Packing List
- A Packing List is one of the key documents in international trade. It is also known as a
packing slip, packing invoice, or goods detail slip. The Packing List clearly states what
the seller has shipped to the buyer, allowing the buyer to check and compare the contents
against the purchase order.
- Typically, a Packing List indicates the quantity of goods and packaging details, but does
not include the value of the shipment.
Types of Packing Lists:
Detailed Packing List: Includes comprehensive information about the shipment. This
is the most commonly used type between buyers and sellers.
Neutral Packing List: Omits the seller’s name. It is rarely used and typically
employed when the seller wants to keep their identity confidential.
Packing List with Weight and Volume (Mass and Volume Packing List): Similar
to a detailed packing list but also includes a table with the weights and volumes of the
goods.
- A Packing List is an essential import-export document issued by the seller after the
goods are packed. It is usually prepared after packing to reflect the actual shipped
quantities. However, if the shipping line requires an early Bill of Lading (B/L), the
Packing List may be prepared in advance to facilitate B/L issuance.
Purpose of the Packing List
- The Packing List’s main role is to provide essential details about the shipment. It
includes information such as packaging methods, product specifications, quantity, and
handling instructions. This data supports various stakeholders in the logistics chain to:
Plan warehouse operations: Estimate the space required for loading and unloading
the goods.
Organize loading and unloading procedures: Determine whether manual labor or
equipment (such as cranes or forklifts) is needed, ensuring efficient use of time and
resources.
Coordinate land transportation: Calculate the number and size of vehicles required
to transport the shipment.
Locate goods during inspection: Facilitate quick identification of goods in case
customs officials request an inspection.
Importance of the Packing List
Prevents shipping errors: Ensures the correct types and quantities of goods are
shipped.
Facilitates the payment process: Serves as a verification tool alongside the
Commercial Invoice.
Provides legal evidence: Acts as proof in resolving disputes over discrepancies
between the seller and buyer.
Analyze the Packing List
📋 Document Header
Company Name: The Bliss Farmer Company Limited
Address: 6 Nguyen Trong Quan, Thanh My Loi Ward, Thu Duc City, Ho Chi
Minh City, Vietnam
Tel: +84 906238474
Email: [Link]@[Link]
Document Title: PACKING LIST
Packing List No.: 20230011
Date Issued: 28 Sep 2023
📌 Buyer Information
To / Buyer: TPX Corporation
Buyer Address: 411-1343 Aichi Ken Shinshiro Shi Nonda Ava Nishi Yoetsu 65
Tel: +81 9038380633
💰 Terms of Payment
100% T/T:
o 20% after PI/contract, after loading on container and before ETD.
o 10% after goods arrive at the warehouse.
o 70% after container loading and before vessel departure.
Full payment conditions in both English & Vietnamese.
🚢 Shipping Details
Port of Loading: Ho Chi Minh (Cat Lai), Vietnam
Port of Discharge: Nagoya, Japan
Beneficiary Name: The Bliss Farmer Company Limited
Terms of Shipment: FOB, Hochiminh Port, Incoterms 2010
Container Load: 62m³ (40’RF container)
Country of Origin: Vietnam
Quantity Total Net Total Gross
No Description of Goods Packing
(Cartons) Weight (kg) Weight (kg)
Whole Fresh Coconut (Dua 12 pcs /
1 1,166.00 15,741.00 16,907.00
Kim Cuong) Carton
Fresh Lemongrass 500g / 20 packs /
2 444.00 4,440.00 4,884.00
Pack (Sa Tuoi 500g / Tui) Carton
Fresh Violet Shallot 500g / 20 packs /
3 210.00 2,100.00 2,310.00
Pack (Hanh Tim 500g / Tui) Carton
TOTAL 1,820.00 22,281.00 24,101.00
🔖 Signatures and Stamps
Signed by: Giám Đốc (Director), Nguyen Hoang Anh
Company stamp: Present and visible on the document
This Packing List is granted/issued by the Seller (Bliss Farmer)
For the benefit of the Buyer (TPX Corporation)
As part of the export transaction (Incoterm: FOB Ho Chi Minh Port).
Invoice
An invoice is a crucial commercial document used in transactions involving the exchange of
goods or services between a seller and a buyer. It typically contains the following details:
The names and addresses of both the seller and buyer
Invoice number and issuance date
A description of the goods or services (including quantity, unit price, and total value)
Applicable taxes (if any)
Payment terms
The invoice is issued by the seller and outlines the complete pricing and transaction information.
When accurately prepared, it serves as a legally binding document. Invoices are usually
generated after goods are fully packed or shipped; however, they may also accompany a delivery
invoice or be issued when an advance payment is made, depending on the agreement between
both parties.
Purpose and Function of an Invoice
An invoice acts as a legally recognized agreement that reflects both parties' acceptance of the
stated prices and payment conditions. Its main roles include:
Contractual Document: It forms part of the overall contract for the sale of goods,
detailing the terms of the transaction, including prices, quantities, and product
descriptions.
Purchase Confirmation: It verifies that the buyer has placed an order and has agreed to
pay the specified amount, serving as proof of the transaction and financial commitment
between the parties.
Payment and Financial Management: The invoice provides the necessary information
for payment processing — amount due, terms of payment, and payment methods. It helps
facilitate the transfer of funds and supports financial management.
Valuation and Customs Declaration: The invoice is used for valuing goods for tax
assessment and customs clearance. It aids in calculating duties, fees, and other
import/export-related costs.
Important Note: An invoice provides comprehensive details about the goods — including
model, quantity, and verification of quality and condition. This helps ensure clarity, reduces the
risk of misunderstandings, and provides a basis for resolving disputes or complaints.
📄Document Overview
Company: The Bliss Farmer Company Limited
Address: 6 Nguyen Trong Quan, Thanh My Loi Ward, Thu Duc City, Ho Chi Minh City,
Vietnam
Phone: +84 906234874
Email: [Link]@[Link]
Invoice No.: 20230011
Date: 28 Sep 2023
🧾 Invoice Details
To (Buyer): TYK Corporation
Address: 4-141-1343 Aichi Ken Shinshiro Shi Nonda Aza Nishi Yoetsu 65
Phone: +81903830638
📦 Shipment Details
Terms of Payment:
o 100% TTR (Telegraphic Transfer) after PI/Contract:
70% after loading on container and before ETD
10% after arriving at warehouse
10% after warehouse clearance
Port of Loading: Ho Chi Minh (Cat Lai), Vietnam
Port of Discharge: Nagoya, Japan
Beneficiary: The Bliss Farmer Company Limited
Term shipment: CIF Nagoya Port, Incoterm 2010
CBM/Container: 62m³ (Loading in 40'RF container)
Origin: Vietnam
📋 Order Breakdown
Total
Unit Price Quantity of Quantity
No. Description of Goods Packing Amount
(USD/kg) Box (Carton) (kg/pcs)
(USD)
Whole Fresh Coconut
1 12 pcs/thùng 0.545 1,166.00 13,992.00 7,625.64
(Dua Kim Cuong)
Fresh Lemongrass
20
2 500g/pack (Sa Tuoi 1.105 444.00 4,440.00 4,906.20
packs/thùng
500g/Tui)
Fresh Violet Shallot
20
3 500g/pack (Hanh Tim 3.115 210.00 2,100.00 6,541.50
packs/thùng
500g/Tui)
TOTAL 1,820.00 20,532.00 19,073.34
Amount in words: USD Nineteen Thousand Seventy-three and Thirty-four Cents Only
🏦 Bank Details
Beneficiary: The Bliss Farmer Company Limited
Bank: Asia Commercial Bank – Le Hong Phong DakLak Branch
Swift Code: ASCBVNVX
Bank Address: 60-62 Le Hong Phong, Thong Nhat Ward, Buon Ma Thuot City,
Vietnam
Account Number: 5938889898