COMMON ACADEMIC REGULATIONS FOR DIPLOMA COURSES IN POLYTECHNIC PROGRAMME IN THE STATE

AGRICULTURAL UNIVERSITIES OF GUJARAT

In exercise of the powers conferred under Section-22 (viii), read with the Section-30 of the Gujarat Agricultural
Universities Act, 2004 (Gujarat No. 5 of 2004), the Academic Council of the Universities hereby makes the following
Common Academic Regulation, namely, “Common Academic Regulations for Diploma Programmes in State
Agricultural Universities" as recommended by Council of State Agricultural Universities (SAUs) .
Rule-1.0 Short Title
This Common Academic Regulation may be called the “Rules for the award of Diploma in Agriculture,
Horticulture, Agricultural Engineering, Agro-Processing, Nutrition and Dietetics, Home Science, Veterinary
Science, Agriculture Co-operation Banking and Marketing, Veterinary Science and Animal Husbandry in
the various faculties in Polytechnics of SAUs of Gujarat.
Rule-2.0 Commencement
This common regulation shall come into force from the beginning of the first semester of the academic
year 2013-14.
Rule-3.0 Interpretation
If any question relating to the interpretation of the provisions contained in the regulation arises, the
Registrar of the University may issue necessary orders as and when needed, with prior approval of the
Vice-Chancellor under intimation to the Council of State Agricultural Universities.
Rule-4.0 Definitions
1. “Academic year” means the year normally commencing from the month of July/August and
ending in the month of June/July of the following calendar year and shall consist of two
semesters.
2. "Act" means Gujarat Agricultural Universities Act, 2004 (Gujarat Act No. 5 of 2004).
3. “Admission” for the purpose of these rules means admission of students in Agriculture,
Horticulture, Agricultural Engineering, Agro-Processing, Nutrition and Dietetics, Home Science,
Veterinary Science, Agriculture Co-operation Banking and Marketing, Veterinary Science and
Animal Husbandry diploma courses.
4. "CBSE" means the examination conducted by the Central Board of Secondary Education, New
Delhi.
5. "Counselor" means a teacher, who will help a batch of students assigned to him in planning of
their studies and foster close personal relationship.
6. “Course” is an integral part of the curriculum. It means an organized subject matter in which
instructions are offered through a series of lectures/practicals and skill orientation (work
experience) during a semester.
7. “Course Content” means a concise outline of the subject-matter of a course laid down by the
Academic Council from time to time and approved by the State Council.
8. “Course Credit”
A course credit is the quantitative measure of the content of a course of instructions, especially
with reference to the value of the course in relation to the total requirements for a Diploma. It
includes one hour of theory lecture and two/three hours of laboratory or field practical work per
week. In taking a course, a student shall attend a series of lectures/practicals, do laboratory/field
work and submit assignments and reports as required.
9. “Credit” means one clock hour learning in theory or minimum two clock hours in
laboratory/field/tutorial per week.
10. “Credit load” means the quantum of credits undertaken by a student in a semester.
11. “Credit Point” means Grade Point x Credit of a subject.
12. “Cumulative Grade Point Average (CGPA)” means the Grade Point Average obtained by the
student up to the end of a particular semester calculated by dividing the sum of products of the
grade point average and the credits in each semester by the total credits completed up to the
end of the semester.
13. “Curriculum” means a series of courses selected and designed to provide training to meet the
prescribed requirements for a diploma.
14. “Field of Study” means the specialized subject of knowledge in which Diploma is offered by the
University.
15. Government means State Government of Gujarat.
16. “Grade Point (GP)” means a numerical designation (on 10 point scale) of the relative standard of
performance, a student has achieved during the study of a course.
17. “Grade Point Average (GPA)” means the average of the grade point earned by a student for the
courses offered during the semester.

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 Explanation: It is the sum of the products of credits of a course and the grade point obtained in
the course divided by the total number of credits of the different courses offered in the
semester e.g.,

G1C1 + G2C2 +.....+GnCn Total Grade Points

GPA = -------------------------------- = -----------------------
C1 + C2 +.......+ Cn Total Credit

OR
∑ (Course Credit x Course Grade Point)
GPA = ---------------------------------------------------
Course Credits
18. “Help Center” means the centre established by SAUs for facilitation of the student for off campus
online admission process.
19. “Nodal Officer” means an officer appointed as such by the State Council.
20. “Overall Grade Point Average (OGPA)” means Cumulative Grade Point Average obtained by the
student at the end of final semester of the diploma programme.
21. “Prescribed” means prescribed by the Statutes and Regulations made under the Act.
22. “Programme of Study” means a series of coherent courses and a project work assigned to a
student to provide training to meet the requirements of a Diploma.
23. “Qualifying Examination” means the Secondary School Certificate Examination, (Standard X)
passed with English as a compulsory subject.
24. “ SAUs” means State Agricultural Universities.
25. “Secondary School Certificate Examination (SSCE)” means the examination conducted by the
Gujarat Secondary Education Board, Gandhinagar.
26. “Semester” means an academic period of 20 to 22 weeks, including semester-end examination
(minimum 110 working days consisting of 95 instructional days and 15 examination days) during
which a course is completed.
27. “Statute” means the statute made under the Gujarat Agricultural Universities Act, 2004 (Gujarat
Act No. 5 of 2004).
28. “State Council” means the Council of State Agricultural Universities constituted under Section-25
of the Act.
29. “Student” means a person who is admitted in the Polytechnic under the University for qualifying
himself for a Diploma conferred by the University.
30. “The other Board” means, Central Board of Secondary Education Examination (CBSE)/the
Council of Indian School Certificate Examination (ISCE)/ the National Institute of Open Schooling
(NIOS)/ the International School Board (ISB)/ Maharashtra State Education Board.
31. “Website” means the official website of the admission committee to carry out off campus online
admission process.
Note : Words and expressions used in the Act, Statutes and Regulations and not defined in these
Regulations, shall have the meaning assigned to them in the Act, Statutes and Regulations as the
case may be.
Rule-5.0 Applicability
The Diplomas as stated in Rule No.1 shall be awarded by the State Agricultural Universities of Gujarat by
Constitutional Polytechnics of respective faculties.
Rule-6.0 Central Admission Committee
As per the powers conferred on State Council under Section 25(7)(g) of the Gujarat Agricultural
Universities Act-2004, Council of State Agricultural Universities constituted a Committee called “
Central Admission Committee for Diploma Courses to regulate the admission of candidates to all
diploma courses.
6.1 Central Admission Committee
1 Registrars of SAUs
2 Principals of Polytechnics of SAUs
3 Member Secretary of the Council of State Agricultural Universities or
a representative of the State Council nominated by Member
Secretary Provided that the State Council may nominate one of the
Vice-Chancellors as Nodal Officer (Academic) to supervise and co-
ordinate centralized admissions till State Council becomes
functionally viable. The Committee is to carry out the admission

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 process in a fair and transparent manner. The admission process is
conducted by this Committee strictly on the basis of merit and the
preference of the candidate.
The functions of the Committee are as follows:
 The Committee shall supervise, monitor and control the entire process of admission to
the candidates seeking admissions to the all Diploma programmes.
 The Committee shall prepare the merit list in accordance with the provisions of the
acts and the rules made there under.
 The Committee shall perform such other functions as may be assigned to it by the
Council and Government.
6.2 While preparing the merit list, the committee will observe rules or instructions as laid down in
this regard by the State Council from time to time.
6.3 The Principals of the Polytechnics of SAUs shall verify normal physical fitness, original mark
sheets, Certificates, etc. of the candidates called at the time of reporting for admission.
Rule-7.0 Number of Students to be admitted
The maximum number of candidates to be admitted in first semester of the Diploma course will be in
accordance to the intake capacity decided by the University from time to time.
Rule-8.0 Invitation of Application
8.1 The State Council / Nodal Officer shall invite online applications for the Diploma programme by an
admission notice published in leading Gujarati Newspapers near the date of declaration of the
results of Secondary School Certificate Examination (SSCE).
8.2 Candidates seeking admission to Diploma Courses will apply after declaration of SSCE results as
per guidelines given in the advertisement in leading Gujarati News paper.
Rule-9.0 Eligibility for admission
9.1 The candidate should have passed Secondary School Certificate Examination (SSCE) from Gujarat
State or other equivalent examination with Gujarati, Social Science/Social Studies, Science &
Technology / Science, Mathematics subjects along with English as a compulsory subject.
The minimum requirement of percentage of marks obtained in the above mentioned qualifying
examination for admission to Diploma Courses shall be as under.
(i) Schedule Caste (SC) Candidates 33%
(ii) Schedule Tribe (ST) Candidates 33%
(iii) Social and Educationally Backward Communities (SEBC) Candidates 40%
(iv) All other candidates other than those for which contrary provision has been 40%
made in the rules(General)
9.2 For the purpose of admission a candidate should passed the qualifying examination from
1 The Gujarat Secondary Education Board OR
2 The candidate who have passed qualifying examination from CBSE/ School of Council of
Secondary School Certificate Examination, New Delhi/ National Institute of Open Schooling/
International School Board/ Maharashtra State Education Board will be considered as
eligible provided that
(a) The School in which the candidate has studied should be located in the Gujarat State
OR
(b) The School in which the candidate has studied should be located in the Union
Territories of Diu, Daman and Dadara Nagar Haveli and whose parents are origin of
Gujarat State OR
(c) The student is domicile of Nizar Taluka (Gujarat State) but has passed qualifying
examinations from Maharashtra State.
9.3 A candidate whose parents are origin of Gujarat and are serving out of Gujarat in the service of
Central Government or other State Governments, Military, Boards or Corporations owned or
controlled by the Central Government or other State Governments or any nationalized bank and
who has passed the qualifying examination from the State where parents are serving shall be
eligible for admission and his candidature shall be included in the merit list subject to submission
of the document / certificate of origin of Gujarat at the time of verification of document at the
Help Center.
9.4 A candidate who has passed the qualifying examination and,
1 whose parents are serving in the category of service as shown below and
2 Who are transferred from other States to Gujarat and have resumed their duty in the place
where they are transferred in Gujarat and shall remain so transferred in the State of
Gujarat at the time of registration for admission shall be eligible for admission and his

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 candidature shall be included in the second merit list. The Candidate has to provide
certificate for the same (a to f) at the time of verification of application form at the help
center.
Category of Service
1 Officers or Employees of Central Government; or
2 Officers or Employees of Public Sector Undertakings of Central Government and State
Government; or
3 Officers or Employees of Nationalized Banks; or
4 Officers or Employees of United Nations, UNICEF, World Health Organization and such
other International Institutions located in Gujarat State; or
5 Officers or Employees of Indian Administrative Service, Indian Police Service, Indian Forest
Service of Gujarat Cadre working in Gujarat or working in other States on deputation from
Gujarat; or
6 Officers or Employees of Gujarat Government posted outside Gujarat State for
administrative reasons.
9.5 Weightage of five percent of marks will be given to the farmer’s son / Daughters / Brothers /
Sisters / Grand Sons / Grand Daughters subject to production of certificate 7-12 and 8-A record of
current year from competent authority for having land in Gujarat under cultivation by himself / his
/her Father, his / her Mother, his / her Grand Father (Paternal) his / her Grand Mother (Paternal)
and his / her Brother/Sister subject to fulfillment of minimum qualifications required for
admission to diploma courses.
9.6 The sportsmen / women will be given weightage for the admission as under :
No. Event Weightage
(%)
(i) Participation at the International Level 7
(ii) Participation at the National Level / All India Level 1
st
(a) Secured 1 position 5
nd
(b) Secured 2 position 3
rd
(c) Secured 3 position 2
(iii) Participation at the State Level
st
(a) Secured 1 position 1
nd
(b) Secured 2 position 0.5
Note: The benefit of the above weightage shall be given to the student once during his/her
University career.
Rule-10.0 Age Limit
st
The minimum age requirement of a Candidate on 31 December of the yearof
his/her first admission to the diploma course shall be 15 years and maximum up to 25 years.
Rule-11.0 Reservation
The University shall reserve seats for admission of the candidates belonging to following categories
Sr. Particulars of Seats Reservation (%) Remarks
No.
(1) Schedule Caste (SC) 7 Reservation of these seats shall be
interchangeable among SC / ST
candidates.
(2) Schedule Tribes (ST) 15
(3) Socially and Educationally Backward 27 As specified by the Government of
Communities (SEBC) Gujarat and does not fall under
Creamy layer section.
(4) Disables (Physically Challenged) 3 It will be adjusted against respective
category.
(5) Children of defense personnel and Ex- 1 __
service man (Army)
Provided that nothing in this regulation shall require the University to admit candidates larger in number
or with academic and other qualifications lower than those prescribed except in situation as in
Regulation.

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Rule-12.0 General conditions regarding reservation
The reservation of seats for the various categories of candidates shall be subject to following conditions
(1) No candidate availing any of reserved seats shown under Rule 11, or enjoying any concessions in
admission requirements shall, however, be eligible to get more than one advantage of relaxation in
minimum qualification at the same time.
(2) In the event of some or all reserved seats specified under Rule-11 remaining vacant due to less
number of applications, for eligible candidates, they shall be considered as open seats and shall be
filled up, in order of merit from the general merit list of candidates.
Rule-13.0 Schedule Caste (SC) and Schedule Tribes (ST)
13.1 The total number of seats to be reserved for the Schedule Caste and Schedule Tribe candidates
shall be as laid down by the State Government from time to time. The same at present is as
follows
(1) Twenty two percent of the total seats at the stage of admission shall be reserved for
backward class candidates. Out of 22% seats, 7% shall be earmarked for the candidates
belonging to scheduled castes and remaining 15 % shall be earmarked for candidates
belonging to schedule tribes.
(2) Those candidates who are able to secure admission on merit shall not, however, be
counted against the seat reserved for them.
13.2 If the need arises on account of vacant seats due to less number of applications in one
group and shortage of seats due to more number of application of eligible candidates in the other
group, reciprocal adjustment in the above specified 7 % and 15 % seats between the two groups
will be made.
13.3 If applications from backward class candidates are more than the reserved seats earmarked for
them as above, admission will be given to them strictly on inter se merit within each of the two
groups.
Rule-14.0 Socially and Educationally Backward Communities (SEBC)
Twenty-seven percent (27%) of the total number of seats shall be reserved for the Socially and
Educationally Backward Communities as defined by the Baxi Commission & Mandal Punch as laid down by
the State Government at present. The reservation shall be subject to the following conditions.
14.1 A candidate availing him of reserved seat as above shall be required to produce a certificate that
he belongs to a particular group of backward class from the competent authority of the state.
14.2 The candidate belonging to SEBC should produce the certificate, showing that he does not belong
to creamy layer sections of the society. The said certificate should have been issued, during the
financial year in which admission is sought from the competent authority; otherwise he will not be
considered under the SEBC category.
14.3 SEBC candidates, who are able to secure admission on merit shall not however, be counted
against the seats reserved for them.
Rule-15.0 Disabled (Physically Challenged)
15.1 Three percent seats are reserved for the following disabled (Physically Challenged)
15.2 (i) Orthopedically Challenged
(ii) Visual Challenged and
(iii) Hearing Impairment.
15.3 A candidate, having locomotors disability of one leg and partial arm, shall be eligible to apply for
admission to course, subject to the submission of a certificate to that effect from the Civil Surgeon
/ Medical Superintendent of the Government Hospital, based on the opinion of the concerned
specialist, that the locomotors disabled candidate is in a position to undertake the course and
perform the functions of the concerned field.
15.4 These seats are adjustable within the respective category and admissions will be on the basis of
inter se merit only.
15.5 Disabled (Physically Challenged) candidate shall have to fulfill the academic and minimum
requirements of marks at the qualifying examination of his / her category as mentioned in Rule
9.1.
15.6 The decision for admission of PC candidate will be final at the time of counseling looking to the
ability of the candidate to carry out practical / In-plant training etc in the course.

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Rule-16.0 Children of Defense Personnel and Ex-servicemen
One percent of available seats shall be reserved for the children of Defense Personnel and Ex-servicemen,
subject to the following conditions
16.1 A candidate claiming admission against Ex-servicemen category shall be required to submit a
certificate to that effect duly issued by the Director, Sainik Welfare Board, Gujarat State or by the
District Sainik Welfare Officer. In-service Defense Personnel shall be required to submit certificate
to that effect duly issued by the Commanding Officer of the respective unit in which they are
serving.
16.2 The seats remaining vacant against the category of Defense Personnel and Ex-servicemen in case
of candidates, who have passed the SSC examination from the Gujarat Secondary Education
Board, shall be allotted to the children of Defense Personnel and Ex- servicemen of the Central
Board of Gujarat State. The seats remaining vacant thereafter shall be filled up from the general
merit list of the Gujarat Board.
16.3 The children of Defense Personnel and Ex-servicemen of Gujarat origin, shall be included under
the reserved category specified in this rule, if they have passed the SSC examination from the
schools located in Gujarat State.

Rule-17.0 Parsi Community

One additional seat shall be reserved for Parsi Community who is domicile of Gujarat State. This seat will
be non-transferable.
17.1 One additional seat shall be reserved for Parsi community who is domicile of Gujarat State. This
seat will be non transferable.
17.2 The candidate seeking admission on reserved seat shall be required to produce a certificate of
Parsi community issued from the competent authority.
17.3 The admission of a student of reserved category on a reserved seat shall be valid subject to
verification by the authority empowered in this behalf.
In case the certificate is found invalid on verification, he shall not have right to claim his
admission on reserved seat and if he has been already granted admission such admission shall be
cancelled at any point of time.
Rule-18.0 Preparation of Merit List
18.1 The admission will be given to the students strictly on merit. For the selection of candidates for
admission, merit list shall be prepared on the basis of.
(a) The percentage in the SSC examination, and
(b) Percentage in any other admission test if, decided by the University.
(c) The weightage to be given under Rule-9.5 and 9.6.
18.2 In case of two or more candidates obtaining equal marks in the merit list, the inter-se merit of
such candidates shall be determined in order of preference as follows
(a) Candidates obtaining higher marks in Science subject in SSC examination.
(b) Candidates obtaining higher marks in Mathematic subject in SSC examination.
(c) Candidates obtaining higher marks in English subject in SSC examination.
(d) Candidates older in age are to be preferred.
Rule-19.0 Correction of Marks
(a) In case of changes in marks of a student in the qualifying examination, such student shall produce
a letter to that effect of the corrected mark sheet issued by the Board, before the Admission
Committee at least one day before the commencement of admission process (counseling program)
but not later than seven days from the receipt of letter or, corrected mark-sheet, as the case may
be. In such case he shall be placed at an appropriate order in the merit list
(b) The student who was declared failed initially in the qualifying examination, but later on declared
passed after rechecking of marks by the Board, such student shall, notwithstanding any time limit
prescribed, be allowed to apply for the admission provided he produces a letter to that effect or
the corrected mark sheet issued by the Board, within seven days of the receipt of letter, or as the
case may be.
Rule-20.0 Registration of Students at the time of Admission
20.1 A candidate selected for admission shall become an enrolled student of the Polytechnic only on
completion of his first registration in person which consists of the following steps :
(1) Payment of fees in person
(2) Production of the following documents in original along with photo copies of the same
th
(i) SSCE (10 Pass) Marksheet
(ii) School Leaving Certificate

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 (iii) Caste Certificate (If candidate belongs to Scheduled Caste/ Scheduled Tribe) and
SEBC certificate along with Non Creamy Layer certificate of the current financial
year issued by the competent authority, otherwise he/she will not be considered
against SEBC reserved category.
(iv) “7/12” and “8-A” Certificate regarding owing of agricultural land, issued in the
year in which the admission is sought for, if applicable.
(v) Certificate belonging to Parsi community, Physically Challenged, defense personal
as well as sport certificate, if applicable.
(vi) Domicile Certificate of Gujarat to be produced, if required.
(vii) Certificate of physical fitness from authorized medical practitioner. The candidate
may also be examined by the Medical Officer of the University, if required
(3) Three passport size photographs.
20.2 Selected candidate shall report at the Polytechnic on the date fixed by the University for his/her
first registration.
20.3 The admission of any candidate who fails to report on the fixed date as in Rule-20.2 shall stand
cancelled and another candidate on the waiting list may be admitted to the vacant seat so created.
Provided that a candidate who is not in a position to report for the first registration on the date
fixed for him due to unavoidable circumstances may obtain provisional registration by paying fees
by post or through messenger on or before the date fixed for his registration. Such a candidate
shall be required to complete the remaining steps of registration within one week from the date of
commencement of the semester, failing which his admission shall stand cancelled.
20.4 A student enrolled in the University will be given his registration number to be used along with his
name in all the concerned academic documents.
Rule-21.0 Ineligibility for admission on production of false documents
During verification of documents at reporting time at Polytechnic, if the Principal of respective
polytechnic finds any certificate of testimony or information submitted by any candidate, incorrect or false
(a) The candidature of such candidates shall be cancelled for that year and
(b) Token fee paid by the candidate shall be forfeited
Rule-22.0 Renewal of Registration
22.1 Every enrolled student shall be required to register at the beginning of each semester till the
completion of his Diploma requirements, unless otherwise permitted by Principal, failing which his
enrollment shall be cancelled. Re-admission in such cases shall be as per the University Norms.

22.2 For renewal of registration in the case of continuing students should pay fees in person on or
before the last date fixed for the payment. After the above period, the registration shall stand
cancelled.
Provided that the Principal of the Polytechnic may accept late registration only in very exceptional
cases along with a fine of Rs.100/- per day for first 7 days and Rs.200/- per day for next 7 days
only from the date of commencement of the semester after which, the admission of those who
failed to get registered will be treated as cancelled.
Provided further that the above provision shall not be applicable in case of those students whose
payment of fees has been guaranteed by either the Government or bona fide institutions or similar
bodies.
Rule-23.0 Re-registration of the Student
st
A student in Polytechnic, who has successfully completed all the requirements of 1 year of Diploma
course, may be admitted within a period of the two years at his own risk at the equivalent semester from
which he gave up his studies provided that no disciplinary action have been taken against such
student during his career in the Polytechnic and has not joined any course in any other institution. This
period of absence will be calculated from the date he leaves the [Link] the course curriculum in
which the candidate has studied is in non-existence, the case of such student shall be placed before
equivalence committee to be appointed by the University. On the basis of report of this
committee, re-registration of the students, who gave up the studies, shall be considered.
Rule-24.0 Identity Card
An identity card shall be issued to every enrolled student. It shall be carried by him and shown when
required. In case, the identity card is lost, a new one shall be issued on payment of fees as prescribed by the
University from time to time.
Rule-25.0 Continuation of an Enrolled Student
Continuation of a student as an enrolled student of the University shall be subject to the following
conditions:

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 i Satisfactory academic performance.
ii Satisfactory conduct and disciplined behavior.
ii Satisfactory completion of N.C.C. / N.S.S. or physical education wherever these are compulsory.
i
i Satisfactory health and physical capacity to continue the academic programme and completion of the
v medical examination, if prescribed.
v Timely payment of University dues.
Rule-26.0 Fees and Deposits
The kinds of fees and deposits for this Diploma course shall be as under:
A Fees and deposits for all new student to be paid once at the time of Registration
1 Caution Money 2 Hostel Deposit
3 Mess Deposit 4 Electric Deposit
5 Identity Card Fee 6 Test fee for Thealesemia
B Fees to be paid annually in the beginning of each odd semester by all students
1 Magazine Fee 2 Student Aid Fund
3 General Amenities
C Semester fees to be paid at beginning of each semester
1 Registration Fee 2 Tuition Fee
3 Library Fee 4 Examination Fee
5 Gymkhana Fee 6 Cultural Activities Fee
7 Laboratory Fee 8 Hostel Fee
9 Fees for Marks sheets,
Certificates, Transcripts, etc.
26.2 The rate of fees shall be as determined by the University from time to time.
26.3 The girl students shall be exempted from paying the tuition fees and hostel fees as per the policy of
the State Government from time to time.
Rule-27.0 Refund of Fees / Deposits
If the student desires to cancel his admission, fees paid shall not be refunded.
However, if a student takes admission in any Agricultural University of the
Gujarat State, he shall be entitled to refund of the amount of all fees paid by
him after deducting Rs.100/- (Rupees One hundred) as processing charges.
Rule-28.0 Academic requirement
28.1 In order to earn his Diploma of the University, an enrolled student shall have to complete
satisfactorily the prescribed number of course credits including those acquired by the approved
transfer, and shall have earned an overall grade point average (OGPA) of 4.5 and above.
28.2 A course includes lectures and / or practical classes and Practical Crop Production / Field / lab work
in a particular subject covered in a semester.
28.3 A student shall be required to earn the credits specified for the Diploma inclusive of those for plot
work, study tour and Practical Crop Production/Field/Lab work/Project work/In-plant
training/Internship etc.
28.4 In pursuing course, a student will be required to attend lectures classes and/ or perform practicals in
laboratory / field etc. He shall also put required efforts in library work and shall submit the
assignments, reports etc. as per instructions from the course teachers.
Rule-29.0 System of Teaching
29.1 There will be six semesters during which the student shall complete the requirements of course
credits under the semester system of teaching and continuous evaluation.
29.2 An academic year shall normally commence in the month of July/August and end in the month of
June/July of the following calendar year. It shall be divided into two semesters each of 20 to 22
weeks (including semester- end -examinations).
29.3 The medium of instruction and examination shall be English.
29.4 The first semester shall commence within two weeks after admission.
29.5 There shall be two semesters in an academic year. The semester will be announced in every
academic calendar year by the Registrar. Suitable adjustment in a semester will be made to
accommodate Diwali vacation, summer vacation and other holidays as may be notified by the
University / State Government.
29.6 Odd semester will normally be from July to December and even semester will be from January to
June.
29.7 Maximum time limit to obtain three years Diploma Courses after first registration is 6 (six) years.

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Rule-30.0 Counselling
30.1 Each student will be assigned to a counselor by the Principal of the Polytechnic during the first
semester. The counselor will help the student in carrying out the programme of his studies. The
students are expected to keep constant touch with their counselors to enable the latter to monitor
progress and guide them along right lines.
30.2 The counselor shall help the student in planning the programme of his studies.
30.3 The counselor shall bring to the notice of the Principal the problematic cases needing special
measures.
Rule-31.0 Curriculum and Courses
31.1 The details of the courses, credits and curriculum of the courses shall be such as may be determined
by the Academic Council in consultation with the respective faculty and the Boards of Studies in that
Faculty from time to time. The distribution of courses for each semester shall be such, as may be
decided by the University from time to time.
31.2 A student enrolled in the University for the Diploma programme shall be required to pursue the
prescribed curriculum and courses.
31.3 The curriculum consists of a series of courses designed to provide training to meet the requirements
for the award of Diploma in respective discipline.
31.4 A course includes lecture and / or practical classes and Internship in a particular subject covered in a
semester.
31.5 A student shall be required to earn credits specified for the Diploma programme inclusive of those
for physical education, NCC / NSS, intensive field training, study tour and Internship etc.,
Rule-32.0 Attendance
32.1 In pursuing course, a student will be required to attend lecture classes and / or perform practical in
laboratory / field etc. He shall also put required efforts in library work and shall submit the
assignments, reports etc. as per instructions from the course teachers.
32.2 The minimum percentage of attendance required to be completed by a student in each course shall
be 75 per cent of the total credit hours of the academic calendar in respect of average of both theory
and practical.
32.3 A condonation up to five per cent may be allowed by the Principal on the recommendation of the
concerned course teacher in a special case.
32.4 An additional five percent may be allowed by the Vice Chancellor on the recommendation of the
Dean of the faculty and Principal of the Polytechnic. The decision of the Vice Chancellor shall be final.
32.5 A student, whose attendance in a course falls short of the requirement, shall be deemed to have
dropped the course. He will not be allowed to appear in the semester-end examination of the
concern course(s) and shall be awarded “I” (incomplete) grade by the Principal based on the
recommendation of the concerned course teacher(s) and he will have to repeat the course(s) by
rejoining the course(s) as and when offered in the subsequent semester.
32.6 Students, who are required to forgo classes due to their participation in sports, athletics and other
co-curricular activities at inter-collegiate, inter-University, inter-state or national level, shall be
counted as present for the purpose of calculating percentage of attendance, but will have to appear
all missing examinations.
32.7 A student admitted to Hospital on account of serious sickness / accident, shall be allowed the benefit
of attendance and missing internal examination(s), if any for corresponding number of days
depending upon the nature of illness by the concerned Principal of the Polytechnic, after he
produces a medical Certificate from the Medical Officer of the University or from a Medical Officer of
any Government hospital as special case only on recommendation of the rector. The treatment as an
outdoor patient will not be considered for granting the benefit of attendance, however, in
exceptional circumstances the Principal of the Polytechnic may consider the grant of the benefit of
attendance in case of treatment as an outdoor patients, if the concurrent of the Principal is obtained
within the 72 hours of starting the treatment.
32.8 In case of indoor hospitalization, a student whose attendance in a particular courses is less than 50
per cent on an average of both theory and practical shall be deemed to have withdrawn the course.
He will not be allowed to appear at the final semester-end examination of the concerned course(s)
and shall be awarded “W” (withdrawal) grade and he will have to repeat the course(s) by rejoining
the course(s) as and when offered in the subsequent semester.
Rule-33.0 Inter University Transfer of Students
33.1 On applying by a student, through the Registrar of the concerned University, he may admit said
student in the Polytechnic, provided the student obtains no objection Certificate from the Principal
where the student is already registered and that such a transfer shall take effect only from the

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 commencement of the next academic year for inter University transfer.
33.2 Transfer of student, however, will not be permitted in case of student who has been expelled by the
authority of the University from constituent or affiliated Polytechnic as a punishment for act of
misconduct.
Rule-34.0 System of Evaluation
34.1 The evaluation of a student shall be carried out on the basis of the number and mode of
assignments, periodical tests, semester-end examination, etc., as may be laid down by the
committee of Dean / Principals from time to time.
34.2 The mode of evaluation through the different types of examination and weightage for each course
shall be as follows :
(a) The question paper for semester end theory examination for all the polytechnics of the
University will be common, where the number of Polytechnic is more than one.
(b) The course teacher of polytechnic will jointly draw question paper of particular course.
Among the concerned teachers, anyone of them will be appointed as convener.
(c) The semester end examination evaluation will be done jointly by the course teachers of the
University.
34.3 The mode of evaluation through the different types of examination and weightage for each course
shall be as follows
A Courses having theory and practical
Nature of Evaluation :
I Internal Examination
Two tests each of one hour duration and 10 marks conducted during zero 20
hours
II Semester-end Examination
Theory examination 40
Practical examination 40
B Courses having theory only
I Internal Examination
Two tests each of one hour duration and 25 marks conducted during zero 50
hours
II Semester-end Examination
Theory examination 50
C Courses having practical only
I Internal Examination 50
Semester-end practical examination 50
Note : The course teacher will carry out the internal evaluation through different examination of
theory and practical for each course as the case may be
Rule-35.0 Evaluation Responsibility
(a) The teacher imparting instruction is solely responsible for evaluation of tests, semester-end
examination. He is also responsible for maintaining all records to justify his evaluation and score
thereof.
(b) Neither the Dean/Principal nor the University authority shall have right to change the score assigned
by a teacher. However, if the Principal is convinced that the scores assigned by a teacher are biased,
he shall appoint a committee where the teacher concerned will be a member for review. The
decision of the committee shall be final and binding. The decision with the revised score shall be sent
to the University for necessary action.
(c) A copy of the score assigned for each tests, semester-end examination, shall be submitted to the
Dean/Principal by the concerned teacher for records and the Dean/Principal will be sent the same to
the University.
Rule-36.0 Disciplinary Actions (Examinations)
(a) A student found using unfair means or copying during an examination shall be liable to be expelled
from the examination in the first instance by the conductor (Junior Supervisor/Senior Supervisor)
and shall not be permitted to appear in the remaining examinations. The conductor shall report such
cases to the Controller of Examination. (Principal)
(b) The Examination Committee shall have the power to impose any other punishment for misbehavior
or misconduct of examinees.
(c) The Examination Committee shall examine the cases of unfair means and shall recommend to the
Academic Council for suitable action.

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Rule-37.0 Examination and Application for the same
37.1 Semester-end examinations shall be held on such dates, time and places as the University may
determine and must be completed so that the results are announced before the onset of the
ensuing semester.
37.2 It will be the responsibility of the student to apply in a prescribed format for appearing in the
examination. The application should be accompanied with photo copy of the marksheets of last
semester-end examination, other prescribed Certificates and examination fees. The application
should be submitted through the Principal on such date and time and at such Centre as the
University may direct from time to time.
37.3 Unless otherwise specially provided for, all examinations except practical and Viva-voce shall be
conducted by means of printed or written papers.
37.4 Failure to pass an examination will not disqualify the candidate from presenting himself on a
subsequent occasion on a new application being forwarded and a fresh fee paid.
37.5 The Dean shall be the power to exclude any candidate from a University examination on being
satisfied that he is suffering from an infectious or contagious disease.
37.6 The sequence of internal and semester-end examination shall be as follows:
(A) Courses having theory and practical
The sequence of the examinations of the courses having theory and practical shall be as
under:
(1) First theory test (one hour)
(2) Second theory test (one hour)
(3) Semester-end practical examination (three hours duration) and
(4) Semester-end theory examination (two hours)
(B) Courses having theory only
The sequence of the examinations of the courses having theory only shall be as under :
(1) First theory test (one hour)
(2) Second theory test (one hour), and
(3) Semester-end theory examination (two hours)
(c) Courses having practical only
The sequence of the examinations of the courses having practical only shall be as under
(1) Internal practical examination (three hours’ duration), and
(2) Semester-end practical examination (three hours’ duration)
Note: Duration of the practical examination may vary depending on nature of practical.
37.7 The following shall regulate the paper setting and evaluation of semester-end theory examination :
(1) The question paper for semester-end theory examination shall be drawn and evaluated by
the examiners appointed by the Registrar on recommendations of the Principal of the
Polytechnic.
37.8 Semester-end Practical examination will be done jointly by the internal examiner (i.e., concerned
course teacher) and external examiner appointed by the Registrar on recommendations of the
Principal of the Polytechnic.
37.9 A student shall not be promoted to the next semester, if he fails in more than four courses offered
in the semester.
37.10 A student shall not be permitted to appear at the semester-end examination of a particular
course(s), if the concerned teacher reports that his academic performance is not satisfactory and /
or that he has not satisfactorily carried out the laboratory, field, practical during the semester and /
or he has not been regular in attending classes or he fails to appear in any of the examination (viz.,
at least one internal theory / practical test), he shall be awarded “I” (Incomplete) grade. His
absence from the semester-end examination on his account shall be considered as a trial and will
have to repeat that course. He will be eligible to take remaining three trials only after repeating the
course(s) as and when they are offered.
37.11 The evaluation made by the teachers / examiners in all examinations of a course shall be recovered
to total score/weighted score and grade point. The following marking shall also be shown by the
teachers/examiners/university in the students' performance evaluation :
Grade Significance Value
Ab Absent For those students who do not appear in Internal/External Examination
without giving any reason.
W Withdrawal For those students who do not appear at semester-end examination
due to unforeseen circumstances as certified by the Principal (in very
exceptional cases only).
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 I Incomplete Candidates not permitted to appear at the semester-end examination.
As per Reglation-32.5 and Regulation-37.10.
F Fail For those who appear, but fail to score 50% a particular course.
R Repeat To be shown by University in evaluation report and transcript in case of
course repeated and cleared.
S Satisfactory For NCC/NSS/Physical Education (PE) all non-credit courses and
US Unsatisfactory educational tour.
Note : Grade “S” or “US” shall have no significance in calculating GPA/CGPA/OGPA.
37.12 A student who fails to appear in any of the examinations (viz., at least one internal theory test,
practical examination, semester end examination either in theory or in practical) shall be marked
“Ab” (absent) and the value of “Ab” is to be taken as zero. He shall be given grade(s) in such
course(s) with zero value for the absence in the examination in which he fails to appear.
37.13 A student shall not be permitted to appear in the semester-end examination of particular
course/courses, if he fails to appear either in hourly test or in practical test /examination of
internal evaluation.
37.14 It is compulsory for the student to appear in the semester-end examination (both theory and
practical) to earn grade(s) in the course(s), except he is not permitted to appear in the semester-
end examination.
37.15 There shall be no make-up examination for the semester-end examination.
Rule-38.0 Credits and Grade Point
38.1 Grading and evaluation will be in “Ten Point Grade System.”
38.2 The student shall have to obtain at least 4.5 grade point or above in order to clear a course and
shall have to earn overall grade point average (OGPA) of 4.5 to earn the Diploma.
38.3 A student securing less than 45% marks (4.5 grade point) in a course, shall be considered to have
failed and shall have to clear the same for which maximum of only three additional trials shall be
given, failing which his admission shall stand discontinued.
38.4 All the grade points below 4.5 and grade such as “I”, “AB”, “W” and “US” will be shown in his
evaluation report and will also be considered for calculating OGPA. When a student clears a
course(s) by more than one trial, the grade point (less than 4.5) obtained by him previously will be
replaced by the grade point subsequently obtained by him in the respective course(s) for
calculating the OGPA for the award of Diploma.
38.5 The students obtaining 4.5 or more grade point in a course shall be deemed to have cleared that
course and those obtaining less than 4.5 grade point or “W” or “I” or “Ab” ”ÜS” grade shall be
required to clear in that course subsequently.
38.6 It will be obligatory for the students to earn “S” grade for all non-credit courses in order to be
eligible for the award of diploma.
The cumulative grade point average obtained at the end of the final semester is the Overall
38.7 Grade Point Average (OGPA) of the candidate to be worked out as under :

(Credits x Grade points)

OGPA = ---------------------------------------
Total Credits

Note : “Credit” means one hour learning in theory or minimum two hours in
laboratory/field/tutorial per week.
38.8 The award of classes will be based on the O.G.P.A. (Overall grade point average) obtained by the
candidates and will be governed by the following criteria :
OGPA Class
Less than 4.5 Fail
4.5 – 5.99 Pass Class
6.0 – 6.49 Second Class
6.5 – 7.49 First Class
7.5 and above First Class with Distinction
38.9 The class earned by a candidate shall be indicated in his degree Certificate subjected to change
from time to time.
38.10 Verification of the grade awarded will be permissible on payment of fees as prescribed by the
University.
38.11 Maximum time limit to obtain diploma after first registration is 6 years (12 Semesters).

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Rule-39.0 Academic probation
39.1 A student who fails to clear one or more courses in semester shall be placed on academic
probation until he clears the same. Barring withdrawal, absence for any reason from the
semester-end examination of any course(s) shall be counted as a trial with failure in the said
course / courses.
39.2 A student on an academic probation as above shall be promoted to the next semester and
shall also be permitted to clear the courses in which he has failed in the previous semester at
the subsequent semester end examination as a second trial.
39.3 A student shall not be promoted to the next semester, if he fails in more than four courses
offered in the semester including W, I or Ab grade.
39.4 If a student on academic probation fails to clear any course at the second trial, he/she shall
not be promoted to the next semester but may be permitted to register for the semester in
the course in which he has failed and /or withdrawn, to enable him to repeat the studies of
the said course/courses and clear the same at the third trial.
39.5 If a student on academic probation fails to clear any course(s) even after third trial, he may be
permitted to clear the same at the fourth and the last trial, failing which he shall stand
discontinued as an enrolled student of the University.
39.6 A student who is not permitted to appear at the semester-end examination of a course /
course(s) under Regulations, shall be required to repeat the course / courses by registering in
the semester in which those courses are offered and he shall be subsequently permitted to
avail of a maximum of three trials to clear the same, failing which he shall be discontinued as
an enrolled student of the University.
39.7 Award of 'R', 'W', 'I', Ab' or 'US' grade will not be considered for determining merit for
scholarship, free ship, certificate or honour of position.
Rule-40.0 Withdrawal from a Semester
40.1 Permission to withdraw from the University for a semester may be accorded on the
following grounds :
(1) A student has been ill and his application has been supported by a medical certificate;
(2) In case of an accident whereby a student has been disabled temporarily to attend
his classes;
(3) In the event of death of parent/guardian and
(4) Any other unforeseen circumstances which, in the opinion of the Dean, are fit reasons
for allowing a student to drop a semester.
40.2 Permission to withdraw from a semester shall not be granted unless the application is made
through the Counselor to the Principal at least thirty days before the commencement of the
final examination of that semester, except mentioned in 40.1.
40.3 In exceptional circumstances, including those stated in Rule-32.10 above, where the
Counselor and the Principal are satisfied that the application could not have been made
within the period specified in
Rule-32.11 above, special permission may be granted by the Dean on the recommendation of
the Principal.
40.4 If a student has not obtained permission for withdrawal from the competent authority as
defined above, he shall be awarded ‘I’ or ‘Ab’ grade, as the case may be in all the courses in
which he is registered during the semester and failed to appear at semester-end
examination(s).
40.5 Normally, permission shall not be granted to a student to withdraw from the University for
more than one semester.
40.6 In special circumstances, however, on the recommendation of the Counselor and Principal, for
reasons to be recorded, Dean may permit temporary discontinuance of studies for one more
semester.
40.7 No student shall be permitted to withdraw from University for more than two semesters
during the whole Diploma programme on any ground whatsoever. In case a student wants to
withdraw from the University for more than two semesters on medical grounds he may make
re-admission when he feels completely fit to resume studies. In such cases he shall be
required to submit a certificate of fitness from the University Medical Officer.
40.8 When a student has been permitted to withdraw from the semester-end examination, he will
obtain the “W” grade. The student shall be allowed to appear for the “W” grade(s) at the
semester-end examination in the following semester, subject to the conditions that he has
completed all the stipulated requirements of internal evaluation and attendance. Other- wise

13
 he will have to rejoin the withdrawn course/courses as and when next offered as a regular
student. “W” grade will be replaced by the appropriate grade as and when the student clears
that course.
40.9 Award of “W” grade will not be considered as a trial and will not be considered for
determining merits for the award of scholarship, medals, etc.
Rule-41.0 Eligibility for Diploma
A student is deemed to have completed the requirements for diploma and is eligible for the award of
diploma programme, if
I He has satisfied all the Regulation of evaluation as prescribed by the University.
II He has undertaken all the courses as required each semester and has obtained required grade
points in the concerned courses.
III He has satisfied the requirements prescribed including Internship programme and study tour, if
any.
IV He has paid all fees prescribed by the University.
V There is no case of indiscipline pending against him.
VI He has satisfactorily completed the training of NCC/NSS or
Physical Education, wherever necessary.
Rule-42.0 Disqualification for Award of Diploma
Students who have been convicted by any cognizable offence(s) shall be debarred from receiving
diploma.
Rule-43.0 Script of Examinations
The Registrar will preserve the scripts for a year. If a mistake or a discrepancy in the marking of the
scripts of a serious nature comes to the notice of the Registrar, he shall take action to get it rectified in
a suitable manner after obtaining proper orders from the Vice Chancellor.
Rule-44.0 Students' Discipline
Students shall abide by any special or general rules made by the Polytechnic and the University
authorities in regard to their conduct within the premises of the Polytechnic and the University and
outside. It shall be always presumed that the guardians of the students have agreed that their ward
shall comply with the rules. Failure to comply with these rules will make the concerned students liable
for disciplinary action as per students’ disciplinary rules as prescribed by the University from time to
time.
Rule-45.0 Prevention and Prohibition of Ragging
In view of the directions of the Honorable Supreme Court in SLP No. 24295 of 2006 dated 16-05- 2007
and in Civil Appeal number 887 of 2009, dated 08-05-2009 to prohibit, prevent and eliminate the
scourge of ragging including any conduct by any student or students whether by words spoken or
written or by an act which has the effect of teasing, treating or handling with rudeness a fresher or
any other student, or indulging in rowdy or undisciplined activities by any student or students which
causes or is likely to cause annoyance, hardship or psychological harm or to raise fear or apprehension
thereof in any fresher or any other student or asking any student to do any act which such student will
not in the ordinary course do and which has the effect of causing or generating a sense of shame, or
torment or embarrassment so as to adversely affect the physique or psyche of such fresher or any
other student, with or without an intent to derive a sadistic pleasure or showing off power, authority
or superiority by a student over any fresher or any other student, in all higher education institutions in
the country, and thereby, to provide for the healthy development, physically and psychologically, of
all students.
45.1 What Constitutes Ragging
Ragging constitutes one or more of any of the following acts:
1 Any conduct by any student or students whether by words spoken or written or by an act
which has the effect of teasing, treating or handling with rudeness a fresher or any other
student;
2 Indulging in rowdy or undisciplined activities by any student or students which causes or is
likely to cause annoyance, hardship, physical or psychological harm or to raise fear or
apprehension thereof in any fresher or any other student;
3 Asking any student to do any act which such student will not in the ordinary course do and
which has the effect of causing or generating a sense of shame, or torment or
embarrassment so as to adversely affect the physique or psyche of such fresher or any other
student;
4 Any act by a senior student that prevents, disrupts or disturbs the regular academic activity
of any other student or a fresher;

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 5 Exploiting the services of a fresher or any other student for completing the academic tasks
assigned to an individual or a group of students.
6 Any act of financial extortion or forceful expenditure burden put on a fresher or any other
student by students;
7 Any act of physical abuse including all variants of it: sexual abuse, homosexual assaults,
stripping, forcing obscene and lewd acts, gestures, causing bodily harm or any other danger
to health or person;
8 Any act or abuse by spoken words, emails, posts, public insults which would also include
deriving perverted pleasure, vicarious or sadistic thrill from actively or passively participating
in the discomfiture to fresher or any other student
9 Any act that affects the mental health and self-confidence of a fresher or any other student
with or without an intent to derive a sadistic pleasure or showing off power, authority or
superiority by a student over any fresher or any other student.
45.2 Mandatory Discloser :
1 Ragging is totally banned and anyone found guilty of ragging and/or abetting ragging is
liable to be punished.
2 The affidavit-I should be filled up and signed by the candidate to the effect that he is
aware of the law regarding prohibition of ragging as well as the punishments, and that
he/she, if found guilty of the offence of ragging and / or abetting ragging, is liable to be
punished appropriately.
3 The affidavit-II should be signed by the parent/guardian of the applicant to the effect
that he is also aware of the law in this regard and agrees to abide by the punishment
meted out to his/her ward in case the latter is found guilty of ragging and / or abetting
ragging.
4 A student seeking admission to the hostel shall have to submit another affidavit-III
along with his application for hostel accommodation that he is also aware of the law in
this regard and agrees to abide by the punishments meted out if he is found guilty of
ragging and / or abetting ragging.
5 The first year students should desist from doing anything against their will even if
ordered by the seniors, and that they have nothing to fear as the institution cares for
them and shall not tolerate any atrocities against them.
6 A student securing admission to a particular institute shall have to submit concern
affidavits to the principal of institute.
45.3 Actions to be taken against students for indulging and Abetting Ragging in SAUs.
The punishment to be meted out to the persons indulged in ragging has to be exemplary and
justifiably harsh to act as a deterrent against recurrence of such incidents.
Every single incident of ragging a First Information Report (FIR) must be filed without
exception by the institutional authorities with the local police authorities.
The Anti-Ragging Committee of the institution shall take an appropriate decision, with regard
to punishment or otherwise, depending on the facts of each incident of ragging and nature
and gravity of the incident of ragging.
a Cancellation of admission
b Suspension from attending classes
c Withholding / withdrawing scholarship / fellowship and other benefits
d Debarring from appearing in any test / examination or other evaluation process
e Withholding results
f Debarring from representing the institution in any regional, national or international
meet, tournament, youth festival, etc.
g Suspension / expulsion from the hostel
h Rustication from the institution for period ranging from 1 to 4 semesters
i Expulsion from the institution and consequent debarring from admission to any other
institution.
j Collective punishment: when the persons committing or abetting the crime of ragging
are not identified, the institution shall resort to collective punishment as a deterrent to
ensure community pressure on the potential raggers.

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 45.3 An appeal against the order of punishment by the Anti-Ragging Committee shall lie,
(1) In case of an order of an institution, affiliated to or constituent part, of the University, to
the Vice-Chancellor of the University;
(2) In case of an order of a University, to its Chancellor.
(3) In case of an institution of national importance created by an Act of Parliament, to the
Chairman or Chancellor of the institution, as the case may be.
Rule-46.0 Protection against Harassment to Girl Students
A Women Complaint Mechanism Cell is established in the University for protection against harassment to
the girl students. Any one found guilty will be punished suitably.
Rule-47.0 Declaration of Result
i The result of all the examinations shall be delivered within a month of the date of examination under
sealed cover to the Registrar at the end of each semester.
ii Calculation of GPA/CGPA will be calculated at the end of each semester in accordance with the
relevant Regulations.
iii Principal should declare the provisional result at Polytechnic level before sending it to the office of
the Registrar.
Rule-48.0 Amendment to the regulation
This regulation is based on the regulations in this regard framed by the ICAR, New Delhi under minimum
standard of education and any amendments which may be made by the said council from time to time,
shall be incorporated in this regulation.
Rule-49.0 Repeal & Savings
The regulations for the award of Diploma in concerned University and amended from time to time and in
force on the date these regulations come into effect are hereby repealed.

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