TABLE OF CONTENTS

1. Introduction
o What is PowerPoint?
o Importance of PowerPoint in Presentations
o Key Features of PowerPoint
2. Getting Started with PowerPoint
o Installation and Setup
o Navigating the PowerPoint Interface
o Understanding PowerPoint Tools and Tabs
3. Creating a Presentation
o Starting a New Presentation
o Choosing a Template or Theme
o Working with Slides
o Adding and Editing Text
4. Designing Slides
o Choosing the Right Design and Layout
o Working with Colors, Fonts, and Styles
o Using Themes and Backgrounds
o Inserting and Formatting Images
5. Working with Multimedia
o Inserting Audio and Video Files
o Adding Animations and Transitions
o Using SmartArt and Shapes
o Embedding External Content (YouTube, etc.)
6. Advanced Features in PowerPoint
o Using Master Slides
o Customizing Slide Layouts
o Inserting Charts and Graphs
o Working with Tables and Data
7. Collaboration and Sharing
o Sharing Presentations Online
o Using Comments and Track Changes
o Collaborating with Others in Real-Time

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 8. Delivering the Presentation
o Preparing for the Presentation
o Presenter Mode and Tools
o Tips for Effective Presentations
9. Troubleshooting and Tips
o Common PowerPoint Errors and Fixes
o Time-Saving Tips and Shortcuts
o Optimizing PowerPoint Files for Sharing
10. PowerPoint for Special Purposes
o Creating Infographics
o PowerPoint for Business Presentations
o Educational Presentations with PowerPoint
o Interactive Presentations
11. Conclusion
o Summary of Key Points
o Final Thoughts on Mastering PowerPoint
o Resources for Further Learning
12. Appendices
o PowerPoint Keyboard Shortcuts
o List of PowerPoint Templates and Resources
o Glossary of PowerPoint Terms

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Microsoft PowerPoint – Home Tab Hands-On Activities
Activity 1: Create a New Slide

Objective: Learn how to add new slides using the Home tab.

Instructions:

1. Open Microsoft PowerPoint.

2. Click on the Home tab.
3. Click the New Slide dropdown.
4. Choose a layout (e.g., Title and Content).
5. Add 3 new slides to your presentation.

Activity 2: Use the Font Group

Objective: Practice formatting text.

Instructions:

1. On the first slide, type a title: My Favorite Hobby.

2. Select the text.
3. From the Font group on the Home tab:
o Change the font to Comic Sans MS.
o Increase the font size to 44 pt.
o Make it Bold, Italic, and Underline.
o Change the font color to Blue.

Activity 3: Use the Paragraph Group

Objective: Format text alignment and spacing.

Instructions:

1. On the second slide, write a short paragraph (2-3 lines).

2. Select the paragraph.
3. Use the Paragraph group to:
o Align the text to the center.
o Add bullet points.
o Change line spacing to 1.5.

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Activity 4: Copy and Paste

Objective: Learn to use Cut, Copy, and Paste.

Instructions:

1. On the third slide, type a sentence:

PowerPoint is fun to learn!
2. Select the sentence.
3. Click Copy, then paste it below.
4. Now select the second sentence and Cut it.
5. Paste it onto the first slide.

Activity 5: Use the Format Painter

Objective: Apply the same formatting to other text.

Instructions:

1. On slide 1, select the title you formatted in Activity 2.

2. Click Format Painter in the Clipboard group.
3. Click on the title on slide 2 to apply the same formatting.

Bonus Activity: Mini Presentation

Task: Create a 4-slide presentation using all the tools above. Each slide should show a different use of
formatting from the Home tab.

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Microsoft PowerPoint – Insert Tab Hands-On Activities
1. Inserting Text Boxes

 Objective: Learn how to insert and format text boxes.

 Activity:
o Open PowerPoint and create a new presentation.
o Go to the Insert tab and click Text Box.
o Click anywhere on the slide and type a short title like "My Favorite Hobby".
o Try resizing and repositioning the text box, and change the font style, size, and color.

2. Inserting Pictures

 Objective: Learn how to add images to your slides.

 Activity:
o On the Insert tab, click Pictures.
o Choose This Device and select a picture from your computer to insert.
o Resize and position the image, then experiment with formatting options (like adding borders
or effects) under Picture Format.

3. Inserting Shapes

 Objective: Learn to add and format different shapes.

 Activity:
o On the Insert tab, click Shapes.
o Choose a shape (e.g., rectangle, circle, arrow) and draw it on the slide.
o Resize and change the fill color, border style, and shadow effects.

4. Inserting SmartArt

 Objective: Learn how to add visually appealing diagrams.

 Activity:
o Go to the Insert tab and click SmartArt.
o Choose a SmartArt graphic (e.g., Process, Cycle, Hierarchy).
o Add text to the SmartArt shapes and change the colors using the SmartArt Design tab.

5. Inserting Charts

 Objective: Create charts to present data.

 Activity:
o Click Chart under the Insert tab.
o Choose a chart type (e.g., Column, Line, Pie).
o Enter sample data in the Excel sheet that appears, and see how the chart updates.
o Play with chart design and layout options.

6. Inserting Videos

 Objective: Learn how to add a video from your computer or online.

 Activity:
o On the Insert tab, click Video.
o Select Video on my PC to insert a video file from your computer, or Online Video to insert
from YouTube or other platforms.
o Resize and play with video playback settings under Video Format.

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7. Inserting Audio

 Objective: Learn how to add audio clips to slides.

 Activity:
o Click Audio under the Insert tab and choose Audio on my PC to add a sound file.
o Choose an audio file from your computer and insert it.
o Set playback options (like starting automatically or on click).

8. Inserting Hyperlinks

 Objective: Learn how to add clickable links to your slides.

 Activity:
o Highlight some text or click on an object (like an image or shape).
o On the Insert tab, click Link.
o Add a hyperlink to a website, another slide, or an email address.

9. Inserting Screenshots

 Objective: Capture and insert a screenshot of an open window.

 Activity:
o On the Insert tab, click Screenshot.
o Select a window that is currently open on your computer to insert a screenshot of that
window into the slide.

10. Inserting a Table

 Objective: Learn how to create and format tables.

 Activity:
o Go to the Insert tab and click Table.
o Select a number of rows and columns for your table.
o Enter some data and adjust the table’s design using Table Tools (like shading, borders, etc.).

11. Inserting Icons

 Objective: Add professional icons to your presentation.

 Activity:
o On the Insert tab, click Icons.
o Search for an icon (e.g., a "thumbs up" or a "home" symbol) and click to insert.
o Resize and position the icon on the slide.

12. Inserting a Screenshot

 Objective: Capture and insert a screenshot into a slide.

 Activity:
o On the Insert tab, click Screenshot.
o Select any open window on your computer to capture it and insert it into your presentation.

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Microsoft PowerPoint – Design Tab Hands-On Activities
1. Changing Slide Layout

 Objective: Learn how to change the layout of slides.

 Activity:
o Open a new PowerPoint presentation.
o Select a slide and go to the Design tab.
o Click on Slide Layout to choose a different layout for that slide (e.g., Title Slide, Title and
Content, Two Content).
o Practice applying different layouts to various slides in your presentation.

2. Applying a Theme

 Objective: Explore how to apply a design theme to your slides.

 Activity:
o Go to the Design tab and choose a theme from the Themes group.
o Experiment with different themes to see how they affect the colors, fonts, and overall design
of the slides.
o Try customizing the theme by selecting different color schemes or font combinations.

3. Customizing the Background

 Objective: Learn how to add and customize backgrounds for slides.

 Activity:
o Click on Format Background in the Design tab.
o Choose different background options: solid color, gradient, picture, or texture.
o Select a picture from your computer and apply it as the background of the slide.
o Experiment with transparency settings to adjust how the background looks.

4. Using Variants

 Objective: Learn how to modify the theme with variants.

 Activity:
o After selecting a theme, click on the Variants dropdown menu in the Design tab.
o Choose a different variant (which changes colors, fonts, or effects within the same theme).
o Explore how changing the variant alters the look of your presentation while keeping the base
theme intact.

5. Design Ideas (PowerPoint Designer)

 Objective: Use PowerPoint’s Design Ideas feature to enhance slide design.

 Activity:
o Go to the Design tab and click Design Ideas.
o Insert some content (text or images) on a slide.
o Click Design Ideas to let PowerPoint suggest design layouts for the slide.
o Try different suggestions and choose the one you like best.

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6. Changing Fonts and Colors Using the Design Tab

 Objective: Customize fonts and colors for the entire presentation.

 Activity:
o Click on Variants in the Design tab, then select Colors.
o Choose from the preset color schemes or create a custom one.
o Then, select Fonts from the same Variants dropdown and choose a font pair for your
presentation.

7. Adding and Modifying Slide Transitions

 Objective: Learn how to apply transitions to your slides.

 Activity:
o Go to the Transitions tab, select a transition, and apply it to the slide.
o Use the Effect Options to modify how the transition behaves.
o Customize the Duration and Timing for the transition to see the different effects.

8. Creating Custom Slide Masters

 Objective: Learn how to use Slide Master for consistent design.

 Activity:
o Go to the View tab and click on Slide Master.
o In the Slide Master view, modify the background, fonts, and logos for all slides.
o Make changes to the master slide (like adding a footer or logo) and apply these changes to all
slides in your presentation.

9. Creating a Consistent Header and Footer

 Objective: Add consistent headers or footers to all slides.

 Activity:
o Go to the Insert tab and click Header & Footer.
o Select Date and Time, Slide Number, or add a custom footer text.
o Apply the header/footer to all slides in your presentation.

10. Setting a Slide Size

 Objective: Learn how to change the slide dimensions.

 Activity:
o Go to the Design tab and click on Slide Size.
o Choose Standard or Widescreen, or create a Custom Slide Size for a specific format.
o Adjust the slide content to fit the new size.

11. Using the Design Ribbon for Consistency

 Objective: Ensure design consistency across the presentation.

 Activity:
o Select multiple slides and apply the same design theme or background to all slides via the
Design tab.
o Explore how you can change the design on one slide and apply it to all other slides via Apply
to All.

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Microsoft PowerPoint – Animation Tab Hands-On Activities
1. Applying an Animation to Text

 Objective: Learn how to apply animations to text elements.

 Activity:
o Open a slide with some text.
o Go to the Animations tab and select an animation from the Animation group (e.g., Fade,
Fly In, Wipe).
o Adjust the animation's Effect Options to customize how it enters or exits.
o Use the Animation Pane to preview the animation and adjust the timing.

2. Animating an Object (Shape, Picture, etc.)

 Objective: Apply animations to shapes or objects.

 Activity:
o Insert a shape or picture on a slide.
o Go to the Animations tab and select an animation (e.g., Zoom, Bounce, Fade).
o Adjust the Duration and Delay to control the speed and timing of the animation.
o Use the Animation Pane to reorder or fine-tune the animations.

3. Customizing Animation Timing

 Objective: Control when and how animations occur.

 Activity:
o Apply an animation to a text box, shape, or image.
o In the Animations tab, click Animation Pane to open the panel on the right.
o Right-click on the animation in the Animation Pane and select Timing.
o Adjust the Start (On Click, With Previous, After Previous), Duration, and Delay.
o Practice setting different start options to control the sequence of animations.

4. Adding Multiple Animations to One Object

 Objective: Apply multiple animations to a single object.

 Activity:
o Select an object (text box, shape, or image) on the slide.
o Go to the Animations tab and click Add Animation.
o Choose a second animation (for example, add Spin to an object that already has Fade In).
o Use the Animation Pane to manage and reorder the animations applied to the object.

5. Using Motion Paths

 Objective: Create animations where objects move along a path.

 Activity:
o Select an object (such as a shape or picture).
o In the Animations tab, click Add Animation and choose a Motion Path (e.g., Left, Right,
Down).
o Customize the path by clicking Effect Options and adjusting the direction, duration, and
other settings.
o Practice adjusting the motion path by dragging the path or editing its settings.

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6. Using Animation Painter

 Objective: Copy animations from one object to another.

 Activity:
o Apply an animation to one object (such as a shape or text box).
o Select the object with the animation, go to the Animations tab, and click Animation
Painter.
o Click on another object to apply the same animation to it.
o Practice using the Animation Painter for multiple objects in your presentation.

7. Setting Animation Triggers

 Objective: Control when an animation starts by setting triggers.

 Activity:
o Apply an animation to an object.
o Select Trigger in the Animations tab and choose On Click of (e.g., trigger animation when
you click a specific shape).
o Select an object to act as the trigger.
o Test your animation by clicking the trigger object during the slideshow.

8. Creating a Slide Transition Animation

 Objective: Add transition animations between slides.

 Activity:
o Go to the Transitions tab.
o Select a transition (e.g., Fade, Push, Reveal).
o Set the Duration and Delay of the transition.
o Test the transition by switching between slides in the normal view.
o Apply the transition to all slides using Apply to All.

9. Using the Animation Pane for Fine-Tuning

 Objective: Fine-tune animation settings and order.

 Activity:
o Open the Animation Pane from the Animations tab.
o Apply multiple animations to different objects on the same slide.
o Reorder animations by dragging them in the Animation Pane.
o Adjust the Start options, Duration, and Delay for each animation in the Animation Pane to
control the sequence and timing.

10. Looping Animations

 Objective: Make an animation loop continuously.

 Activity:
o Apply an animation to an object.
o Right-click on the animation in the Animation Pane and select Timing.
o In the Timing dialog box, set the Repeat option to loop a certain number of times or
indefinitely.
o Test the animation to ensure it loops as desired.

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11. Using the "After Previous" and "With Previous" Options

 Objective: Learn how to control the sequence of animations.

 Activity:
o Apply multiple animations to several objects on a slide.
o In the Animation Pane, set the Start option for each animation to With Previous or After
Previous.
o Test the slide to see how the animations occur in sequence.

12. Using the "Effect Options" for Animation Customization

 Objective: Customize animation effects and direction.

 Activity:
o Apply a simple animation, like Fly In or Wipe.
o Click on Effect Options in the Animations tab and modify the direction, sequence, or style
of the animation.
o Experiment with different effect options to change how the animation occurs.

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Microsoft PowerPoint – Slide Show Tab Hands-On Activities
1. Starting a Slide Show

 Objective: Learn how to start and control a slide show.

 Activity:
o Open a PowerPoint presentation.
o Go to the Slide Show tab and click From Beginning to start the presentation from the first
slide.
o Alternatively, click From Current Slide to begin the slide show from the slide you are
currently on.
o Use the navigation buttons (Next, Previous) or arrow keys to move through the slides.

2. Customizing Slide Show Settings

 Objective: Adjust the settings for your slide show.

 Activity:
o Go to the Slide Show tab and click on Set Up Slide Show.
o In the Set Up Show window, choose the options for the slide show, such as whether it should
loop continuously, show narration, or use a specific slide show resolution.
o Experiment with different options like using Browsed by an Individual (window) for a
windowed slideshow or Presented by a Speaker (full screen) for a full-screen presentation.

3. Rehearsing and Timing a Presentation

 Objective: Practice and time the presentation to ensure it stays within a certain time limit.
 Activity:
o Go to the Slide Show tab and click Rehearse Timings.
o Practice presenting the slides, and PowerPoint will record the time spent on each slide.
o After completing the rehearsal, PowerPoint will ask if you want to save the timings. Select
Yes to save the timings for each slide.
o Try presenting with the recorded timings to see if the presentation matches your desired time.

4. Adding Narration to the Slide Show

 Objective: Record audio narration for your presentation.

 Activity:
o Go to the Slide Show tab and click Record Slide Show.
o Choose Start Recording from Beginning or Start Recording from Current Slide.
o As you progress through the slides, speak into the microphone to record your narration for
each slide.
o After recording, use the Playback button to listen to the narration and make adjustments if
needed.

5. Adding Slide Show Animations (Mouse Click or Automatically)

 Objective: Set up animations that trigger with a mouse click or automatically.

 Activity:
o Go to the Animations tab and apply an animation to an object.
o Then, go to the Slide Show tab and select Set Up Slide Show.
o Under the Advance Slide section, choose whether the slide should advance On Mouse Click
or Automatically After a certain amount of time.
o Experiment with both options and preview your slide show.

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6. Using Slide Show Transitions

 Objective: Apply transitions to slides for a smooth flow.

 Activity:
o Go to the Transitions tab and select a transition (e.g., Fade, Push, Reveal).
o Then, go to the Slide Show tab and adjust the Advance Slide options (either On Mouse
Click or Automatically After).
o Test how the transitions work during the slide show to create smooth, professional transitions
between slides.

7. Navigating Using Keyboard Shortcuts

 Objective: Learn essential keyboard shortcuts for controlling the slide show.
 Activity:
o Start a slide show by pressing F5 (or go to the Slide Show tab and click From Beginning).
o Use the following keyboard shortcuts during the presentation:
 N or Right Arrow to go to the next slide.
 P or Left Arrow to go to the previous slide.
 B to make the screen black (or W to make the screen white) during the presentation.
 Esc to exit the slide show.
o Practice using these shortcuts during your slide show.

8. Adding a Custom Slide Show

 Objective: Create a custom slide show within your presentation.

 Activity:
o Go to the Slide Show tab and click Custom Slide Show.
o Click New to create a new custom slide show.
o Select the slides you want to include and click Add.
o When done, click OK and then use Show to present the custom slide show.
o Practice creating different custom slide shows from the same presentation and switching
between them.

9. Using Presenter View

 Objective: Use the Presenter View to display your notes and control the slide show.
 Activity:
o Connect your computer to a projector or secondary display.
o Go to the Slide Show tab and check Use Presenter View.
o Start the slide show (by clicking From Beginning).
o On the primary screen, the slide show will be displayed, while on the secondary screen (the
presenter’s screen), you'll see your notes, upcoming slides, and a timer.
o Practice navigating through your presentation using Presenter View.

10. Hide a Slide During the Presentation

 Objective: Temporarily hide a slide from the audience during the slide show.
 Activity:
o Right-click on a slide in the slide sorter view (on the left side) and select Hide Slide.
o During the slide show, the hidden slide will not appear.
o Practice hiding and un-hiding slides during the presentation to control which slides are
visible.

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11. Adding Slide Show Comments

 Objective: Add comments for later reference during the slide show.
 Activity:
o During your slide show, go to the Slide Show tab and select Review Comments.
o Click anywhere on the slide to add a comment.
o Review the comments at the end of the presentation to keep track of areas to improve.

12. Using Laser Pointer

 Objective: Use the laser pointer tool during the presentation.

 Activity:
o Start your slide show by pressing F5 (or go to the Slide Show tab and click From
Beginning).
o Press and hold the Ctrl key on your keyboard while using your mouse pointer during the
presentation to act as a laser pointer.
o Use the laser pointer to highlight key points on the slides during your presentation.

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Microsoft PowerPoint – Review Tab Hands-On Activities

1. Spelling and Grammar Check

 Objective: Learn how to use PowerPoint's spelling and grammar checking tool.
 Activity:
o Go to the Review tab and click Spelling.
o PowerPoint will scan the presentation for spelling and grammar errors. It will suggest
corrections for you to accept or ignore.
o Correct a few spelling mistakes and explore the options for reviewing each suggestion.

2. Adding Comments to Slides

 Objective: Practice adding and reviewing comments.

 Activity:
o Go to the Review tab and click New Comment.
o Type a comment in the comment box that appears.
o Navigate through other slides and add more comments.
o Use the Next and Previous buttons to move between comments and check the Comments
Pane to review them.

3. Comparing Two Versions of a Presentation

 Objective: Learn how to compare changes made in different versions of a presentation.

 Activity:
o Go to the Review tab and click Compare.
o Open a second version of your PowerPoint file and click Merge.
o Review the changes using the Compare feature to highlight modifications made to the slides.
o Accept or reject changes as needed.

4. Tracking Changes

 Objective: Enable and track changes made to the presentation.

 Activity:
o In the Review tab, click Track Changes to enable it (in some versions of PowerPoint, this
may be in the "Compare" section).
o Make changes to the presentation (e.g., edit text or move objects).
o Review the changes that appear in the document, and use the Accept or Reject options to
approve or deny changes.

5. Language Tools (Translation)

 Objective: Learn how to translate text into different languages within PowerPoint.
 Activity:
o Select some text on a slide.
o Go to the Review tab and click Translate.
o Choose the language you want to translate the selected text into.
o Explore how the translation works and how PowerPoint helps with language support.

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Microsoft PowerPoint – View Tab Hands-On Activities

1. Changing Slide Layout in Normal View

 Objective: Explore the Normal View and how to manage slides.

 Activity:
o Go to the View tab and select Normal.
o In the Normal View, practice using the slide sorter (the left panel) to select and navigate
between slides.
o Rearrange slides by dragging them in the slide sorter.
o Adjust the slide layout by selecting Layout from the Home tab.

2. Using Outline View

 Objective: Organize your presentation’s content in outline format.

 Activity:
o Go to the View tab and click Outline View.
o Review your presentation in the outline format (which only shows titles and text content).
o Edit text directly in the outline, and practice moving slides around using the outline.

3. Slide Master View

 Objective: Customize the layout and design of your slides using Slide Master.
 Activity:
o Go to the View tab and click Slide Master.
o Edit the master slide to change fonts, backgrounds, and other design elements that will affect
all slides.
o Add a footer, logo, or consistent design element to the Slide Master and watch it apply to all
slides.
o Close the Slide Master view to return to the regular slide view.

4. Reading View

 Objective: Use Reading View for a focused presentation experience.

 Activity:
o Go to the View tab and click Reading View.
o Practice navigating through the presentation in a streamlined, full-screen format that’s similar
to the slide show view but allows for editing in the background.
o Compare how this view differs from the standard Normal View and Slide Show View.

5. Gridlines and Guides

 Objective: Learn how to align objects on slides using gridlines and guides.
 Activity:
o Go to the View tab and check the Gridlines box.
o Use Guides to move and position objects precisely.
o Try aligning objects to the grid and guides to make your slide content more organized.
o Experiment with Snap to Grid and Snap to Shape options for even more control.

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6. Zooming In and Out

 Objective: Adjust the zoom level of your slide to get a better view of the content.
 Activity:
o Go to the View tab and use the Zoom option to zoom in or out.
o Practice changing the zoom level for better visibility or to adjust your workspace.
o Adjust the zoom to see your slide content at different sizes.

7. Master Views

 Objective: Understand the different master views in PowerPoint.

 Activity:
o In the View tab, experiment with different Master Views: Slide Master, Handout Master,
and Notes Master.
o Customize the layout and design of each master view (e.g., add custom placeholders or logos
to handouts).
o Understand how changes to these masters affect your slides, notes, and handouts.

8. Presenter View (Slide Show Tab)

 Objective: Use Presenter View to display your slides, speaker notes, and a timer.
 Activity:
o Go to the View tab and check Presenter View.
o Start your slide show to see how the Presenter View works with multiple screens (if using
dual monitors).
o Use the Presenter View to navigate slides, view speaker notes, and control the timing of your
presentation.

Review and View Tab Combination Activity

9. Collaborating with Comments and Tracking Changes

 Objective: Combine Review and View features to collaborate on a presentation.

 Activity:
o In Normal View, go to the Review tab and add comments to specific slides.
o Use the Comments Pane to review and reply to comments.
o Track changes and revisions by enabling Track Changes in the Review tab.
o Switch between different views like Slide Master View, Outline View, and Reading View
to assess how the changes will impact the overall presentation.

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