Technical Closure Report for Construction Project
Technical Closure Report for Construction Project
Site Supervisor
A :
MAYOR G.A,M,
VIA : .
PROJECT BUDGET
DE : as
. Site Supervisor
CHRONOLOGY OF THE WORK. The work is officially started with a notice to proceed on the 22nd of
August 2017 executing the work in 360 calendar days considering that in the initial contract
indicates 320 calendar days, the request and approval for extension of the deadline is made in the
modifying contract No. 2 for 40 calendar days with a total of 360 calendar days: is carried out
the provisional reception August 16, 2018; according to the record of provisional reception, there have been
superficial observations have been made, allowing up to 60 calendar days to remedy them
observations, becoming effective on October 1, 2018 the act of final acceptance of work,
where it is observed that there is no type of technical failure and all have been remedied
observations made.
1. CONTRACT DATA.
CONTRACT DATA
C.D. …
Internal Code G.A.M.T. No. …
Contracting Company …
Legal Representative …
Amendment number (if applicable) NOT APPLICABLE
Contract subscription date August 11, 2017
NIT of the Contracting Company …
Executive Resolution …
Executive Resolution of Award …
Original contract amount 7,600,578,30bs.
Original execution deadline 320 calendar days
Extension of deadline 40 calendar days
Amendment contract amount No 2 7,600,578,30bs.
Execution deadline with extension 360 calendar days
2. WORK DATA.
WORK DATA
Advance disbursement date I do not request an Advance
3. SUPERVISION DATA
TECHNICAL SUPERVISION DATA
Name of the Supervisor
Profession
Contract Number
Contractor:
TOTAL TOTAL
QUANTITY QUANTITY %
No DESCRIPCIÓN ITEMS UNID P.U. CONTRACT EXECUTED
INITIAL EXECUTED EXECUTED
INITIAL (Bs) (Bs)
1 M01 - UNIT
3 WORKS SIGN (PVC BANNER) SQUARE. 2.00 3,252.24 6,504.48 1.00 3,252.24 100.00 %
4 General Cleaning of Works GLB 1.00 3,855.67 3,855.67 1.00 3,855.67 100.00%
5 Commemorative plaque 0.60m×0.40m SQUARE. 1.00 1,483.27 1.483,27 1.00 1,483.27 100.00 %
6 EXCAVATION OF 0-2 M SEMI-HARD SOIL M3 810,59 68.80 55,768.59 757.19 52,094.67 100.00%
7 FILLING AND COMPACTION WITH COMMON MATERIAL M3 593.77 156,88 93.150,64 592.87 93,009.45 100.00 %
12 LOSA RELIEF. H=25 PRESTRESSED BEAM M2 1,327.95 440.23 584.603,43 0.00 0.00 0.00%
16 POLYCARBONATE COVER WITH METAL STRUCTUREM2 113,58 446.33 50,694.16 73.29 32,711.53 100.00%
19 EXCAVATION FOR FOUNDATIONS HºCº 0.4*0.4 M3 59.43 58,31 3,465.36 17.78 1.036,75 100.00%
25 WOODEN DOOR PANEL TYPE INC. FRAME PZA 51,00 1.542,60 78,672.60 53,00 81,757.80 100.00%
27 CEMENT SCREED H=7 CM + PAVING M2 951.81 120.41 114,607.44 948,91 114.258,25 100.00%
29 MAIN FACADE 'READY HOUSE' M2 331.99 457.89 152,014.90 117.81 53,944.02 100.00 %
30 ALUMINUM SLIDING WINDOWS WITH GLASS M2 476.87 483.42 230,528.50 319,40 154.404,35 100.00%
31 H°A° TABLE WITH WHITE TILE COVERING M2 16.00 439.17 7,026.72 32.90 14,448.69 100.00%
32 CEMENT ABOUT E=5 CM WITH UNDERLAY M2 716.00 133.57 95.636,12 285.23 38.098,17 100.00 %
33 EXTERIOR PLASTER WITH DETAILS M2 2.339,58 124.84 292,073.17 2.852,34 356.086,13 100.00 %
25 ELECTRICITY CONNECTION GLB 1.00 1,977.91 1,977.91 0.00 0.00 0.00%
26 METAL HALIDE REFLECTORS OF 400 WATTS PZA 6.00 2,380.56 14,283.36 6.00 14,283.36 100.00%
3 M03-NEW ITEMS
5 PROV. INST. SINK 1 BUCKET INC/ACC PZA 811.06 0.00 10.00 8,110.60 100.00%
6 PROVISION AND INSTALLATION OF PVC PIPE SDR 41 D=6" ML 74.05 0.00 55.35 4.098,67 100.00%
7 PVC DRAIN PIPE Ø 1 1/2" PROV. AND INSTALLATION ML 41,52 0.00 33.48 1.390,09 100.00%
8 PROV. AND INST. UNDER TANK TOILET PZA 689,90 0.00 18.00 12.418,20 100.00%
9 24W LED LUMINARY 30X30CM PZA 359.23 0.00 228.00 81,904.44 100.00 %
10 SHORING AND EXHAUSTION FOR EXCAVATIONS M3 61.00 0.00 757.20 46,189.20 100.00 %
6. WORK MODIFICATIONS
After the detailed review of the updated project balance for all the executed works
approved by supervision through order book, which were a priority to comply
With the scope of the project and for its benefit, the contracting company requested approval.
of the modifications that are summarized in the following table:
No. Modification Date Monto (Bs) Execution period
1 Modification Contract No. 1 19/09/2017 7,600,578,30 Bs. 320 days c.
2 Modification Contract No. 2 22/06/2018 7,600,578,30 Bs. 320+40 days c.
3 Amendment Contract No. 3 14/08/2018 7,600,578.30 Bs. 360 days c.
The supervision, who, making the considerations for the case and attaching the technical report,
approves and recommends proceeding with that request. It is my person who, reviewing everything
The attached documentation approves the approval. It is worth mentioning that these modifications
is fully justified and based on the contract in its TWELFTH CLAUSE (OF THE
FORECAST), in its first paragraph, approving any modification to the project.
BILL No1
Bank Receipts of Good Work Execution at 7%:
Bank ….
Serial Number …
Amount ….
Issue date …
Expiration date 05/08/2018
Receipt No. 2
Bank receipts of good work execution at 7%:
Bank ...
Serial Number ..
Amount ..
Due date 14/12/2018
In general, the performance of The Contractor has been satisfactory during this period, having been
executed the scheduled items according to the activity schedule within the deadline
estimated in the proposal, reporting an overall progress of 20.00%, with materials available
in work, tools and equipment required for satisfactory progress and labor
qualified.
MODIFYING CONTRACT No. 1 - SEPTEMBER 19, 2017
AMOUNT OF ORIGINAL CONTRACT : 7,600,578.30 Bs.
CONTRACT AMOUNT MOD. Nº1 : 7`600.578.30 Bs.
PERCENTAGE OF MODIFICATION : 0 %
DEADLINE ACCORDING TO CONTRACT : 320 calendar days
EXTENSION OF DEADLINE : 0 calendar days
CERTIFICATE OF PROGRESS No. 2
PERIOD : 20/09/2017 al 08/01/2018
PHYSICAL ADVANCE IN WORK : 48.74 %
PAYABLE LIQUID : 2’184.056,88 Bs.
In general, the performance of The Contractor has been satisfactory during this period, having been
executed the scheduled items according to the activity schedule within the deadline
estimated in the proposal, reporting an overall progress of 48.74%, including materials
In work, tools and equipment required for satisfactory progress and labor
qualified.
In general, the performance of The Contractor has been satisfactory during this period, having
executed the scheduled items according to the activity schedule within the deadline
estimated in the proposal, reporting an overall progress of 78.77%, having materials
in work, tools and equipment required for satisfactory progress and labor
qualified.
In general, the performance of The Contractor has been satisfactory during this period, having
executed the scheduled items according to the activity schedule within the deadline
estimated in the proposal, reporting an overall progress of 90.75%, counting with materials
in work, tools and equipment required for satisfactory progress and labor
calificada.
In this period corresponding to the closure progress certificate No. 5, it has been completed with
All items of work ACCORDING TO CONTRACT, executing 100.00% of work.
14. CONCLUSIONS.
In general, the performance of The Contractor has been satisfactory, with the items being executed.
according to the construction contract, following the technical specifications, it has been completed to
satisfaction of the contracting entity AUTONOMOUS MUNICIPAL GOVERNMENT OF, being these
those who signed THE ACTS OF PROVISIONAL AND DEFINITIVE RECEIPT, the time of
execution of work according to contract, reporting a general physical progress of 100.00%.
15. RECOMMENDATIONS.
As a result, according to this final technical report, the CLOSURE is recommended.
FINAL TECHNICIAN OF THE WORK WITH THE CERTIFICATE OF COMPLETION OF
WORK, WORK IN WHICH THERE IS NO TECHNICAL OBSERVATION in favor
from the sole proprietorship: COMPANY of the Owner Manager.....
The original contract specified a deadline of 320 calendar days for project execution. However, this deadline was extended by 40 days, resulting in a total of 360 calendar days due to the modifications approved under Contract No. 2. These modifications were justified and based on the TWELFTH CLAUSE of the contract, which allows for alterations to enhance the project's scope and benefits. The changes were fully approved and recommended for execution .
Technical supervision played a crucial role in ensuring that the execution followed the planned schedule and met compliance with the technical specifications. The supervision verified plans, quantities, and adherence to the work schedule, approving necessary amendments. Their role extended to recommending extensions and ensuring that work quality met the standards stipulated in the contract, which was crucial for achieving project milestones .
The overall compliance and performance of the contractor were satisfactory, as they fully adhered to supervision instructions, technical specifications, and contract terms. The contractor executed all scheduled items within the proposed deadlines and maintained material availability, tools, and equipment for satisfactory progress . No areas of deficiency are mentioned, implying adherence to expected standards. The project achieved a general physical progress of 100%, as verified by the autonomous municipal government .
Critical aspects of documentation included detailed recording of work chronology, compliance reports, advancement certificates, and modification approvals. This comprehensive paperwork, such as the Provisional and Final Acceptance acts, helped track project milestones, physical progress, and financial disbursements, ensuring transparency and effective progress monitoring .
The project's schedule, initially set for 320 days, was extended to 360 days under Modifying Contract No. 2. This extension was managed without any budget increase, maintaining the original contract amount of 7,600,578.30 Bs. The strict adherence to the revised schedule facilitated 100% progress completion within the financial budget limits, ensuring effective resource utilization and on-time delivery .
The project faced challenges like increased quantities of particular items over contractual amounts, noted during execution. These were strategically addressed by the supervision and executing company through diligent plan verifications, quantity reviews, and metric calculations that accounted for the increases within the scope of the initial budget without adding costs, thereby strategizing resources effectively .
Contractor compliance was pivotal for the project's final acceptance, as it ensured that all stipulated terms, technical specifications, and deadlines were met or exceeded. This high degree of compliance, as confirmed by the Municipal Government's acceptance, reinforces the contractor's reputation and sets a benchmark for future projects where adherence to guidelines can ensure smooth execution, timely delivery, and high-quality outcomes .
Financial progress was directly aligned with physical progress through regular advancement certificates, which detailed both aspects proportionately. Methodologies included tracking physical progress percentages against budget disbursements, ensuring that the execution of work items and financial decisions progressed hand-in-hand to maintain project timelines without exceeding budget allocations .
During the provisional reception of the work, several superficial observations were made. The contractor was allotted up to 60 calendar days to address these issues, ensuring that they were remedied before the final act of acceptance on October 1, 2018. These measures ensured that there were no technical failures upon the final acceptance of the work .
The project saw changes aimed at improving quality, such as refinements in construction techniques and material usage that aligned with technical specifications. While specific examples are not detailed in the sources, overall project improvements were noted, particularly in terms of compliance and amendments approved for the project's benefit, ensuring high-quality delivery with no outstanding technical issues by completion .