TABLE OF CONTENTS

COMPUTER SYSTEM ............................................................................................. 1

INPUT DEVICES ..................................................................................................... 14

OUTPUT DEVICES ................................................................................................. 25

STORAGE DEVICES .............................................................................................. 32

INTRODUCTION TO DATABASES ........................................................................... 41

NETWORKS PART 1 ..................................................................................................50

NETWORKS PART 2 ................................................................................................. 56

NETWORKS PART 3 ................................................................................................. 64

SYSTEM DEVELOPMENT LIFE CYCLE ................................................................. 80

EFFECTS OF USING ICT ..................................................................................... 93

ICT SYSTEMS PART 1 ........................................................................................... 106

ICT SYSTEMS PART 2 ........................................................................................... 116

ICT SYSTEMS PART 3 ........................................................................................... 124

BANKING APPLICATIONS .................................................................................... 139

PRACTICAL QUESTIONS .................................................................................... 147

FILE EXTENSIONS ............................................................................................... 156

Ch.1: Computer System Theory Notes

Chapter 1
Computer System
Ch.1: Computer System Theory Notes

1.1 Computer definition

• A computer is a device that receives input, processes that input, and then produces the
output.
• A computer consists of two main components: hardware and software.

Input Processing Output

1.2 Hardware and Software

Hardware
Definition:
• The physical components that make up a computer system.
• Hardware can be External or Internal.

External Hardware
Definition:
Devices that are external and normally visible to the user.

Examples:
Mouse, keyboard, monitor, printer, scanner, etc.

Internal Hardware
Definition:
Devices that exist inside the computer and are not normally
visible to the user.

Examples:
• CPU/Processor
• Motherboard
• RAM
• ROM
• Graphics Card
• Sound Card
• Internal HDD/Internal SSD

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Ch.1: Computer System Theory Notes

Motherboard allows the processor and other computer hardware to

communicate with each other.

Software
Definition:

• Programs for:
- Controlling the operation of a computer system
- Processing of electronic data
• There are two types: Applications and System.

Applications Software
Definition:
Programs that provide the services that the user requires to solve a task.
Examples:
• Word processor
• Spreadsheet
• Database management system
• Graphics editing
• Video editing
• Audio editing
• Apps and applets

Apps refer to programs that run on smartphones or tablets.

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Ch.1: Computer System Theory Notes

System Software
Definition:
Programs that provide the services that a computer requires to run properly.

Examples:
• Operating System (OS)
• Device Driver
• Compiler
• Linkers
• Utilities (for example, Anti-virus)

1.3 Computer’s main hardware components

Main Memory

Input Devices CPU Output Devices

Secondary Storage

Central Processing Unit (CPU)

Definition:
Hardware that processes instructions to produce an output.

Purpose and roles:

• Controls all computer operations
• Controls the input and output devices
• Controls the movement of data within the computer
• Executes instructions sent from the hardware and software
• Carries out calculations
• Makes logical decisions

CPU contains Control Unit and Arithmetic Logic Unit (ALU)

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Ch.1: Computer System Theory Notes

Control Unit
Part of the CPU that controls the interactions between the different parts of the CPU.

Arithmetic Logic Unit (ALU)

Part of the CPU that performs calculations and logical decisions.

Main Memory
Definition:
• Internal memory that is directly accessible by the CPU
• Composed of RAM and ROM

Main Memory can be referred to as Primary Memory and Internal Memory.

Random Access Memory (RAM)

Definition and characteristics:
• Volatile memory
• Temporary storage
• Can read from and written to

Purpose:
Used to store:
• Instructions that are currently in use
• Software currently in use
• Data that is currently in use
• Parts of the operating system that are currently in use

Volatile means that if the computer's power is turned off, the contents of RAM are lost.

Read Only Memory (ROM)

Definition and characteristics:
• Non-volatile memory
• Permanent storage
• Can only be read from but not written to

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Ch.1: Computer System Theory Notes

Purpose:
Used to permanently store start-up instructions when the computer is first switched on (for
example, BIOS).

BIOS (Basic Input/Output System) is a program that carries out a hardware

check to find out if all the devices are present and whether they are functional.

The following table summarizes the differences between RAM and ROM:
RAM ROM

Volatile memory Non-volatile memory

Temporary storage Permanent storage
Can be written to and read from Can only be read from but not written to
Used to store data, software, instructions or
Stores permanently the start-up instructions
parts of the operating system that are
when the computer is first switched on
currently in use
Tends to have greater storage capacity

Backing storage
Definition and characteristics:
• Non-volatile storage
• Stores data permanently
• Not directly accessed by the CPU, so it’s slower to access than the main memory
Purpose:
• For permanent storage of files and software
• To store data that is not currently required by the CPU
• To store data to transfer it to another computer

Input devices
Characteristics:
• Can send data to another device, but it cannot receive data from another device
• The devices are under the control of the user or can be direct data entry
• Their design more complex than output devices
Purpose:
• Enter data or instructions into a computer directly
• Turn input into a form the computer can understand

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Ch.1: Computer System Theory Notes

Output devices
Characteristics:

• Can receive data from another device, but it cannot send data to another device
• Devices are under the control of the computer
• Their design less complex than input devices

Purpose:
Used to show the computer’s output in a form that is understood by a human.

The following table summarizes the differences between Input and Output devices:

Input Devices Output Devices

Devices used to enter data or instructions into a Devices used to show the computer’s output in
computer directly a form that is understood by a human

Can send data to another device, but it cannot Can receive data from another device, but it
receive data from another device cannot send data to another device

the devices are under the control of the user or Output devices are under the control of the
can be direct data entry computer

Design is more complex Design is less complex

1.4 Operating systems

Definition:
A piece of system software that allows the user to communicate with the computer hardware
and perform many basic tasks.

Functions of the operating system:

• Provides a user interface
• Manages user accounts
• Managing peripherals
• Memory management
• Provides system security

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Ch.1: Computer System Theory Notes

User interfaces
Command Line Interface (CLI)
Definition:
An interface in which the user would have to type commands to interact with the computer.

Advantages of using CLI:

• Uses less memory than the GUI
• Requires less processing power than GUI
• The user is in direct contact with the computer
• The user is not limited to pre-determined options as with the GUI
Disadvantages of using CLI:
• Commands must be learned and memorized by the user
• Commands must be typed in exactly
• More prone to errors in data entry
• Commands must be typed, which takes time

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Ch.1: Computer System Theory Notes

Graphic User Interface (GUI)

Definition:
• Interface built around graphical items
• It uses WIMP interaction (windows, icons,
menus, and pointer)

Features of GUI:
• Windows: Regions of the screen used to display data
• Icons: Small pictures that are used to represent folders, software, etc.
• Menus: Lists of options the user can select from
• Pointer: An arrow used to navigate the screen and select things on the screen

Advantages of using GUI:

• No need to memorize any commands
• More user-friendly than CLI (can be used by non-experts)
• No need to type in commands, so fewer errors are made
• The use of pointer and icons is quicker and simpler than typing in commands
Disadvantages of using GUI:
• GUI consumes more memory than CLI (due to graphics)
• GUI requires more processing power than CLI (due to graphics)
• The user is limited to the icons and set menus provided on the screen
• Computer settings are protected from the user

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Ch.1: Computer System Theory Notes

Dialogue-based interface
Definition:
• Software that interacts through speech recognition
• Uses spoken words to carry out actions

Advantages:
• No need for a driver to take their hands off the steering wheel
• Safer than using a standard interface
• In a home, it is very useful for people with disabilities
• Can be used as a security feature, as voice recognition could be used to identify a person

Disadvantages:
• Can be complex to set up
• Expensive to develop
• The user needs to know which commands can be used
• Unreliable as many commands are not being recognized or need to be repeated several
times
• Can be distracting if the commands are not understood
• Limited access due to the number of commands stored
• Need to be ‘trained’ by the user

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Ch.1: Computer System Theory Notes

Gesture-based interface
Definition:
• Where the human body interacts with the device
• Where a human gives a command ...
• … without using a keyboard/mouse/pointing device

Advantages:
• Replaces mechanical input devices
• No physical contact required
• Very natural interface for a human operator
• No training is needed to interface with the computer

Disadvantages:
• User can unintentionally activate the device by moving their arms/fingers
• Not as accurate as other interfaces
• Only works near the camera or sensor
• May only accept a limited number of movements
• Must remember the gestures
• Must learn the gestures accurately otherwise, they may not be identified
• Users with physical disabilities may not be able to make the gestures

1.5 Types of Computers

Desktop computers
Advantages of using desktop computers:
• Less chance of being stolen compared to mobile computers
• Tends to have better specifications for a given price than mobile
computers
• Easier to upgrade compared to mobile computers
Disadvantages of desktop computers:
• Not very portable
• Larger footprint than other types of computers
• They need a constant power supply so they can’t be used in case of a power cut

Footprint refers to the physical space that a device consumes.

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Ch.1: Computer System Theory Notes

Uses of desktop computers:

• Office and business work
• Educational use
• Used as a gaming device
• General entertainment

Mobile computers
Definition:
A group of computers that are more portable than desktop computers.
Examples:
• Laptop computers
• Tablets
• Smartphones
• Phablets

Main uses of mobile computers:

• Communication
• Office and business work
• Educational use
• Used as a gaming device
• General entertainment
• Used to control devices remotely

Examples of uses of mobile devices for communication:

• Make/receive phone calls
• Text messaging
• Instant messaging
• Video calls
• Surfing the internet
• Sending and receiving emails
• Streaming of music/videos

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Ch.1: Computer System Theory Notes

Laptop computers
Advantages of laptops:
• Lightweight to aid portability
• Smaller footprint compared to desktop computers
• Low power consumption
• Low heat generation
• Has a built-in battery, so it can be used if there’s a power cut

Disadvantages of laptops:
• As they are more portable, they are easier to lose/steal compared to desktop computers
• It is not always possible to upgrade them

Tablets
Advantages of tablets:
• Very fast to switch on
• Lightweight to aid portability (more than laptops)
• Small footprint (less than laptops)
• Uses touchscreen technology, which is simple to use
• Has a built-in battery, so it can be used if there’s a power cut
• Low power consumption (less than laptops)
• Low heat generation (less than laptops)

Disadvantages of tablets compared to laptops:

• Tends to have less storage capacity than laptops and desktop computers
• Easier to lose than laptops and desktop computers
• Typing on a touchscreen can be slower and harder compared to a standard keyboard
• Supports fewer types of file formats than laptops and desktop computers

Smartphones
Advantages of smartphones:

• Lightweight to aid portability (more than laptops and tablets)

• Small footprint (less than laptops and tablets)
• Easier to use while on the move (more than laptops and tablets)
• Can make use of 3G/4G/5G communication links
• Has a built-in battery, so it can be used if there’s a power cut
• People are more likely to have a smartphone with them than other types of computers

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Ch.1: Computer System Theory Notes

Disadvantages of smartphones:
• It is much easier to lose a smartphone than other types of computers
• Tends to have less storage capacity compared to laptops and desktop computers
• Small keyboards make typing slower and more difficult compared to laptops and
desktop computers

Phablet
Definition:

• A computer that is a hybrid between a tablet and a smartphone

• A tablet that functions as a smartphone
• The device size is between a smartphone and a tablet

Phablets have all the features of a typical smartphone and a tablet!

Characteristics of computers are their advantages and disadvantages.

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