COUNCIL FOR

TECHNICAL AND VOCATIONAL EDUCATION

AND TRAINING

MODULAR PROGRAMME IN

DATA OPERATIONS

LEVEL 1

OPERATE A PRESENTATION
PACKAGE (BASIC)
1
 COURSE

OCCUPATIONAL TITLE: DATA OPERATIONS

COMPETENCE: OPERATE A PRESENTATION PACKAGE (BASIC)

LEVEL 1

MODULE NUMBER: ITIMED0261A

MODULE TITLE: Operate a Presentation Package (Basic)

TRAINING GUIDE

DEVELOPED BY: NCERD

DEVELOPED AT: CTVET

DATED: JUNE 2011

2
 INTRODUCTION

In this training guide you will learn about the use of power point presentations, the steps to create a
presentation, the views, adding text and symbols to the slide and saving the presentation. In addition
you will be able to customize basic settings, format presentations and print presentations.

The average time to complete this Training Guide is 20 hours, that is 4- 5 hours sessions in
the laboratory or office.

TERMINAL PERFORMANCE OBJECTIVES

This Module was designed to encourage individuals who operate in the information and
communications industry to recognize the basic procedures to create, save, format and print a
simple presentation.

ELEMENTS OF COMPETENCY
1. Create presentations
2. Customise basic settings
3. Format presentations
4. Print presentation

ELEMENT
1. Create presentations

ENABLING OBJECTIVES
1.1 Follow the correct and appropriate procedures to open a presentation and add text
and symbols.
1.2 Save the presentation to a specific folder or directory.

There are 2 sets of procedures to follow in order to master this TPO. After completing each
set of procedures go to the ‘Self-Check’ for that particular set and answer the questions or
carry out the activity. Model answers to the questions can be found in the answer to ‘Self-
Check’.

3
EO1.1 Follow the correct and appropriate procedures to open a presentation and add text and
symbols.

PROCEDURES RESOURCES AVERAGE

TIME
1. Study information in this module on OPENING • Personal
A POWERPOINT PRESENTATION and entering Computer(monitor, mouse, 40 minutes
data on a slide to create a presentation. This keyboard, system unit)
• Software: Microsoft Office
include:
2007
a) Open a power point presentation. • Microsoft Power Point
b) Navigate the Power Point Window. • Projector
c) Add text and symbols to a slide.
2. Ask questions for clarification.
3. Create a power point presentation.
4. Answer self-check No. 1

EO 1.2 Save the presentation to a specific folder or directory.

PROCEDURES RESOURCES AVERAGE

TIME
1. Study information in this module on SAVING • Personal
PRESENTATION TO A SPECIFIC FOLDER. This Computer(monitor, 45 minutes
include: mouse, keyboard, system
a) Identify the various storage directory unit)
b) Identify the steps to save • Software: Microsoft
c) List the types of storage devices Office 2007
2. Ask questions for clarification. • Microsoft Power Point
3. Save a presentation to a folder and directory. • Projector
4. Answer self-check No. 2

4
OPENING A POWERPOINT PRESENTATION
You can open a power point presentation in more than one way:

1. Click on the Start button located at the bottom left hand corner
of your computer screen.
2. Click on All Programs then choose Microsoft Office, you
need to use your mouse and take the pointer in the direction of
the arrow and select the software name Microsoft Office Power
Point 2007by double clicking.

OR
1. Double clicking on the power point icon on your desktop.

OR

1. You can create a new presentation while Power Point is already open by clicking on the
Microsoft Office Button and choose New from the menu, as can be seen from this screen
shot.

The New Presentation dialog box will appear on your

screen and the blank presentation will be selected by
default.

You will now click on Create and a new presentation will

open in the power point window.

At this point you will notice that the default slide has the
title slide layout.

The slide has two placeholders for you to add a title and a
sub-title. You can only enter text in the placeholders.

5
NAVIGATING THE POWER POINT WINDOW

The tabbed Ribbon menu system is how you access the various PowerPoint commands. If you have
used previous versions of PowerPoint, the Ribbon system replaces the traditional menus. Above the
Ribbon in the upper-left corner is the Microsoft Office Button. From here, you can access important
options such as New, Save, Save As, and Print. By default the Quick Access Toolbar is pinned next
to the Microsoft Office Button, and includes commands such as Undo and Redo.

About the Slide

Slides contain placeholders, this is the areas on a slide that are enclosed by dotted borders.
Placeholders can contain many different items including text, pictures, and charts. Some
6
placeholders have placeholder text, or text that you can replace, and thumbnail-sized icons that
represent specific commands such as Insert Picture, Insert Chart, and Insert Clip Art. Hover (place
your pointer on the graphic) over each icon to see the type of information you can insert.

The placeholders are arranged in different layouts that you can select when you insert a new slide or
that can be applied to existing slides. In the example above, the layout is called Title placeholders.

A slide layout arranges your slide content. Layouts contain different types of placeholders that you
can use depending on what information you want to include in your presentation. Each layout has a
descriptive name, but the image of the layout shows you how the placeholders are arranged on the
slide.

TO ZOOM IN AND OUT

• Locate the zoom bar in the bottom, right corner.

• Click the slider and drag it to the right to zoom in and to the left to zoom out. (refer to
figure below).

ADDING TEXT AND SYMBOLS TO A SLIDE

To Insert Text and Symbols into a Placeholder:

•Click inside the placeholder. The placeholder text will

disappear and the insertion point will appear.

•Type your text or insert your desires symbol once the

insertion point is visible.

•Click outside the placeholder when you have entered

all your text/ symbol into the placeholder.

7
When you enter text or use the icons to insert items, the placeholder text and/or icons disappear as
soon as you start typing.

To Insert a New Slide:

•Click the New Slide command in

the Slides group on the Home tab.
A menu will appear with your slide
layout options as shown in the
figure on the right.

• Click the slide you want to insert.

A new slide with the chosen layout
will appear in the center of the
PowerPoint window and in the
outline pane on the left.

8
SAVING PRESENTATION TO A SPECIFIC FOLDER

Saving Your Presentation

If you are saving your document for the first time, you will need to use the Save As command and
choose a folder of your choice; however, if you have already saved a presentation, you can use the
Save command.

To Use the Save As Command:

• Click the Microsoft Office Button.

• Select Save As. A menu will appear.
• Select the type of file you would like to save the presentation as. The two most commonly
used file types are:

o PowerPoint Presentation - This saves the presentation as a 2007 PowerPoint file. Only users
with PowerPoint 2007, or the compatibility pack, can view the file without possibly
losing some of the formatting.
o PowerPoint 97-2003 Presentation -This saves the presentation so that it is compatible with
some previous versions of PowerPoint. If you will be sending the presentation to
someone that does not have Office 2007, you should use this file type.
• The Save As dialog box will
appear. Select the directory or
Location you wish to save the
document using the drop- down menu.
• Enter a name for the document.
• Click the Save button.
OR
To Use the Save Command:
• Click the Microsoft Office
Button.
• Select Save from the menu.

9
 Note: Using the save Command saves the document in its current location using the same
file name.

SELF-CHECK NO 1
Answer the following questions to check how well you would have grasped the basics
pertaining to opening a power point presentation. The entire exercise must not take longer than
20 minutes.

1.
i. Name one presentation software that is used to create presentations.
ii. What are the content of the first and last slides?
iii. How many slides should make up a presentation?
iv. Why is it necessary to summarize or list the main points in a presentation?
v. What are possible items that you may want include in your presentation?

This is to be done practically using the computer system.

2. Create a power point presentation on the topic Computer System for a group of children
who is seven years.

Checklist:
STEPS YES NO
1. Open a power point presentation beginning from the START button
on your computer screen.
2. Add the title THE COMPUTER SYSTEM in the title placeholder.
3. Add the sub-title HARDWARE in the sub-title placeholder
4. Insert a new slide; choose the Title and Content option.
5. Define the term HARDWARE in the Title placeholder
6. List examples of hardware in the Content placeholder

SELF-CHECK NO 2

10
 Answer the following questions to check how well you would have grasped the basics
pertaining to saving a power point presentation. The entire exercise must not take longer than
10 minutes.

1. List two examples of storage directories.

2. List three examples of storage devices.

ANSWERS TO SELF-CHECK NO 1

1.
i. Power Point, Prezzi
ii. The content of the first slide is the ‘introduction’ which states the topic and sub-topic,
while the last slide indicates the ‘end’ and thank you.
iii. Not more than 15 slides should make up a presentation.
iv. To keep the audience interest.
v. Possible items that can be included in a presentation are: graphics, charts, tables.

2. All the steps must be done in sequence to achieve success for Self Check No.1 question 2.

ANSWERS TO SELF-CHECK NO 2

1. Two examples of directories are: My Documents, Desktop, Removable storage.

2. Three examples of storage devices are: DVD, CD-ROM, CD-R, CD-RW, memory sticks or
flash drives, hard disk, floppy disk.

END

FINAL ASSESSMENT

1. Identify and list the various storage directories that are available for saving.
11
 2. List four (4) examples of storage devices.
3. Outline the steps involved in saving the document name ‘FLAG’ on the desktop.
4. Create a six slides presentation on the topic ‘COMPONENTS OF THE COMPUTER’ for a
class of Grade Six (6) students.
5. Save the presentation using your first name to the default storage directory.

COURSE

OCCUPATIONAL TITLE: OPERATE A PRESENTATION PACKAGE (BASIC)

COMPETENCE: CREATE PRESENTATIONS

LEVEL 1

MODULE NUMBER: ITIMED0261A

MODULE TITLE: CUSTOMISE BASIC SETTINGS

TRAINING GUIDE

DEVELOPED BY: TVET

DEVELOPED AT: CTVET

12
DATED: 2011

INTRODUCTION

In this training guide you will learn about customizing basic settings of power point presentations,
adjusting page display modes and size, selecting appropriate font type, size and color for the
purpose of the presentation and demonstrating the ability to view multiple slides at once.

The average time to complete this Training Guide is 20 hours that is 10, 2 hours sessions in
the laboratory or office.

TERMINAL PERFORMANCE OBJECTIVES

This Module was designed to encourage individuals who operate in the information and
communications industry to recognize the basic procedures to customize and view a
presentation.

ELEMENTS OF COMPETENCY
1. Create presentations
2. Customise basic settings
3. Format presentations
4. Print presentation

ELEMENT
2. Customise basic settings

ENABLING OBJECTIVES
2.1 Follow the correct and appropriate procedures to adjust the page display modes and size
available in presentation.
13
 2.2 Select the appropriate font type, size and color for the purpose of the presentation.
2.3 Demonstrate the ability to view multiple slides at once.

There are 3 sets of procedures to follow in order to master this TPO. After completing each
set of procedures go to the ‘Self-Check’ for that particular set and answer the questions or
carry out the activity. Model answers to the questions can be found in the answer to ‘Self-
Check’.

14
 2. EO2.1 Follow the correct and appropriate procedures to adjust the page display modes and size
available in presentation.

PROCEDURES RESOURCES AVERAGE

TIME
1. Study information in this module on • Personal
ADJUSTING PAGE DISPLAY MODES Computer(monitor, 40 minutes
and sizes that are available in presentation. mouse, keyboard, system
unit)
This include:
• Software: Microsoft
(a) Identify the various display modes in Office 2007
power point presentation. • Microsoft Power Point
(b) Navigate and adjust page display modes • Projector
and size.
2. Ask questions for clarification.
3. Apply display modes to a power point
presentation.
4. Answer self-check No. 1

3. EO2.2 Select the appropriate font type, size and color for the purpose of the presentation.

PROCEDURES RESOURCES AVERAGE TIME

1. Study information in this module on • Personal Computer(monitor, 30 minutes

SELECTING APPROPRIATE FONT TYPE, mouse, keyboard, system
SIZE AND COLOUR FOR A unit)
PRESENTATION. This include: • Software: Microsoft Office
(a) Identify the guidelines to select 2007
font type and color. • Microsoft Power Point
(b) Identify the acceptable font size
• Projector
for a presentation
2. Ask questions for clarification based
on the procedures.
3. Select font type, size and color for a
presentation.
4. Answer self-check No. 2

15
 2. EO2.3 Demonstrate the ability to view multiple slides at once.

PROCEDURES RESOURCES AVERAGE

TIME
1. Study information in this module on VIEWING • Personal
MULTIPLE SLIDES AT ONCE. This include: Computer(monitor, 35 minutes
(a) Identify the various ‘views’ available in mouse, keyboard, system
a power point presentation. unit)
(b) Stating the characteristics of each view • Software: Microsoft
(c) Identify the steps to use the views Office 2007
available in a presentation. • Microsoft Power Point
2. Ask questions for clarification. • Projector
3. View multiple slides at once.
4. Answer self-check No. 3

16
ADJUSTING PAGE DISPLAY MODES

Page Display modes of power point may be:

➢ Page Setup
➢ Slide Orientation

Page Setup and Slide Orientation

From the Design Menu you can adjust

your page display by clicking on the
Page Setup icon and set your page
width and height for the amount of
slides you wish to have the particular
setting. In addition, you can change
the orientation of your slides, that is,
either Landscape or Portrait.

Hence, in one presentation you can

have slides with different orientation
and page width and height to
accommodate your content which Above are the Page Setup and
Orientation options.
you want to present.

STEPS TO FOLLOW TO APPLY PAGE ADJUSTMENTS

1. From your presentation Menu click on the Design menu

17
 2. Click on the Page Setup icon on the extreme left of the Design menu ribbon
3. Choose from the Slides sized for: drop down arrow your size of slide
4. Adjust Width and Height to your desire of use.
5. Click on the orientation which you want- either Portrait or Landscape.
6. Click on OK to the top right of your pop-up menu

SELECTING APPROPRIATE FONT TYPE, SIZE AND COLOR FOR A PRESENTATION.

Points to Note:

1. When you are preparing a presentation it is important to keep in mind the nature of the
presentation- that is, the content you need to deliver, the target group or audience, the age,
size of the group.
2. Regardless of the age, content and so on, you must use font style/s that are clear and would
be easily understood. For instance, using the font style “Old English” may make it difficult
for persons to detect the letters since this font style is richly decorative.
3. The acceptable font size ranges from 38 to 46.
4. Font color plays a great role in a presentation. When selecting your colors always remember
that light or mild shades would not be outstandingly visible which would make it difficult
for the audience to follow your content of the presentation when it is projected on the large
screen. This may cause your audience to lose interest in your presentation even if your
content which you prepared is excellent.

STEPS TO FOLLOW FOR SELECTING: - FONT TYPE, FONT SIZE, FONT COLOUR

To Format Font Style:

• Select the text you wish to

modify by highlighting.
• Click the drop-down arrow
next to the font style box on

18
 the Home tab/menu. The font style drop-down menu would appear as can be seen from the
figure above.
• Move your cursor over the various font styles. A live preview of the font will appear in the
document. This will allow you to make a decision so as to which style looks acceptable for your
presentation.
• Click the font style you wish to use. The font style will change in the document.

To Format Font Size:

• Select the text you wish to modify by

highlighting.
• Click the drop-down arrow next to the
font size box on the Home tab/menu. The
font size drop-down menu appears.
• Move your cursor over the various font
sizes. A live preview of the font size will
appear in the document. This will allow
you to access the suitability of the font
size for the presentation.
• Click the font size you wish to use. The
font size will change in the document.

To Format Font Color:

• Select the text you wish to modify by

highlighting it.
• Click the drop-down arrow next to
the font color box on the Home
tab/menu. The font color menu

19
 appears as can be seen in the figure on the right.
• Move your cursor over the various font colors. A live preview of the color will appear in the
document.
• Click the font color you wish to use. The font color will change in the slide.

Your color choices are not limited to the drop-down menu that appears. Select More Colors at the
bottom of the list to access more shades of color choices.

VIEWING MULTIPLE SLIDES AT ONCE

VIEWS THAT ARE AVAILABLE IN POWER POINT

Once you finish creating the slides, you may want to view your presentation to make sure all the
slides appear how you want them to. PowerPoint gives you the ability to view the presentation in
four different ways, depending on what task you are completing. For example, if you will be using
your slides to talk to an audience, which is how PowerPoint is often used, you may want to practice
your presentation and view your slides in slide show view.
When you are finish creating your slides you will observe on the left side of the window, you will
see a task pane with slides and outline tabs, which appear by default.
This allows you to have an overall view of your presentation. On the
bottom, right area of the screen you will find View commands
namely:

1. Normal View- displays three

panes (the outline pane on the
left, the task pane on the right
and the notes pane under the
slide pane. This view is where
you create and edit your slides.
You can also move slides in the
Slides tab on the task pane on the
left as shown in the figure on the

20
 right.

2. Slide Sorter – shows thumbnails of

all the slides (shown in picture on the
right) If you need to change the order
of your slides you can drag and drop a
slide to a new position. Miniature
slides are arranged on the screen in
this view. You can drag and drop
slides easily to reorder them, and see
more slides at one time. This is a good
view to use to confirm that you have
all the needed slides and that none
have been deleted.

3. Slide Show View- displays the slides

full screen as they will be seen in the
presentation (look at the picture on the
right). This view fills the computer
screen with a slide and is what the
audience will see when they view the
presentation. The slide show view has
an additional menu that allows you to
navigate through the slides, as well as
other features you can use during a
presentation such as the arrows as
shown below.

21
 Use the arrow keys, Page Up and Page Down keys, space bar, and Enter key to move
through the slides in slide show view. Press the Esc key to end a slide show.

The Slide Show Menu

Arrows: The forward arrow displays the next slide and the back arrow
displays the previous slide.

Menu Icon: Click the menu icon and a menu appears

that gives you the option to move to the Next or
Previous slide, jump to a specific slide, change your
screen options, or end the show.

Pen Icon: Click the pen icon and a menu appears that
allows you to change your cursor to a ball point pen, a
felt tip pen, or a highlighter, and choose the color of the
pen. This allows you to annotate your slides and make
notes while you present to an audience.

Notes Page View- the speaker notes is done in the

pane below or underneath the slide. The fourth view is

22
Notes Page view. It is not one of the view commands included at the bottom of the Normal View;
however, it can be accessed from the View tab. Notes Page view provides a space for presentation
notes, often called speaker notes. The notes can be added to the presentation from this view. You
can enter your speaker notes directly into the text placeholder in Notes Page view, or in Normal
view, you can enter your notes in the area below the slide.

Steps To Change to Notes Page View:

• Select the View tab.

• Locate the four view commands on the left side of the Presentation Views group.
• Click Notes Page View.

The default slide that appears when you create a new presentation is in a Title Slide layout.

23
 SELF-CHECK NO 1

Answer the following questions to check how well you would have grasped the basics
pertaining to customizing basic settings in a presentation. The entire exercise must not take
longer than 15 minutes.

1.
i. List two display modes which you can apply to your presentation.
ii. Which tab/menu do you need to use to adjust your page display in power point?
iii. Is it possible to have two different display modes in one presentation? Give reason.

SELF-CHECK NO 2

Answer the following questions to check how well you would have grasped the basics
pertaining to selecting the appropriate font type, size and color for a presentation. The entire
exercise must not take longer than 15 minutes.

i. List three things which you need to consider when selecting font size, color and style for
a presentation?
ii. Which tab/menu do you need to use to select font size?

24
 SELF-CHECK NO 3

Answer the following questions to check how well you would have grasped the basics pertaining
to viewing multiple slides at once in a presentation. The entire exercise must not take longer than
15 minutes.

i. List the “views” that are available to view your slides in a presentation.

ANSWER TO SELF-CHECK NO 1

i. Page Setup and Slide orientation.

ii. Design tab/menu.
iii. Yes. The feature is available to adjust slides as such.

ANSWER TO SELF-CHECK NO 2

i. Keep in mind the nature of the presentation- that is, the content you need to deliver, the
target group or audience, the age, size of the group.
ii. Home menu/tab.

25
 ANSWERS TO SELF-CHECK NO 3

These are:
i. Normal View
ii. Slide show
iii. Slide Sorter
iv. Notes Page

END

FINAL ASSESSMENT
i. List the steps to adjust the page orientation of your slides.
ii. List two examples of font styles that you can use in a presentation.
iii. Advise a friend who is now being introduced to power point some guidelines to follow when
selecting font size and color.
iv. Identify the steps to view a presentation in Slide Show view.

COURSE

OCCUPATIONAL TITLE: OPERATE A PRESENTATION PACKAGE (BASIC)

COMPETENCE: CREATE PRESENTATIONS

LEVEL 1

MODULE NUMBER: ITIMED0261A

MODULE TITLE: FORMATTING PRESENTATIONS

26
 TRAINING GUIDE

DEVELOPED BY: CTVET

DEVELOPED AT: CTVET

DATED: 2011

INTRODUCTION

In this training guide you will learn about the use of power point presentations, the steps to create a
presentation, the views, adding text and symbols to the slide and saving the presentation. In addition
you will be able to customize basic settings, format presentations and print presentations.

The average time to complete this Training Guide is 20 hours, that is 4- 5 hours sessions in
the laboratory or office.

TERMINAL PERFORMANCE OBJECTIVES

This Module was designed to encourage individuals who operate in the information and
communications industry to recognize the basic procedures to create, save, format and print a
simple presentation.

27
 ELEMENTS OF COMPETENCY
1. Create presentations
2. Customise basic settings
3. Format presentations
4. Print presentation

ELEMENT
3. Format presentations

ENABLING OBJECTIVES
3.1 Follow the correct and appropriate procedures to insert and modify organizational charts,
charts and bulleted lists available in presentation.
3.2 Selecting the appropriate location of graphics on the slide for the purpose of the
Presentation
3.3 Importing tables and formatting it for the purpose of the presentation.
3.4 Duplicating a slide within a presentation following the correct procedures.

There are 4 sets of procedures to follow in order to master this TPO. After completing each
set of procedures go to the ‘Self-Check’ for that particular set and answer the questions or
carry out the activity. Model answers to the questions can be found in the answer to ‘Self-
Check’.

28
 3. EO3.1 Follow the correct and appropriate procedures to insert and modify organizational charts,
charts and bulleted lists available in presentation.

PROCEDURES RESOURCES AVERAGE

TIME
1. Study information in this module on USING • Personal
AND MODIFYING CHARTS AND Computer(monitor, mouse, 50 minutes
BULLETED LISTS that are available in keyboard, system unit)
• Software: Microsoft Office
presentation. This include:
2007
(a) Reasons for using charts in a • Microsoft Power Point
presentation. • Projector
(b) Steps to Create and modify charts in
power point presentation.
(c) Steps to follow to insert and format
bulleted lists
2. Ask questions for clarification.
3. Insert charts and a bulleted list in a power
point presentation.
4. Answer self-check No. 1

[Link] 3.2 Selecting the appropriate location of graphics on the slide for the purpose of the

Presentation.

PROCEDURES RESOURCES AVERAGE

TIME
1. Study information in this module on • Personal
INSERTING AND MANIPULATING Computer(monitor, 40 minutes
GRAPHICS for a presentation. This mouse, keyboard, system
include: unit)
(a) Identify the guidelines to insert a • Software: Microsoft
graphic. Office 2007
(b) Steps to follow to modify a graphic • Microsoft Power Point
(c) Identify the acceptable location for a • Projector
graphic in a presentation.
2. Ask questions for clarification based on the
procedures.
3. Select a graphic and its location for a
presentation.

29
 4. Answer self-check No. 2

3. EO3.3 Importing tables and formatting it for the purpose of the presentation.

PROCEDURES RESOURCES AVERAGE

TIME
1. Study information in this module on • Personal
IMPORTING AND MODIFYING Computer(monitor, 55 minutes
TABLES in a presentation. This include: mouse, keyboard, system
(a) Reasons for using tables in a unit)
presentation. • Software: Microsoft
(b) Steps to follow to create a table in a Office 2007
power point presentation. • Microsoft Power Point
(c) Steps to format a table in a presentation • Projector
2. Ask questions for clarification.
3. Create and modify a table in a presentation.
4. Answer self-check No. 3

3. EO 3.4 Duplicating a slide within a presentation following the correct procedures.

PROCEDURES RESOURCES AVERAGE

TIME
1. Study information in this module on • Personal
DUPLICATING SLIDES WITHIN A Computer(monitor, 30 minutes
PRESENTATION. This include: mouse, keyboard, system
(a) Reasons for duplicating a slide within a unit)
power point presentation. • Software: Microsoft
(d) Stating the steps to duplicate or copy a Office 2007
slide following the correct procedures. • Microsoft Power Point
2. Ask questions for clarification. • Projector
3. Duplicate a slide within a presentation.

30
 4. Answer self-check No. 3

USING AND MODIFYING CHARTS AND BULLETED LISTS

USING AND MODIFYING CHARTS

A chart is a tool you can use to communicate your data graphically. Data refers to statistics or
numbers gathered on a particular topic or issue over a period of time. Charts often help an audience
to see the real meaning behind numbers and make showing comparisons and trends easy. For
instance, on the topic “Transportation” you can investigate the various modes (car, bus, taxi, cycle,
walk etc.) of transportation in Region # 2 over a five years period. In this lesson, you will learn
how to insert and modify charts and see how they can be an effective tool for communicating
information in a presentation.

Steps To Insert a Chart:

• Select the Insert tab/menu.

• Click the Insert Chart icon from the
illustrations section of the ribbon (shown in the
figure on the right).

31
 • The Insert Chart dialog box
appears. This dialog box
shows the various chart
types, for example column,
line, pie, bar and so on.

• Click and drag the scroll bar

to view the chart types, or
click a label on the left of the
dialog box to see a specific
chart style. When you click
on the Label on the left you will see a sample of a graphical representation of the particular
chart styles. Thus, you can see six (6) styles of the Pie chart above in the dialogue box.

• Click on a chart to select it.

• Click OK on the bottom right
of the dialogue box to begin
the process of creating your
chart. Excel will open.
Usually, Excel will appear on
one side of the screen, while
PowerPoint appears on the
other side of the screen.

Another way to insert a chart

If a slide layout you are using has a content placeholder, click the Insert Chart command to insert a
new chart and prepare to enter your chart data.

32
Entering Chart Data

The data that appears in the Excel

spreadsheet is the placeholder source
data that you will replace with your
own information (shown in the figure
on the right). This data is placed there
so as to offer you a guide to prepare
your chart data in a tabular format in
the spreadsheet. The Excel source data
is used to create the PowerPoint chart
for your presentation.

Steps To Enter Chart Data:

• Select a cell in the Excel spreadsheet.

• Enter your data in the cell. If the cell
contains placeholder data, the
placeholder data will disappear. As
you enter your data, it will appear in
the Excel spreadsheet and then in your
PowerPoint chart as you progress.
• Move to another cell.
• Repeat the above steps until all your data are entered.

• Click and drag the lower-right corner of the blue line

to the right or left to increase or decrease the data
ranges for columns (this is indicated by the red arrow on

33
 the figure on the right). The data enclosed by the blue lines will appear in the chart.
• Click and drag the lower-right corner of the blue line to the bottom or top to increase or
decrease the data range for rows.

• Select any cells with placeholder data remaining by

highlighting. In the example, you can see the
column with Series 3 data was not needed.

• Press the Delete key to delete the remaining

placeholder data that is Series 3 data in Column D.

• You can now close Excel since you do not need to

save the spreadsheet. The new Excel source data
appears in the PowerPoint chart. Hence, you now
have this chart in your power point presentation.

TO MODIFY CHARTS

When you insert a chart in a power point

presentation, three new tabs will appear on
the Ribbon. The three tabs are: Design,
Layout, and Format. These three tabs
contain various chart tools and commands
that will allow you to modify the chart.

Steps To Change the Chart Type:

• Select the chart you wish to change.

• Select the Design tab/menu.
• Click on the Change Chart Type icon from the design
34
 ribbon.

• The Insert Chart dialog box

will appear as shown on the
right.

• Select the chart you would

like to have.
• Click OK. The chart will
change on the slide in your
presentation to the new chart
type which you select.

Steps To Edit Source Data:

• Select the chart you need to edit.

• Select the Design tab/menu.
• Click the Edit Data icon from the ribbon.
An Excel spreadsheet with the current
source data will appear.

• Edit the data in the spreadsheet as necessary to satisfy your needs of the presentation. The
changes will appear on the slide in your presentation.
• Close Excel, there is no need to save the spreadsheet.

35
Steps To Change the Chart Style:

• Select the chart that you need

to change.
• Select the Design tab/menu.
• Scroll through the options in
the Chart Style group, or click
the More drop-down arrow to
see all the chart style options.

• After viewing all the options of the chart styles, Click a chart style to select it. The chart
style will change on the slide in your presentation.

USING AND MODIFYING BULLETED LISTS

BULLETED LISTS

Bulleted lists (shown in figure on the right) can be used in your

presentation to arrange and format text on slides
so that emphasis is places on specific information.
In addition, lists can often be easier for the
audience to read than paragraphs of text on a
slide. In this lesson, you will learn how to modify

36
existing bullets, change bullet style, remove bullets and select symbols as bullet in a presentation.

It is important to note that some slide layouts include a content placeholder (indicated by the red
rectangle on the slide on the right) where you can add text, or use graphical commands to insert
tables, charts, Smart Art graphics, pictures, clip art, and media clips. On these slides, a bullet
appears to the left of the placeholder text. If you choose to add text, rather than using one of the
graphical commands to insert an item, the text is formatted into a list by default.

The default bullet style and color is determined by the theme. The Urban theme has a different
default bullet than the Apex theme.

Steps To Select a Bulleted List:

• Select all the text in an existing list (if text

has been entered).
• Click the drop-down arrow next to the
Bullets command in the Paragraph group on
the Home tab/menu. A menu of bullet
options will appear.
• Hover over each menu option to display a
live preview of the bullet on your slide.

• Click a bullet option so as to select it. The bullet

will change on your slide.

Steps To Change the Bullet Color:

• Select an existing bulleted list (if text has been

entered).
• Click the drop-down arrow next to the Bullets
command on the Home tab/menu. A menu will
appear on your screen.

37
 • Select Bullets and Numbering from the menu. A dialog box will then appear with the
options as shown in the figure on the right.
• Click the Color menu on the Bulleted tab.
• Select a color of your choice to blend with your text color in your presentation. The bullet
options in the menu will change to your selected color.
• Click OK to apply the bullet color to the list in your slide.

MODIFYING BULLETED LISTS

To Change the Bullet Size :( this procedure is similar to the

steps in changing your Bullet Color)

• Select an existing bulleted list (if text has been entered).

• Click the drop-down arrow next to the Bullets command
on the Home tab/menu. A menu will appear on your
screen.
• Select Bullets and Numbering from the menu. A
dialog box will appear on your screen.
• Set the bullet size using the Size field on the Bulleted tab.
• Click OK to apply the bullet size to the list in the slide.

INSERTING AND MANIPULATING GRAPHICS

On each slide you create in your presentation, you have information

that you want to communicate with the audience. You can do this
with text and relevant illustrations, such as pictures and clip art this
help to give your audience a reinforced concept of your work.

In this lesson you will learn how to insert a picture and clip art, and
how to modify both types of illustrations.

38
To Insert a Picture from the Ribbon:

• Select the Insert tab.

• Click the Insert Picture command in the
Illustrations group. The Insert Picture dialog
box will appear.
• Locate and select the picture you want to use.

• Click Insert and it will appear on the slide.

To Insert a Picture from a Placeholder

Command:

• Click the Insert Picture command

in the placeholder. The Insert Picture
dialog box will appear.
• Locate and select the picture you
want to use.

• Click Insert and it will appear on the slide.

Resizing and Moving Pictures

To Resize a Picture:

• Select the picture.

• Click one of the corner sizing
handles, this is shown by the red
circles on the right. The cursor will
turn into a cross.
• While holding down the mouse button, drag the sizing handle until the image is to your
desired size.

39
 • Release the mouse button.

The side sizing handles change the picture’s size, but don’t keep the same proportions.

To Move a Picture:

• Click the picture. Your cursor becomes a

cross with arrows on each end.
• While holding the mouse button, drag the
image to your desired location on the page.
• Release the mouse button.

The green circle is the Free Rotate feature. This allows you to turn or rotate your picture in various
directions. Click and hold the mouse button and rotate the picture in various directions.

Modifying Pictures

PowerPoint provides you with several commands that allow you to modify pictures. When you
select a picture, a Picture Tools Format tab appears on the Ribbon. This is an example of
PowerPoint 2007 giving you the
commands and features you need,
when you need them.

To Apply a Picture Style:

• Select the picture.

• Select the Format tab.
• Click the More drop-down
arrow to display all the picture styles.
• Hover over each picture style to see a live preview of the style on the slide.

40
 • Click a picture style to apply it to the image.

To Add a Border to a Picture:

• Select the picture.

• Select the Format tab.
• Click the Picture Border command and select a color.

Select Weight from the menu and choose a line weight to modify the
width of the border line

Other Picture Tools

There are many other things you can do to modify a picture. From the
Format tab, some of the other useful commands include:

• Change Picture command: Select a new picture from your

computer.
• Reset Picture command: Revert to original picture.
• Brightness command: Adjust the brightness of the picture.
• Contrast command: Adjust the contrast of the picture from light to dark.
• Recolor command: Modify the color in a variety of ways including black and white, sepia,
pink, purple, and more.

Inserting and Modifying Clip Art

To Insert a Clip Art from the Ribbon:

• Select the Insert tab.

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 • Click the Clip Art command in the Illustrations group. The Clip Art task pane will appear
on the right.
• Enter keywords in the Search field that are related to the image
you wish to insert.
• Click the drop-down arrow next to the collections field.
• Select Everywhere to ensure that Word searches your computer
and online resources for an image that meets your criteria.

• Click the drop-down arrow in the media file types field.

• Deselect any file types you do not wish to see. In this example,
we only want photographs, so we deselect the other options.

• Click Go. A list of clip art images related to the search terms are
displayed.
• Click a clip art image to insert it, or click the drop-down arrow
next to the clip art and select Insert from the menu. The clip art
will appear in the slide.

To Insert Clip Art from a Placeholder Command:

• Click the Clip Art command in the placeholder.

The Clip Art task pane will appear on the right.

• Enter keywords in the Search field that are related

to the image you wish to insert.
• Click the drop-down arrow next to the collections
field.
• Select Everywhere to ensure that Word searches
your computer and online resources for an image that meets your criteria.
• Click the drop-down arrow in the media file types field.
• Deselect any file types you do not wish to see. In this example, we only want photographs,
so we deselect the other options.
42
 • Click Go. A list of clip art images related to the search terms are displayed.
• Click a clip art image to insert it, or click the drop-down arrow next to the clip art and select
Insert from the menu. The clip art will appear in the slide.

If the search does not provide the needed results, try different search words, or click the Office
Online link to go to the Microsoft website where you can search thousands of clip arts.

Modifying Clip Art

All of the tools that can be used to modify pictures can also be used to
modify clip art images. Just select the clip art image, and you have all
the same editing options that are available for pictures. Follow the steps
given earlier in this EO.

IMPORTING AND MODIFYING TABLES

The goal of most PowerPoint presentations is to communicate information

to someone, or to a group of people. The information can be communicated
in various ways such as pictures, lists, or paragraphs of text. Another way is
to use a table to organize the information so as to make it stream lined. A
table is a grid of cells arranged in rows and columns.

In this lesson, you will learn how to insert a table, apply a table style, and format the table using
various commands.

43
Steps To Insert a Table Using a Placeholder Command:

• Select the slide where you wish to insert a table.

• Click the Insert Table command in the placeholder. The Insert Table
dialog box will appear.
• Enter the number of table columns and rows in the dialog box.

• Click OK. The table will appear on the slide, and the Design and
Layout tabs will appear on the Ribbon.
• Enter text into the table.

You can move your insertion point from cell to cell in the table using the mouse or by pressing the
Tab key on your keyboard. Additionally, the arrow keys can be used to navigate the table.

About Table Styles and Options

When you insert a table, PowerPoint

automatically applies a table style to the table.
You can see the style options in the Table Styles
group on the Design tab. PowerPoint applies a
style based on the theme of your presentation. In
the example, PowerPoint applied a teal colored

44
table style to blend with the colors of the Concourse theme.

Options on the Design Tab

Some of the most

commonly used
options include:

• Header Row:
Select this option to format the first row of the table differently than other rows.
• Banded Rows: Select this option to format the table with banded rows (i.e., every other row
will alternate colors).
• WordArt Options: Use
these commands to apply
WordArt to text in the table.

• Border Options: Use these commands to perform common tasks including changing the
border line width and color.

Steps To Apply a Table Style:

• Select the table.

• Select the Design tab to access all
the Table Styles and Options.
• Move your cursor over a table style
in the Table Styles group to see a
live preview of the style on the slide.

45
 • Click the More drop-down arrow to
see all the options.
• Click a style to select it.

MODIFYING TABLES

Formatting a Table Style

Steps to Change Table Shading:

• Select the table.

• Select the Design tab.
• Select the rows or columns you want to modify.
• Click the Shading command in the Table Styles
group.
• Move your cursor over a color option to see a
live preview of the color on the slide.
• Click a color to select it.

Other Options you can select:

• No Fill: This option will leave the selected item without a fill color.
• More Fill Colors: Opens a dialog box of color choices that you can use as a shading color.
• Picture: Opens the Insert Picture dialog box. From here, you can select a picture from your
computer to use as the shading.
• Gradient: Displays a sub menu of various gradient options that changes how the shaded
color appears.
• Textures: Displays a sub menu of various textures that you can apply to the selected item.
46
Steps to Apply a Border:

• Select the table.

• Select the Design tab.
• Select the rows or columns you want to modify. In this
example, I want to add a line beneath the first row, so I
will select the first row.
• Click the Borders command in the Table Styles group.
• Select a borders option from the menu. In this example,
I need to select Bottom Border to apply a border to the
bottom of the first row.

Steps to Apply a Table Effect:

• Select the table.

• Select the Design tab.
• Select the rows or columns you want to modify.
• Click the Effects command. A menu will appear.
• Select a menu option. The options are: Cell Bevel,
Shadow, and Reflection. This will display a sub
menu.
• Select an effect option from the sub menu.

Working with Rows and Columns

Steps to Insert a Row:

• Select the table.

• Select the Layout tab.
• Place the insertion point in a row adjacent to
where you want the new row to appear.

47
 • Click the Insert Below or Insert Above command.

To Delete a Row:

• Select the table.

• Select the Layout tab.
• Place the insertion point in the row you want to
delete.
• Click the Delete command.
• Select Delete Row from the menu.

To Insert a Column:

• Select the table.

• Select the Layout tab.
• Place the insertion point in a column
adjacent to the location you wish the
new column to appear.
• Click the Insert Right or Insert Left
command.

To Delete a Column:

• Select the table.

• Select the Layout tab.
• Place the insertion point in the column you want to
delete.
• Click the Delete command.

48
 • Select Delete Column from the menu.

Alternate Method to:

Insert and Delete Rows and Columns

• Place the insertion point in the row or

column you wish to delete.
• Right-click the table and a menu
appears.
• Select one of the Insert/Delete menu
options.

More Table Formatting

Steps to Change the Cell Size:

• Select the table.

• Select the Layout tab.
• Place the insertion point in the row or column you want to modify.
• Locate the Cell Size group.
• Use the arrows on the Table Row Height and Table Column Height fields to change the cell
size.

Changing Your Text Alignment in a Table:

• Select the table.

• Select the Layout tab/menu.
• Select the cells you want to modify.

49
 • Click an alignment command to change the text alignment in the table. The alignment
commands are:
o Align Text Left: Aligns text to the left of the cell
o Center: Aligns text horizontally in the center of the cell
o Align Text Right: Aligns text to the right of the cell
o Align Top: Aligns text to the top of the cell
o Center Vertically: Vertically centers text in the cell
o Align Bottom: Aligns text to the bottom of the cell

Alternative Method to Insert a Table

In addition to inserting a table using the Insert Table command in some layouts, you can insert a
table using Ribbon commands.

Steps to Insert a Table Using Ribbon Commands:

• Select the slide where you want to insert the table.

• Select the Insert tab on the Ribbon.
• Click the Table command. A menu will appear.
• Drag your mouse over the diagram squares to select the
number of columns and rows in the table.
• Click to insert the table on the slide.
• Enter text into the table.

To Move a Table:

• Place the cursor over the

edge of the table. The cursor
will become a crosshair with
4 arrows.
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 • Click and drag the table to the desired location.

• Release the mouse button to drop the table in the new location.

Sizing handles are located around the table. Click, drag, and then release the resizing handles to
resize the table. The resizing handles work just the same as with pictures, text boxes, and shapes.

DUPLICATING SLIDES WITHIN A PRESENTATION

To Copy and Paste a Slide:

• Select the slide you wish to copy.

• Click the Copy command on the Home tab
• Click inside the slides tab on the left task pane. A horizontal insertion point will
appear.
• Move the insertion point to the location you want the copy of the slide to
appear.
• Click the Paste command on the Home tab. The copied slide will appear

You can use the keyboard shortcut Ctrl and C to copy the slide and
Ctrl and V to paste it.

Steps to Move a Slide:

• Select the slide you wish to move on the slides tab in the left task pane.
• Click and drag the slide to a new location. The insertion point will appear.
• Release the mouse button. The slide will appear in the new location.

51
 SELF-CHECK NO 1

Answer the following questions to check how well you would have grasped the basics
pertaining to formatting and using chats and bulleted lists a presentation. The entire exercise
must not take longer than 15 minutes.

1.
i. State two reasons for including a chart in your presentation.
ii. Which tab/menu do you need to use to access to create a chart in power point?
iii. What are two benefits for using a bulleted list?

SELF-CHECK NO 2

Answer the following questions to check how well you would have grasped the basics
pertaining to use and modification of graphics for a presentation. The entire exercise must not
take longer than 15 minutes.

i. List three guidelines that you can follow to insert a graphic in a presentation?
ii. Which tab/menu do you need to use to insert a picture in a presentation?

52
 SELF-CHECK NO 3

Answer the following questions to check how well you would have grasped the basics pertaining
to using and modifying of tables in a presentation. The entire exercise must not take longer than
10 minutes.

i. State two reasons for using tables in a presentation.

ii. List the steps to create a table in presentation

SELF-CHECK NO 4

Answer the following questions to check how well you would have grasped the basics pertaining
to duplicating slides in a presentation. The entire exercise must not take longer than 15 minutes.

i. State one reason for duplicating a slide in a presentation?

ii. Which tab/menu do you need to use to duplicate a slide in a presentation?

ANSWERS TO SELF-CHECK NO 1

i. (a) A chart is a tool you can use to communicate your data graphically.
(b) Charts often help an audience to see the real meaning behind numbers and make
showing comparisons and trends easy.
ii. Insert tab/menu.
iii. (a) Bulleted lists can be used in your presentation to arrange and format text on slides so
that emphasis is places on specific information.
(b) Lists can often be easier for the audience to read than paragraphs of text on a slide.

ANSWERS TO SELF-CHECK NO 2
53
 i. (a) Pictures and clip art this help to give your audience a reinforced concept of your work.
(b) Select appropriate pictures to complement your report.
(c) Adjust pictures so that it is possible for your audience to view all details of it
ii. Insert tab/menu.

ANSWERS TO SELF-CHECK NO 3

i. (a) A table is used to organize information so as to make it stream lined.

(b) Tables help for comparison of information presented to an audience.

ii. Steps To Insert a Table Using a Placeholder Command:

• Select the slide where you wish to insert a table.

• Click the Insert Table command in the placeholder. The Insert Table
dialog box will appear.
• Enter the number of table columns and rows in the dialog box.

• Click OK. The table will appear on the slide, and the Design and
Layout tabs will appear on the Ribbon.
• Enter text into the table.

END

FINAL ASSESSMENT

i. Highlight to a friend the steps involved for creating a pie chart in a presentation.
ii. List the steps to change from one chart type to another.
iii. Identify two ways in graphic can be modified in a presentation.

54
 iv. List two styles that can be added to a table in presentation.
v. List the steps to duplicate a slide within a presentation.

COURSE

OCCUPATIONAL TITLE: OPERATE A PRESENTATION PACKAGE (BASIC)

COMPETENCE: CREATE PRESENTATIONS

LEVEL 1

MODULE NUMBER: ITIMED0261A

MODULE TITLE: PRINTTING PRESENTATION

TRAINING GUIDE

DEVELOPED BY: TVET

DEVELOPED AT: CTVET

55
DATED: 2011

INTRODUCTION

In this training guide you will learn about the use of power point presentations, the steps to create a
presentation, the views, adding text and symbols to the slide and saving the presentation. In addition
you will be able to customize basic settings, format presentations and print presentations.

The average time to complete this Training Guide is 20 hours, that is 4- 5 hours sessions in
the laboratory or office.

TERMINAL PERFORMANCE OBJECTIVES

This Module was designed to encourage individuals who operate in the information and
communications industry to recognize the basic procedures to create, save, format and print a
simple presentation.

ELEMENTS OF COMPETENCY
1. Create presentations
2. Customise basic settings
3. Format presentations
4. Print presentation

ELEMENT
4. Print presentation

ENABLING OBJECTIVES
1.1 Follow the correct and appropriate procedures to preview slides in required
formats available in presentation.
1.2 Follow the correct and appropriate procedures to print slides in required formats
available in presentation.

56
There are 2 sets of procedures to follow in order to master this TPO. After completing each
set of procedures go to the ‘Self-Check’ for that particular set and answer the questions or
carry out the activity. Model answers to the questions can be found in the answer to ‘Self-
Check’.

57
 4. EO1. Follow the correct and appropriate procedures to preview slides in required formats
available in presentation.

PROCEDURES RESOURCES AVERAGE

TIME
2. Study information in this module on • Personal
PREVIEWING SLIDES USING THE Computer(monitor, mouse, 25 minutes
VIEWS that are available in presentation. keyboard, system unit)
• Software: Microsoft Office
This include:
2007
(a) Recapping the previous content based on • Microsoft Power Point
VIEWING SLIDES in a presentation. • Projector
(b) Steps to preview slides in a power point
presentation.
3. Ask questions for clarification.
4. Preview slides in a power point presentation.
5. Answer self-check No. 1

4. EO2. Follow the correct and appropriate procedures to print slides in required formats available
in presentation.

PROCEDURES RESOURCES AVERAGE

TIME
2. Study information in this module on • Personal
PRINTING SLIDES using formats that are Computer(monitor, mouse, 30 minutes
available in presentation. This include: keyboard, system unit)
• Software: Microsoft Office
(a) Steps to print slides in a presentation.
2007
(b) Steps to print slides in various formats in
• Microsoft Power Point
a power point presentation. • Projector
3. Ask questions for clarification. • Printer
4. Print slides. • Paper
5. Answer self-check No. 2

58
PREVIEWING SLIDES USING THE VIEWS

USING DIFFERENT VIEWS FROM THE POWERPOINT WINDOW

In the bottom, right corner of the PowerPoint window are three view commands. From here, you
can change the view to Normal, Slide Sorter, or Slide Show view by just clicking a command.

Normal is the default view and where you will create and edit your slides in the center slide pane
and all the slides will appear on the slides tab in the left task pane.

Slide Sorter is a view of your slides in thumbnail form. The slides are presented horizontally,
which allows you to see more slides at a time.

Slide Show view fills the computer screen with your presentation so you can see how the
presentation will appear to the audience.

See Enabling Objective 2.3 for more details on views of slides in a presentation

PRINTING SLIDES
Printing
You may want to print copies of your
slides for the people who view your
presentation or for yourself. There are
three print options that are available from
the Microsoft Office Button menu --
Print, Quick Print, and Print Preview.

59
To Use Print Preview:
• Click the Microsoft Office
Button.
• Select Print Print Preview.
The presentation opens in Print
Preview format.
• From here you can view each
slide in grayscale, make decisions
about whether to print the slides
individually or as handouts,
choose options, and more.

To Print:
• Click the Microsoft Office
Button.

60
• Select Print Print. The Print dialog box appears.

• Select the printer you would

like to use, if you have more
than one printer.

• Click Properties. From here

you can make choices about
paper size and whether to
print double-sided. These
options vary from printer to
printer.
• Enter a print range.
o Leave the default
setting, All, selected,
or click Slides.
o The field beside it will
become active and
you can enter the slide
numbers of the slides
you want to print.

• Decide what you want to print -

- slides, handouts, notes pages,
or an outline.
o Handouts print many
slides per page. The
default is 6, but you can
change that to 3 and

61
 have room for the
person to take notes, or
set another amount of
slides per page.
o Choose horizontal or
vertical slide layout, if
given the option.
o You can print Notes
Pages, if you typed
speaker notes for the
slides.
o Choose to print in
grayscale or color.
• Choose the number of copies to print.
• Click OK.
SELF-CHECK NO 1

Answer the following questions to check how well you would have grasped the basics pertaining
to previewing slides in a presentation. The entire exercise must not take longer than 15 minutes.

i. List three views in which slides can be viewed in a presentation?

ii. How many views can you use in a presentation?

SELF-CHECK NO 2

Answer the following questions to check how well you would have grasped the basics pertaining
to printing of slides in a presentation. The entire exercise must not take longer than 15 minutes.

i. List three print options that are available in a presentation?

ii. Which tab/menu do you need to use to print slides in a presentation?

ANSWERS TO SELF-CHECK NO 1

62
 i. (a) Normal
(b) Slide Show
(c) Slide Sorter

ii. Four (4)

ANSWERS TO SELF-CHECK NO 2

i. (a) Print
(b) Quick Print
(c) Print Preview.

ii. The Microsoft Office Button tab/menu.

FINAL ASSESSMENT
Follow the correct procedure to do the following:
• Open a presentation.
• View it in Normal view.
• View it in Slide Sorter view.
• View it in Slide Show view.
• View it in Notes Page view.
• Print the slides as handouts with six slides to a page.

Checklist for the final assessment of this unit: Operate a presentation package (basic)
All items must receive a “yes” response. Yes No
The learner was able to:
Design presentation
Manipulate tools and features
Customize settings
Format presentation
Create slide show effects
Text and images
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Preview and print presentation correctly

BIBLIOGRAPHY
(to be formatted)
Information Technology for CSEC Heinemann
Oxford

Electronic Document Preparation and Management

ICT

Internet [Link]/2007

Log on to IT

64