Importance of Control in Management
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ScribdTranslationsImportance of Control in Management
Translated by
ScribdTranslationsBOLIVARIAN REPUBLIC OF VENEZUELA
MINISTRY OF POPULAR POWER FOR HIGHER EDUCATION SCIENCE
AND TECHNOLOGY
SIMÓN RODRÍGUEZ NATIONAL EXPERIMENTAL UNIVERSITY
BARQUISIMETO - LARA STATE
FUNCTION OF
CONTROL
This work is done with the aim of synthesizing knowledge on control in the
administration. The administrative control process focuses on evaluating and correcting the
performance of the activities of subordinates to ensure that objectives and plans
The organization is being carried out. From this, one can deduce the great importance.
who has the control because it is only through this function that we will be able to determine if it
the completed work fits what was planned and in case there are deviations, identify them.
responsible and correct these errors.
Within the research is the nature and importance of the function of
control, types of control, social consequences of control. Techniques to promote the
General controls for financial measurement and organizational control
human
Control is a fundamental stage in management, even if a company has
with magnificent plans, an appropriate organizational structure, and efficient management, the
the executive will not be able to verify what the real situation of the organization is and there is no
mechanism that reports whether the facts are in accordance with the objectives.
Therefore, the control function consists of measuring and correcting the activity.
business, in order to ensure that the company's objectives and the plans devised are carried out
completed. The control must ensure the achievement of objectives and the development of plans. Without
embargo, we should clarify that both plans and objectives are instruments.
Financial planning is the projection of sales, income, and assets taking
as a basis for alternative production and marketing strategies as well as the
determination of the resources needed to achieve these short-term projections
medium and long term
Financial control is the execution phase in which financial plans are implemented.
control involves the feedback and adjustment process required to ensure that
the plans are followed and to modify existing plans due to unforeseen changes.
The analysis of financial forecasting preparation begins with the projections of
sales income and production costs, a budget is a plan that establishes the
projected expenses and explain where they will be obtained, as well as the production budget
presents a detailed analysis of the investments that will be required in materials and labor
and team, to provide support for the forecasted sales level.
The types of control are:
The preliminary control is the prior reviews that are carried out on the process.
productive, before its execution. It involves a thorough analysis and
detailed initial work plan, the resources to be used and the
quantities, types, and quality of inputs. They are desirable because they allow for the
administration to avoidproblemsinstead of having to correct them later, but
unfortunately this type of control requires time and timely information and
it is often difficult to develop.
Concurrent control includes all supervisory activities that
They are carried out once the production process begins. Systematically, they are validated.
each of the phases of the process and the added value to it. The best way
A well-known method of concurrent control is direct supervision. When a manager
supervises an employee's actions directly, the administrator can
concurrently verify the employee's activities and correct them
problems that may arise.
Feedback control refers to the subsequent controls that are carried out on everything.
the chain of the production process, to establish the deviations presented of
final product with respect to the standardized. The feedback control
it implies that some data has been gathered, analyzed, and returned
results to someone or something in the process that is being controlled in such a way that
corrections can be made. The main drawback of this type of control is
that by the time the administrator has the information, the damage is already done
done, that is to say, it takes place after the action.
Social control appears in all societies as a means of strengthening and
survival of the group and its rules
Minor rules and laws are what form groups. The implementation of a
social moral (due to the social influences it generates) and liberal criticism as self-defense and
as an interpretation of events and interests, is the way towards social change. The
social cognition or perspective of deviant behavior correctly has a
scheme of stereotypes and value judgments in its non-scientific version, and it is possible and
habitual as professional scientific knowledge; it is indeed impossible to have a society without
standards and the question is their precise nature and the mechanisms for the case, without burdening
more additional problems, only the common good with a functional regulation for it
social order. Since control is important, there must also be control over the
controllers with a consensus in the regulations for a balance of powers and controls,
that is not repressive in its attitude.
Persuasive social control for achieving conformity mainly works with
ideas and values, which translate into respectful attitudes towards norms. There is a tendency towards a
free moral, optional, personalized, fewer rules and less control.
The techniques to promote control are:
Information systems encompass all those means through which the
The administrator gathers data and reports relating to the operation of each and every one.
one of the activities of the organization. The information systems that can be used
a company has multiple and variable aspects and they must be established according to the
particularities of each company. Information systems consist of techniques such
such as: accounting, auditing, budgets, computerized systems, systems
machining, files, forms, and reports.
Reports and summaries
A. Control reports used for the direct control of operations.
A. Control reports: used for the direct control of operations.
B. Current control reports: To point out the deviations of the
planned implementation as it occurs, so that action can be taken with
readiness to stop the losses.
C. Summary of control reports: To summarize the deviations of the
planned execution over a period (usually a month), such as a
verification of current control reports and as a
indication of the overall effectiveness of the execution of executives
responsible.
B. Information reports that represent more extensive data in order for the
management can formulate plans.
Forms
Printed forms are essential elements for transmission and recording of
data related to the activities carried out in each department; there are
a multitude of forms that are used in the company ranging from a card of
attendance control up to an accounting policy.
Forms facilitate the transmission of information while also serving as a means of recording.
appropriately the operations. When designing the shapes, it is advisable to observe the
following guidelines.
a) Adequate use of spaces.
b) Clarity and conciseness.
c) Design uniformity
d) Design adiagramform control.
e) Diseñar un catálogo de formas.
f) Design only what is necessary (avoid excessive paperwork).
g) Ensure that important matters and activities are recorded
adequately, and keep unnecessary and routine forms to a minimum.
Financial auditing is the periodic inspection of accounting records to verify
that these have been adequately prepared and are correct, also helps with the control
general of the company.
It is done to verify the accuracy of the records, and at the same time
review and evaluate the projects, activities, and procedures of the company.
It allows for comparisons between what was expected to be achieved (standard) and what actually happened.
is achieving. It highlights any deviations and suggests actions
corrective.
This type of audit of accounting records and reports from the same area must be carried out.
by an external firm of public accountants.
To know that the records are accurate, true, and in accordance with accounting practices.
Approved forms provide a reliable basis for the purposes of good general control.
The control of human organization is that set of processes for collection, analysis
the interpretation of information through which managers influence others
members of the organization to implement its strategies, relying on
a series of organizational and technological tools that provide parameters of
measurement both internal and external.
In other words, it is a support tool for the management of the company through the
generation of periodic information that allows understanding what is happening in the
areas, divisions or businesses that are considered fundamental or critical for success
the proposed plans.
In conclusion, control is a very important element within any organization.
well, it is the one that allows evaluating the results and knowing if they are adequate to the plans and
objectives that the company wishes to achieve. Only through this function can they be specified.
the errors, identify the responsible parties, and correct the failures, so that the organization can
find correctly directed. Control should be maintained at any level of the
organization, thereby ensuring that its objectives are met. But
it should be clarified that control must not only be exercised at the end of the administrative process, but also
that on the contrary, it should be done jointly to carry out the activities for
that, in this way, all are resolved more effectively and in the shortest time possible.
the deviations that occur.