Ref NIT No.
2900189419/ES8/07
Tender Title/Description : Conducting Drone Survey of land at KIADB Hi-
tech Park , Devanahalli , Bangalore.
REGISTERED OFFICE:
Nagavara, Outer Ring Road, Bengaluru - 560 045, INDIA
Phone: 080-25039300, Fax: 080-25039305,
Web: [Link]
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Ref NIT No.2900189419/ES8/07
BHARAT ELECTRONICS LIMITED
JALAHALLI POST, BENGALURU – 560 013
No. 2900189419/ES8/07
Tender Title/Description: Conducting Drone Survey of land at KIADB Hi-
tech Park , Devanahalli , Bangalore.
***
INDEX
1. Invitation to Tenderer.
2. Instructions to Tenderers and Conditions for Submission of
Tender.
3. Detailed Scope of work : Annexure-I
4. Special Terms and Conditions. : Annexure-II
5. Standard Terms and Conditions (in land enquiry ). : Annexure-III
6. Tender Acceptance Letter. : Annexure-IV
7. Supplier Compliance for Technical & Commercial Terms : Annexure-V
and conditions.
8. Schedule of Quantities and Rates (Price Bid)
****
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Ref NIT No.2900189419/ES8/07
BHARAT ELECTRONICS LIMITED
(A Government Of India Enterprise, Ministry Of Defence)
Jalahalli Post, Bengaluru - 560 013, INDIA
(ES-Purchase)
Phone No.: 080-22195534/22195308
e-mail: pures@[Link]
Web: [Link]
Help Line No. 0120-4001002/1005
E-TENDER NOTICE
(INVITATION TO THE TENDER)
NIT No: 2900189419/ES8/07 Date: 11.11.2024
1.0 Tender document pertaining to the below Item has been uploaded in the website
[Link] (Search: Active Tenders). Bidders are advised to go through the
instructions provided in along with NIT ‘Instruction for Online Bid Submissions’.
[Link]: Item/Service Details Qty
Conducting Drone Survey of land
at KIADB Hi-tech Park ,
1 31.160 Acres
Devanahalli , Bangalore.
2.0 Tenderers are required to access the tender document on the website
[Link] and go through all the conditions and other details pertaining to the
tender like Special Terms & Conditions, Standard terms & Conditions of BEL, Scope of Work
etc., Tenderer can download the tender documents from the website. Tenderers are required
to fill all relevant information, upload the relevant documents called for in the tender and
submit the quote online in the portal [Link] on or before stipulated due
date. Hard copy of tender documents will not be accepted.
3.0 Time schedule of Tender:-
SI.
Particulars Date Time
No.
1 Tender e-Publishing Date & Time 11.11.2024 15.00 Hrs
2 Tender document download Start Date & Time 11.11.2024 15.00 Hrs
3 Online tender submission Start Date & Time 15.00 Hrs
11.11.2024
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Ref NIT No.2900189419/ES8/07
5 *Online tender submission End Date & Time 15.00 Hrs
20.11.2024
6 *Online tender opening Date & Time (Cover-1) 16.30 Hrs
20.11.2024
7 * Online tender opening Date & Time (Cover -2 Will be intimated later
Price Bid) through system
generated e-mail
* The Date & Time are Subject to Change.
If the date fixed for online opening of tenders is subsequently declared as holiday, the
tenders will be opened on the next working day following the holiday but there will be no
change in the time for opening as indicated above.
4.0 The Tender will be opened by the Bid Openers at the tender opening time and date
in the office of Dy. General Manager (Purchase/ES).
5.0 Corrigendum, amendments etc., to the tender, if any, shall be issued / available
online only. Prospective tenderers are requested to visit the website regularly.
6.0 Tender Forms are not transferable.
7.0 The quotation must remain valid for a minimum period of 90 days from the
closing date.
8.0 Tenderers shall upload the relevant documents called for in the tender / website
along with their quote. Tender of those tenderers who have not uploaded the relevant
document in the website along with their quote is liable for rejection. Hard copy of the
tender documents will not be accepted.
9.0 Canvassing in any form will entail disqualification.
10.0 Conditional tenders are liable for rejection.
11.0 Detailed procedure for quoting is available in the website ( [Link] )
home page in Bidder Manual Kit.
12.0 Company reserves the right to accept or reject any or all the tenders without
assigning any reason thereof.
13.0 Tenderers are hereby advised to download, duly fill, sign and should upload the
Tender Acceptance Letter uploaded along with this tender. Tenders submitted online
without submitting the Tender Acceptance Letter shall be liable for rejection.
14.0 Tenderers are hereby advised to submit their offers online well before the closing
hours as any delay in submission of tenders due to slow internet accessibility or for
any other reason will not be accepted by the system.
15.0 List of Documents to be uploaded by the tenderers while submission of quote
(All the Documents shall be in PDF format only).
15.1 First, upload the following documents online in “COVER-1” before submission
of quote.
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Ref NIT No.2900189419/ES8/07
15.1.1 Agency should have presence & posses an office with in Karnataka. A
Self declaration on letter head with details shall be submitted.
15.1.2 Agency should have successfully completed similar nature of the work
i.e drone Survey of Land. Copy of Purchase Order /Service
Order/Work Order/Contract Order or Completion certificate
issued by concerned client shall be furnished.
15.1.3 Scanned copy of “Tender Acceptance Letter” duly filled and signed
by the tenderer in ‘pdf format’, Annexure-IV.
15.1.4 Detailed Scope of work of the tendered item/service. Agency
should upload the duly signed copy of Annexure-I indicating that they
have read , clearly understood and accepted the requirements.
15.1.5 Supplier Compliance as per attached format enclosed at Annexure-
V.
15.1.6 Scanned copy of GST Registration, MSME Certificate (Udyam
Registration) (If any) and any other Statutory Certificates.
15.2 After uploading above documents, submit the “Price bid / SOQR / BOQ” online
in ‘excel format’ in “COVER-2”.
Note:
i. Please note that “PRICE DETAILS SHOULD NOT BE MENTIONED IN
COVER-1. If price details are mentioned in Cover-1, the respective
bidder will not be considered for further evaluation”.
Thanking you,
For BHARAT ELECTRONICS LIMITED,
(Murali Krishna H)
Manager (Purchase / ES)
Phone No.080-22195867/5308/5534
**********************
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Ref NIT No.2900189419/ES8/07
Instructions for online Bid Submission
The tenderer are required to submit soft copies of their bids electronically on the BEL e-
Procurement Portal ([Link]), using valid Digital Signature Certificates.
Instructions given below are meant to assist the tenderer in registering on the BEL e-
Procurement Portal, prepare their bids in accordance with the requirement and submitting
their bids online on the BEL e-Procurement Portal. More information useful for submitting
online bids on the BEL e-Procurement Portal may be obtained at:
[Link]
REGISTRATION:
1. Tenderers are required to enroll on e-Procurement module of BEL e-Procurement
Portal ([Link]) by clicking on the link “online bidder enrollment”
on the BEL e-Procurement Portal, which is free of charge.
2. As part of the enrollment process, the tenderers will be required to choose a unique
username and assign a password for their accounts.
3. Tenderers are advised to register their valid E-mail address and mobile numbers as
part of the Registration process. It will be used for any communication from the BEL
e-Procurement Portal.
4. Upon enrollment, the tenderers will be required to register their valid Digital Signature
Certificate (class III certificates with signing key usage) issued by any certifying
authority recognized by CCA India (e.g. Sify/TCS/nCode/ eMudra etc.), with their
profile.
5. Only one valid DSC should be registered by a tenderers. Please note that the
tenderers are responsible to ensure that they do not lend their DSCs to others which
may lead to misuse.
6. Tenderers then logs into the website through the secure login by entering their user
id/ password and the password of the DSC/ e-Token.
SEARCHING FOR TENDER DOCUMENTS:
1. There are various search options built in the BEL e-Procurement Portal, to facilitate
tenderers to search active tenders by several parameters. These parameters could
include Tender ID, organization name, location, date, value, etc. There is also an
option of advanced search for tenders, wherein the tenderers may combine a
number of search parameters such as organization name, form of contract, location,
date, other keywords etc. to search for a tender published on the BEL e-
Procurement Portal.
2. Once the tenderers have selected the tenders they are interested in, they may
download required documents / tender schedules. These tenders can be moved to
the respective „My Tenders‟ folder. This would enable the BEL e-Procurement
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Ref NIT No.2900189419/ES8/07
Portal to intimate the bidders through SMS/ e-mail in case there is any corrigendum,
amendment etc. issued to the tender document.
3. The tenderers should make a note of the unique Tender ID assigned to each tender,
in case they want to obtain any clarification/ help from the helpdesk.
PREPARATION OF BIDS
1. Tenderers should take into account any corrigendum, amendment etc. published on
the tender document before submitting their bids.
2. Please go through the tender advertisement, tender document carefully to
understand the documents required to be submitted as part of the bid and incase of
any deviation from these, the tender is liable for rejection. Please note the number of
covers in which the bid documents have to be submitted, the number of documents
– including the names and content of each of the document that need to be
submitted.
3. Tenderers, in advance, should get ready the bid documents to be submitted as
indicated in the tender document / schedule and it should be in PDF format. Bid
documents may be scanned with 100 dpi with black and white option.
4. To avoid the time and effort required in uploading the same set of standard
documents which are required to be submitted as a part of every bid, a provision of
uploading such standard documents (e.g. Pan card copy, annual reports, auditor
certificates etc.) has been provided to the tenderers. Tenderers can use “My Space”
area available to them to upload such documents (if necessary as per Tender
Document). These documents may be directly submitted from the “My Space” area
while submitting a bid, and need not be uploaded again and again. This will lead to a
reduction in the time required for submission process.
SUBMISSION OF BIDS:
Note: Follow the step give in BEL e-Procurement Portal in Bidder Manual kit
([Link] for Step
by step procedure of Online Bid Submission, Online Re-Bid Submission, Registration, Online
Bid Withdrawal, BoQ Preparation Guidelines etc.
1. Tenderers should log into the web site well in advance for bid submission so that
he/she upload the bid in time i.e. on or before the bid submission time. Bidder will be
responsible for any delay due to other issues.
2. The tenderers has to digitally sign and upload the required bid documents one by
one as indicated in the tender document.
3. Bidders are requested to note that they should necessarily submit their Price bids in
the format provided and no other format is acceptable. While downloading the Price
Bid system generates a name for price bid, Tenderers are required to keep the
same generated name for the price bid while uploading.
4. The server time (which is displayed on the bidders‟ dashboard) will be considered
as the standard time for referencing the deadlines for submission of the bids by the
bidders, opening of bids etc. The bidders should follow this time during bid
submission.
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Ref NIT No.2900189419/ES8/07
5. All the documents being submitted by the bidders would be encrypted using PKI
encryption techniques to ensure the secrecy of the data. The data entered cannot be
viewed by unauthorized person until the time of bid opening. The confidentiality of
the bids is maintained using the secured Socket Layer 128 bit encryption
technology. Data storage encryption of sensitive fields is done.
6. The uploaded tender documents become readable only after the tender opening by
the authorized bid openers.
7. Upon the successful and timely submission of bids, the portal will give a successful
bid submission message & a bid summary will be displayed with the bid No. and the
date & time of submission of the bid with all other relevant details.
8. The bid summary has to be printed and kept as an acknowledgement of the
submission of the bid. This acknowledgement may be used as an entry pass for any
bid opening meetings.
ASSISTANCE TO BIDDERS:
1. Any queries relating to the process of online bid submission or queries relating to
BEL e-Procurement Portal in general may be directed to the 24X7 e-Procurement
Portal Helpdesk. The contact numbers for the helpdesk are 0120-4200462, 0120-
4001002.
***************