Tool Usage Policy for Company Devices
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ScribdTranslationsTool Usage Policy for Company Devices
Translated by
ScribdTranslationsManagement System.
DESCRIPTION OF THE POLICY
Code. Pages.
CORPORATE.
TEMA | ASUNTO:
TOOL USAGE POLICY Sustainable Development
1 2 Goal 11
TECHNOLOGICAL
1. POLICY:
The guidelines are established to regulate the assignment and use of cell phones, tablets, laptops, and other devices.
electronics, whose purchase is financed with resources from the company Plásticos Ibéricos, S.A.
2. GENERAL RULES:
Compliance is mandatory for all collaborators who are assigned this work tool.
1. Assignment:
Cell phones and/or tablets will be assigned according to the following criteria:
Mobile phones with a limited call plan will be assigned with a monthly balance, where they will have internet access and a GPS coverage will be installed.
to the following job positions that have assigned devices:
Area Manager
b) Sales Executives
c) Administrative personnel according to the needs of the position.
The laptops and any other technological tools that the company assigns for use to its employees must be
properly safeguarded and it is the responsibility of the personnel in charge to give the equipment the appropriate use.
2. Delivery:
Cell phones, tablets, laptops, and other electronic tools as well as their respective accessories (batteries,
Chargers, cases, bags, cables, etc.), will be delivered solely and exclusively to the direct responsible person, completing a form of
delivery, which will include a detailed description of the asset and its accessories as well as its condition at the time of delivery.
A copy of the form will be given to the collaborator and another will remain in the IT Area. When the collaborator returns the equipment.
assigned will complete the section of the form designated for this purpose.
3. Usage Criteria:
The use of mobile phones, tablets, laptops, and other electronic tools is restricted exclusively for work tasks.
that the collaborators of Plastber, S.A execute, both in terms of calls and access to the Internet.
The accounting department will conduct checks on the invoices to determine if the cell phones are being used for work tasks.
only.
Controls will be carried out by the IT Department, both regarding the calls made and the websites.
visited and internet consumption.
4. Prohibitions:
a) It is prohibited to download and install applications, software updates, and license patches from any Internet site.
b) Access to entertainment, sports, games, pornography, radio or online TV pages is prohibited, as well as downloading files from
music or videos.
c) Any form of commercial use of the Internet that is not for institutional purposes is prohibited.
d) It is prohibited to send information via email, FTP accounts, or any electronic means, classified as confidential or that
without being so, the user does not have attributions that allow its use and dissemination, infringe on copyright, is false, defamatory or
offensive.
e) The configuration and use of personal emails on assigned devices is prohibited.
f) The use of email and the Internet for political and religious purposes is prohibited both inside and outside the company.
g) The use of pseudonyms and the sending of anonymous messages is prohibited, as well as those that include titles, positions, or functions that do not
officials.
h) The use of institutional email boxes for personal registrations on social media, businesses, and banking is prohibited.
electronics and/or institutions of any kind, that are not directly related to commercial labor activity.
It is prohibited to send internal or external spam emails of any kind. Spam emails are considered to be those that are not
related to the specific functions of work processes.
Management System.
DESCRIPTION OF THE POLICY
Code. Pages.
CORPORATE.
TEMA | ASUNTO:
TOOL USAGE POLICY SDG-11 2 2
TECHNOLOGICAL
5. Employee commitments:
Make proper use of cell phones, tablets, laptops, and other electronic tools for tasks related to your position.
2. Sign the equipment delivery form.
3. In case of theft or loss of the equipment, act promptly and immediately as follows:
During office hours, immediately inform reception so they can notify the IT Department of what happened.
will communicate with the service provider company to request the blocking of the chip and device.
Send a copy of the police report to the IT Department by email, when applicable, within a maximum period of one (1) business day.
In case there is no insurance for the equipment and the damage/loss is attributable to the employee, they must replace the company with similar equipment.
characteristics within a maximum period of 5 business days.
4. Ensure the proper care and maintenance of the equipment under your responsibility, reporting any anomalies to the IT Department.
regarding the equipment so that the necessary repair can be made.
5. Comply with the provisions regarding the use of the cellular service that are established.
7. In case the collaborator stops working in the company. ___________________. must deliver the equipment that you have
assigned along with the accompanying accessories within a maximum period of five (5) working days before leaving the company.
8. Obligation to respond to calls or messages: collaborators are requested to be attentive to communication devices in the face of
In case of any emergency, they must keep their phone on even outside of working hours.
8. Monitoring.
a) The IT department will be responsible for controlling and ensuring good traffic on the data networks, to verify the
compliance with the mentioned policy. Each eventuality will be recorded in a log in a database, and the Manager will be informed.
In general, the report will serve as a basis for the application of disciplinary sanctions and/or the cancellation of the service to the user.
b) It is prohibited, in areas other than the Information Technology Department, to create or maintain programs that secretly collect
hide information about users. The use of computing resources for unauthorized monitoring is not allowed.
communications, as they can generate unwanted traffic or interfere with institutional monitoring and control.
3. ASSOCIATED DOCUMENTS:
Equipment Delivery Sheet
Responsible. ELABORATE REVIEWED APPROVED VALIDITY. UPDATE. DATE.
Company. Day 14 Modification.
Name. Patricia Ramirez Added.
Resource Manager
Cargo. Year 2019 Replaced.
Humans