Google Workspace User Guide: How to Use Core Tools
1. Gmail (Email)
What it is:Gmail lets you send and receive emails using your organization's email address.
How to use Tips
● pen Gmail: Go to[Link]
O ● Use folders and labels to organize
● Click"Compose"to write a new email. emails.
● Type the email address in the "To" field. ● Use the search bar to find old
● Add a subject and your message. essages.
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● Click"Send". ● Click the calendar icon to schedule
meetings directly from your inbox.
2. Google Meet (Video Calls)
What it is:Google Meet lets youhavevideo meetings.
How to use Tips
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● pen Meet: Go to[Link] S
● hare your screen to present.
● Click "New meeting" or join with a link. ● Use captions for better understanding.
● Use the microphone and camera ● Use chat to send messages during the
buttons to turn them on/off. meeting.
3. Google Groups (Email Lists)
hat it is:Google Groups lets you create email lists and discussion forums for teams,
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committees, or interest groups.
ow to use
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● Go to[Link] ● Use groups to manage team
● Click"Create Group". communication.
● Enter the group name, email address, and Add or remove members in group
●
description. settings.
● Set who can join, post, and view topics. ● Use group settings to control
● Click"Create". permissions and moderation.
* To use the group email:- Send an email to the group's address (example: team@[Link])
and it goes to all members.
Google Workspace User Guide: How to Use Core Tools
4. Google Drive (File Storage)
What it is:Google Drive stores files online so you can open them from any device.
ow to use
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● Open Drive: Go to[Link] ● Use shared drives for team projects.
Click"+ New"to upload a file or create a
● Use "Star" to mark important files.
●
new document. ● Set permissions: viewer, commenter,
● Right-click on a file to share it or move it or editor.
to a folder.
5. Google Docs, Sheets, and Slides
hat it is: Docs: For writing text documents.Sheets: For spreadsheets and tables.Slides: For
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presentations.
ow to use
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● Go to Google Drive and click"+ New", ● Click"Share"to work with others.
then choose Docs, Sheets, or Slides. UseCommentsto leave notes or
●
Type your content.
● feedback.
● Changes save automatically. ● Use templates for quick formatting.
6. Google Chat (Messaging)
What it is:Google Chat is for quick messages and team conversations.
ow to use
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● Open Chat: Go to[Link] ● Share files or assign tasks in chat.
Click"New chat"to start a conversation.
● Use threads in Spaces to keep topics
●
● Use"Spaces"for group discussions. organized.
7. Google Calendar (Scheduling)
What it is:Google Calendar helps you plan meetings and events.
ow to use
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● Open Calendar: Go to ● Set reminders to get alerts.
[Link] Add a Google Meet link to the event.
●
● Click on a date and time to add an event. ● View other people's calendars to find
● Add title, details, and invite others. free times.
● Click"Save".
Google Workspace User Guide: How to Use Core Tools
8. Google Forms (Surveys & Quizzes)
What it is:Google Forms helps you create surveys, quizzes, and sign-up sheets.
How to use Tips
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● o to[Link] V
● iew answers in the "Responses" tab.
● Click"Blank"or use a template. ● Link results to a Google Sheet.
● Add questions using short answers, ● Use quiz mode for automatic grading.
ultiple choice, or checkboxes.
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● Click"Send"to share the form by email
or link.
Need More Help?Visit[Link] official guides in many languages.