PANDIT DEENDAYAL ENERGY UNIVERSITY

(Formerly Pandit Deendayal Petroleum University)

ACADEMIC RULES FOR M. TECH. PROGRAM

(For students studying in the batch of admission year 2016 and onward)

1. ACADEMIC REQUIREMENTS

Registration at the beginning of each semester, on the prescribed dates announced in the
Academic Calendar, is mandatory for every student until he completes his program. No
student is allowed to attend a course without registration in that course. In case of compelling
reasons, the School provides for Late Registration, whereby a student is allowed to register
after the last date of registration on payment of a prescribed fine.

The student registers for course(s) during a given semester, on the basis of the program as
prescribed in the curriculum.

Registration is done in person, normally on the first day of each semester, for which the
schedule is announced in advance. Students having outstanding dues to the School or hostel
will not be permitted to register; if a student fails to register during any semester his
studentship is liable to be cancelled.

Only under the exceptional situation a student can register/re-register for a semester, after the
prescribed date of commencement of the semester, but in no case later than a month to it.

1.1 SEMESTER LOAD AND COURSE UNITS

A semester load is at least of 15 credits. Theory courses carry credits in the range of 4 to
8, practical courses carry credits 1 to 3 and Seminar/Project/Dissertation carry credits in
the range of 5 to 10 (See Appendix I for an explanation).
“Successful Research Development Programme” will be conducted as an Audit Course.

1.2 COURSE STRUCTURE

(a) The two year M. Tech. Programme would be consisting of a zero credit bridge course
and four semesters. The first two semesters will contain five to six subjects each.

(b) The first two semesters are for the courses. The third and fourth semesters would be for
seminar project work / dissertation.

(c) There would be a training of six to eight weeks. The training would be undertaken
during summer vacation period in industry / reputed R&D organization/university.
Mentoring for industrial orientation, etc. would be done during winter vacation period.

(d) Following will be the course structure for Semester III and Semester IV:
Semester. III:
i) Seminar (5 credits)
ii) Project (14 credits)
M. Tech. Rules for batch 2016 onwards as compiled on 09/11/2022 1/12
 iii) Industrial Training (NP/PP)
Semester IV:
i) Seminar (5 credits)
ii) Project & Dissertation (24 credits)

1.3 CREDITS AND SPI / CPI

Credit: A unit by which the course work is measured. It determines the number of hours of
instructions required per week. One credit is equivalent to one hour of teaching (lecture or
tutorial) or two hours of practical work/field work per week.

Every M. Tech. student must complete all prescribed courses. SPI and CPI will be
calculated on the basis of all the Postgraduate courses taken by the student.

No student registered for the M. Tech. programme shall continue in the programme for
more than 3 years.

1.4 EVALUATION: GRADES AND POINTS

a) The performance of the students in their course work will be evaluated in terms of
letter grades: O, A+, A, B+ , B, C, P, F. These grades are equivalent to the following
points/ratings on a 0 - 10 scale.

Marks Obtained Letter Grade Grade Point

≥80 O (Outstanding) 10
70-79 A+(Excellent) 9
60-69 A(Very Good) 8
55-59 B+(Good) 7
50-54 B(Above Average) 6
45-49 C(Average) 5
40-44 P (Pass) 4
<40 F(Fail) 0
Ab (Absent) 0

In order to pass a course examination it is required to obtain overall minimum 40% of

the maximum marks of the respective course examination. However to pass a theory
course, it is required to obtain minimum 35% of the maximum marks separately in its
End Semester Examination component, provided the total overall obtained is the
minimum 40% of the maximum marks for the course.

Also to pass a practical course, it is required to obtain minimum 35% of the maximum
marks separately in its Laboratory related End Semester Examination component also,
provided the total overall obtained is the minimum 40% of the maximum marks for the
practical course.

The percentage allocation for evaluating a Theory course will generally remain as
given below:

M. Tech. Rules for batch 2016 onwards as compiled on 09/11/2022 2/12

  25% for Mid Semester examination, 50% for End Semester, and 25% for the
Internal Assessment like Quiz, Test, Assignment, Attendance, Project, Viva,
Responsiveness in class room, etc. but at least three components should be used to
decide the internal assessment marks.

The percentage allocation for evaluating a Practical course will generally remain as
given below:
 50% for the Laboratory Work and 50% for the Laboratory related Examination.
The Grade to Percentage conversion-formula devised from AICTE directive is as given
below:
(CPI − 0.5)
PERCENTAGE =
0.1

A student passes the course if he gets any grade in the range of ‘O to P’ but fails if he
gets the grade F or NA/Ab. A student is awarded fail grade F if his performance in the
course is poor. He is eligible for re-examinations per the time-table announced.

The grade ‘NA/Ab’ is assigned to the students absent in the examination for any
reason, as a mark of the absence.

For all students, who appeared for reexamination, the same grade will be awarded,
which is evaluated by the examiner, without lowering.

b) The grade Ab/NA is assigned to the students absent in the examination.

c) If a student remains absent in any component of evaluations other than the End Sem.
examination, his final grade will correspond to the total of weighted marks he obtained
in remaining components of evaluation he appeared at. This is applicable for sem. 1 &
2.

d) The value of the final percentage marks after considering all the components of a
course examination will be calculated in the integer value which is next to the fraction-
point value e.g. 43.3 or 43.7 will be considered as 44 by the examiner.

e) Where a student fails in a course examination, he may be graced by not more than 3%
marks in final overall result of the course to pass it. A minimum requirement if any to
pass in a component/s of a course evaluation shall have to be fulfilled without gracing.

The above referred scopes of gracing and calculating the marks in terms of the next
integer are applicable only to the final/overall percentage result of a course
examination.

f) The marks for all kind of continuous evaluation e. g. Internal Assessment, mid sem.
examination, quiz, assignment, term work etc. of a course once finalized at the end of
the semester shall be carried forward only, till he passes the course as a whole.

g) For the academic year 2020-21, the evaluation pattern for UG/PG programs of Engg.
and of Liberal Studies will be as follows for the reason of the constraints posed by
COVID19:
M. Tech. Rules for batch 2016 onwards as compiled on 09/11/2022 3/12
 60% of the Internal Assessment Component, and
40% of the End Sem Component Theory examination.

The question paper of the end sem exam shall continue to be of 100 marks as usual. The
students require to score minimum 35 marks out of 100 in each of the end sem theory
course examinations, subject to minimum 40% in overall evaluation of the course to
pass it as usual.

1.5 ACADEMIC PERFORMANCE REQUIREMENTS

a) The SPI (Semester Performance Index) or CPI (Cumulative Performance Index) of a

student in any particular semester is calculated as follows:

The point equivalent to the grade awarded in each course for which the student has
registered is multiplied by its unit rating.

These products are added and the sum is divided by the total number of units.

The ratio is the SPI or CPI depending on whether the number of units refer to those
in that particular semester or to those in the total period of students postgraduate
programme.

Based on the grades and their numerical equivalents, Semester Performance Index (SPI)
and Cumulative Performance Index (CPI) of the student are calculated at the end of
each semester: SPI and CPI are calculated up to the second decimal.

(i) SPI: The performance of a student at the end of every semester is evaluated in terms
of the weighted average of grade points secured in all the courses for which the
student registers in the semester, and is known as SPI.

(ii) CPI: It indicates the overall academic performance of a student in all the courses
registered up to and including the last completed semester. It is computed in the
same manner as the SPI, considering all the courses.

∑𝑛𝑖=1 𝐶𝑖 ∙ 𝐺𝑖
𝑆𝑃𝐼 =
∑𝑛𝑖=1 𝐶𝑖
where Ci = Credit for the course i
Gi = Grade points obtained for the course i (O=10, A+=9, A=8, etc.)
n = number of courses registered in a semester

∑𝑚
𝑘=1 𝑆𝑘 ∙ 𝐶𝑘
𝐶𝑃𝐼 =
∑𝑚𝑘=1 𝐶𝑘

Where m = total number of semesters under consideration

Ck = total number of credits registered for during a particular semester
Sk = SPI of the kth semester

M. Tech. Rules for batch 2016 onwards as compiled on 09/11/2022 4/12

 CPI reflects all courses studied by the student including the courses if any
wherein he has failed/ not appeared.

b) The student having CPI less than 6.5 is not allowed to get Fellowships however, he can
continue in the M. Tech. programme subject to fulfillment of other conditions.

2. EXAMINATION

i. At the end of every Odd/Even semester, there will be examinations of all four semesters
together, i.e. the end semester examination of the current Odd/Even semesters and the
reexaminations for the previous Even/Odd semesters. The end semester examinations of
current Odd/ Even semesters will be held on alternate day and the re-examination of
previous even /odd semesters will be held in between those alternate days. In other words,
there would be one reexamination for the eligible students failed/not appeared in the End Sem
exam.

The examinations will be held on working days &/or also on holidays.

ii. Registration, Examination etc. for re-examination is to be carried out as per the academic
calendar/separate notice, and the evaluation is to be carried out in the same manner as done
in the regular semester courses.

iii. Generally, the examination question paper will be of 100 marks for 3 Hours duration and of
50 marks for 2 Hours duration.

iv. Students are not permitted to re-register or take re-examination for courses in which they
have already obtained a pass grade or ‘P’, except particular provision mentioned if any in
the rules.

v. The number of attempts a student takes to pass the courses shall appear on the grade
sheet/transcript.

vi. It is necessary for a student to complete all the experiments in a Lab/Practical course as a
requirement to appear in the practical examination at the respective end
semester/reexaminations.

vii. A student nominated / permitted / participated at any Off / On campus program / activity
and if it falls along the dates of scheduled examinations and if he does not appear in the
exam as per the schedule; he shall have to appear at subsequent examination as per the
academic calendar, no separate / special exam shall be conducted in such cases.

a) RE-EVALUATION DUE TO ILLNESS OR ACCIDENT IN CASE OF MISSING QUIZ /

MID-SEMESTER EXAMINATION

The students remaining absent at the Mid. Semester Examination/ Internal assessment while
pursuing a semester shall have to appear at the re-test for the same.

M. Tech. Rules for batch 2016 onwards as compiled on 09/11/2022 5/12

 If a student misses to submit/appear for evaluation of any component – except the End
Semester Examination – in a course, due to personal illness or accident, or death or serious
illness of the Declared Guardian / family member; the student can submit/appear for the
same as per the procedure, but not after the Semester End Examinations. For this, the
student shall have to apply along with the medical certificate duly approved by the Medical
Officer of the University within seven working days to the completion of the respective
examination, to the respective teacher in case of evaluation related to Assessment &
Practical to appear as per the direction of the concerned teacher, and to the School Admin in
case of Mid Semester exam.

The list of the students to be permitted for the re-mid examination is to be sent to the
Examination Section from the School Admin, within ten working days to the completion of
the examination.

b) DISCLOSINGTHE EVALUATED ANSWERBOOKS&PERIOD OF ITS RETENTION

The students can see their evaluated answer books including the assignments and such other
documents related to the evaluation for all examinations with the Course Coordinator on the
date/s specified by the course coordinator (faculty/teacher) or as specified in the academic
calendar as the case may be. Thereafter no claim regarding it shall be grantable.

c) TREATMENT OF MALPRACTICE / UNFAIR MEANS

The students found/ reported for malpractice/ using unfair means in an Examination/ Re-
examination/ Assessment will be called in front of a Special Committee constituted for the
purpose, which will recommend to the Director its decision about penalizing the concerned
students. The Director’s decision in such matters shall be final and binding.

d) PERFORMANCE REQUIREMENTS

For award of the M. Tech. degree in respective discipline, a student must fulfill the
following requirements:
(i) The student is required to have registered in and passed all the courses of semester I to
Semester IV as prescribed by the University in the Curriculum, within three years
(ii) His CPI is equal to or more than 6.00.
(iii) The student is required to have satisfactorily fulfilled other academic requirements also
such as the Internships, training, projects, field visits, seminars etc. as specified from
time to time.
(iv) The student is required to have paid all the University dues.
(v) No pending case of indiscipline against him.

The students who passed all courses of the programme but not earned minimum 6 CPI can
reappear at the ongoing exams in Theory course/s to earn minimum 6 C. P. I. to become
eligible for the award of the degree. For such students the actual grade (without lowering
further) obtained by them upon reappearing in the examinations shall be the final grades and
the previous grades shall be null & void.

Please refer the Annexure-I for Merit Medal Criteria.

M. Tech. Rules for batch 2016 onwards as compiled on 09/11/2022 6/12

 e) ELIGIBILITY FOR ADMISSION TO THE NEXT SEMESTER

Semester Conditions
II -
III Must not have failed in more than seven courses of I & II Semester, combined.
Must not have failed in more than seven courses of I, II & III Semester
IV
combined.

The conditions regarding the no. of F grades are obviously inclusive of NA/Ab grades.

If a student is re-registering/repeating a semester along with junior batch students, shall then
have to follow the academic rules of the respective junior batch students.

Only those students who fulfill the eligibility criteria for admission to the respective
semester can attend the academic sessions as per the class timetable of the semester. The
semester fees paid by a student shall be valid for the admission/registration to the respective
semester only upon the fulfillment of the eligibility criteria for the same.

If a student having one or more backlog in a semester wants to repeat a semester completely
can be permitted upon the approval of the School Director or faculty/Staff nominated by
him; subject to the nullification of all the previous academic data of the semester to be
repeated. Rs.20,000/- shall have to be paid by the student as the tuition fees for repeating a
semester.

f) THESIS/PROJECT

i. Thesis supervisor(s) for a student will be appointed by the School-Director from amongst
the faculty members. The School will evolve modalities for appointing of supervisors
keeping in view the students’ aspirations and faculty interest. No change/addition of
Supervisor(s) is allowed after the thesis has been submitted to the academic/examination
section.

ii. In case there has been a change/addition in the Supervisor(s), the thesis will be
submitted not earlier than three months from the date of communication of such
change/addition to the academic/examination section.

iii. No student once registered for thesis/project units will be allowed to continue the
programme without a Thesis Supervisor having been appointed by the Director. No
change in thesis supervisor(s) will be allowed without the consent of the Director.
In exceptional cases, with prior approval of the Chairman, Academic Council and on
the recommendation of Director, a student may be allowed to have a co-supervisor
from outside the School/University.

iv. Each student will be required to submit one bound copy of the thesis/project each
to the academic section and the Thesis Supervisor(s) and to library. The
thesis/project will be examined by an Oral Examination Committee consisting of the
thesis supervisor(s) and at least two but not more than four other faculty members of
the school (not below the rank of Associate Professor) and an external examiner as
proposed by the thesis supervisor(s) in consultation with Director of the school. The
M. Tech. Rules for batch 2016 onwards as compiled on 09/11/2022 7/12
 thesis Supervisor will act as the convener of the Oral Examination Committee.

v. Thesis/Project evaluations with a weightage of 40% for mid semester and 60% for end
semester examinations.

vi. Internal supervisor and External examiners will evaluate [Link]. dissertation with equal
weightage between them.

vii. A thesis/project will be considered to have been accepted if majority of the

members of the committee recommend its acceptance. Otherwise the thesis/project
will be considered to have been rejected. If a thesis/project is rejected along with a
recommendation by the Committee for resubmission after incorporating and
modification/correction suggested by the Committee, oral examination for the re-
submitted thesis/project will be conducted by the same Committee unless
otherwise approved by the Director. If the resubmitted thesis/project is rejected, the
student has to undergo his thesis/project work entirely afresh and to complete it
successfully within the limit of the same time period as prescribed in the rules.

3. FINANCIAL SUPPORT

Students admitted to the M. Tech. Programme under Regular (Full-Time) category will be
considered for assistantships/fellowships, etc. subject to the following norms:

3.1 Due consideration of a valid and qualified GATE or any other score recognized by the
University will be made if it is produced at the time of the selection procedure.

3.2 Students receiving assistantship/fellowship from the University or from any other funding
agencies will be required to perform academic duties assigned to them by the School
as per rules in force from time to time.

3.3 To become eligible for the continuance of the fellowship in subsequent semesters, the
students are required 1. To have earned Minimum CPI of 6.5 in every examination. 2. To
have passed every semester examinations at the first attempt besides regular attendance,
disciplined and exemplary behavior and compliance with all other norms, as prescribed by
the University from time to time. Continuance of the financial assistance from semester to
semester shall subject to the discipline, punctuality and good academic performance as laid
down in the rules.

3.4 Only those students who are currently registered in the postgraduate programme shall be
entitled to assistantships/fellowships. The students on leave longer than that specified under
the leave rules are not entitled to assistantships/fellowships.

4. CONDUCT & DISCIPLINE

4.1 ATTENDANCE

M. Tech. Rules for batch 2016 onwards as compiled on 09/11/2022 8/12

 Attendance in classes and laboratories is compulsory and will be monitored. Faculty
members shall adopt appropriate measures to regulate attendance, penalize
absence, and ensure smooth and undisturbed process of learning. A student with less
than 80% attendance due to whatsoever reason, including medical ground and participation
in extra-curricular activities, in a course will be barred by concerned faculty member from
appearing in his course in the end-semester examination and given F/NA grade. The
concerned faculty member shall notify in this regard.

With reference to the present rule for minimum 80% attendance requirement for appearing
in the end semester examination, the respective faculty members are authorized by the
University in condoning the absence of a student to an extent of 10% for his/her
involvement under the faculty mentorship in organizing the institutional activities &/or for
institutional representation outside the campus. For getting such condonation such student
shall have to apply to the faculty members soon after resuming from such activity along
with the evidences in support of his/her plea.

However a student having less than 50% overall attendance in a semester shall
have to repeat the semester, only after which he can proceed to the next higher
semester, subject to fulfillment of other conditions for it.

It is to be noted that only those students can attend the academic sessions as per the class
timetable of a semester who fulfill the eligibility criteria for admission to the respective
semester.

4.2 GENERAL INSTRUCTIONS

a) Any form of dishonesty including attempts to copy or help others copy in any manner is
strictly prohibited. Unless specified otherwise by the teacher concerned, students must
not collaborate/ syndicate in any manner in completion of home assignments and
projects.

b) Canvassing for grades is strictly prohibited.

c) Penalty for breach of academic discipline includes expulsion from the University.

d) Marking proxy attendance for others or having attendance marked by others will attract
severe punishment.

e) Cases of indiscipline or misconduct such as mass abstention from classes, irresponsible

behavior inside or outside the classes, use of unethical practices during Internships or
violation of the rules and regulations of the Program will be severely dealt with.

f) The University reserves the right to impose fines for acts of indiscipline. In more
severe cases, a student may be placed on Disciplinary Probation for a semester.
Repetition of indiscipline during Disciplinary Probation may result in a student being
expelled from the University for a semester or academic year.

g) In any case where the result of an examination has been ascertained and published, and
& it is prima facie found that such result has been affected by any malpractice, fraud or
M. Tech. Rules for batch 2016 onwards as compiled on 09/11/2022 9/12
 any other improper conduct on the part of a student, the Director General shall appoint
an ad-hoc committee to examine the matter and seek its opinion. If the opinion of the
Committee confirms the mal practice on the part of the student for seeking benefits,
following the process of natural justice, the Director General shall amend the result as
deemed necessary and order the withdrawal of the certificates/prizes/awards from the
student.

h) In any case where the result of an examination has been ascertained and published, and it
is found within six months from the date of declaration of the result that such result has
been affected by an error or omission, the Director General shall have power to amend
such result in such manner as shall be in accordance with true position and to make such
declaration as deemed necessary in that behalf.

i) When a student is genuinely disable to write the examination at their own, they can be
provided the scribe, without compromising the sanctity of the examination e. g. scribe
should not have the qualification higher than or relevant to the examination the disabled
student going to write. Separate room under the staff observation is also provided for
such students to write the examination conveniently with the support of the scribe. The
scribe will have to follow just - what the disable student dictates to write the answers on
his/her behalf in the examination. The scribe must have been approved by the Controller
of the Examinations of the University.

4.3 ACADEMIC CONDUCT & DISCIPLINE

a) The University attaches the utmost importance to strict integrity, honesty, and general
conduct of the students.

b) Every student shall conduct himself in a manner befitting his association with an
institution of national importance. He is expected not to indulge in any activity that is
likely to bring down the prestige of the University.

c) He should also show due respect and courtesy to the teachers, administrators,
officers and employees of the University, and good neighborly behavior to fellow
students. Due attention and courtesy is to be paid to visitors to the School and residents
of the campus.

d) Lack of courtesy and decorum, unbecoming conduct (both within and outside the
campus), willful damage and/ or removal of PDPU property or belongings of fellow
students, disturbing others in their studies, adoption of unfair means during
examinations, breach of rules and regulations, noisy and unseemly behavior, and
similar other undesirable activities may result in Disciplinary Probation and expulsion/
dismissal from the University.

e) Every student, while on the university premises, should observe a decent civilized dress
code.

f) Smoking and consumption of alcoholic drinks is strictly prohibited on the University

campus.

M. Tech. Rules for batch 2016 onwards as compiled on 09/11/2022 10/12

 g) Ragging in any form is a criminal offence and is strictly prohibited.

h) Students are not permitted to run any commercial venture in or outside the University
campus. They are also not permitted to associate/ help/ advise any organizations on a
commercial basis and to receive any honorarium for the services rendered during their
studies. They are free to work on the campus only if such an opportunity is provided by
the University.

i) The students are required to keep themselves updated with different Notices, Circulars
etc. & revisions in the rules if any from time to time informed through
Email/Website/Notices. For this the students have to check their email Ids allotted to
them through the University and also to check the University website/notice board
regularly.

j) If a student has not paid the fees at any stage, or has dues pending due to any reason
whatsoever, or if any case of indiscipline is pending, the result of the student may be
withheld, and the student will not be allowed to enter into the next higher semester. The
award of the degree may also be withheld in such cases.

5. SCOPE

a) These rules should be read as a whole, for the purpose of any interpretation.

b) In case of any doubt or ambiguity in the interpretation of the above rules, the decision of
the Director General is final.

c) The University may change or amend these rules, course structure or syllabi at any time,
and the changes or amendments made shall be applicable to all students from time to time.

d) Disputes, if any, shall be subject to Ahmedabad jurisdiction only.

M. Tech. Rules for batch 2016 onwards as compiled on 09/11/2022 11/12

 Annexure – I

Criteria for awarding the Merit medals to the passing out students:

Sr.
Particulars Criteria
No.
For each programme – discipline with more Gold, Silver & Bronze to First, Second &
1.
than 30 No. of passed out students of a batch. Third rank students.
Gold & Silver medals only to First &
For each programme – discipline with at least Second rank students. Further, the CPI of
2. 10 but less than 30 no. of passed out students the First rank student is to be 8 or more
of a batch on 10 scale, & 3.2 out of 4 as the case
may be.
Gold medal only to First rank student.
For each programme – discipline with less 10 Further, the CPI of the First rank holder
3.
no. of passed out students of a batch is 8 or more on 10 scale & 3.2 out of 4
scale as the case may be.

Additionally,

The student must not have been penalized for indulging in any kind of indiscipline including Unfair
Means in examination.

i) The student must have passed all the courses of the study, at one attempt only.

Tie breaking criteria for the Merit Medals:

(Effective from the students passing out at the end of the academic year 2022-23 and onwards)

If CPI for two or more students are the same, then to break the tie the comparison will be made in
following order to resolve it:

i. CPI to be observed up to 3 decimal points.

ii. SPI of 4th semester
iii. CPI at the end of 3rd Semester
iv. CPI at the end of 2nd Semester

M. Tech. Rules for batch 2016 onwards as compiled on 09/11/2022 12/12