Present and Past
What is e-communication?
Electronic communication is the meaningful exchange of information
at a distance by technological means, particularly through electrical
signals or electromagnetic waves.
Electronic communication can be defined as, the communication
which uses electronic media to transmit the information or
message using computers, e-mail, telephone, video calling, fax
machine, etc.
Email, instant messaging, websites, blogs, emojis, text
messaging, voicemail and video messaging are a few examples of
electronic communication. Electronic communication has changed the
way businesses communicate with each other.
Mention 4 ways in which we
communicate nowadays.
Advantages of e-communication
Speedy transmission: It requires only a few seconds to communicate
through electronic media because it supports quick transmission.
Wide coverage: World has become a global village and communication
around the globe requires a second only.
Low cost: Electronic communication saves time and money. For example,
Text SMS is cheaper than the traditional letter.
Exchange of feedback: Electronic communication allows the instant
exchange of feedback. So communication becomes perfect using
electronic media.
Managing global operation: Due to the advancement of electronic
media, business managers can easily control operation across the globe.
Video or teleconferencing e-mail and mobile communication are helping
managers in this regard.
Disadvantages of e-communication
The volume of data: The volume of telecommunication information is
increasing at such a fast rate that business people are unable to absorb it within
the relevant time limit.
The cost of development: Electronic communication requires huge investment
for infrastructural development. Frequent change in technology also demands
further investment.
Legal status: Data or information, if faxed, may be distorted and will cause
zero value in the eye of law.
Undelivered data: Data may not be retrieved due to system error or fault with
the technology. Hence required service will be delayed.
Dependency: Technology is changing every day and therefore poor countries
face the problem as they cannot afford the new or advanced technology.
Therefore poor countries need to be dependent towards developed countries
for sharing global network.
Most popular e-communication device
What is an e-mail?
Composing, sending and receiving of messages electronically over a
network.
E-mail service providers
Most frequently used:
Most Internet service providers has their own email service included:
Web-based (Webmail) vs ISP
Web-based (Webmail) e-mail, the e-mail service is provided by a
website on the internet and you can check the e-mail on any browser.
A web based e-mail is usually free and you can use it anytime from
anywhere from any computer if you have Internet access.
Examples: Gmail, Hotmail, yahoo, and many others.
ISP e-mail is the e-mail address that you subscribe to when you are
using the internet services of a particular provider. However, your
e-mail address and inbox space cannot be used by you once you
change you ISP.
When you change the ISP, you can no longer use the e-mail address. In
this way you lose your e-mails and telling all the people about a change
in your address may be difficult.
Advantages of webmail
Cost
Basic webmail services from the big providers are usually free. Some providers
offer premium services for a fee.
Access
You can send or receive e-mails from any computer if you have Internet access.
Retain Your Address
Even if you change Internet providers, you'll still get to keep your old e-mail
address. This means you don't have to worry about all your contacts remembering
your latest address when they're trying to get in touch with you.
Large Storage
The big webmail providers offer you unlimited storage, or storage in gigabytes, so
you effectively never have to delete messages to save space – even ones with
large attachments. This also means you don't have to keep all that data on your
own computer, freeing up space for other things.
Disadvantages of webmail
Disadvantages: Personal Name
Because webmail has such a large customer base, you will often find that you can't create
an address using your own name, or the name you had in mind, because it's already
taken.
Ads
Because you are not paying for the service, webmail providers have to get their revenue
from advertisers. This means you'll have to put up with banners and even personalized
advertising, something traditional e-mail services don't carry.
More Spam
Spammers tend to target webmail services more than traditional providers simply because
of their large customer base. So even if you're careful not to sign up for commercial
services, the spammer will still find your address and bombard you. On the plus side,
spam filters are becoming more and more sophisticated.
No Offline Working
As reliable broadband becomes more available, this is less of an issue; but you do have to
be online both to view your messages and to write and send new ones. This means you
can't just download your new messages, disconnect and look at them offline, and you can't
look at old emails without being on the Internet. Similarly you can't compose a message
offline and then connect and send it.
Advantages of ISP mail
You do not need to invest in your own web server.
Most ISPs have very fast connections to the internet.
The ISP's server should offer a very high degree of availability (up time)
and reliability.
The ISP should have a secure operating environment, high quality virus
protection and the latest software patches to ensure the security of your
site.
Disadvantages of ISP-based mail
You need to trust your ISP to maintain the availability and security of
your website.
If the ISP is hosting too many other sites on a shared server, this may
compromise your website's performance.
If the ISP gets blacklisted (eg because of hosting adult content sites or
spam sites), this can directly affect you. For example, you may find that
your IP address is on various spam blacklists. This can cause your
emails be filtered out and junked or you may not be able to register with
certain services, websites, forums, etc.
Parts of e-mail address
These different parts are called an e-mail’s taxonomy. Have a look at the
taxonomy of die following email address: jmartinez@[Link]
Do you have an e-mail
address?
Ask your teacher to
help you to create your
own e-mail address.
You will have to log in
with an user name and
a password.
How
e-mail works
PROTOCOLS
Internet Protocol (IP) – a set of rules that dictate how data should be
delivered over the public network (Internet).
My name is POP. My name is IMAP.
IMAP and POP are simply the protocols that are used which allow you to download email
messages from the mail servers on to your computer, which you can access via an email
client such as Microsoft Outlook, Mozilla Thunderbird or Mac Mail etc.
Interface of an e-mail
E-mail address of receiver
E-mail subject
Cc means carbon copy and
Type e-mail in this box Bcc means blind carbon copy.
For e-mailing, you use Cc when you
want to copy others publicly, and Bcc
when you want to do it privately. Any
recipients on the Bcc line of an e-mail
are not visible to others on the e-mail.
Send
Attach
Options
You will find the following shapes and options in an e-mail. Open an e-mail
and tell the class when you will use these shapes and options.
A mailing list is a collection of names and addresses used by
an individual or an organisation to send material to multiple
recipients. The term is often extended to include the people
subscribed to such a list, so the group of subscribers is
referred to as "the mailing list“.
E-mail netiquette (There are many more!)
1. Avoid posting inflammatory or offensive comments online (flame war).
2. Respect others' privacy by not sharing personal information, photos, or videos that
another person may not want published online.
3. Never spam others by sending large amounts of unsolicited email.
4. Show good sportsmanship when playing online games, whether you win or lose.
5. Don't troll people in web forums or website comments by repeatedly nagging or
annoying them.
6. Stick to the topic when posting in online forums or when commenting on photos or
videos, such as YouTube or Facebook comments.
7. Don't swear or use offensive language.
8. Avoid replying to negative comments with more negative comments. Instead, break
the cycle with a positive post.
9. If someone asks a question and you know the answer, offer to help.
10. Check spelling and grammar.
What is the difference between the
Internet, the Extranet and the Intranet?
The Internet is open to the entire world.
The Intranet is a private space, usually within a
business.
An Extranet is essentially a combination of both
the Internet and an intranet. An Extranet is like an
Intranet that allows access only to certain outside
individuals or businesses.