Request for Proposal (RFP) for
Supply, Installation and Commissioning of Laptops
under Buyback
RFP Reference No.: IBPS/RFP/11/2025/TSS/LAPTOPS Dated 13th November 2025.
INSTITUTE OF BANKING PERSONNEL SELECTION,
IBPS House, Plot No. 166
Behind Thakur Polytechnic,
Off. Western Express Highway,
Kandivali (E), Mumbai 400101.
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1. SCHEDULE OF TENDER
Sr. No. Description
1 Name of the Tender issuer Institute of Banking Personnel Selection
IBPS/RFP/11/2025/TSS/LAPTOPS Dated
2 Tender Reference Number
13th November 2025
Last date and time for Submission of
3 27th November 2025 up to 5.00 pm
Bids
Date of Technical Bid Opening &
4 Will be communicated.
Date of Commercial Bid Opening.
Institute of Banking Personnel Selection
(IBPS)
Place of Bid Submission and IBPS House, Plot No. 166,
5 Behind Thakur Polytechnic,
opening of Bids-
Off. Western Express Highway,
Kandivali (E), Mumbai – 400101.
2. INTRODUCTION
The Institute was established in 1984 as Autonomous body, registered as a Public
Trust. Governing Board is constituted by members elected among Chairmen of Public
Sector Banks, nominees from RBI, Govt. Of India, NIBM and those selected from financial
sector, IT and academics. It is conducting Online test for direct recruitment and promotions
for various cadres of participating PSBs and other organization’s through all India Test
(Turn Key Basis).
3. SCOPE OF WORK:
IBPS invites bids for Supply, Installation and Commissioning of Laptops at IBPS office in
Kandivali (East), Mumbai.
Scope of work:
1) Supply of the new Laptops.
2) Installation of latest stable Windows 11 professional OS and Drivers in every laptop.
3) Installation of basic software i.e. MS office 2016, WinZip, Adobe Reader etc.
4) Activation of Windows 11 Professional OS should be completed by Vendor.
5) 3 years on-site Warranty of all Laptops should be provided by the bidder
Detailed specification is mentioned in technical requirements (ANNEXURE-B)
and details of Laptop buy back is mentioned in (ANNEXURE-D).
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4. SUBMISSION OF BIDS
The bid must be prepared covering the following information and submitted to IBPS on or
before the closing date.
4.1 Submission Format
The proposal will be submitted as per details mentioned below:
A) Contents of sealed Envelope-1 (Technical Bid)
1) Eligibility information as requested in Annexure – A
2) Technical bid information as requested in Annexure – B
3) Acceptance certificate as requested in Annexure – C
to be submitted in sealed envelope (Envelope-1) super scribed as “Technical bid
for Laptops” (RFP No.: IBPS/RFP/11/2025/TSS/LAPTOPS Dated 13th November
2025)
NOTE: Please note that the content of sealed Envelope-1 (Technical Bid) must not
contain quoted price of Hardware items anywhere.
If the cost figures are mentioned anywhere in the content of Envelope-1 (Technical
Bid):
1) The proposal will be disqualified and will not be evaluated.
2) Conditions, if any, should be indicated in the content of Envelope-1 only.
B) Contents of sealed Envelope-2 (Commercial Bid)
The commercial bid as per Annexure D will be submitted in a separate sealed
envelope (Envelope-2) super scribed as “Commercial bid for Laptops” (RFP No.:
IBPS/RFP/11/2025/TSS/LAPTOPS Dated 13th November 2025)
The proposal enclosed in envelope-2 must be unconditional.
C) Both the above mentioned Envelope- 1 & Envelope - 2 will be placed in a
bigger envelope super scribed as “Quotations for Laptops”
(RFP No. IBPS/RFP/11/2025/TSS/LAPTOPS Dated 13th November 2025)
The bid must be submitted in the sealed envelopes as above mentioned format to the below
address:
AGM (SDG& IT-ISG)
Institute of Banking Personnel Selection (IBPS),
IBPS House,
Near Thakur Polytechnic,
90 D.P. Road, Off. Western Express Highway,
Kandivali (East),
Mumbai – 400101.
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5. TERMS & CONDITIONS
Eligibility Criteria:
1) Bidder should be a registered company with an established setup in India under
appropriate laws of Government since last 3 years.
2) Head Office /Corporate office and support office at Mumbai.
3) Annual turnover of Bidder should be Rs.3 Crore & above in last 3 financial years
(Provide photo copy of audited Balance sheets of last 3 financial years FY 2022-23,
FY 2023-24 and FY 2024-25).
4) Bidder should not have been blacklisted by any Govt. organizations/ PSU/PSB during
the last three years. (Proof to be attached – Self declaration)
5) Bidder should be the prime bidder and no consortium is allowed. (Proof to be attached
– Self declaration)
General Terms and Conditions:
1) Cost Details:
The price should be mention as per Annexure-D.
2) Terms of Delivery:
All Laptops should be delivered at IBPS Mumbai office not more than 3 weeks from the
date of purchase order.
3) Warranty:
The vendor to provide comprehensive 3 year warranty of all Laptops from the date of
acceptance.
4) Quotation Validity:
Validity period for quotation should be 30 days from the last date of submission of bids
documents.
5) Payment Terms:
Full Payment shall be made to the Bidder after complete installation of all Laptops.
6) Right to reject, accept/cancel the Bid:
IBPS reserves the right to accept or reject in full or in part, any or all the offers
without assigning any reason whatsoever.
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ANNEXURE A
Eligibility Information
(To be submitted in Envelope-1)
Note: If any bidder is not qualified in eligibility, further evaluation of the bid will not be done.
PARTICULARS Details
Name of the Bidder :
Address of the Bidder :
City :
Telephone No. (with STD Code)
Email id of the contact person:
Company Website :
Constitution of the Company (Public Ltd/ Pvt.
Ltd / Partnership / Proprietorship)
Relevant Documents must be enclosed for Sr. No. 1 to 10.
1 Company registration Certificate No. :
Last 3 Year financial Details (audited
2 Balance Sheets) : FY 2022-23, FY 2023-24
and FY 2024-25
3 Valid GST registration No. :
4 Permanent Account Number (PAN) :
Reference for Laptops and Printers provide
5
3 Customer Details :
a) b) c)
Technical bid & Commercial bid duly sealed
& signed enclosed in separate envelopes as
instructed.
Eligibility Information as per Annexure A
6
enclosed with technical bid.
Technical Bid details as per Annexure B
7
enclosed with technical bid.
Acceptance certificate as per Annexure C
8
enclosed with technical bid.
Commercial bid as per Annexure E
9
enclosed with Commercial bid.
Seal, Signature of bidder with date
Page 5 of 9
ANNEXURE B
Technical Bid
(To be submitted in Envelope-1)
Note: If any bidder is not qualified in Technical bid, further evaluation of the bid will not be done.
Specification and brand should be available from any one of the following (Dell / HP / Lenovo)
Sr. Req.
Component Description
No. Qty.
LAPTOP SPECIFICATION:
Make Dell/Lenovo/HP only( To be specified by Bidder)
Model To be specified by Bidder
Display 15.6‐inch HD/FHD Anti‐glare LED Backlit Non‐touch
Processor and
i5‐ Processor Intel (13th Generation or higher)
Chipset
RAM 8GB, 8Gx1, DDR4 3200Hz or better
SSD 1 TB, M.2 2230, PCIe NVMe Solid State
Wireless 802.11ac 1x1 Wi-Fi and Bluetooth
Ports 1 RJ45 - 10/100/1000Mbps Gigabit Ethernet
1 1 USB2.0 or 3.2
10
1 HDMI
2 USB 3.2 Gen 1 Type-A
1 Headphone/Mic and Speakers ,
Integrated widescreen HD (720p) Webcam
1 AC power
Battery 3-Cell, 42/45 or higher WHr, Integrated battery
OS License Windows 11 Pro (64bit) with latest updates pre-installed
Warranty and
3 Years Comprehensive onsite Warranty and support
Support
Bag Backpack
Company Name:
Signature:
Name:
Designation:
Phone No:
Official email ID:
Seal, Signature of bidder with date
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ANNEXURE C
Acceptance Certificate
(To be submitted in Envelope-1)
ACCEPTANCE CERTIFICATE
I………………………………………………………………………(Designation)……………………………………of
(Name of the Company) …………………………………………..………………………………………………….
hereby accept the Terms & Conditions as mentioned in the Tender document no :
IBPS/RFP/11/2025/TSS/LAPTOPS Dated 13th November 2025 for “Tender for Supply,
Installation and Commissioning of Laptops“ in IBPS website.
Signature:
Name:
Designation:
Date:
Company Seal:
Page 7 of 9
ANNEXURE D
Buy Back Laptop Details
RFP Reference No.: IBPS/RFP/11/2025/TSS/LAPTOPS Dated 13th November 2025
Note: If any bidder is not qualified in Technical bid, further evaluation of the bid will not be done.
Sr.
System Model Processor RAM HDD Qty.
No.
1 Dell Inspiron 3584 i3, 2.3 GHz 4GB 1 TB 10
Total 10
Laptops under buyback option:
1) The bidder has to fill in the buyback value of old Laptops clearly and the total value would be
calculating by considering that amount also as per Commercial Offer (Annexure E)
2) L1 will be decided on basis of Net Total Cost C = (PART A – PART B)
3) The condition of the old Laptops opted for buy back can be checked by any interested bidder on
taking prior permission in office hours.
4) Picking up the buyback Laptops "as is where is” basis from Kandivali (E) location.
5) All buy back Laptops will be available in completely wipe data/ no OS.
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ANNEXURE E
Commercial Bid
(To be submitted in Envelope-2)
COMPANY NAME:
_________________________________________________________________
ADDRESS:
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
CONTACT PERSON: _____________________ PHONE NUMBER:
EMAIL: _____________________________ WEB SITE:
Commercial Price description for Laptops:
Price
Sr. Total Total Price
Laptop Computer Model Qty. Per GST
No. Price with GST
Unit
PART-A
Laptop Computer Model:
1 10
(Technical specification as per Annexure B)
PART-B
Buy Back Laptops
2 10
[as is where is basis]
Net Total Cost C= (PART-A - PART-B)
Signature:
Name:
Designation:
Phone No:
Official email ID:
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