, and other files
through the internet.
E-mails are faster, cheaper, and more reliable than traditional letters.
To use e-mail, you must have an email account from an email service provider
like Gmail, Yahoo Mail, or Outlook.
Gmail
Gmail (Google Mail) is a free e-mail service provided by Google.
It allows users to send and receive e-mails, attach files, and communicate easily
online.
Website: [Link]
Main Parts of an E-mail Message
When you open Gmail and click Compose, you’ll see several fields. Here’s what
they mean:
Part Meaning / Use
To: The main person(s) you’re sending the message to.
Used to send a copy of the message to other people who should
Cc: (Carbon
see it but are not the main receivers. Everyone can see who is
Copy)
in the Cc field.
Bcc: (Blind Sends a copy to others without showing their addresses to the
Carbon Copy) other recipients. It’s used when you want to keep receivers
Part Meaning / Use
private.
A short title or topic of the email. It tells the reader what the
Subject:
message is about.
Body: The main message area where you type your information.
Attachment: Used to send files like pictures, documents, videos, etc.
A small section at the end of your email that shows your name,
Signature:
contact, or position automatically.
Features of Gmail
1. Compose Mail
o Button used to create a new message.
o Includes To, Cc, Bcc, Subject, and Body fields.
2. Inbox
o Stores all received messages.
3. Sent Mail
o Keeps copies of all sent messages.
4. Drafts
o Stores unsent messages so you can finish and send them later.
5. Attachments
o Add documents, pictures, or files to your message using the paperclip
icon.
6. Reply, Reply All, and Forward
o Reply → respond to one sender.
o Reply All → respond to everyone who received the email.
o Forward → send a received email to someone else.
7. Cc and Bcc
o Cc (Carbon Copy): used when you want others to see the email but
it’s not directly to them.
o Bcc (Blind Carbon Copy): used when you don’t want others to see
who else got the message.
8. Search Bar
o Helps you find old emails quickly by typing a word, name, or date.
9. Labels (Folders)
o Used to group and organize messages (e.g., “Work,” “School,”
“Personal”).
[Link] Folder
Keeps unwanted or harmful emails away from your inbox.
[Link]
Stores deleted messages temporarily before permanent removal.
[Link] Features
Two-step verification to protect your account.
Spam and phishing detection.
[Link] Integration
Connects with Google Drive, Calendar, Meet, and Contacts for easy sharing
and communication.
Advantages of Using Gmail
Free and user-friendly
Fast and reliable
Accessible anywhere with internet
Large storage (about 15GB)
Can attach and send multiple files
Has Cc and Bcc for group communication
Strong spam filter and account protection
Simple Example of an E-mail
To: teacheridris@[Link]
Cc: headteacher@[Link]
Bcc: parent@[Link]
Subject: Submission of ICT Assignment
Body:
Dear Sir,
Please find attached my ICT assignment for Week 6.
Thank you.
Yours sincerely,
Abdul Rahman