Project Management Framework

Q1. Which of the following is NOT a characteristic of a project?

1. Constrained by limited resources

2. Planned, executed, and controlled

3. Creates a unique product or service

4. Ongoing and repetitive

Q2. In a kick-off meeting for your project, you provided information to your team members
about the different process groups to be followed in the project. According to PMI, which
are the project management process groups?

1. Conceptualizing, Initiating, Executing, Monitoring and Controlling, and Closing

2. Initiating, Planning, Executing, Monitoring and Controlling, and Closing

3. Initiating, Verifying, Executing, Monitoring and Controlling, and Closing

4. Initiating, Planning, Executing, Controlling, and Administrative Closure

Q3. You are managing the release of a new drug in the market. Your role is that of a:
1. Functional Manager, because you have good functional knowledge of the
pharmaceutical industry

2. Project Manager, because you are creating a unique product within specific time
schedules

3. Operations Manager, because you have to do several repetitive tasks

4. Program Manager, because you have to manage several projects to do your job
effectively

Q4. Your company is responsible for developing anti-virus software. You are responsible for
managing both the individual product releases and the coordination of multiple releases.
Your role is that of a:

1. Program manager

2. Project manager

3. Functional manager

4. Operations manager
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Q5. You have reached the end of the design phase of your project. You decide to call a
"phase end review" for obtaining authorization to close the design phase and initiate the
next phase (i.e., execution phase) of your project. Your manager disagrees with your
suggestion. He wants a "kill point" to formally end the design phase of the project. In this
context, you should:

1. Disagree with your manager because you know that phase end reviews should be
used at the end of each phase of the project

2. Agree with your manager as kill point is a phase-end review

3. Escalate this issue to the project sponsor

4. Take advice from a senior project manager about what should actually be done at
the end of each phase of the project

Q6. You are working in the Project Management Office (PMO) of your organization. Your job
responsibility is to:

1. Manage the operational activities in the company

2. Manage human resource and risk management issues for individual projects

3. Provide support functions to project managers in the form of training, providing

software, standardizing policies, etc.

4. Provide subject matter expertise in the functional areas of the project

Q7. You are the project manager in a company where you have maximum authority. To
which organizational structure does your company belong?

1. Functional

2. Weak Matrix

3. Strong Matrix

4. Projectized

Q8. Which of the following exhibits greatest resistance to change?

1. Business requirements
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2. Technology

3. People

4. Environment

Q9. Matrix organizations exhibit features of both projectized and functional organizations.
In a weak matrix organization, the role of a project manager may be that of a:

1. Coordinator

2. Manager with considerable authority

3. Support person

4. Functional manager

Q10. You have recently joined as a project manager in a company where they follow a
projectized organizational structure. All your team members work in the same office where
you have a lot of independence and authority. Which of the following is NOT an advantage
of a projectized organizational structure?

1. Loyalty to the project

2. Home for the team members after the project is completed

3. Effective communication

4. Efficiency in project organization

Q11. Your project stakeholder has asked you to create a financial plan for your project.
Preparing a financial plan will require:

1. Program management skills

2. Industry specific skills

3. Financial subject matter expertise

4. Both project management and industry specific skills

Q12. Which of the following statements is NOT true about a project life cycle?
Project Management Framework

1. All project life cycles are usually identical.

2. The level of risk is highest at the start of the project and decreases as the project
progresses.

3. The ability of the stakeholders to influence the final characteristics is highest at the
start and gets progressively lower as the project continues.

4. Cost and staffing requirements usually peak during the intermediate phases.

Q13. In your organization, all bi g technical projects go through Initiate, Analyze, Design,
Implement, Test, and Closeout. In this context, a project life cycle:

1. Defines the product life cycle

2. Defines the project phases

3. Contains several product life cycles

4. Has deliverables that must be completed before work starts on the next phase

Q14. A project manager has to manage different stakeholder expectations. Project sponsor
and customer are two very important stakeholders in any project. In this context, which of
the following is NOT the responsibility of both the project sponsor and the customer?

1. Take into account risk tolerance

2. Provide key events, milestones, and deliverable due dates

3. Formally accept the product of the project

4. Provide financial resources for the project

Q15. As a project manager for a construction company, you are responsible to Define Scope,
Define Activities, Develop Schedule, and Determine Budget. These responsibilities are
performed as part of:

1. Closing

2. Initiating

3. Planning
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4. Monitoring and Controlling

Q16. Almost all projects are planned and implemented in a social, economic, or
environmental context, and have intended and unintended positive or negative impacts. In
this context, which of the following statements about Enterprise Environmental Factors is
NOT true?

1. Neither promote nor hold back the project management processes

2. May restrict the project management processes

3. May promote the project management processes

4. May either promote or hold back the project management processes

Q17. As a project manager, you realize that managing project stakeholder expectations is an
important priority. Which statement on project stakeholders is NOT correct?

1. Negative stakeholders must be ignored if the project has to be successfully

completed.

2. Stakeholders have varying levels of responsibility and authority when participating

on a project and these can change over the course of the project life cycle.

3. Some key stakeholders include project manager, operations management, project

team, customers, and sponsor.

4. Stakeholder expectations may be difficult to manage, because stakeholders often

have very different or conflicting objectives.

Q18. In your company, the project manager shares responsibility with the functional
manager to assign priorities and directs the team members of the project. In this case, it is
NOT the responsibility of the project manager to:

1. Plan resources

2. Manage cost and budget

3. Carry out performance appraisal of project team

4. Define tasks
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Q19. Which of the following aspects of a project is NOT the responsibility of a project
manager?

1. Keep the project on track in terms of schedule and budget

2. Identify, monitor, and respond to risk

3. Provide accurate and timely report of project metrics

4. Ensure integrity of project team members

Q20. You have been managing a project to construct an overpass on Interstate 10. You have
divided the project into phases to provide better management control. Which of the
following is a characteristic of a project phase?

1. Formal phase completion necessarily includes authorization for the subsequent

phase.

2. The closure of a phase is required to be approved in some form before it can be

considered closed.

3. A project phase should not be divided into sub-phases even in complex projects,
because it will be difficult to manage.

4. All deliverables in the project phase should correspond to the project management
process.

Answers:
Q1. 4 is the correct answer
Justification
A project is a temporary endeavor undertaken to create a unique product, service, or result.
The temporary nature of projects indicates that a project has a definite beginning and end.

Q2. 2 is the correct answer

Justification
The five Process Groups are Initiating, Planning, Executing, Monitoring and controlling, and
Closing.

ITechGurus comments: Conceptualizing, Verifying, and Administrative Closure are not process
groups.

Q3. 2 is the correct answer

Project Management Framework

Justification
Every project creates a unique product, service, or result. A project can create a service or a
capability to perform a service (e.g., a business function that supports production or
distribution).

ITechGurus Comments: Sincethis isthereleaseof "one"newdrug, itisaproject. Multiple releases

may qualify it as a program.

Q4. 1 is the correct answer

Justification
A program is defined as a group of related projects, subprograms, and program activities managed in
a coordinated way to obtain benefits not available from managing them individually. Programs
may include elements of related work outside the scope of the discrete projects in the program.

Q5. 2 is the correct answer

Justification
A phase end represents a natural point to reassess the activities underway and to change or
terminate the project if necessary. This point may be referred to as a stage gate, milestone,
phase review, phase gate, or kill point.

ITechGurus comments: The answer is option 2, as the manager is justified in asking for a kill
point. Kill point is another term for phase end review.

Q6. 3 is the correct answer

Justification
A project management office (PMO) is a management structure that standardizes the project-
related governance processes and facilitates the sharing of resources, methodologies, tools,
and techniques. The responsibilities of a PMO can range from providing project management
support functions to actually being responsible for the direct management of one or more
projects.

Q7. 4 is the correct answer

Justification
Project managers have maximum authority in a company with a projectized organizational structure.

Q8. 3 is the correct answer

Justification
People exhibit greatest resistance to change.

Q9. 1 is the correct answer

Justification
Weak matrix organizations maintain many of the characteristics of a functional organization,
and the role of the project manager is more of a coordinator or expediter.
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Q10. 2 is the correct answer

Justification
Inaprojectized organization,mostof the organizational resources are involved inthe project work.
Theprojectteammembers donotbelongtoa specific functionalgroup and hence do not have any
"home" once the project is over.

Q11. 4 is the correct answer

Justification
preparing a financial plan requires both project management and industry specific skills.
Although the project manager need not have the industry-specific skills, she should talk with a
person with industry-specific skills in order to prepare the financial plan.

Q12. 1 is the correct answer

Justification
Although many projects may have similar phase names with similar deliverables, few are
identical.
Further, look out forabsolute statements withterms like"All", "None", "Never", "Always", "Must",
[Link] options should be carefully evaluatedbecausethey maybe incorrect.

Q13. 2 is the correct answer

Justification
A project life cycle is the series of phases that a project passes through from its initiation to its
closure. The phases are generally sequential, and their names and numbers are determined by
the management and control needs of the organization or organizations involved in the project,
the nature of the project itself, and its area of application.

ITechgurus comments: Option 1 and Option 3 are wrong because project life cycle does not includethe
productlife cycle. Option 4 isnotaccuratebecauseworkin thenextphasemay,at times, start before
the deliverables of the previous phase are completed.

Q14. 4 is the correct answer

Justification
Statements 1, 2, and 3 are correct.

Statement 4 is incorrect - A Sponsor is the person or group who provides resources and support for the
project and is accountable for enabling success....Customers are the persons or organizations
who will approve and manage the project`s product or service, or result.

ITechgurus comments: Customers do not always provide financial resources for the project.
Project Management Framework

Q15. 3 is the correct answer

Justification
The processes of Define Scope, Define Activities, Develop Schedule, and Determine Budget are
part of the Planning Process Group.

Q16. 1 is the correct answer

Justification
Enterprise environmental factors may enhance or constrain project management options, and
may have a positive or negative influence on the outcome.

Q17. 1 is the correct answer

Justification
In the case of stakeholders with positive expectations for the project, their interests are best
served by making the project successful.... In contrast, the interests of negatively affected
stakeholders are served by impeding the project`s progress. Overlooking negative stakeholder’s
interest can result in an increased likelihood of failures, delays, or other negative consequences
to the project.

Q18. 3 is the correct answer

Justification
In a matrix organization, the project manager shares responsibility with the functional
managers for assigning priorities and for directing the work of persons assigned to the project.

ITechGurus comments: In most matrix organizational structures, personnel performance

management is not the responsibility of the project manager; this task is usually done by the
functional manager. However, a project manager is always responsible for Plan resources
(Option 1), Manage cost and budget (Option 2), and define tasks (Option 4).

Q19. 4 is the correct answer

Justification
A project manager is in charge of all aspects of the project including, but not limited to
developing the project management plan and all related component plans, keeping the project on track
interms of scheduleand budget, identifying, monitoring,and responding to risk, and providing
accurate and timely reporting of project metrics.

Although theproject manager is responsible forthe integrity of the overall project, sheis not
responsible for the integrity of individual team members.

Q20. 2 is the correct answer

Justification
Inmanycases,theclosureofa phase isrequiredto be approved in some formbefore it can be
considered closed.