Organizational Implementation Strategies
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ScribdTranslationsOrganizational Implementation Strategies
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ScribdTranslationsStructural Processes
Unit 5
5.1 Implementation process
The implementation of the recommendations is the key step to make an impact.
effectively in the organization, as it is time to transform the
proposals and administrative improvement measures in specific actions
to achieve the study's objective.
The implementation consists of the following phases:
1. Program preparation.
2. Integration of resources.
3. Program execution.
Implementation Program
The first step to initiate the implementation is to determine the activities
they must be developed and the sequence for their realization. This stage is described
through a diagram or a network of arrows similar to the one shown in the following
figure.
Network model of activities for the implementation of an organizational study
The next step will be to estimate the staff, facilities, furniture, equipment, and
the technical documentation and regulatory support that will be necessary to carry out the
implementation.
Likewise, the time and dates on which they will start and finish must be set.
each of the program activities, clearly establishing the
responsibility for its execution and the type of reports that will be used to inform the
advances.
Finally, the implementation method must be specified in the program.
considered more viable according to the following conditions:
a) Type of study.
b) Scope.
c) Assigned resources.
d) Technological development of the organization.
e) Technical level of the staff.
f) Support for decision-making levels.
g) Environment.
Methods of Implementation
There are several methods to translate improvement actions into contributions.
specific to the studied organization, among which the following stand out:
Instant method. Generally, if the improvement measures derived from the
studies are relatively simple; they do not involve an excessive number of units
administrative; they do not involve a large volume of functions, systems, or operations; or
if there is a solid administrative infrastructure in the organization, it can be used
this method, which is also one of the most accepted in practice.
Pilot project method. It consists of conducting a trial with the results of
I study only in one part of the organization, in order to measure its effects. It must
it is understood that this is more feasible when there are better working conditions
less homogeneous throughout the organization. Its main utility lies in that
allows for changes to be introduced on a smaller scale, carrying out as many tests
are necessary to determine the validity and effectiveness of the proposal before
to implement it globally. Its possible disadvantage lies in the fact that it is not always
It is possible to ensure that what is valid for one part of the organization is also valid for others.
for the rest.
Parallel implementation method. It is used in large-scale projects,
which involve handling a lot of information or strategic information, a
considerable volume of resources or those necessary to ensure the safety of
a whole work system. This method represents the simultaneous operation, by a
determined period, both of the traditional conditions and those that will be
to implement. This way, modifications and adjustments are made without creating problems as it is left
that the new conditions work freely before they are suspended
previous.
This method allows any contingency to be faced without haste and
that the staff responsible for the new functions, systems, procedures,
etc., get familiar with them without the pressure that comes from making mistakes.
irreversible.
Partial implantation method or by successive approximations. Perhaps this method
be the most suitable for implementing studies that involve large-scale changes.
It consists of selecting part or small portions of it and implanting them without
cause great changes; the next step will only happen when it has
consolidating the previous one, which will allow for a gradual and controlled change.
Combination of methods. It consists of applying more than one method to
conduct a study, taking into account the effect that changes may generate in the
organization.
Regardless of the method chosen, the possibility must be considered
to make use of resources such as simulation and virtual reality as tools for
assistance for the dimensioning and strategic development of the implementation of the study.
2. Integration of Resources
Once the implementation program is structured, the first step is to meet with the
recursos humanos, materiales y tecnológicos previamente estimados para ponerlo en
march.
Later, it will be necessary to develop all the documentary basis to substantiate the tech-
Both legally and normatively, the implementation, such as guides, manuals, instructions, and all types
of teaching resources that facilitate the staff's understanding of the work in their charge.
Likewise, it will be advisable to maintain constant communication among all personnel.
responsible for this task in order to ensure the smoothness of its actions.
Physical conditioning of the facilities must also be carried out, making
the necessary arrangements in the place where they carry out their work.
Finally, and in accordance with the requirements of the study and the program for
implement it, the staff who will collaborate in its execution must be trained to
that acquires a perfect knowledge of the part that corresponds to him to develop.
3. Implementation Program Execution
Once the previous steps are completed, the study must be implemented using the method.
selected and carrying out the established activities, without deviating from the
guidelines set forth in the documentation prepared for this purpose.
When the implementation begins, it will be necessary for both the personnel from the areas
affected as those who are going to participate in the change receive the information and
timely guidance for interacting under optimal conditions.
Simultaneously, the necessary adjustments must be made so that the study
function normally, through the verification and evaluation of its progress.
Support Actions for Implementation
In light of the fact that a study seeks to optimize the functioning of an organization,
the administrative improvement measures that arise from it must be linked
with the substantive aspects so that they are not conceived as a series of actions
isolated and abstract, but rather develop in an articulated manner, so that
one can print coherence to the process as a whole and to the effective achievement of the
objectives.
On the other hand, it is important not to lose sight of the fact that any change or modification that
trying to join an organization may encounter resistance among the
people who participate in it, since an action of this nature generally
it carries with it a functional, procedural, or technological structural reform, and
although on multiple occasions the interested parties notice it, they do not always
They strive to minimize it and gain acceptance from the staff.
For the change to be successful, an organizational climate is essential.
to be carried out and maintained. For this, it is of utmost importance that those responsible
when disseminating it, consider the opinions, viewpoints, suggestions, and,
In general, the contributions of the staff that can enrich it, as it is this that
lives the everyday reality of work and, therefore, knows the obstacles and the
facilities that could arise when implementing it.
Just as the participation of the members of the organization involved is fundamental.
In the development of the study, it is equally important to convince the rest of the
personal about the benefits that it can generate. Change for the sake of change is not.
it is advisable: a change must involve an improvement, and this must be done
make the staff feel it so that they recognize and accept it.
To successfully implement a study and the measures for change that may arise from it
To ignite, it is necessary to make changes in the administrative culture values.
customary, level of awareness, attitudes, customs, habits, and traditions of
ways that allow assimilating new patterns and models of organization; this
will make it possible for the staff not only to adapt to change but also to promote it and
hold.
Evaluation
Once the study is implemented, it is essential to check the effect of the changes and
innovations through the identification, qualification, and quantification of
realizations, as well as the operational adjustments that arise from them.
To do this, the management of data must be organized based on the outlined parameters; in
the study project, which will allow translating actions into indicators for
evaluate the improvement measures introduced.