Project Management.

Tutorial “GanttProject”
Course 2021/22
Course 1st. Semester 2nd
Master's Degree in Civil Engineering, Canals, and Ports
University of Extremadura

Professor: Fco. Javier Torrella Unanua

[Link]
 Project Management. Tutorial 'GanttProject'

Index

Tutorial "GanttProject"
1. Project Properties

2. Creation of tasks

3. Creation of resources

[Link] resources to tasks

5. Monitoring of the work

6. Printing of the planning

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 Project Management. Tutorial 'GanttProject'

Project Properties

We give a name to the

work or service that
we want to plan

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 Project Management. Tutorial 'GanttProject'

Project Properties

The selected one

calendar of our
planning

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 Project Management. Tutorial 'GanttProject'

Project Properties

The "functions" are selected.

of our resources.
This is secondary information.
associated with the name of the resources.
A suitable idea could be to put
in this concept the profile
professional of our resources.
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 Project Management. Tutorial 'GanttProject'

Task creation

Proceed to start with a simple

task list, including the
phases of the work
conveniently tabulated.
You are interested in including as a task
initial the title of the work itself.

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 Project Management. Tutorial 'GanttProject'

Task Creation

In "programming options"
podemos decidir cómo programar
in time the task.

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 Gestión de [Link] "GanttProject"

Creation of tasks

If we check the "milestone" section

we establish a specific task,
like the signing of the contract or the minutes
from the beginning. In these cases, it is only possible to

add your completion date.

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 Project Management. Tutorial "GanttProject"

Task creation.
Edit > Settings > Gantt Chart Properties

All are shown

the milestones on the line
of time

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Allows you to customize the Gantt chart.
 Project Management. Tutorial 'GanttProject'

Creation of tasks
Task > Task Properties > Task Properties > Predecessors

A link 'rubber'
"to delete" allows
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be modified
graphically
 Project Management. Tutorial "GanttProject"

Task creation.
Predecessors of the tasks can be graphically added, simply
joining them with an arrow (left mouse button).

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Task creation.
It is allowed to show the critical path by clicking on 'show the critical path'.

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 Project Management. Tutorial 'GanttProject'

Creation of resources

Better to put the text that is

wants to be listed

Cost of the resource per day

worked (in €/day)

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Creation of resources

Introduce periods in which

this person does not work
(added to the non-working days)

Periods already added

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These days off are added to the holidays according to the Project calendar.
 Project Management. Tutorial 'GanttProject'

Creation of resources

You are interested in deciding which columns will be visible in our diagram.
resources. We are going to include a new one:
The first and last name
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 Project [Link] 'GanttProject'

Creation of resources

You are interested in deciding which columns will be visible in our diagram.
resources. We are going to include a new one:
The name and surname
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 Project Management. Tutorial 'GanttProject'

Creation of resources

We have our first resource with the data that we have activated.
in 'manage columns'

Simply clicking the right button

"Resource properties" we can modify
our resource whenever we wish.
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 Project Management. Tutorial 'GanttProject'

Assign resources to tasks

Tasks are assigned to each resource, as well as the associated dedication.

percentage. That is, a value of 100 implies full dedication.
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Associate resources with tasks

Alternatively, tasks can be assigned to the resources.

The program calculates the total cost of the task:

Calculated cost (€) = duration (days) x % dedication x resource cost (€ / day)

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Assign resources to tasks

The resource diagram indicates:

- Overallocated resources (>100%) in red color.
Underutilized resources (<100%) in green color.
With gray color the resources assigned at 100%.

Obviously, the over-allocations need to be corrected:

Dividing the work.
Including more staff.
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Shifting the tasks (if the deadline allows for it).
 Project Management. Tutorial 'GanttProject'

Assign resources to tasks

By expanding the assigned worker's tree, we can review the tasks.

involved.

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Follow-up on the work

The follow-up of a job will be based on the work plan.

contractual, which we create using the 'Baseline' tool

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Monitoring of the work

Task progress can be marked by two alternative methods:

Tarea > Propiedades de la tarea > Progreso (expresado en %)

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Tracking of the work

Progress on the task can be marked by two alternative methods:

Graphically on the bars of the diagram itself:

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Monitoring of the work

After the first month, some tasks are completed and others are still pending.
are pending to finalize

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Follow-up of the work

We must mark, in addition to the progress of each task:

The forecast of the duration of unfinished work.
The actual duration of those already completed (particularly of those that have
finished ahead of time).

The delay in some tasks anticipates a delay. 26

at the signing of the verification act of the re-establishment
 Project Management. Tutorial 'GanttProject'

Printing of the planning

It is recommended to prepare
the printing from
preliminary view
the program will print the
columns that are activated
on screen.

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