INDIAN RAILWAY CATERING AND TOURISM CORPORATION LIMITED

CIN No. L74899DL1999GOI101707

Website: [Link] Email id: railneernangloi@[Link]

E-TENDER DOCUMENT

E-Tender No. - RCTC/NZRN/NNO(ADMN)/9/2021/RN/NNO/NZ dated 25.11.2025

E- Tender for Civil Repairing Work at Rail Neer Plant, Nangloi (Delhi)

Last Date for on-line (Tender wizard) Submission & opening of Tenders: As indicated in the
Tender wizard/IRCTC (Technical Bid – Part A) portal

Date of Pre-bid meeting : 08.12.2025 at 15.00 hrs

Last date and Time of Submission of bids : 22.12.2025 up to 15:00 hrs

Date and Time of Opening of bids : 22.12.2025 at 15:15 hrs

Place of Opening of Tenders : Indian Railway Catering and Tourism

Corporation Limited, Rail Neer Plant,
Northern Railway Wireless Area,
Nangloi, New Delhi-110041.

Address for Communication : Addl. General Manager

Indian Railway Catering and Tourism
Corporation Limited, Rail Neer Plant,
Northern Railway Wireless Area,
Nangloi, New Delhi-110041.

Earnest Money Deposit : Rs.92000 (Rupees Ninety Two thousand

only).

Approx. value of tender : Rs.45.95 Lakhs (including GST)

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 List of Contents

Page No.

1. Disclaimer 3
2. Invitation to Tenderers 4-7
3. Instructions to Tenderers 8 – 12
4. Standard Conditions of Contract (Annexure I) 13 -18
5. Special conditions of Contract (Annexure II) 19 -21
6. Technical Criteria (Annexure III) 22-23
7. Declaration (Annexure IV) 24
8. Offer Form Technical Bid (Annexure V) 25
9. Offer Financial Bid Document (Annexure VI) 26
10. Declaration for Forensic Audit (Annexure – VII) 27

11. Self Declaration for non-blacklisting (Annexure-VIII) 28

12. Financial Bid & Schedule of Quantities (Annexure IX) 29-35

13. Site Visit certificate (Annexure-X) 36

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 DISCLAIMER

 The E-tender is OPEN TENDER and interested Bidders can download the tender document
from the website [Link]/IRCTC.
 The information contained in this Bid document or subsequently provided to the
Bidder(s), whether verbally or in documentary form by or on behalf of the IRCTC or
any of their employees or advisors, is provided to the Bidder(s) on the terms and
conditions set out in this Bid Document or any other terms and conditions subject to
which information is provided.

 This request for Bid document is not an agreement and is not an offer or invitation by
IRCTC to any party other than (Bidders) the applicants who are qualified to submit
their proposals to IRCTC.

 The objective of the Bid document is to provide the prospective Bidder(s) with all the
relevant information to assist the formulation of proposals or Bids.

 The Bid document may not be apposite for all persons interested in bidding as it is not
possible for the IRCTC or any of their employees or advisors to take into
consideration the financial and investment objectives, financial situation as well as
specific needs of each party who reads or uses this Bid document.

 The prospective bidders should conduct detailed analysis and study for authenticating
the accuracy and completeness of the information provided in the Bid document and
wherever necessary obtains independent opinion from appropriate sources.

 The IRCTC, their employees and advisors make no representation or warranty and
shall incur no liability under any law, statue, rules or regulations about the accuracy,
reliability or completeness of the bid document.

 The IRCTC may in its absolute discretion, but without being under any obligation to
do so, update, amend or supplement the information in this Bid document.

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 INDIAN RAILWAY CATERING AND TOURSIM CORPORATION LIMITED.

NOTICE INVITING E-TENDER

Sub: E-Tender for Civil Repairing Works at Rail Neer Plant, Nangloi (Delhi.)

OPEN E-TENDER - dated 25.11.2025

1. The details of information sheet are as under:

INFORMATION SHEET
S. No. Event Information
1. Tender Document Fee NIL. The tender document is free of cost. There is NO tender
document fee to be deposited by bidders
2. Earnest Money Deposit Rs.92,000/- (Rupees Ninety Two thousand Only).
(EMD)
3. Details for deposit of EMD EMD is required to be deposited as per the details on the website
[Link]/IRCTC
4. Last date of Online 22.12.2025 till 15:00 hrs
Submission of Bids (“Bid
Due Date”)
5. Date and Time for Opening 22.12.2025 at 15:15 hrs
of Technical Bid
6. Date and Time for Financial To be notified
Bid opening
7. Address for correspondence Address: Add. General Manager/Rail Neer, Nangloi
concerning this Tender Indian Railway Catering and Tourism Corporation Ltd.,
Address: Rail Neer Plant, Northern Railway Wireless Station
Area , Nangloi Delhi-110041
Email: railneernangloi@[Link]
8. Tender wizard [Link]/IRCTC
Website Address and Help for Bidders, FAQ, Information about DSC regarding
Helpdesk No. Tender wizard website shall be available at 011-49424365 or
8800115628.
9. Validity of the Bid 120 (One hundred and Twenty) days from the opening Date of
Technical Bid
10. Contract Duration 120 Days
11. Bidding Parameter Lowest quote
12. Security Deposit 5% of the Contract Value i.e. 5% of the total value arrived at by
adding total value & applicable GST.

Note: Bidder may note that while submitting the online bid they are required to submit
Scanned/digitally signed Tender document along with all Annexure, documents etc. as required.
Each section shall remain inseparable part of the Tender Document.

2 .Date and Time of opening of Tender: 22.12.2025 before 15.00hrs

[Link] Period :- 120 days.

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4. This E-Tender consists of two parts – Technical Bid and Financial Bid. The Bids should
be submitted in two Stages following the procedure given online.

5. Bidders are required to deposit an EMD of Rs.92,000/- online as per the details on the
website [Link]/IRCTC. EMD of the unsuccessful Bidders shall be
returned tentatively within 60 (sixty) days from date of issue of Letter of Award (LOA)
to the Successful Bidder upon request. The EMD of the successful Bidder shall be
returned upon the submission of Security Deposit. The EMD amount deposited by the
successful Bidder shall not be adjusted with Security Deposit to be deposited by the
successful bidder. No interest will be paid to the Bidders by IRCTC on the EMD
amount. The Bid submitted without EMD shall be rejected. It may also be noted that
EMD deposited in any other account of IRCTC by any other process will not be adjusted
and such offers will be summarily rejected.

The EMD shall be forfeited:

a. If a Bidder withdraws its bid or changes/alters the amount quoted during the
period of bid validity or its extended period, if any, then the EMD shall be
forfeited and bidder shall be debarred from future projects of IRCTC for a
period of one (01) year.
b. In case, the successful Bidder fails to accept the LoA in accordance with the
terms and conditions of this Tender.
c. If during the bid process, a Bidder indulges in any deliberate act that would
jeopardize or unnecessarily delay the process of bid evaluation and
finalization.
d. If, during the Bidding Process, any information is found false/ fraudulent/
malafide.

6. The bids will consist of two packet system i.e Technical and Financial Bids. Technical
Bid will consist of Technical and other conditions as laid down in the Bid document.
Financial bid shall consist of the financial aspects as per conditions laid down in the
Bid document. E-Tenders should be filled with neat, legible and correct entries.
Indistinct figures should be avoided. The amount / rates should be filled in figures as
well as in words. Being different in words and figures, the rate written in words shall
be taken for calculation.

7. The successful tenderer shall be intimated about the Award of Work in writing and
EMD of other tenderers shall be returned, without any interest on the amount
deposited, within one month after the expiry of the bid validity period. No interest
shall be payable on EMD.

8. The E-Tender should be signed at all places provided therein. Also all pages and
corrections/alterations should be initialed. Each page of the E-Tender documents is
required to be signed along with the seal by the authorized person/persons submitting
the E-Tender in token of his/their having acquainted themselves with the Instructions
to Tenderers, Standard Conditions of Contract, Special Conditions of Contract,

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 Technical Specifications, Technical Criteria, Schedule of quantities, Any E-Tender
Document not so signed may be rejected.

9. The Tender shall remain open for acceptance for 120 days from the date of opening of
tender.

10. Indian Railway Catering and Tourism Corporation Limited, reserves the right to reject
any/all E- Tenders without assigning any reason.

11. The Notice Inviting Tender and the enclosed Specifications, Instructions to Tenderers,
Standard Conditions, Special Conditions, Technical Criteria, Offer Forms, Tender
Schedule and Integrity Pact, shall form the part of Tender Documents. This document
consists of 36 pages including one index page and one cover Page.

[Link] applicants can download the E-Tender documents from Tender

wizard/IRCTC portal and upload online the completed documents with Tender
Document.
13. Tender Viewing, Registration with Portal & deposit of EMD.
a. This tender document can only be viewed on [Link] and
[Link] and will be submitted/ received only at
[Link]
b. EMD shall be paid through e-tendering website [Link]/IRCTC. In case of
non-submission of the said EMD through e-tendering website, the bid will be summarily
rejected. It may be noted that EMD is to be deposited mandatorily. It may also be noted that
EMD deposited in any other account of IRCTC by any other process will not be adjusted
and such offers will be summarily rejected.
c. To participate in the e-tender, it is mandatory for the bidders to register themselves with M/s
ITI without any payment on the website [Link]/IRCTC and obtain User ID
& Password which is required for submitting the tender. It may please be noted for
submission of bid, Class-III digital signature is required.
d. Corrigendum/Addendum to this tender, if any, will be published on website [Link],
[Link]/IRCTC. No newspaper/press advertisement shall be issued for the
same.
e. For any difficulty in downloading & submission of tender document on website
[Link]/IRCTC, please contact at [Link] helpdesk no. 011-
49424365 or 8800115628.
f. The digital signature of the bidder on the e-tender form will be considered as confirmation
that the bidder has read, understood and accepted all the documents, terms & conditions
referred to in the tender documents. It may please be noted that in case of deviation quoted
by bidder, offer will be passed over without further correspondence/communication.

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 14. Scope of Work – are tabulated below, however work shall be executed as per BOQ
laid down in this Tender Document.

[Link]. Type of work Location

1 Providing/laying 1. Dismantling of PCC work roof top of blowing &
/dismantling work Compressor area, floor of PEB Shed of storage area,
of PCC Work Surrounding of plant, patch work in Racking, packaging,
loading, area etc.
2. Repairing of floor inside PEB Shed, surrounding of plant,
patch work in Racking, packaging, loading, area etc.
3. Repairing/reconstruction of roof top floor of the plant and
repairing of ceiling of blowing and compressor area.

2 Tiles work Replacement of ceramic tiles in raw water tank, packaging

area, toilets and RFC area
3 Iron Work/Profile 1. Making of cupboard in both toilets (Gents and labour),
Sheet pantry and STP and other miscellaneous work.
2. Replacement of rusted wire mess jali in window for various
locations in the plant.
3. Replacement of Tin-shed of transformer shed and Rejection
Room.
4 Glass work/False 1. Replacement of broken glass in window for various
Ceiling Work locations in the plant.
2. Replacement of damaged/rusted false ceiling in RFC area.
5 White [Link] washing/distempering of plant building in internal
wash/Distempering/ wall, roof etc and some area of external wall and PEB Shed.
Putty/dismantling 2. Painting with synthetic enamel paint of Railing of office
of plaster, white stairs, Stairs of PEB Shed, Tin Shed and fencing angle all gate
washing and and Shutters
Painting work 3. Dismantling and plaster of wall at various locations of the
plant area.
6 Epoxy / Rubber Epoxy work/rubber mate is to be done in Packaging area for
mate smooth surface.
7 Drain Cover Replacement of broken drain covers
8 Water proofing water proofing of roof top of blowing, RFC and Compressor
area plant

Note-All major works in the process area of the plant shall be carried out in the span of
5-6 days during annual shutdown of the plant (tentatively in the month of
December/January). Rest of the work to be completed along with functioning of the
plant. Patch work shall be done in discrete manner in the span of 1-2 months so that it
should not hinder the day to day activity of the plant.

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INDIAN RAILWAY CATERING AND TOURISM CORPORATION LIMITED
(A Government of India Undertaking)

INSTRUCTIONS TO TENDERERS
The Indian Railway Catering and Tourism Corporation Limited (IRCTC) hereinafter called
the Purchaser, proposes to obtain sealed quotations from manufacturers of Civil Repairing
work in accordance with the instructions following hereafter.

1. General:
Date of Opening of Technical Bid (Part A) : 22.12.2025.
Time of Opening of Financial Bid (Part B) :Upon Qualification of bidders.

i. This Tender Document can only be viewed in e-tendering website

[Link]/IRCTC and will be submitted/ received only through website
[Link]/IRCTC , as prescribed in “INSTRUCTIONS TO THE
TENDERERS.”

ii. EMD shall be paid through Online mode through website

[Link]/IRCTC. In case of non submission of the said EMD the bid
will be summarily rejected.

iii. To participate in the E- Tender, it is mandatory for the bidders to register themselves
with e-tendering website [Link]/IRCTC and obtain User ID &
password which is required for submitting the tender.
iv. All Annexures, with supporting documents, Technical Bid shall be uploaded along
with Financial Bid.
v. The applicant should upload complete set of documents in support of Eligibility
Criteria.
vi. Corrigendum/Addendum to this Tender, if any, will be published in Portal only. No
newspaper press advertisement shall be issued for the same.
vii. The digital signature of the bidder on the E- tender form will be considered as
confirmation that the bidder has read, understood and accepted all the documents
referred to in the tender documents. No deviations are permitted in any condition of
tender including Technical, Commercial and Financial conditions.

2.0 This Tender is based on Two Bid system i.e. Technical Bid and Financial Bid.

2.1 a). Technical bid – Stage One: This shall form the basis of ascertaining the Technical and
Financial credentials of the tenderer and also the suitability of the Civil repairing work
supplied by him in terms of the Structural and quality parameters. The Industry Standard
structural and quality parameters will be followed. However, the purchaser reserves the
right to set higher standards for these parameters. The technical bid will be evaluated in
terms of clause 5.0 of the Instruction to Tenderers and all other relevant clauses of this
Tender document. The tenderer shall provide satisfactory evidence to show that:
a) He has technical knowledge and practical experience.
b) He has financial stability and status to meet the obligations under the contract for
which he is required to submit a report from a recognized bank or a financial
institution.
c) He has plant and capacity to provide the service/ material within the time
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 stipulated in the tender;
d) He has established quality control system and organized to ensure that there is
adequate control at all stages of the service/production process.
e) All the relevant documents to support the above claims and any other documents
that he deems are necessary to give sufficient evidence of his Financial and
Technical capabilities.
f) Submission of Price Offer Bid (Annexure-IX) with technical bid shall lead bidder
offer summarily rejected.

2.2 Financial bid – Stage Two: This shall consist of Offer Form for Financial bid and the
tender schedule duly filled in the format specified herein in accordance with the
instructions and other relevant provisions mentioned in this tender document.

2.3 Documents to be scanned and uploaded with technical bid are as follows: -
I. All the details/relevant self attested documents as per Technical Criteria
(Annexure-III). Duly filled Technical Criteria (Annexure-III) stamped, dated and
signed.
II. Documents in support of requirements mentioned in technical criteria (Annexure-
III).
III. The offer form (marked as Technical Bid – Part A) (Annexure – V) stamped,
dated, and signed.
IV. All the documents, in support of Technical Bid should be self attested and
uploaded.
V. Declaration for Forensic Audit (Annexure-VII).
VI. Self -Declaration for not banned/ blacklisted (Annexure-VIII)

3.0 Validity

3.1 The submission of any offer connected with these specifications and documents shall
constitute an undertaking that the tenderer shall have no cause for and claim, against the
purchaser for rejection of the offer. The purchaser shall always be at liberty to reject or
accept any offer at his sole discretion and any such action will not be called into question
and the tenderer shall have no claim in that regard against the purchaser.

3.2 The offer shall be kept valid for acceptance for a minimum period of 120 (one twenty)
days from the date set for opening of tender.

3.3 Offers shall be deemed to be under consideration immediately after they are opened and
until such time the official intimation of award of contract is made by the purchaser to the
tenderer. While the offers are under such consideration, tenderers and/or their
representatives or other interested parties are advised to refrain from contacting the
purchaser by any means. If necessary, the purchaser will obtain clarifications on the offers
by requesting for such information from any or all the tenderers, in writing, as may be
considered necessary. Tenderers will not be permitted to change the substance of their
offers after the offers have been opened.

4.0 Tender Evaluation: The entire process of evaluation of the offers shall be in two stages:
 Stage I: The Technical bid of all the offers that are received within the date and time
mentioned herein shall be opened in presence of those tenderers or their authorized
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 3representatives who choose to be present at the time of opening of the tender. The
technical suitability of the tenderers shall be evaluated based on the verification of the
document submitted by tenderer with the technical bid. The financial bid of only those
tenderers shall be opened who are short listed in stage I.

 Stage II: The date and time of opening of the Financial Bid – Part B shall be intimated
to the short-listed Tenderers and shall be opened at such appointed date and time in
the presence of those tenderers or their representatives who choose to be present. In
addition, the following shall also apply.

a) During E-Tender evaluation, the purchaser may, at its discretion, ask the Tenderer for
a clarification of its tender. The request for clarification and response shall be in
writing. Clarification by IRCTC may be sought only on the documents submitted by
tenderer as required in technical criteria and no further document shall be asked to
submit in any case. No change in the price or substance of the tender shall be sought,
offered or permitted.

b) The E-Tenders received will be evaluated by the Purchaser to ascertain the lowest
acceptable (considering Basic Price excluding GST) tender in the interest of
purchaser, as specified in the specification and tender documents. Evaluation criteria
not mentioned herein but mentioned specifically in the technical specifications will be
taken into consideration in the evaluation of the offers.

5.0 Rates

5.1 The tenderers should quote ex-works rates excluding GST which shall be paid extra by
the Purchaser; and the rate of GST, as applicable on the date of opening of tender, should
be separately quoted in the tender schedule. The offers with ex-works rates quoted
inclusive of GST are likely to be rejected.

5.3 The rates finalized against this tender shall be valid for a period of Six Months (06) from
the date as will be mentioned in the letter of acceptance. The purchaser reserves the
right to remove/add certain works and permit deviation upto 25% on the same rates,
terms and conditions.

5.4 The Purchaser may waive any minor nonconformity, or irregularity in a bid that does not
constitute a material deviation, provided such waiver does not prejudice or affect the
relative ranking of any bidder.

5.5 Prior to the detailed evaluation, the Purchaser will determine whether each bid is
complete, and is substantially responsive to the bidding documents. For purposes of this
determination, a substantially responsive bid is one that conforms to all the terms,
conditions and specifications of the Tender Documents without material deviations,
exceptions, objections, conditionalities or reservations. A material deviation, exception,
objection, conditionality or reservation is:

a. One that limits in any substantial way the scope, quality or performance of the
product/material/stores.
b. One that limits, in any substantial way that is inconsistent with the tender
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 documents, the Purchaser rights or the successful bidders’ obligations under the
contract; and
c. One that the acceptance of which would unfairly affect the competitive position of
other bidders who have submitted substantially responsive bids.

If a bid is not substantially responsive, it will be rejected by the Purchaser and may not
subsequently be made responsive by the bidder by correction of the nonconformity. The
Purchaser’s determination of bid responsiveness will be based on the contents of bid itself
and any written clarifications sought by the Purchaser in writing the response to which
shall also be in writing and no change in rates shall be sought, offered or permitted.

6.0 Earnest Money:

6.1 Bidders are required to deposit an amount of Rs.92000 (Rupees Ninety Two Thousand
Only) as EMD online.
6.2 The Earnest Money shall remain deposited with the purchaser for a period of 120 days
from the date of opening of the E-Tenders. If validity of the offer is extended, the
Earnest Money duly extended shall also be furnished, failing which the offer after the
expiry of the aforesaid period shall not be considered by the purchaser.
6.3 No interest shall be payable by the Purchaser on the Earnest Money.
6.4 The Earnest Money deposited is liable to be forfeited if the tenderer withdraws or
amends, impairs or derogates from the tender in any respect within the period of
validity of his offer.
6.5 The Earnest Money of the successful tenderer will be returned after the Security
Deposit as required is furnished.

Further, following will be applicable:

(i) If the Tenderer Exit from Contract after issue of LoA before commencement of service
without depositing Security Deposit. Firm will be debarred for 01 years for participating
in all future tender of IRCTC. After one year offer of the firm will only be considered
on submission of EMD.
(ii) If the Tenderer Exit from the contract after depositing License Fee and/or Security
Deposit and after commencement of Service. Firm will be debarred for 01 year for
participating in all future tender of IRCTC. After one year offer of the firm will only be
considered on submission of EMD.

7.0 E-Tenders are not transferable. The purchaser reserves the right to reject any or all of the
tenders in part or full at his sole discretion without assigning any reasons.

8.0 Tenderers are invited to quote their rates in the enclosed schedule in accordance with the
above instructions and special conditions of contract.

9.0 The Tenderers must ensure that the conditions laid down for submission of offers detailed
in the preceding paras are completely and correctly fulfilled. Tenders, which are not
complete in all respects as stipulated above, may be summarily rejected.

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10.0 Site Visit and Verification of Information

Contractors are advised to inspect and examine the Site and its surroundings before
submitting their tender. They shall satisfy themselves, as far as practicable, regarding
the location, the form and conditions of the Site, the extent and nature of the works and
materials required, the means of access, the accommodation they may require, and all
other factors that may affect their tender. It shall be deemed that the Contractor has
obtained all necessary information related to risks, contingencies, and other relevant
circumstances. No claims arising from lack of such information will be entertained. For
any clarifications or additional information, Bidders may contact the authority at the
details provided in the Information Sheet of the NIT. Bidders has to submit declaration
in this regard as per Annexure-X.

11.0 Discrepancies:
Should there be any difference or discrepancy in the description of item appearing at
more than once, the following order of preference shall be observed:
1. Notice inviting tender
2. Instructions to the bidders
3. Financial bid
4. Technical Criteria
5. Technical Specification
6. Special condition of contract
7. Standard condition of contract
***************************************************************************

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 Annexure I

INDIAN RAILWAY CATERING AND TOURISM CORPORATION LIMITED

(A Government of India Undertaking)

GENERAL CONDITIONS OF CONTRACT

1. Where the context so requires, words importing the singular only also include the plural
and vice versa.

2. Corporation shall mean ‘IRCTC Ltd. (A Government of India Enterprise) and shall include
their legal representatives, successors and permitted assigns.

3. Definition:
a) The ‘Contract’ means and includes the documents forming the tender and acceptance
thereof together with the documents referred to therein including the conditions, the
specifications, designs, drawing and instructions issued from time to time by the
‘Engineer-in-charge’ the formal agreement executed between the IRCTC and the
Contractor, and all these documents taken together shall be complementary to one
another.
b) The ‘Site’ shall mean the land and / or other places on, into or through which work is to
be executed under the contract or any adjacent land, path or street which may be
allotted or used for the purpose of carrying out the contract.
c) The ‘Contractor’ shall mean the individual or firm or company, whether corporate or
not, undertaking the works and shall include the legal personal representative or such
individual or the persons composing such firm or company and the permitted assignee
of such individual or firm or company.
d) The ‘Competent Authority’ means the tender Accepting Authority of the IRCTC.
e) ‘Party’ shall mean either ‘The IRCTC Ltd.,’ or the “Contractor, as the case may be.
‘Parties’ shall mean both of them.
f) The in-charge means the Technical Officer of the IRCTC, as the case may be who shall
supervise and be the In-charge of the works.
g) The Addnl. General Manager (Rail Neer) means the officer who holds the charge of that
post in the Corporation during the currency of this agreement, to act on behalf of the
Chairman of the IRCTC Ltd.
h) ‘IS Specification’ means the Specification of latest edition with amendments, if any, up
to time of receipt of tender by IRCTC issued by the Bureau of Indian Standards as
referred to in the specifications and / or work orders.

o) The ‘Contract Sum’ means the sum agreed, or the sum calculated in accordance with
the prices accepted by the NSIC in the tender and / or the contract / negotiated rates
payable on completion of the works.

j) The ‘Final Sum’ means the amount payable under the Contract by the IRCTC to the
Contractor for the full and entire execution and completion of works, in time.

k) The ‘Date of Completion’ is the date / date(s) for completion of the whole works, set
out in the tender documents, or any subsequently amended by the IRCTC.

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 l) A ‘Week’ means seven days without regard to the number of hours worked or not
worked in any day in a week.

m) ‘Excepted Risks’ are risks due to riots (otherwise than among contractor’s employees)
and civil commotion (in so far as both these are uninsurable ) war (whether declared or
not), invasion act of foreign enemies, hostilities civil war, rebellion, revolution,
insurrection military or usurped power, Acts of God, such as earthquake, lightening,
unprecedented floods and other causes over which the contractor has no control and
accepted as such by the Chief Competent Authority or causes solely due to use or
occupation by the ‘Corporation’ of the part of works in respect of which a certificate of
completion has been issued.

n) ‘Urgent works shall mean any urgent measures which in the opinion of the Engineer-in-
charge, become necessary during the progress of the work to obviate any risk or accident
or failure or which become necessary for security.

o) The ‘Works’ shall mean the works to be executed in accordance with the contract or
part(s) thereof as the case may be and shall include all extra or additional, altered or
instituted works or temporary and urgent works as required for performance of the
contract.

4. Works to be carried out:

The work to be carried out under the Contract shall, except as otherwise provided in
these conditions, include all labour, materials, tools, plant, equipment and transport
which may be required in preparation of and for and in the full and entire execution and
completion of the works. The descriptions given in the Schedule of Quantities shall,
unless otherwise stated, be held, to include wastage on materials, carriage and cartage,
carrying in return of empties hoisting, setting, fitting and fixing in position and all other
labour necessary in and for the full and entire execution and completion as aforesaid in
accordance with good practice and recognized principles.

5. Sufficiency of Tender:
The Contractor shall be deemed to have satisfied himself before tendering as to the
correctness and sufficiency of his tender for the works and of the rates and prices quoted
in the Schedule of Quantities, which rates and prices shall except as otherwise provided,
cover all his obligations under the contract and all matters and things necessary for the
proper completion and maintenance of the Works.

6. The Courts of the place from where the acceptance of the Tender has been issued shall
alone have jurisdiction to decide any dispute arising out of or in respect of the Contract.

7. Any notices required to be given under this agreement/contract shall be in writing and
shall be deemed to have been served if sent by registered/airmail/courier post correctly
addressed to the Parties to this Contract.

8. Words importing the singular shall include the plural and vice versa, words importing
any gender shall include all other genders, words importing persons shall include bodies
corporate, unincorporated associations and partnerships and vice versa. References to
whole shall include the part and vice versa.

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9. Breach of Contract:

Any breach of the terms and conditions mentioned in the tender document by the
Contractor, or any one employed by him or acting on his behalf (whether with or without
the knowledge of the Contractor) or the committing of any offence by the Contractor or
by any one employed by him or acting on his behalf under Chapter IX of the Indian
Penal Code, 1860 or the Prevention of Corruption Act, 1947 or any other act enacted for
the prevention of corruption by public servants shall entitle the Purchaser to cancel the
contract and all or any other contracts with the Contractor and to recover from the
Contractor the amount of any loss arising from such cancellation in accordance with the
provisions of Clause 20.

Any dispute or difference in respect of either the interpretation effect or application of

the above condition or of the amount recoverable there under by the Purchaser from the
Contractor, shall be decided by the Purchaser, whose decision thereon shall be final and
binding on the Contractor.

9. Indemnity

The Contractor shall at all times indemnify the Purchaser against all claims which may
be made in respect of the stores for infringement of any right protected by patent,
registration of designs or trade mark. Provided always that in the event of any claim in
respect of alleged breach of patent, registered designs or trade mark being made against
the Purchaser, the Purchaser shall notify the Contractor of the same and the Contractor
shall, at his own expense, either settle any such dispute or conduct any litigation that may
arise there from.

10. Force Majeure:

Neither party shall be liable for failure to perform or delay in performing any obligation
under this contract if the failure or delay is caused by any circumstances beyond its
reasonable control, including but not limited to acts of God, war, civil commotion or
industrial dispute. If such delay or failure continues for at least 30 days, the party not
subject to force majeure shall be entitled to terminate the contract by notice in writing to
the other.

11. Subletting and Assignment: The Contractor shall not, save with the previous consent in
writing of the Purchaser, sublet, transfer or assign the contract or any part thereof or
interest therein benefit or advantage thereof in any manner whatsoever.

12. In the event of the Contractor’s subletting or assigning this contract or any part thereof
without such permission, the Purchaser shall be entitled to cancel the contract and to
purchase the stores elsewhere on the Contractor’s account and the Contractor shall be
liable for any loss or damage which the Purchaser may sustain in consequence or arising
out of such purpose.

13. Change in a firm:

(a) Where the Contractor is a partnership firm, a new partner shall not be introduced in
the firm except with the previous consent in writing of the Purchase, which may be
granted only upon execution of a written undertaking by the new partner to
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 perform the contract and accept all liabilities incurred by the firm under the contract
prior to the date of such undertaking.
(b) On the death or retirement of any partner of the Contractor firm before complete
performance of the contract, the Purchaser may, at his option cancel the contract and
in such case the Contractor shall have no claim whatsoever to compensation against
the Purchaser.
(c) If the contract is not determined as provided in Sub-clause (b) above not-
withstanding the retirement of a partner from the firm he shall continue to be liable
under the contract for acts of the firm until a copy of the public notice given by him
under Section 32 of the Partnership Act, has been sent by him to the Purchaser by
registered post acknowledgment due.
(d) Consequence of breach-Should a partner in the Contractor firm or the Contractor
should commit a breach of the conditions of this Clause, it shall be lawful for the
Purchaser to cancel the contract and purchase or authorize the purchase of the stores
at the risk and cost of the Contractor.
(e) The decision of the Purchaser as to any matter or thing concerning or arising out of
this sub-clause or on any question whether the Contractor or any partner of the
Contractor firm has committed a breach of any of the conditions in this sub-clause
contained shall be final and binding on the contractor.

14. Where the contract is terminated due to any default on the part of the Contractor, the
Contractor shall pay all transport charges incurred for returning any material up to such
destination as may be determined by the Purchaser and the decision of the Purchaser in
that behalf shall be final and binding on the Contractor.

15. Withholding and lien in respect of sums claimed.

Whenever any claim or claims for payment of a sum of money arises out of or under
the contract against the Contractor, the Purchaser shall be entitled to withhold and also
have a lien to retain such sum or sums in whole or in part from security, if any,
deposited by the Contractor and for the purpose aforesaid, the Purchaser shall be
entitled to withhold the said cash security deposit or the security, if any, furnished as
the case may be and also have a lien over the same pending finalization or adjudication
of any such claims. In the event of the security being insufficient to cover the claimed
amount or amounts or if no security has been taken from the Contractor, the Purchaser,
shall be entitled to withhold and have lien to retain to the extent of the such claimed
amount or amounts, from any sum or sums found payable or which at any time
thereafter may become payable to the contractor under the same contract or any other
contract with the Purchaser pending finalization or adjudication of any such claim.

16. It is an agreed term of the contract that the sum of money or moneys so withheld or
retained under the lien referred to above, by the Purchaser will be kept withheld or
retained as such by the Purchase till the claim arising out of or under the contract is
determined by the Arbitrator (if the contract is governed by the arbitration clause) or by
the competent court.

17. Lien in respect of Claims in other Contracts-Any sum of money due and payable to the
Contractor (including the security deposit returnable to him) under the contract may
withhold or retain by way of lien by the Purchaser against any claim of the Purchaser

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 in respect of payment of a sum of money arising out of under any other contract made
by the Contractor with the Purchaser.

18. Arbitration & Law

In the event of any question, dispute or difference arising under any of these conditions
or any special conditions of contract, or in connection with this contract (except as to
any matters the decision of which is specially provided for by these or the special
conditions) the same will be resolved by Arbitration, as per the provisions of ‘The
Arbitration and Conciliation Act – 1996.’ The event shall be referred to the sole
arbitration of an Officer of the Purchaser to be the arbitrator, nominated by the
Chairman and Managing Director of the purchaser on an arbitrator fee to be fixed by
him and his decision in this regard will be final and binding. The Officer to be
appointed as arbitrator however will not be one of those who have had an opportunity
to deal with the matters to which the contract relates or who in the course of their
duties have expressed views on all or any of the matters under dispute or difference.
The award of the arbitrator shall be final and binding on the parties to this contract.
The venue of the Arbitration shall be at Chennai only.

19. Only the courts in Chennai shall have the Jurisdiction over any disputes.

20. EVENTS OF DEFAULT

In the event of any breach of the said terms and conditions of the Contract, the
purchaser shall be entitled to forfeit the whole or the part of the security deposit
besides terminating or revoking the contract.

IRCTC may initiate process for termination of Contract in the following event of
default:

i) Breach of any of the terms or conditions or obligation of Contract on part of

contractor / his employees / agents.
ii) Any major material alteration in the agreed upon specification of the product to
be supplied without the authorization of the purchaser and / or competent
authority.
iii) The purchaser at their discretion may call for any record to satisfy themselves
regarding supply of material to the purchaser. The contractor shall provide every
help/document related to the purchaser, failing which it may amount to breach of
condition of the contract.
iv) The contractor being adjudged bankrupt/insolvent or a trustee/receiver
being appointed on the contractor.
v) Repudiation of agreement by contractor or otherwise evidence of intention not to
be bound by the agreement.
vi) Persistent closure of business by contractor /Sub- contractor for consecutive 45
days or more in any business year.
vii) Failure to adhere to any of the due dates for supply specified by the concerned
Unit.
viii) The purchaser at their discretion may call for any record to satisfy them
regarding the supply and contractor will provide every help failing which it may
amount to breach of condition of the Contract.
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21. CONSEQUENCES OF DEFAULT

If the contractor shall omit to perform and observe any of the terms, conditions,
obligations herein contained which by this agreement are to be observed and performed
by the contractor, then it shall be lawful for the purchaser any time thereafter to
terminate the Contract agreement and forfeit the Security Deposit SUBJECT
HOWEVER to the purchaser having given to the contractor prior notice in writing to
remedy or make good such breach and in spite of such notice the contractor having
failed to remedy the breach. Upon termination of this Contract agreement as aforesaid,
the contractor shall take away its entire belongings if any lying at the purchaser
premises within a given time frame.

22. MISCELLENEOUS

Successful parties would be given maximum fifteen (15) days time or less time, as the
case may be, from the date of issue of the letter of award of contract, for payment of
the Security Deposit (if any) and to convey his acceptance of award of contract. In case
contractor fails to accept the offer of award of contract, action will be initiated as per
terms and conditions of the tender document.

Till the formal agreement is signed between contractor and the purchaser, this tender
document will form a binding agreement with IRCTC. The terms & conditions of the
tender document will be binding on both the parties.

The Contractor shall maintain full records pertaining to supply of material to Purchaser
(e.g. accounts, voucher, bills etc.) and make it available for inspection to the purchaser.

23. Law Governing the contract:

1) This contract shall be governed by the laws of India for the time being in force.
2) Irrespective of the place of delivery, the place of performance or place of payment
under the contract; the contract shall be deemed to have been made at the place from
which the acceptance of tender has been issued.

24. Jurisdiction of Court:

The Courts of the place from where the acceptance of tender has been issued / supply
made to the Rail Neer plant of IRCTC as well as payment received from the paying
authority, shall alone have jurisdiction to decide any dispute arising out of or in respect
of the contract.

**************************************************************************

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 Annexure II

SPECIAL CONDITIONS OF CONTRACT

The following special conditions shall apply to the contractor for Civil repairing work
*****************************************************************

1. Site- Civil Repairing works have to be done at Rail Neer Plant, Nangloi (New Delhi-
110041).

2. The Bidders are advised to visit the premises of Rail Neer Plant, Nangloi to analyze and
access the nature works before submission of quotes as well as upload Annexure X.

3. Offer should be valid for a period of 120 days from the date of opening of offer. Rates
should be quoted in figures & words and incase of any discrepancies, the amount quoted in
words will be considered.

4. Rates should be inclusive of all Labour, Transportation charges etc but excluding taxes.

5. Bidder should issue taxable invoice showing separately the basic value and GST. Firm
should mention GST number of IRCTC as well as service provider/supplier alongwith
HSN/SAC code in the tax invoice.

6. All civil work shall be carried out during the operation of plant and contract is required to
carried out the work in such a way as to operation of plant should not be hampered. Work
to carried out in production area of the plant shall be done during annual maintenance of
plant when production is completely stop for 5-6 days.

7. A deviation of ±25% is permitted in scope of work. Any deviation works to be carried

should have approval of IRCTC.

8. Timeframe- The work should be completed within 120 Days from the issue of work
order. If work is delayed, a liquidated damage at the rate of 0.5% of total value per week
subject to maximum 10% of total value shall be deducted. Further there shall be
proportionate deduction for work not done or default. Further, any damage to IRCTC
property the same should be rectified at the cost of contractor or will be debited in the bill.

9. Inspection of quality & quantity of the material - IRCTC will inspect the quantity and
quality of materials and works through its representative authorized by Competent
Authority of IRCTC. Any short coming pointed out shall be rectified immediately. Prior
Approval will be required for the contractor prior to mobilization of materials to site to
provide wayleave arrangement. Details of site engineer and labourers shall be submitted to
IRCTC for issue of Gate Entry pass.

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 10. Security Deposit: Security deposit @ 5% of total value of work order / LoA shall
be paid by the successful bidder in the form of NEFT/RTGS to IRCTC which will be
refunded without interest upon successful completion of the works. The Security Deposit
should be remitted within 15 days from the date of issue of the work order.

11. Payment Terms- Payment will be made through NEFT/RTGS in favour of firm as per
following schedule-
No advance will be paid by IRCTC. Payment shall be made as per actual measurement of
the work carried out only subject to maximum in three parts of total works (in other
words running bills should not be more than three).

12. All safety measures should be taken care by the service provider. In case of any untoward
incident, IRCTC will not be responsible. The scaffolding, green net etc., shall be borne by
contractor. Further there shall be no charge paid for disposal of Debris it will be
responsibility of contractor.
13. Any legal dispute will be governed by the jurisdiction of Courts situated in Chennai only
14. During working at site, some restrictions may be imposed by Engineer-in-Charge/Security
staff of IRCTC or Local Authorities regarding safety and security etc., the contractor shall
be bound to follow all such restrictions/instruction & nothing extra shall be payable on this
account.
15. No compensation shall be payable to the contractor for any damage caused by rains
lightening, wind, storm, floods Tornado, earth quakes or other natural calamities during
the execution of work. He shall make good all such damages at his own cost; and no claim
on this account will be entertained.
16. No labour hutment shall be allowed in the premises. All labourers should leave the site
after day’s work.
17. All rates quoted by the bidders shall remain firm for the contract period/extended contract
period.
18. If the contractor fails to proceed with the work within the stipulated time as specified from
the date of issue of letter of intent/letter to proceed with the work, the IRCTC shall forfeit
the earnest money deposited by him along with the tender.
19. The balance work, if any, left to be completed after the determination/ cancellation of the
contract shall be got executed by the IRCTC as stipulated in the said clause at the risk and
cost of the contractor and the additional expenditure, if any, incurred by the IRCTC in
getting the work executed in the manner stated above, the same shall be recovered from
the dues of contractor. In case the dues of the contractor are not sufficient, the contractor
shall be liable to deposit the excess amount incurred by the IRCTC as communicated by
the Engineer-in-charge within 30 days of written notice.
20. The work has to be executed in accordance with the latest CPWD specification mentioned
in the BOQ and in case of any discrepancy the CPWD specifications with latest
amendments if any, shall be followed. The decision of the Engineer-In-Charge in this
regard shall be final and binding upon the contractor.
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21. The materials used for carrying out the work shall be of best locally available quality and
the contractor has to carry out the necessary testing of the material as ordered by the
Engineer-In-Charge for its conformity and all testing charges shall be borne by the
contractor.
22. All the civil works, if required, like fixing of load hooks, making chases in the wall,
drilling of holes, fixing of doors and finishing of jambs, providing scaffolding for carrying
out complete works shall be arranged by the contractor and making good the same.
Nothing extra on theses account shall be considered or paid.
23. The contractor shall be fully responsible for the any injury or damage caused to the
workman deployed by him at site for carrying out the work and IRCTC has nothing to do
with such happenings and in no way shall be held responsible for the same.
24. Relevant IS Code shall be followed wherever specifications are not specified.
25. The daily works completed and progress shall be certified by IRCTC official.
26. All communication should be addressed to Additional General Manager, Rail Neer,
Nangloi, Delhi.

Signature of Contractor

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 Annexure - III
TECHNICAL CRITERIA

SN Item Information to be filled in by Page

applicant against each point Nos.
and copy of proof to be
attached.
GENERAL INFORMATION
1. Name and full address of the bidder with contact person/s Office:
and there contact number and email-id. Plant/ Factory:
(Attach extra sheets if
locations are many in no.)
Name and address of the
contact person along with the
contact nos. and email-id
2. Status of the bidder: -
Company / Partnership firm / Individual
Please specify.
a. In case of Company please enclose a certified
Memorandum and Articles of Association along with
certificates of incorporation and commencement of
business etc and list of present Directors with addresses.
b. In case of partnership firm- please enclose, Name of the
partners with complete address, certificate of registration
(if any), partnership deed duly attested by Notary and
Power of Attorney duly attested by Notary if any
executed in favour of any person (s) by any
partner/partners to act on behalf of the Partners/Firm.
c. In case of proprietorship firm, name of the proprietor with
complete address and power of attorney duly attested by
notary if any executed in favour of any persons by
proprietor to act on behalf of the proprietor/firm.
d. A write up of the Company/ firm with details of
production, capacity, equipment installed, number of
technical staff employed, system of quality control etc.
ESSENTIAL REQUIREMENT
Tenderers having following valid documents will be technically qualified and considered for opening of
their price bid. Technically qualified parties have no right to claim for award of the work. IRCTC reserves
the right to cancel or award the work to any party/tenderers.
3. Earnest money deposit (EMD) of Rs.92000/- online
“Instructions to tenderers”.

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4 Civil work executed Value:

Bidder should have experience in civil repairing,

construction work, sanitary works, fabrication works in
the three financial years
i.e., FY 2022-23, 2023-24 & 2024-25.
(a) Equal to at least 35% of the estimated tender value
i.e. Rs.16.08 lakh or more

The documentary evidence for each financial year can be

any one of following:
a. Copy of invoice.
b. Work completion certificate from client where work
has been completed.
c. Certificate from C.A. with UDIN number duly
specifying the turnover is of
Civil/renovation/fabrication works.
5 Annual Turnover: The firm should have Turnover equal
to a minimum of
(a) 150% of the estimated E-Tender value i.e Rs.68.92/-
Lakhs or more in last three financial years i.e. FY 2022-
23, 2023-24 & 2024-25.
Note-
i) Bidder should submit a copy of CA certificate along
with name and membership no. and UDIN no. of the
Chartered Accountant of last three year i.e FY 2022-23,
2023-24 & 2024-25.
DESIRABLE REQUIREMENT
6 Proof of Site visit (Format at Annexure X)
The firm shall visit the site and check the measurements
and get the format signed and uploaded while submitting
tender.
7 GSTIN No. (Enclose copy of the same)
8 Copy of Permanent Account Number (PAN) allotted by
Income Tax Dept.
9 Declaration for Forensic Audit (Annexure-VII)

Non submission of proof / documents against any of the Essential Requirement above i.e.
from SN-3 to SN-5 will lead to technically disqualify of firm and no further correspondence
with the firm will be made in this regard.

Only those who are qualifying all the eligibility criteria above to participate in the bid.
Participation in the bidding process suo-moto implies that the bidder has accepted all the
terms & Conditions of the E-Tender. “Financial Bid – Stage Two”, will be opened only after
short listing the bidders on the basis of “Stage One”. IRCTC reserves the right to cancel the
Tender process at any time without assigning any reasons.

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 Annexure IV

Declaration

I/ We ………………………………………………………………… do hereby declare

that to the best of my/our knowledge and belief, the information given in the above
Technical Offer and the annexures and documents accompanying it are correct, complete
and truly stated and also that we shall be bound by the acts of my/ our duly constituted
attorney.

I/We hereby understand that the submission of offers/ bids does not guarantee award of
tender. I/We further understand that in case of any information submitted by me/ us being
found to be incorrect either before or even after the award of tender, IRCTC will have the
right to summarily reject the bid, cancel the tender or revoke the same at any time without
assigning any reason whatsoever.

Date:

……………………………
(Signature of the Applicant)

Name……………………………

SEAL
Address:…………………………

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 Annexure – V

OFFER FORM – TECHNICAL BID PART - A

To,

AGM/Rail Neer
Indian Railway Catering and Tourism Corporation Ltd.,
Rail Neer Plant, Northern Railway Wireless Station Area,
Nangloi Delhi-110041

Ref: TENDER NO. RCTC/NZRN/NNO(ADMN)/9/2021/RN/NNO/NZ dt. 25.11.2025

Sir,

1. I/We hereby offer our bid for undertaking Civil Repairing Works as per the technical
specification and terms and conditions etc as mentioned in the E-Tender document at
the rates as indicated in the E-Tender Schedule enclosed.

2. I/We hereby remitted Earnest Money Deposit.

3. I/We agree to keep our offer valid for 120 days from the date of opening of the bid;
and shall be bound by a communication of acceptance within that time to supply the
store/material in accordance with the E-Tender, notwithstanding that a formal contract
may be signed at a later date.

4. I/We understand and agree that the purchaser is at liberty to accept whole or part of
the work and to increase or decrease the BoQ so ordered of the special conditions of
contract and we undertake to execute the work so ordered at the quoted price within
the validity period of the contract.

Yours faithfully,

(Signature of Tenderer or Authorized

Representative).

For and on behalf of M/s

……………………………………….………….
………………………………………………….

SEAL

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 ANNEXURE - VI

OFFER FORM – FINANCIAL BID PART- B

To,

AGM/Rail Neer
Indian Railway Catering and Tourism Corporation Ltd.,
Rail Neer Plant, Northern Railway Wireless Station Area,
Nangloi Delhi-110041

Ref: TENDER NO. RCTC/NZRN/NNO(ADMN)/9/2021/RN/NNO/NZ dt. 25.11.2025

Sir,

1. I/We hereby offer our rates for Civil Repairing Work at Rail Neer Plant, Nangloi (New
Delhi) as per the technical specification and terms and conditions etc. as mentioned in
the tender document at the rates as indicated in the Tender Schedule enclosed.

2. I/We hereby remitted Earnest Money Deposit .

3. I/We agree to keep our offer valid for 120 days from the date of opening of the bid;
and shall be bound by a communication of acceptance within that time to complete the
work in accordance with the tender, notwithstanding that a formal contract may be
signed at a later date.

4. “Tenderers will ensure that full benefit of input tax credit (ITC) likely to be availed by
them is duly considered while quoting rates.”

5. “The vendor is registered under GST and its state-wise registration detail along with
registration certificates are attached.”

Yours faithfully,

(Signature of Tenderer or Authorized

Representative).

For and on behalf of M/s

……………………………………….………….
………………………………………………….

SEAL

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 Annexure – VII

Declaration for Forensic Audit

"The document submitted by the successful applicants, in compliance of the above eligibility
conditions shall be subject to verifications by IRCTC itself or through an agency (Expert in
Forensic Audit) appointed by IRCTC, for which all necessary documents shall have to be
essentially provided by the bidder, if so required. If the successful bidder is found to be
ineligible on such verification, the letter of award will be terminated along with forfeiture of
EMD (If any) /Security deposit/ other deposits such as License Fee, Concession fee, etc.. In
such eventuality the successful bidder will also be debarred for 03 years from participating in
the future projects of IRCTC".

Successful bidder will submit all desired information including printouts of required IT, GST,
ESI & PF accounts/ passwords and other necessary documents if required for forensic audit.

1/We_____________________________________________________ do hereby declare

that the entries made in the above are true to the best of my/our knowledge and also that we
shall be found by the acts of my/our duly constituted attorney.

1/ We hereby understand that the submission of offers / bids does not guarantee for award of
contract for supply of Civil repairing work. I / We further understand that in case of any
information submitted by me / us being found to be incorrect either before or even after the
award of license, IRCTC will have the right to summarily reject the bid, cancel the License or
revoke the same with forfeiture of Security Deposit and licence fee including debarment for a
period of 3 years at any time without assigning any reason whatsoever.

Dated:
______________________
(Signature of the Applicant)
SEAL

Name

Address:

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 Annexure-VIII

(To be printed on firms letter head only)

Self Declaration

I, ………………….., S/o Sh. ………………………, aged about …………years, Prop/authorized signatory

of………………………………… do hereby solemnly affirm and declare as follows:-

i. I say that I am an authorized signatory of the company/firm………………………….and hence

competent to sign and swear this affidavit.

ii. That the company/firm namely…………………………..has not been debarred/blacklisted/ banned by

IRCTC or Railways or Ministry of Railways/other CPSUs/Govt. Deptt.

iii. That I undertake to inform IRCTC about any ban or blacklist imposed by IRCTC/Railway/Ministry of
Railway in future and understand that the award shall be kept in abeyance for the period of
ban/blacklisting.

Signature of the bidder

Seal

Date

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 Annexure-IX

E-TENDER SCHEDULE FOR OPEN E-TENDER - NZ/RNP/CIVIL REPAIRING

WORKS

PRICE OFFER BID (To be quoted by the Bidder on their letter head)
Indian Railway Catering and Tourism Corporation
FINANCIAL BID (To be filled in excel and uploaded online)
OPEN E-TENDER -
OPEN TENDER NUMBER IRCTC/NZRN/NNO(ADMN)/9/2021/RN/NNO/NZ
dated 25.11.2025
Open E-Tender Civil Repairing work at Rail Neer
SUBJECT
Plant, Nangloi
NAME OF FIRM
Approx Amount (in
SN Description Unit Rate (in Rs.)
Qty. Rs.)
Providing and laying in position cement
concrete of specified grade excluding the cost
of centering and shuttering - All work up to
1 Cum 50
plinth level: 1:1½:3 (1 Cement: 1½ coarse sand
(zone-III) : 3 graded stone aggregate 20 mm
nominal size).
Providing and laying in position cement
concrete of specified grade excluding the cost
of centering and shuttering - All work up to
2 Cum 125
plinth level : 1:2:4 (1 cement : 2 coarse sand
(zone-III) : 4 graded stone aggregate 20 mm
nominal size)
Providing and fixing Ist quality ceramic glazed
wall tiles conforming to IS: 15622 (thickness
to be specified by the manufacturer), of
approved make, in all colours, shades except
burgundy, bottle green, black of any size as
approved by Engineer-in-Charge, in skirting,
3 Sqm 188
risers of steps and dados, over 12 mm thick
bed of cement mortar 1:3 (1 cement : 3 coarse
sand) and jointing with grey cement slurry @
3.3kg per sqm, including pointing in white
cement mixed with pigment of matching shade
complete.
Structural steel work riveted, bolted or welded
in built up sections, trusses and framed work,
including cutting, hoisting, fixing in position
4 Kg 500
and applying a priming coat with painting with
synthetic enamal paint of approved brand all
complete
Providing & fixing fly proof wire gauze to
windows, clerestory windows & doors with
5 M.S. Flat 15x3 mm and nuts & bolts complete. Sqm 30
Galvanised M.S. wire gauze with 0.63 mm dia
wire and 1.4 mm aperture on both sides

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OPEN E-TENDER - RCTC/NZRN/NNO(ADMN)/9/2021/RN/NNO/NZ
 Providing & fixing glass panes with putty &
glazing clips in steel doors, windows,
6 Sqm 25
clerestory windows, all complete with: 4.0 mm
thick glass panes
Kota stone slab flooring over 20 mm (average)
thick base laid over and jointed with grey
cement slurry mixed with pigment to match the
7 shade of the slab, including rubbing and Sqm 98
polishing complete with base of cement
mortar 1 : 4 (1 cement : 4 coarse sand) : 25
mm thick
Providing and fixing precoated galvanised
iron profile sheets (size, shape and pitch of
corrugation as approved by Engineer-in-
charge) 0.50 mm (+ 0.05 %) total coated
thickness with zinc coating 120 grams per sqm
as per IS: 277, in 240 mpa steel grade, 5-7
microns epoxy primer on both side of the
sheet and polyester top coat 15-18 microns.
Sheet should have protective guard film of 25
8 microns minimum to avoid scratches during Sqm 135
transportation and should be supplied in single
length upto 12 metre or as desired by
Engineerin-charge. The sheet shall be fixed
using self drilling / self tapping screws of size
(5.5x 55 mm) with EPDM seal, complete upto
any pitch in horizontal/ vertical or curved
surfaces, excluding the cost of purlins, rafters
and trusses and including cutting to size and
shape wherever required.

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OPEN E-TENDER - RCTC/NZRN/NNO(ADMN)/9/2021/RN/NNO/NZ
 Providing and fixing tiled false ceiling of
approved materials of size 595x595 mm in true
horizontal level, suspended on inter locking
metal grid of hot dipped galvanized steel
sections ( galvanized @ 120grams per sqm,
both side inclusive) consisting of main “T”
runner with suitably spaced joints to get
required length and of size 24x38 mm made
from 0.30 mm thick (minimum) sheet, spaced
at 1200 mm center to center and cross “T” of
size 24x25 mm made of 0.30 mm thick
(minimum) sheet, 1200 mm long spaced
between main “T” at 600 mm center to center
to form a grid of 1200x600 mm and secondary
cross “T” of length 600 mm and size 24x25
mm made of 0.30 mm thick (minimum) sheet
to be interlocked at middle of the 1200x600
mm panel to form grids of 600x600 mm and
wall angle of size 24x24x0.3 mm and laying
false ceiling tiles of approved texture in the
9 grid including, required cutting/ making, Sqm 78
opening for services like diffusers, grills, light
fittings, fixtures, smoke detectors etc. Main
“T” runners to be suspended from ceiling using
GI slotted cleats of size 27 x 37 x 25 x1.6 mm
fixed to ceiling with 12.5 mm dia and 50 mm
long dash fasteners, 4 mm GI adjustable rods
with galvanised butterfly level clips of size 85
x 30 x 0.8 mm spaced at 1200 mm center to
center along main T, bottom exposed width of
24 mm of all T-sections shall be pre-painted
with polyester paint, all complete for all
heights as per specifications, drawings and as
directed by [Link] Metal
Ceiling Lay in plain Tegular edge Global white
color tiles of size 595x595 mm, and 0.5 mm
thick with 8 mm drop; made of G I sheet
having galvanizing of 100 gms/sqm (both sides
inclusive) and ectrostatically polyester powder
coated of thickness 60 microns (minimum),
including factory painted after bending.
Providing and applying white cement based
putty of average thickness 1 mm, of approved
10 brand and manufacturer, over the plastered Sqm 1200.00
wall surface to prepare the surface even and
smooth complete.
Distempering with 1st quality acrylic
distemper (ready mixed) having VOC (Volatile
Organic Compound ) content less than 50
11 gram/ litre, of approved brand and Sqm 6640
manufacturer including applying additional
coats wherever required to achieve even shade
and colour (including scaffolding)

31
OPEN E-TENDER - RCTC/NZRN/NNO(ADMN)/9/2021/RN/NNO/NZ
 Wall painting with premium acrylic emulsion
paint of interior grade, having
VOC (Volatile Organic Compound ) content
less than 50 grams/ litre of
12 Sqm 270
approved brand and manufacture, including
applying additional coats
wherever required to achieve even shade and
colour. Two coats
Removing white or colour wash by scrapping
and sand papering and preparing the surface
13 Sqm 2390
smooth including necessary repairs to scratches
etc. complete (including scaffolding)
Painting with synthetic enamel paint of
approved brand and manufacture of required
14 Sqm 820
colour to give an even shade : One or more
coats on old work (including scaffolding).
Repairs to plaster of thickness 12 mm to 20
mm in patches of area 2.5 sq meters and under,
including cutting the patch in proper shape,
raking out joints and preparing and plastering
15 Sqm 252
the surface of the walls complete, including
disposal of rubbish to the dumping ground
within 50 metres lead: With cement mortar 1:4
(1 cement : 4 fine sand)
Providing and laying APP (Atactic
Polypropylene Polymer) modified
prefabricated five layer 3 mm thick water
proofing membrane, black finished reinforced
with non-woven polyester matt consisting of a
coat of bitumen primer for bitumen membrane
@ 0.40 litre/sqm by the same membrane
manufacture of density at 25°C, 0.87-0.89 kg/
litre and viscocity 70-160 cps. Over the primer
coat the layer of membrane shall be laid using
Butane Torch and sealing all joints etc, and
16 preparing the surface complete. The vital Sqm 620
physical and chemical parameters of the
membrane shall be as under : Joint strength in
longitudinal and transverse direction at 23°C as
650/ 450N/ 5cm. Tear strength in longitudinal
and transverse direction as 300/250N.
Softening point of membrane not less than
150°C. Cold flexibility shall be upto -2°C
when tested in accordance with ASTM, D -
5147. The laying of membrane shall be got
done through the authorised applicator of the
manufacturer of membrane : 3 mm thick
Demolishing cement concrete manually/ by
mechanical means including disposal of
material within 150 metres lead as per
17 Cum 174
direction of Engineer - in - charge. Nominal
concrete 1:4:8 or leaner mix (i/c equivalent
design mix)

32
OPEN E-TENDER - RCTC/NZRN/NNO(ADMN)/9/2021/RN/NNO/NZ
 Dismantling old plaster or skirting raking out
joints and cleaning the surface
18 for plaster including disposal of rubbish to the Sqm 300
dumping ground within 50
metres lead
Providing and fixing glazing in aluminium
door, window, ventilator shutters and partitions
etc. with EPDM rubber / neoprene gasket etc.
complete as per the architectural drawings and
19 Sqm 10.00
the directions of engineer-in-charge. (Cost of
aluminium snap beading shall be paid in basic
item): With float glass panes of 5 mm
thickness (weight not less than 12.50 kg/sqm)
Providing and fixing double action hydraulic
floor spring of approved brand
and manufacture conforming to IS : 6315,
having brand logo embossed on the body /
plate with double spring mechanism and door
weight upto 125 kg, for doors, including cost
of cutting floors, embedding in floors as
20 Each 10.00
required and making good the same matching
to the existing floor finishing and cover plates
with brass pivot and single piece M.S. sheet
outer box with slide plate etc. complete as per
the direction of Engineer-in-charge.
With stainless steel cover plate minimum 1.25
mm thickness
Supplying and applying bituminous solution
21 primer on roof and / or wall sqm 620.00
surface at 0.24 litre per sqm
Providing and fixing factory made precast
RCC perforated drain covers, having concrete
of strength not less than M-25, of size 1000 x
450x50 mm, reinforced with 8 mm dia four
nos longitudinal & 9 nos cross sectional
22 Nos. 100
T.M.T. hoop bars, including providing 50 mm
dia perforations @ 100 to 125 mm c/c,
including providing edge binding with M.S.
flats of size 50 mm x 1.6 mm complete, all as
per direction of Engineer-in- charge.

33
OPEN E-TENDER - RCTC/NZRN/NNO(ADMN)/9/2021/RN/NNO/NZ
 Providing and fixing double scaffolding
system (cup lock type) on the exterior side, up
to seven story height made with 40 mm dia
M.S. tube 1.5 m centre to centre, horizontal &
vertical tubes joining with cup & lock system
with M.S. tubes, M.S. tube challies, M.S.
clamps and M.S. staircase system in the
scaffolding for working platform etc. and
maintaining it in a serviceable condition for the
required duration as approved and removing it
there after. The scaffolding system shall be
stiffened with bracings, runners, connection
24 Sqm 500
with the building etc wherever required for
inspection of work at required locations with
essential safety features for the workmen etc.
complete as per directions and approval of
Engineer-in-charge. The elevational area of the
scaffolding shall be measured for payment
purpose. The payment will be made once
irrespective of duration of scaffolding.

Note: - This item to be used for maintenance

work judicially, necessary deduction for
scaffolding in the existing item to be done
Supplying and fixing of good quality vertical
25 blinds with necessary required material and as Sqm 8.50
approved by Engineer-in-Charge.
Providing and repairing of glass putty in door,
26 Kg 300
window, clerestory windows
Providing & Laying of 4 mm Thickness Epoxy
Flooring:
Step:1 Surface Preparation: Grinding of Floor/
scrabing manually.
Step: 2 Filling of construction joint/ crack with
epoxy filler material sand.
27 Sqft 2120
Step: 3 Applying one coat primer.
Step 4 Applying coat of epoxy screeding
Step:5 When screed dry properly will start
grinding & cleaning again so that dust get
cleaned properly.
Step:6 Appling final finish epoxy topping.
Providing & Laying of EPDM Rubber roll
28 Sqft 530
minimum thickness 10 mm
Providing & Fixing of 2×2 Ft LED Pannel
29 Light 36 W of (Make Havells / Philips / Each 6
Osram) with 2 Year warranty
Sub-Total Amount
GST as applicable
Total Amount

34
OPEN E-TENDER - RCTC/NZRN/NNO(ADMN)/9/2021/RN/NNO/NZ
 1. The bid will be evaluated on the total quoted price excluding GST.
2. The tenderer should quote only unit price valid for a period of Six Months, irrespective of
ordered quantity, from the date as will be mentioned in the letter of acceptance.
3. The deviation of 25% is permitted on the same rates, terms and conditions with prior approval.
4. The rate of GST as on the date of opening of the E-Tender has been quoted.
5. The vendor will have to ensure following to enable IRCTC to take input tax credit under GST:
a) To pay GST charged within the stipulated time and to file the return within the time specified
under the Act:
b) The amount charged by the vendor shall be held as security till the same is reflected as input
available in GSTIN portal:
c) To provide the invoice well in time and to ensure to include all the particulars as prescribed
under GST Act.
6. This offer of rate is made after taking into consideration the instructions to tenderers, special
conditions of contract and all other annexures, which are part of the E-Tender Document.

Yours faithfully,

(Signature of Tenderer or
Authorized Representative)
For and on behalf of M/s
SEAL

35
OPEN E-TENDER - RCTC/NZRN/NNO(ADMN)/9/2021/RN/NNO/NZ
 Annexure X

Site Visit Certificate

I/We Authorized Representative Of have visited The Site of All Tender Works

(Tender No.:___________________________________________________ )

Location at on Date : / / )

We Have Taken Measurement Of Existing Site Of Above Work. We Have Inspected and

Evaluate The Existing Site With Reference To Its Location, Condition, Etc. We Have

Submitted This Offer After Satisfying Ourselves About The Local Conditions Local Cost

Etc.

Signature of Firm (With Stamp)

Digitally signed
by
36 ANAND
OPEN E-TENDER - RCTC/NZRN/NNO(ADMN)/9/2021/RN/NNO/NZ KUMAR
SHUKLA
Date: 2025.11.25
12:08:06 IST
Reason: PDF
Authenticated