DATA ENTRY – TMA
SECONDARY
1. a) Sangeeta and Rama, two friends, are working on the same
project. Sangeeta, after doing her part of the project, sent the file
to Rama through email. Rama has
downloaded the project file but is unable to find it on the
computer. How can she
locate the file on her computer?
Ans: Rama can efficiently locate her project file by following a few
systematic steps. She should begin by checking the "Downloads" folder,
which is the default save location for most web browsers. If the file is not
found there, she can utilize her operating system's built-in search function
—using the Windows key search bar or macOS Spotlight search—to search
for the file's name or relevant keywords. Furthermore, she can access her
browser's download history (Ctrl + J or Command + J) to determine the
exact file path and open the containing folder directly. Lastly, in case she
accidentally deleted it, the Recycle Bin or Trash should be checked for
recovery.
2. b) Simoni, a story writer, is supposed to work on multiple
documents in Word
Processing Software (WPS). How can she do work on multiple
documents in
WPS?
Ans: Simoni can efficiently manage her writing projects by working on
multiple documents simultaneously within her Word Processing Software
(WPS) using several methods. Most modern applications, such as Microsoft
Word or Google Docs, offer tabbed interfaces. She can open several files
in a single application window and switch between them instantly by
clicking on the relevant document tab. To open new documents, she
simply uses the "File" > "Open" menu command for each file. Additionally,
she has the option to open documents in entirely separate application
windows, which is useful for comparing or copying content side-by-side
using features like the Windows snap function.
3. a) Shreya has just installed a new software on her Personal
Computer (PC) but she
realised that it is causing issues. She needs to uninstall it. How
can she do that?
Ans: Shreya can safely remove the problematic software using built-in
Windows tools. The primary method involves navigating to the "Settings"
app, selecting the "Apps" category, and then choosing "Installed apps." In
this list, she will locate the specific software application, click the ellipsis
(three dots) next to its name, and select "Uninstall." Following the on-
screen prompts will guide her through the removal process. Alternatively,
for older Windows versions or deeper removals, she can open the "Control
Panel," select "Programs and Features," right-click the program, and select
"Uninstall." These methods ensure the software and most associated files
are cleanly removed from her PC, resolving the system issues.
4. a) Mr. Jacob, a scientist in a government organization, is
making a project report of his recent confidential project in word
processing software. He wants to
document from accidentally changing its format and text or from
other users to get
access to it. Help him by telling the steps of the same in detail.
Ans: Mr. Jacob can protect his confidential project report using two
methods within his word processing software.
To prevent accidental format and text changes, he should use
the Restrict Editing feature. This limits users to only viewing the
document or filling out forms.
1. Navigate to the Review tab.
2. Select Restrict Editing.
3. In the sidebar, check "Limit formatting to a selection of styles"
and/or "Allow only this type of editing in the document."
4. Click "Yes, Start Enforcing Protection" and set a password.
To protect the document from unauthorized access, he should encrypt it
with a password.
1. Go to the File menu and click Info.
2. Select Protect Document and then Encrypt with Password.
3. Enter a strong password and confirm it.
These steps ensure confidentiality and data integrity.
5. b) Supriya, a homemaker is preparing a month wise annual
budget of her household expenses. She has already done it for
January, February, March in separate sheets. Now she wants to
add more sheets to make it for the remaining months. Help her by
telling the steps of the same. Additionally, She wants to rename
the sheets for better organization. How will she do this?
Ans: Supriya can easily manage her annual budget by adding and
renaming sheets in her spreadsheet software (like Microsoft Excel, Google
Sheets, or WPS Spreadsheets) as follows:
Adding New Sheets
1. Locate the sheet tabs: Look at the bottom of the screen where
the current sheets labelled "January," "February," and "March" are
displayed.
2. Use the "Add Sheet" button: Click the plus sign (+) icon
(usually next to the existing tabs) to instantly insert a new, blank
sheet into the workbook.
3. Repeat: She can repeat this action for the remaining months she
needs to add.
Renaming Sheets for Organization
After adding a new sheet (which will likely have a default name like
"Sheet4"), Supriya can rename it for clarity:
1. Right-click Method: Right-click on the default sheet tab name at
the bottom. A context menu will appear. Select the "Rename"
option.
2. Type the new name: Type the appropriate month (e.g., "April")
and press the Enter key to save the new name.
3. Double-click Method: Alternatively, she can simply double-click
directly on the default sheet tab name. This will highlight the text,
allowing her to type the new month name immediately.
By using these steps, Supriya will have a single, well-organized file with a
clearly labelled sheet for every month's budget.
6. b) Ramanpreet, a class X student is making a project in word
processing software. He wants to open the file in which he was
previously working. Help him by telling him the steps of the
same. Once the project report is completed, he needs to save it in
PDF format. What steps should he follow? Also, mention the
significance of the shortcut menu to him.
Ans: To open his previous project file, Ramanpreet can use one of these
steps:
1. Use the "Recent" List: Open the word processing software. Go to
the File menu and select Open. Choose the Recent option, where
his most recent work should be listed for quick access.
2. Browse for the file: Go to File > Open > Browse (or "This PC")
and navigate to the folder where he saved the project file (e.g.,
Documents folder or Downloads folder). Double-click the file name
to open it.
To save the completed report in PDF format:
1. Go to the File menu.
2. Select Save As or Export.
3. Choose the destination folder.
4. In the "Save as type" (or "Format") dropdown menu,
select PDF (.pdf).
5. Click Save or Export.
The shortcut menu (accessed by right-clicking) is significant because it
provides quick access to common, context-specific commands like Copy,
Paste, Cut, Rename, or Font formatting options, saving time and making
work more efficient without needing to search through the main menus.