Receptionist
Minimum qualification:
Graduate (preferably in Commerce or Arts).
Certificate of passing an examination of “CCC” level course (or equivalent) as determined by
the GoG.
Experience:
Candidates should have minimum 3 years post qualification experience in relevant field and in
any Public/ Private Company or Govt. Public Sector Organization.
Age: Less than 35 years
Job Summary:
The Receptionist cum Computer Operator is responsible for managing front office operations,
handling visitors and telephone calls, maintaining records of inward and outward
correspondence, and performing computer-related data entry and documentation tasks
efficiently. The role requires strong communication, organization, and computer skills.
Key Responsibilities:
Front Office & Reception Duties:
Greet and attend to visitors and guests in a professional manner.
Handle incoming phone calls, emails, and messages; route them to appropriate
departments.
Maintain visitor logbook
Ensure the reception area is clean, presentable, and well-organized at all times.
Inward & Outward Register Maintenance:
Record all inward correspondence, documents, tenders, parcels, and courier receipts.
Distribute received documents or parcels to the concerned departments promptly.
Maintain outward register for all outgoing correspondence, couriers, and dispatches.
Prepare courier slips, track delivery status, and maintain proper filing of dispatch
records.
Ensure all records are updated daily in manual registers and/or computer systems.
Computer Operation & Documentation:
Perform data entry, prepare reports, letters, invoices, and other documents as
required.
Maintain digital and physical filing systems for office documents.
Handle correspondence through email and Microsoft Office (Word, Excel, Outlook).
Assist in preparing presentations, spreadsheets, and administrative reports.
Maintain databases and update records accurately.
Administrative Support:
Assist other departments with clerical and administrative tasks.
Maintain inventory of office supplies and coordinate with vendors for replenishment.
Support HR or Accounts department in document handling, scanning, and record
maintenance.
Perform any other related duties assigned by management.
Skills & Qualifications:
Good typing speed and accuracy. (Gujarati and English)
Excellent verbal and written communication skills.
Strong organizational and multitasking abilities.
Prior experience in front office or administrative role preferred.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).