PNC:AA-FO-31 rev.
0 02012023
Republic of the Philippines
Pamantasan ng Cabuyao
(University of Cabuyao)
Academic Affairs Division
Katapatan Mutual Homes, Brgy. Banay-banay, City of Cabuyao, Laguna 4025
WEEKLY STUDENT INTERNSHIP JOURNAL
STUDENT INTERN: Jain, Johnler B. PROGRAM: BSCPE
DATE: June 2-
WEEK 4
ACCOMPLISHMENT DIFFICULTIES ENCOUNTERED NEW LEARNING/ INSIGHTS
June 2 During the revised CES office layout In reflecting on the experiences and
(Day 1) project, a range of difficulties surfaced challenges encountered during the revised
- Attended an orientation that significantly
session impacted
that introduced the project’s
the company’s CES office
background, layoutstructure,
policies, project, several valuable
and safety protocols. progress and outcome. One of the insights emerged that have profoundly
primary challenges was scope creep, shaped our approach to project
where frequent additional requests from management. One of the most crucial
June 3 stakeholders led to continual lessons learned was the importance of
(Day 2) modifications of the project scope. This defining a clear and detailed project scope
- Visited various not only disrupted the initial planning but from the outset. Establishing a well-
company also caused fluctuations in both the defined scope not only helps in managing
departments and project timeline and budget. The need to stakeholder expectations but also plays a
observed their address these evolving requirements vital role in mitigating the risks associated
functions and while maintaining the core objectives of with scope creep. By clearly outlining the
interdepartmental the project required constant adjustments project’s objectives, deliverables, and
relationships during and realignment of resources. boundaries at the beginning, it becomes
a facility tour easier to prevent frequent modifications
Space constraints further complicated the and adjustments that can disrupt planning
project, presenting significant challenges and lead to fluctuations in both the timeline
June 4 in achieving a balance between and budget. This proactive approach to
(Day 3) aesthetics and functionality within the scope definition ensures that all parties
- Learned about the existing structural limits of the office. have a shared understanding of the
company’s basic Designing a layout that met the functional project's goals and limitations, which
network systems needs of employees while adhering to significantly contributes to smoother
and how they aesthetic preferences demanded creative project execution.
support internal solutions and iterative revisions. The
communication and constraints often required reworking the Regular and effective communication with
operations. design to fit within the available space, stakeholders was another critical insight
which added to the complexity and time gained from the project. Keeping
required for the project. stakeholders informed and actively
seeking their feedback throughout the
Incorporating feedback from employees project lifecycle proved invaluable. It
introduced another layer of complexity. ensured that their needs and expectations
While valuable for ensuring that the final were consistently met while still adhering
layout met user needs, integrating this to the project's core objectives. Engaging
feedback necessitated careful negotiation stakeholders in regular discussions and
and compromise. Striking a balance incorporating their input helped to align the
between employee preferences and project’s deliverables with their evolving
project constraints involved navigating requirements, thereby fostering a
diverse opinions and managing collaborative environment and enhancing
expectations, which could occasionally overall satisfaction with the project
lead to conflicting requirements. Delays in outcome. This experience underscored the
approvals from stakeholders and importance of maintaining an open
unforeseen issues, such as delays in dialogue and actively managing
furniture delivery, further exacerbated the stakeholder relationships to ensure project
challenges faced. These delays affected success.
the project timeline, causing a ripple
effect on subsequent tasks and The experience also highlighted the
milestones. Coordination among various necessity of including buffer time in the
teams, including designers, contractors, project schedule and the importance of
and suppliers, was also a significant continuously monitoring progress. Adding
challenge. Ensuring that all parties were buffer time to the project timeline helps
aligned and working together efficiently accommodate unforeseen delays and
was crucial but often difficult, leading to issues, providing a buffer against potential
additional delays and complications. setbacks. Continuous progress monitoring
allows for the early identification of
Budget overruns were another critical problems and enables timely interventions
PNC:AA-FO-31 rev.0 02012023
Republic of the Philippines
Pamantasan ng Cabuyao
(University of Cabuyao)
Academic Affairs Division
Katapatan Mutual Homes, Brgy. Banay-banay, City of Cabuyao, Laguna 4025
issue, arising from unexpected expenses to address them. This proactive approach
and inaccuracies in the initial cost to scheduling and monitoring helps
estimates. As the project progressed, manage delays more effectively and keeps
unforeseen costs emerged, necessitating the project on track despite unexpected
adjustments to the budget. Managing challenges.
these financial challenges involved
revisiting and revising cost estimates and Detailed budgeting and rigorous cost
finding ways to mitigate expenses without tracking emerged as critical components
compromising the quality of the project. of successful project management.
Negotiating with vendors for cost-effective Developing a comprehensive and accurate
solutions proved to be another challenge, budget, along with tracking expenses
requiring careful consideration of both meticulously, is essential for staying within
cost and quality to achieve the desired financial constraints. This process involves
outcomes within budgetary constraints. not only initial cost estimation but also
ongoing adjustments to accommodate
unexpected expenses. Effective vendor
management also played a key role in
controlling costs. Negotiating with vendors
to secure cost-effective solutions while
maintaining quality required careful
consideration and strategic decision-
making. This experience reinforced the
importance of financial oversight and
effective negotiation in managing project
budgets.
Additionally, gaining hands-on experience
with Microsoft Project and PLC control
circuits provided valuable insights into
practical application and technical
proficiency. Microsoft Project’s features,
such as reporting tools and task
management capabilities, were
instrumental in tracking project progress
and generating insights. Learning to utilize
these features effectively enhanced
project management capabilities and
improved overall efficiency. Similarly,
working with PLC control circuits
underscored the significance of practical,
hands-on experience in mastering
technical skills. Adhering to safety
standards and continuously improving
troubleshooting skills in control circuits
were crucial for successful
implementation. These technical
experiences emphasized the need for
ongoing skill development and adherence
to best practices in both project
management and technical execution.
STUDENT-TRAINEE CPG SUPERVISOR
JULIANNE CLARE D. SATURNO ABIEZER O. GILDO
(signature over printed name) (signature over printed name)
□ I agree to the collection and processing of my data for the purpose of facilitating my internship of Pamantasan ng
Cabuyao. I understand that my personal information is protected by RA 10173, Data Privacy Act of 2012, and that I am
required to provide truthful information.
PNC:AA-FO-31 rev.0 02012023
Republic of the Philippines
Pamantasan ng Cabuyao
(University of Cabuyao)
Academic Affairs Division
Katapatan Mutual Homes, Brgy. Banay-banay, City of Cabuyao, Laguna 4025