Document drafting

Concept
Writing is the ability to put thought into words, in a precise way. Coherent and
understandable once

So writing is a creative process through which we put into writing what

Writing: teaches how to express oneself clearly and correctly, adhering to certain guidelines and
established

Writing process
The writing process does not have to be a cumbersome activity; it has three stages:
Planning, drafting, and reviewing should be done in that order.

Planning
This first stage consists of carefully analyzing the topic and clarifying the ideas that are
wants to communicate. One can only write about what one knows, but it is necessary to be very clear about
content of the message that is intended to be transmitted. It is not enough to have a vague idea of what is wanted.
say; it is necessary to clarify in detail the content of what we intend to write. It is essential to have
sufficient information; having figures, data, dates, quotes handy and clarifying through a
guide or a scheme the order in which they should appear in the writing. Likewise, no one could
write a serious text without having planned its content and without having prepared a guide or outline,
that is to say, an ordered list of the points to be addressed.

Writing
La segunda etapa consiste en expresar por escrito las ideas o conceptos bosquejados en la guía ya
prepared. Writing is the encoding of ideas: putting them into the written language code. In
this stage should not require thinking about what to say but rather how to say it. If we have already
sketched the topics or concepts in more convenient orders, the drafting stage consists of
Only in expanding these ideas and presenting them in complete sentences.

During the writing stage, one should write as quickly as possible, without worrying about
the correction of the style. What is being written is simply a draft. The more
The quicker you write, the more natural and spontaneous the writing will turn out; it will be more pleasant and 'fresh'. No
you should worry about the exact word; if you doubt the appropriateness of any term and would prefer
find a synonym underline the suspicious word and continue writing. In the stage of the
The review will focus on finding a synonym for the highlighted word. The time dedicated to this stage
the writing is very valuable; one tends to enter a trance and reaches a rhythm that doesn't exist
what to interrupt to find a synonym.

Review
If we have prepared a good scheme based on the analysis and we had enough
information on the topic, and if we have drafted very quickly following the outline, what
What we will have now will be a draft that needs to be reviewed and corrected.
In case we have time, we must wait for several hours or days to pass.
before undertaking the review of the document. If it is a letter or a brief memorandum, this
it surely won't be possible, but in the case of a report, a monograph, or an article
For a magazine, it is advisable to let the draft 'sleep' so that we can forget what we have done.
written. Then we will review and critique it as if it were someone else's work. The finish of a
Work is as important as its planning and construction.

General Writing Guidelines

Following the rules when writing a text allows us to convey the message more clearly.
clear and effective. It avoids, as we have discussed before, the appearance of contradictions, which
the ideas, incoherences, and lack of logic repeat themselves. Following the guidelines allows for structuring
It will improve our message and make it easier to achieve our goals.
When we have to write product labels, good spelling will prevent all the
the company was ridiculed on social media, for example. If we need to draft a
administrative document so that they grant us a permit, it is better for us to write in a way
clear for whom grants it understand all that we ask (and does not have to resolve a
hieroglyph to do it).
Within the writing norms, we can differentiate between 4 types: orthography, semantics,
the lexicon and grammar. To achieve a good narrative style we must deepen and learn
more about each of them.

Orthography
Spelling is the set of rules and conventions that exist when writing. It establishes,
Well, the correct way to use letters and punctuation marks. Spelling itself does not influence.
too much when it comes to understanding a text, but it avoids distractions when reading it, it contributes
unity and assistance in the standardization of the language in which it is written. The main norms of
spelling sound:
The use of B and V. After N, D, or B, we always write V. On the other hand, we will write
with B if a consonant follows this letter.
The use of J and G. We will use J in those words that end in 'aje' or 'eje'.
On the other hand, we will write the G in those verbs that end in -irgerar, -ger or -gir.
How to use the S. In Spain, there is not much margin for error, but in Latin America...
what is very different. In certain dialects, the sound of the S can be confused with that of
the C or the Z, so there are some tips that can help when writing:
Los plurales se escribirán con S.
The superlatives will also be written with S.
Adjectives that end in 'oso' will be written with an S.
In front of the letters D, B, G, L, and M we will write S.
 If the verb in its infinitive form does not contain Z or S, we will write it with S.

Use the double R. We can only use it in cases where there are vowels on both sides.
sides of the double R.
Accentuation. Each word has its strong syllable in a position. Based on this,
we will talk about acute, flat or proparoxytone words, which are stressed in different
cases:
Agudas: stressed when they end in N, S, or a vowel.
Llanas: stressed when they end in a consonant that is neither N nor S.
Proparoxytone: always accented.
Semantics
Semantics is the study of meaning, the significance, or the symbolic interpretation of a text.
When we talk about semantics in the construction of a text, we refer to those words
that share common elements. In this case, we are talking about words that share their
grammatical category.
The same word can belong to two different categories. For example, the word
"heart": it can refer to the organ in the medical sense of the word, or relate to the
feelings and romantic metaphors.
Lexicon
The lexicon is the set of words that a person knows in their language. It is about the
vocabulary that he/she masters and can use to enrich the text. To have a good level of
Ideally, when we frequently use the same word, we should look for synonyms and variations.
different ways of expressing ourselves.

Grammar
Grammatical rules are not usually known by most people. Many do.
they will be able to recognize relatively easily when a sentence does not comply with the rules, but to the
It's time to start drafting; it is very common to skip some of them. The rules of the
Grammar regulates the use of language in terms of the composition and syntactic organization of the
sentences. For this reason, we can differentiate between three main types of sentences.
Subordinate clauses: they are composed of a main premise and one or more others.
that depend on it. In other words, there is a hierarchy.
Coordinated sentences: these sentences are constructed with two or more prepositions with
equal hierarchy. A link is established between both prepositions through a
preposition or an adverb.
Juxtaposed sentences: they are a type of compound sentence in which both premises are
equally important. They differ from the coordinated ones by the way they are joined; the
Juxtaposed sentences separate the premises through punctuation marks.

Qualities of writing
Qualities that a good writing must have
Every person in charge of drafting documents must pay full attention so that the
they gather qualities that give quality to their writings. Among them are:

Clarity. It is essential in any written work; consequently, technical terms should not be used.
no confusing terms or words, so that what is expressed leaves no room for doubts, no second guesses.
interpretations. The purpose of the writer is to be fully understood by his receiver; to
Hello, nothing better than selecting the words that have an exact meaning of what is wanted.
Express. The clarity of language and style is based on the appropriate selection of words and the
correct construction of sentences, so that the recipient can understand without
difficulty the thought of the sender.

Conciseness. Focus directly on the matter. Conciseness is achieved by expressing the largest number.
of ideas with the right amount of words. It is not about laconic language because laconicism
obscures the meaning due to the extreme reduction in the number of words, it goes against clarity,
precision and conciseness. A concise writing only uses the necessary terms to convey
the concept in a transparent and complete form.
Simplicity. It gives the writing a tone of expressive truthfulness that makes it effective and attractive.
Ceremonious, inflated expressions should be excluded from all writing; as writing
Moderna stands out for its simplicity and courtesy.

Precision. Write the ideas with the exact number of words that correspond to the thought you want.
to express. Precision refers to the use of corresponding terms in an exact manner to the
meaning that is intended to be conveyed. A text is precise when not a single word can be omitted.
without altering their meaning. To achieve accuracy, it is advisable to use concrete words in
instead of abstractions (if possible), avoid metaphors and eliminate vague terms such as: series,
factor, elementos, aspecto

Adjustment. To adapt all writing to the understanding, taste, and needs of the reader.

The writer should not address everyone in the same way, as it would not yield favorable results.
addressing the same topic in the same language in a family letter, in a report, in an article, etc.
For each case, it should be a different writing. Adjusting the language to the recipient is capturing the
immediate attention.

Originality. Expressing ideas and communicating feelings with one's own accent or characteristics.
It is the seal that reveals the author's personality. Although it is not always possible to avoid the
formulation, the writer can use the standardized with a clear awareness of its utility, but
updating it to impose expressive strength. Originality does not depend so much on novelty.
not the theme but the new way, the personal manner, of approaching it.

Harmony. It lies in the art of combining words and phrases in a pleasing way to the ear. The vice
Conversely, cacophony is the unpleasant repetition of sounds in syllables or words. Generally, the
it arouses the least effort and lack of care.
Ordering. As part or factor of clarity, it requires that the component elements of a
written should be organized logically and chronologically and not randomly or in a routine manner. The writer
It must be kept in mind that each part of the writing (beginning, middle, end) has a mission that
fulfill, according to the type of document; but each of them must respond to compliance
strict to that mission.

Interest. As a motivator of positive influences, it is the vehicle that the writer uses to
lead the reader to the end of the writing, without losing attention on the content of each
Paragraph. To maintain interest, it is necessary to properly manage reasons for approaching.
to create pleasant impressions and help decide in favor of what is being offered, placing in the mind of
Recipient images that establish a basis of firm trust in it. All of this drives the reader.
towards the end of the writing.

Writing flaws
Activities
Read the document and create a conceptual map with the information.
Create the following word search by looking for the words that answer the following questions.
Double meaning of a word or phrase that can cause doubts and misinterpretations.
2. The correct way to write words and to use the auxiliary signs of a language,
respecting their rules.
Editing form in which multiple text sources are combined and modified
slightly to create a single document.
4. Part of linguistics that studies the meaning of linguistic expressions.
5. To express the greatest number of ideas with the appropriate amount of words.
6. Made to diverge in a story, discourse, or exposition from the main subject to deal with something else.
that arises related to him.
7. Grammatical error that consists of altering the correct syntactical order of the elements of a
phrase.
It is achieved through simplicity in writing so that the reader understands it easily.
immediate
It occurs when there is a balance and a convenient and adequate proportion.
concordance and correspondence of some things with others, and in its case, pleasing to the
sentdos.
10. Vocabulary of a language or a region
H J N Q A Q K S B T V I G A O Y
S E O R T O G R A F I A D V T Q
I AM GOING TO THE STORE
I WAKE UP AT 6 AM
U Q U XIVX N R Y PMMH A O
A J D A GQ G I CT UA O T RI
C E R G OH A Q C IBN NW RS
T Q L F LK O D PO S T IL R E
S D W SOI H Y M E KI AJ T R
Y V X KBY H A Z F NC OO D G
ACCIDENTAL
F E S P FJ S H V K A V Q SMD
UN ZEN AMB F N NMM O U V
F A V P AF T B W X U E V Z U D
V N S O L E C I S MOU O N P Y
O F W I I A RD A D I R A L CC