Electronic Document Management Benefits
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ScribdTranslationsElectronic Document Management Benefits
Uploaded by
ScribdTranslationsBenefits of electronic document management for process improvement
or your contribution to organizational learning and knowledge management.
Archive documents:
These are characterized by recording relevant information that has been
produced or received by the company, such as the activities or functions of
administrative, financial, tax, scientific, historical, managerial value, among others. It is
say, the archive documents are those that, due to their importance for the
The company's processes deserve their complete preservation.
The file manager allows:
Manage files.
Manipulate databases.
Review documentation structures.
Quickly access documents.
It is important to keep in mind that the processes that are carried out depend on the
number of files that are available and the value it represents for the
company.
Benefits for organizations
Having control over the information that comes in and out of your company guarantees
transparency in processes and in the execution of activities. Therefore, the
hiring the services of document attention centers will help you to
identify and protect your documentation.
The benefits you can acquire are:
Considerably reduce their costs.
2. Optimize spaces.
You can recover your information immediately.
Reduce your physical file by up to 30%
Virtualize your documents.
General Archive of the Public University of Navarra. Manual of Standards and Procedures
50
Archival, 2000, p., 7.
Ministry of Culture. Dictionary of Archival Terminology, 1995, p. 46.
51
L. Torres. Some challenges of archiving in the computer era. Archiving and the new
52
Technologies: Reflections and Experiences, 2005, p. 17-18.
6. Carry out timely procedures in response to requests.
Successfully recovers the physical spaces.
Currently, there is a need for technological tools to
facilitate archival technical tasks; despite this, there are two
elements that negatively affect its application: the first point
it is the indiscriminate use of technology without organization
previous of the collection; the second point is lacking guidelines
archival or not having a standardization applied to the
projects related to life cycle management of the
digital documents.
There are several types of ways to store documents and
digital images, each one is linked to a stage of
development or a technological model, the more complex it becomes
a scenario or greater are the requirements of a system
in particular, storage technologies are becoming more
elaborated.
Finally, to conclude, it is stated that:
Depending on its objective, archiving maintains an invariable method that can be summarized
in the observation of a fundamental principle which is that of Provenance and Original Order,
that has no other purpose than, based on the identification of contextual elements,
the composition, structure, hierarchy and correlation of the elements in which they are distributed
the competencies and activities of any entity, preserve or restore the state
organic that hold the documents that constitute the documentary memory of a
mine.52
General Archive Public University of Navarre. Manual of Rules and Procedures
50
Archival, 2000, p. 7.
Ministry of Culture. Dictionary of Archival Terminology, 1995, p. 46.
51
L. Torres. Some challenges of archiving in the computer age. Archiving and the new
52