Comprehensive RFP Guidelines and Structure
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ScribdTranslationsComprehensive RFP Guidelines and Structure
Translated by
ScribdTranslationsRequest for Proposal (RFP)
1. Background
[Se escribe un breve resumen de su organización: operaciones, mercados en los que actúa,
profile of their clients and what they consider necessary for the proposers to have a
dimension of your company.
Prepared: Reviewed: Date of the meeting:
day/month/year
2. Object of the Service
We must explain the purpose of the hiring.
3. Scope of Service (SOW)
List the specific tasks that the provider will be responsible for and the expectations that your organization has regarding them.
results to be obtained. The hierarchical decomposition of the work is shown in smaller packages to achieve the objectives of
contract and create the required deliverable products.
Prepared: Revised: Meeting date:
day/month/year
A. WBS (Work Breakdown Structure):
WBS DICTIONARY:
Version: 01 Page 1 of 3
4. Mode of Contracting
Specify the type of contracting: Fixed price, Reimbursable costs, Per time and
Construction materials, for project and work, turnkey, simple way of
Hiring
Prepared: Reviewed: Meeting date:
day/month/year
5. Deadline/Schedule of the Contract
Specify the duration of the hiring, the list of milestones or main events of the contract,
as well as the start and end dates for each activity in the project schedule.
A. MILESTONES OF THE CONTRACT
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Prepared: Reviewed: Date of the meeting:
day/month/year
B, SCHEDULE
6. Project Participants
Include information about the people necessary for the execution of the Project.
You must describe the provider's capacity(ies) and current experiences.
Prepared: Reviewed: Meeting date:
day/month/year
A. ORGANIZATIONAL CHART
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Nombre: Name: Name: Nombre: Nombre:
B. ROLES AND RESPONSIBILITIES
7. Content of the proposals
The documents, information, and contents that must be included must be specified.
proposal.
8. Additional considerations
Prepared: Reviewed: Date of the meeting:
day/month/year
Some additional considerations should be specified.
You should keep in mind for the project.
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9. Service Deliverables
Provide a list of everyone the products, reports y
planes what should surrender a her organization. If must
specify what is lo what we hope receive how part del
project development.
10. Price and Currency of the Proposal
If must indicate the price of the services what proposes
supply under the Contract, and indicate the currency in which it should
to be presented.
11. Language of the Proposal
The language in which the proposal should be presented must be indicated.
Ready: Reviewed: Meeting date:
day/month/year
12. Selection criteria
The procedures and criteria that will be used to evaluate the
proposals and to select the contractor.
Criteria for technical evaluation
TECHNICAL PROPOSAL RATING
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Company Experience 340
Methodology and Work Plan 340
Personal 320
Total Points 1000
1. EXPERIENCE AND RELIABILITY 340
1.1 Reputation and Reliability Max Score
a) Management of your work under international standards (PMI, ISO... 10 40
points for each quality protocol to which it is subjected
b) Years of experience (consider founding date to the present, More than
10 años = 40; entre 10 y 7 años = 30; entre 7 y 5 años = 20; entre 5 y 3
años = 10; menos de 3 años = cero.
c) Billing last year in thousands of U$S. (Comparison between 40
suppliers: the one with the highest billing receives 40 points; in
descending scale, by 10 points each time, until reaching 10 points
that corresponds to the offering company that has the least
Prepared: Revised: Date of the meeting:
day/month/year
billing in the last year
d) Average growth in the last 2 years (utilities Year 40
actual/utilities previous year)
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e) Clientes Importantes que posee 40
1.28 Experience
a) General experience of the company Points
Max
a.l) Most relevant opinion and market work at the national level 20
general experience last 5 years Comparison between suppliers: the
the one that had the highest revenue receives 20 points; on a scale
descending, by 5 points each time, until reaching 5 points which
it corresponds to the offering company that has the lowest billing
in the last year
a.2) Experience in XXXXX technologies or other cutting-edge technologies 40
(more advanced proposal than requested)
b) Specific experience Points
Max
b.l) Most relevant work with opinion leaders at the national level 80
(last 5 years)
2. WORK PLAN AND METHODOLOGY 340
2.1 General Max Score
a) Degree to which the firm understands the objective of the work 20
b) Clarity with which you present your proposal (how understandable 20
es)
c) Conceptual management (language, consistency, and coherence) 40
d) If all aspects concerning the RFP have been 20
included
2.2. Approach to the objectives Max Score
a) Adaptation of the methodology to the objectives 60
b) Detail with which it provides its methodology 60
c) Correct handling of techniques to achieve results 60
d) Correct weighting of the audiences against the objective 60
3. PERSONAL 320
3.1 Qualifications of the Project Manager Max Score
a) Experience (years in the field) 40
b) Trainings and courses attended 30
c) Professional Experience in the field 30
d) Specific experience in studies with opinion leaders 30
e) Title and obtained professional degree (Bachelor=10, 30
Master=20, PhD=30)
3.2. Qualifications of the Executors (Consider Prom of Max Score
the 2 main ones
a) Experience. Years in the field (40 points for the bidder 40
that has more than 10 years in the field; 30 points for the
provider that has between 7 and 10 years; 20 points for the
provider presenting between 4 and
7 years of experience; 10 points for the bidder who
present among
Prepared: Reviewed: Date of the meeting:
día/mes/año
b) Trainings and courses taken 30
c) Professional Experience in the field 30
d) Specific experience in studies with opinion leaders 30
e) Título y Grado profesional obtenido (Bachiller -10, 30
Master=20, PhD=30)
13. Bidding calendar
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The deadline Page 1 of 3
for each of the steps in the process up to this point must be specified.
to make the decision.
Deadline to receive inquiries related to the RFP.
Deadline for receiving proposals.
Date on which the demonstrations will take place.
Date on which the proponent will be called to present their offer.
Date of the first Selection.
Prepared: Revised: Date of the meeting:
day/month/year
Date on which the winning bidder will be announced.
Estimated hiring date.
14. Guarantees
The characteristics that the compliance guarantee must have should be specified.
proposal.
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15. Advances
It must be specified whether the contract will consider advance payments for the service.
16. Attached documentation (blueprints, calculation reports)
It must be specified whether the proposal will include documentation that
it is necessary for the project such as plans, calculation reports,
etc.]
17. Presentation of the Proposal
[If must specify a where must to be presented the
proposal, physical place or email.
It should be addressed to the address XXXXXXXXXXXXXXXXXXXXXXXX
Prepared: Reviewed: Meeting date:
day/month/year
18. Bidding Methodology
The bidding process must be explained.
19. Standard Contract
If must attach one model standard of you hiring certificates required y
necessary insurance policies.
CONTRACT XXXXXXXXXXXXXX
Razón Social:
RUC:
Legal Representative
Registry Part: