REPORT TEMPLATE

PREFACE
All students must strictly adhere to the ULK project template when preparing their final-
year project or technical report. This ensures uniformity, academic rigor, and professional
presentation in accordance with the department’s quality standards.

GENERAL FORMATTING REQUIREMENTS

• Font: Times New Roman, 12-point for normal text.

• Main Headings (Chapter Titles): 16-point, ALL UPPERCASE, Bold and Centralized.
• Subheadings: 14-point, Each Word Capitalized, Bold, and flush to the left.
• Sub-subheadings: 12-point, Sentence Case, Bold, and flush to the left.
• Line Spacing: 1.5 throughout.
• Margins: 1 inch on all sides.
• Visuals Numbering: Tables, figures, and plates must be numbered per chapter (e.g.,
Figure 2.1, Table 3.2).

STRUCTURE

A. COVER PAGE
• Title
• Student’s Name & Role Number
• Department & Faculty
• Institution
• Month & Year

B. TITLE PAGE
• Same as Cover Page plus Supervisor’s Name(s)
• Award Statement

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 • University Logo (optional)
C. DECLARATION/ATTESTATION/CERTIFICATION
A signed statement of originality.
D. DEDICATION
A short dedication text.

E. ACKNOWLEDGEMENT
Brief gratitude to supervisors, institutions, and supporters.

F. ABSTRACT
A concise summary (250–300 words): aim, methods, key results, and significance all in a
single paragraph.

G. TABLE OF CONTENTS
Auto-generated. Includes all headings and subheadings.

H. LIST OF FIGURES
Numbered list of all figures with page numbers.

I. LIST OF TABLES
Numbered list of all tables with page numbers.

J. LIST OF PLATES
Numbered list of all plates (photos/pictorials).
K. LIST OF ABBREVIATIONS

MAIN REPORT SECTIONS

CHAPTER ONE: INTRODUCTION

1.1 Background of Study
1.2 Statement of the Problem
1.3 Aim and Objectives
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1.4 Motivation for Study
1.5 Significance of the Study
1.6 Scope of the Study
1.7 Structure of the Report

Take Notes of the following:

1.1 Background of the Study: Gives context to the topic, outlining historical, theoretical, or practical
developments that led to the research.
1.2 Statement of the Problem: Clearly states the specific problem or research gap the study
addresses.
1.3 Aim and Objectives: States the main goal (aim) and the specific steps (objectives) to achieve it.
1.4 Motivation for the Study: Explains personal, professional, or societal reasons for choosing the
topic.
1.5 Significance of the Study: Highlights the importance and potential contributions of the research.
1.6 Scope of the Study: Defines the boundaries of the study, what it includes, and excludes.
1.7 Structure of the Report: Gives a chapter-by-chapter overview of the thesis organization.

CHAPTER TWO: LITERATURE REVIEW

2.1 Introduction (brief overview of what the chapter covers)
2.2 Review of Fundamental Concepts
2.3 Conceptual Review
2.4 Empirical Review
2.5 Review of Related Works
2.6 Summary of Reviewed Literature
2.7 Identified Knowledge Gap
Use tables and figures to compare methods or show frameworks.
Take Notes of the following:
2.1 Introduction: A brief overview of what the chapter covers and the relevance of the literature
review to the research objectives.
2.2 Review of Fundamental Concepts: Defines and explains the key technical/engineering concepts
underpinning the research.
2.3 Conceptual Review: Discusses the theories, models, or frameworks related to the study, possibly
illustrated with diagrams.

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2.4 Empirical Review: Presents summaries of past research findings, including methodologies,
results, and conclusions relevant to your work.
2.5 Review of Related Works: Focuses on closely related engineering projects or systems. Use
comparison tables to highlight differences/similarities in scope, methods, tools, or outcomes.
2.6 Summary of Reviewed Literature: Summarizes the key insights and trends discovered in the
reviewed materials.
2.7 Identified Knowledge Gaps: Highlights what previous works have not addressed adequately and
how your study intends to fill those gaps.
CHAPTER THREE: METHODOLOGY
3.1 Project Design/ Project Design
3.2 System Architecture/Experimental Setup (Figure 3.1)
3.3 Materials and Methods/Data Collection Techniques (Table 3.1)
3.4 System Analysis/Development Process:
3.5 Implementation and Integration (Plate 3.1)
3.6 Testing, Validation, and Evaluation
Take Notes of the following:
3.1 Project Design/Research Design: Describe the overall approach: whether it's experimental,
simulation-based, analytical, or design-and-build.
3.2 System Architecture/Experimental Setup
(Include a clear and labeled diagram – Figure 3.1 – showing the overall structure of the system or
setup.)
3.3 Materials and Methods/Data Collection Techniques: Provide details on components, tools,
instruments, and methods used for data gathering or system building (Table 3.1 can summarize this).
3.4 System Analysis/Development Process: Discuss algorithms, design stages, theoretical
modeling, or software/hardware tools used in building the system.
3.5 Implementation and Integration: Explain how the system was developed, coded, wired, or
fabricated. Include practical images as Plates (e.g., Plate 3.1 – PCB assembly or circuit layout).
3.6 Testing, Validation, and Evaluation: Outline the procedures used to test the system or validate
outputs, including success criteria and performance metrics

CHAPTER FOUR: RESULTS, ANALYSIS, AND DISCUSSION

4.1 Implementation/Experimental Results
4.2 Performance Analysis

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4.3 Evaluation of Outcomes
4.4 Discussion of Findings
4.5 User or Stakeholder Feedback
Take Notes of the following:
4.1 Implementation/Experimental Results: Present the outputs of system implementation,
simulations, or experiments. Include measured or observed data.
4.2 Performance Analysis: Use metrics (speed, accuracy, efficiency, etc.) to assess system
performance. Present data in tables, charts, or graphs.
4.3 Evaluation of Outcomes: Compare actual results with expected outcomes or benchmarks.
Highlight strengths, weaknesses, and deviations.
4.4 Discussion of Findings: Interpret the significance of your results in relation to the project
objectives, research questions, or previous studies. Connect to literature if applicable.
4.5 User or Stakeholder Feedback (Optional but valuable in applied projects)
Summarize any feedback from test users, supervisors, or industry partners. Include observations on
usability, functionality, or practical relevance.
Reminder:
Use tables, graphs, and figures to present:
• Measurement results
• Comparison with previous methods
• Graphs of system performance
• Screenshots or photos of outputs
Each table/figure must be numbered and captioned (e.g., Figure 4.2: Response Time
Comparison).

CHAPTER FIVE: CONCLUSION AND RECOMMENDATIONS

5.1 Summary of Findings
5.2 Conclusion
5.3 Recommendations
5.4 Limitations of the Study
Take notes of the following:
5.1 Summary of Findings (Optional but strongly recommended): A brief recap of the major results
and how they address the objectives.

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5.2 Conclusion: A concise restatement of the problem, objectives, key contributions, system
achievements, and how the project met its goals.
5.3 Recommendations: Suggestions for improvement, future work, or adoption by
stakeholders/industry.
5.4 Limitations of the Study: Discuss any constraints encountered, technical, financial, time-related,
or scope-related that may have affected the outcomes.

REFERENCES
All references must follow a consistent and recognized citation style, such as APA (7th
Edition) or IEEE, to uphold academic integrity and professional standards.
Students are strongly encouraged to learn and use reference management tools such as
EndNote or Mendeley to ensure accuracy, consistency, and efficiency in citation and bibliography
formatting throughout their reports or theses.
These tools help in managing sources, automating citation styles, and maintaining professional
academic writing standards.

APPENDICES
Include raw data, code, datasheets, detailed specifications, or extra visuals.

NOTE:
This guide offers a general and clear understanding. It does not represent the official
template of ULK Polytechnic Institute in any way. Students are advised to contact the
appropriate authorities for the approved official template.

Compiled by: Engr. Dr. A. B. Shallah

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