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Data Integrity Principles: ALCOA+++ Guide

The document outlines the ALCOA++ principles for data integrity, which include Attributable, Legible, Contemporaneous, Original, Accurate, Complete, Consistent, Enduring, Available, and Traceable. Each principle is defined and illustrated with examples for both paper and electronic data. These principles ensure that data is reliable and can be trusted for use in various applications.

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Rupinderjit Kaur
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19 views23 pages

Data Integrity Principles: ALCOA+++ Guide

The document outlines the ALCOA++ principles for data integrity, which include Attributable, Legible, Contemporaneous, Original, Accurate, Complete, Consistent, Enduring, Available, and Traceable. Each principle is defined and illustrated with examples for both paper and electronic data. These principles ensure that data is reliable and can be trusted for use in various applications.

Uploaded by

Rupinderjit Kaur
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

Data Integrity Principles

ALCOA+++
CONTENTS
1. Attributable 2. Legible
3. Contemporaneous 4. Original
5. Accurate 6. Complete
7. Consistent 8. Enduring
9. Available 10. Traceable
01

ATTRIBUTABL
ATTRIBUTABLE
1 Definition

• Data must be linked to the person or system that created or changed it.

2 Example
• Paper: A lab notebook entry is signed and dated by the technician.
technician.

• Electronic: System log’s username and timestamp of the person who


person who entered the data.
02

LEGIBL
LEGIBLE

Definition Example
• Paper: Entries must be neat and use permanent ink
• Data must be clear and readable throughout its life.
so they don’t fade.
• Electronic: Data is displayed in a clear, readable
font and format on the screen.
03

CONTEMPORANEOU
CONTEMPORANEOUS
1 Definition
• Data must be recorded at the time of the activity.

2 Example

• Paper: Record data immediately on a log sheet as they are t

• Electronic: Data is automatically logged in real-time by the


system as the activity occurs.
04

ORIGINA
ORIGINAL

Definition Example

• Data must be the first recorded instance, not a copy. • Paper: The initial handwritten entry on the lab she

• Electronic: The first entry in the database without


alterations.
05

ACCURAT
ACCURATE
Definition
• Data must be correct and free from errors.

Example
• Paper: If a pH reading is 7.4, it should be entered as 7.4, not estimated or rounded off.
• Electronic: Data entries reflect true values, with changes tracked and justified.
06

COMPLET
COMPLETE
Definition
• All data and necessary information must be included.

Example
• Paper: Every required field on a form is filled out, including any
re-tests.
• Electronic: All fields in the data entry form are completed, and
all necessary metadata is included.
07

CONSISTEN
CONSISTENT
Definition
• Data must be recorded in a chronological and logical order.

Example

• Paper: Use the same date format and units throughout all records.

• Electronic: Data is entered in a consistent format and timestamps


follow a standard sequence.
08

ENDURIN
ENDURING

Definition Example
• Data must remain intact and accessible for its • Paper: Records should be stored in a secure, long-
retention period. lasting format.
• Electronic: Data is backed up regularly and stored
a secure, long-term storage system.
09

AVAILABL
AVAILABLE
1 Definition
• Data should be accessible for review or audits whenever
needed.

2 Example
• Paper: Records are organized and stored in a way that allow
easy retrieval.
• Electronic: Data can be accessed quickly from a digital
database.
10

TRACEABL
TRACEABLE

Definition Example
• Data must be able to be traced back to its source. • Paper: Each entry includes an identifier for the
person and the time of recording.
• Electronic: Audit trails show who accessed or
modified the data and when.
THANK YOU

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